Minutes of the Regular meeting of Council held Monday, September 21,1998, at 7:30 p.m. in the Matsqui Centennial Auditorium

Transcription

1 Minutes of the Regular meeting of Council held Monday, September 21,1998, at 7:30 p.m. in the Matsqui Centennial Auditorium Council Present: Deputy Mayor G. Peary; Councillors E. Fast, S. Gibson, M. Gill, W. Lee, P. Ross, and C. Wiebe Staff Present: Acting City Manager - R. Danziger; City Clerk - T. Strong; Director of Engineering - E. Regts; and Committee Clerk - T. Harder Staff Present for a Portion of the Meeting: Manager, Budget and Financial Information Systems - J. Trueman; and Manager, Current Development - G. Boyle Media Present: Rogers Cablesystems Public Present: 5.1 CALL TO ORDER Deputy Mayor Peary called the meeting to order at 7:30 p.m..2 MINUTES.1 Regular Council Meeting Minutes - August 31, 1998 Moved by Councillor Gibson, seconded by Councillor Wiebe, that the minutes of the Regular meeting of Council held August 31, 1998, be adopted. R CARRIED..2 Public Hearing Minutes - September 14, 1998 Moved by Councillor Gibson, seconded by Councillor Wiebe, that the minutes of a Public Hearing held September 14, 1998, be received. R CARRIED.

2 in the Matsqui Centennial Auditorium Page 2.3 Council Hearing Minutes - September 14, 1998 Moved by Councillor Gibson, seconded by Councillor Wiebe, that the minutes of a Council Hearing held September 14, 1998, be received. R CARRIED. 3. BUSINESS OUT OF MINUTES.1 C. and E. Braak, Old Yale Road - Development Variance Permit No ( /098-29) Report No. DEV dated September 4, 1998, from the AssistantPlanner,recommended issuance of Development Variance Permit No for the C. and E. Braak property at Old Yale Road. If approved, Abbotsford Zoning By-law, 1996, would be varied to allow for the construction of a poultry barn 4.6 m from the exterior lot line, rather than the required 30 m. The owners, C. and L. Braak, had agreed to the contents of the permit, and surrounding owners and occupiers had been provided an opportunity to comment at the September 14, 1998, Council Hearing. One Councillor commented on the need to consistently endorse the recommendations of the Agricultural Select Committee, which recently agreed to a reduction in setbacks from an interior lot line for a poultry barn from 30 m to 20 m. Others referred to the topographical constraints on the subject property, noting that the variance would place the new barn further away from surrounding properties to the south, and that the ventilation system would vent toward northern agricultural uses. There were no further comments or questions. Moved by Councillor Wiebe, seconded by Councillor Fast that, as recommended in Report No. DEV dated September 4, 1998, from the Assistant Planner, Development Variance Permit No be approved for issuance for the C. and E. Braak property at Old Yale Road. R CARRIED. Opposed: Councillor Gill

3 Minutes of the Regular meeting of Council held Monday, September 21, 1998, at 7 :30 p.m. in the Matsqui Centennial Auditorium Page and L. Bradshaw, 2627 West Railway Street - Development Permit No ( /D98-38) Report No. DEV dated September 10, 1998, from the Assistant Planner, recommended issuance of Development Permit No for the 1. and L. Bradshawproperty at 2627 West Railway Street. The subject site is situated in the Central Business District Form and Character Development Permi t Area of the Abbotsford Official Community Plan, and the development permit would allow renovation of an existing industrial building to a commercial use. The owners, 1. and L. Bradshaw, had agreed to the contents of the permit, and surrounding owners and occupiers had been notified that they may comment on the proposal Responding to Council questions, staff indicated that a cash-in-lieu of parking contribution would be required from the property owners, at the building permit stage, in compliance with City policies on parking in the downtown East Abbotsford area. There were no further comments or questions. Moved by Councillor Wiebe, seconded by Councillor Fast that, as recommended in Report No. DEV dated September 10, 1998, from the Assistant Planner, Development Permit No be approved for issuance for the 1. and L. Bradshaw property at 2627 West Railway Street. R CARRIED..3 Valley Recovery Support Association (M.S.A. Halfway House Society) Huntingdon Road - Development Permit No ( /D98-15) Report No. DEV dated September 15, 1998, from the Senior Planner, recommended issuance of Development Permit No for the Valley Recovery Support Association (M.S.A. Halfway House Society) property at Huntingdon Road. If approved, variances would include: (1) reductions in: (a) the setbacks from the exterior and interior lot lines; (b) the minimum number of parking spaces required in order to allow one small car parking space; and (c) the width of the landscape screen; (2) inclusion of an accessory one unit residential use; and (3) relaxation of the setback between buildings in the same lot.

4 in the Matsqui Centennial Auditorium Page 4 Moved by Councillor Gill, seconded by Councillor Wiebe that, as recommended in Report No. DEV dated September 15, 1998, from the Senior Planner, Development Permit No. 1154, for the Valley Recovery Support Association (M.S.A. Halfway House Society) property at Huntingdon Road, be approved for issuance, subject to: (a) completion of the rezoning which would allow the proposed development; (b) provision of a $38,500 landscaping letter of credit; and (c) payment of a $1,000 landscaping inspection fee. R CARRIED. 4. DELEGA TIONS None. 5. CONSENT AGENDA 5.1 BY-LA WS TO BE ADOPTED Moved by Councillor Gill, seconded by Councillor Lee, that the following by-laws now be adopted:.1 By-law No , cited as "Land Use Contract L.U.C. No. 157, Amendment By-law, 1997";.2 By-law No , cited as "Abbotsford Zoning By-law, 1996, Amendment By-law No. 105";.3 By-law No , cited as "Abbotsford Zoning By-law, 1996, Amendment By-law No. 109";.4 By-law No , cited as "Land Use Contract No. 52, Amendment By-law, 1997";.5 By-law No , cited as "Land Use Contract No. 200, Amendment By-law, 1997";.6 By-law No , cited as "Abbotsford Zoning By-law, 1996, Amendment By-law No. 117 and Discharge of Land Use Contract No. 168";

5 in the Matsqui Centennial Auditorium Page 5.7 By-law No , cited as "Land Use Contract No. 162, Amendment By-law, 1998"; and.8 By-law No , cited as "Land Use Contract No , Amendment By-law, 1998". R CARRIED. 5.2 MINUTES AND CORRESPONDENCE Moved by Councillor Gibson, seconded by Councillor Gill, that the following minutes and correspondence be received:.1 Minutes of the Greater Vancouver Regional District Park Committee meeting held July 15, 1998;.2 Minutes of the Abbotsford-Sumas Aquifer Stakeholder Group meeting held May 15, 1998;.3 Minutes of the Ledgeview Golf and Country Club Board of Directors' meeting held August 20, 1998;.4 Correspondence dated September4, 1998, from the Federation of Canadian Municipalities, calling for resolutions for the December 2 to 5,1998, National Board of Directors' meeting;.5 Correspondence dated September 11, 1998, from C. Strahl, M.P., attaching a letter dated January 20, 1998, to the Ministry of Fisheries and Oceans, identifying concerns related to Vosco Dredging and ditch maintenance in the Fraser Valley, and the Ministry's reply dated August 6, 1998;.6 Correspondence dated August 11, 1998, from the Ministry of Transportation and Highways, advising that City's Cycling Network Program applications for McCallum Road (Vye Road to Gillis Road) and Vye Road (McCallum Road to McKenzie Road) were approved;

6 in the Matsqui Centennial Auditorium Page 6.7 COlTespondence dated September 15, 1998, from the Union of British Columbia Municipalities, indicating that discussions between the U.B.C.M. and B.C. Tel, on implementing a new service, have begun;.8 COlTespondencedated September 7, 1998, from the Alliance of Civic Taxpayers, Street, Langley, attaching a letter dated September 7, to the Ministry of Municipal Affairs, outlining concerns related to the Langley Municipal Council;.9 COlTespondence dated September 4, 1998, from the Canadian Firearms Centre, providing information on the Firearms Act;.10 COlTectional Service Canada Newsletter entitled "Contact", highlighting recent programs and events;.11 Ministry of Municipal Affairs News Release dated September 10, 1998, announcing that the 1998 British Columbia Building Code and Fire Code had been approved and will come into effect in December 1998;.12 Ministry of Municipal Affairs Safety Advisory, cautioning individuals and contractors to use care when installing fence posts or doing general excavation to avoid hitting underground gas and propane pipes;.13 Ministry of Environment, Lands and Parks News Release dated September 9, 1998, announcing a one-year extension for implementation of an expanded beverage container refund system; and.14 Development Services Building Report to August R CARRIED.

7 Minutes of the Regular meeting of Council held Monday, September 21, 1998, at 7 :30 p.m. in the Matsqui Centennial Auditorium Page 7 6. REPORTS (STAFF/COMMITTEES).1 Parks and Recreation Commission Regular Meeting Minutes - September 8, 1998 Moved by Councillor Gibson, seconded by Councillor Gill, that the minutes of the Regular meeting of the Parks and Recreation Commission meeting held September 8, 1998, be approved. R CARRIED.. 2 Abbotsford Traffic Safety Advisory Committee Meeting Minutes - June 17, BY-LAWS Moved by Councillor Gibson, seconded by Councillor Gill, that the minutes of the Abbotsford Traffic Safety Advisory Committee meeting held June 17, 1998, be approved. R CARRIED..1 By-law No , Z.A. No. 139 and Discharge of L.U.C. No and D. Lennox, Marshall Road - Rezones from Cl to C3 and Discharges L.U.C. No (R91-825) Moved by Councillor Lee, seconded by Councillor Fast, that By-law No , cited as "Abbotsford Zoning By-law, 1998, Amendment By-law No. 139 and Discharge of Land Use Contract No ", now be read a second and third time. R CARRIED..2 By-law No , Farm (Mushroom Growing Operation Storm Water and Waste Management and On-farm Composting) By-law, Regulates Mushroom Farms and Related On-farm Composting Moved by Councillor Ross, seconded by Councillor Wiebe, that By-law No , cited as "Farm (Mushroom Growing Operation Storm Water and Waste Management and On-farm Composting) By-law, 1998", now be introduced and read a first time. R CARRIED.

8 in the Matsqui Centennial Auditorium Page 8.3 By-law No , L.U.C. No. 235, Amendment By-law, R. Sethi, 3828 Lindsay Street: Modifies L.U.C. No. 235 to Allow a Secondary Suite (R98-13) Moved by Councillor Fast, seconded by Councillor Lee, that By-law No , cited as "Land Use Contract No. 235, Amendment By-law, 1998", now be read a second and third time. R CARRIED..4 By-law No , L.U.C. No. 162, Amendment By-law, C. and S. Grover, 2938 Willband Street; Modified L.U.C. No. 162 to Allow a Secondary Suite (R98-14) Moved by Councillor Gill, seconded by Councillor Lee, that By-law No , cited as "Land Use Contract No. 162, Amendment By-law, 1998", now be read a second and third time. Referring to the September 14, 1998, Public Hearing, it was noted that some property owners in the area had objected to allowing secondary suites in the Willband Street neighbourhood. It was suggested that the subject application should be denied to allow the recently-approved neighbourhood referendum process to occur, which would require approval of secondary suites on a land use contract by land use contract basis. The motion was then put and DEFEATED. Opposed: Councillors Fast, Gibson, and Wiebe, and Deputy Mayor Peary.5 By-law No , L.U.C. No. 131, Amendment By-law, A., P., and B. Mogla, Mouat Drive; ModifiesL.U.C. No. 131 to Allow a Secondary Suite (R98-16) Moved by Councillor Lee, seconded by Councillor Ross, that By-law No , cited as Land Use Contract No. 131, Amendment By-law, 1998", now be read a second and third time. R CARRIED.

9 in the Matsqui Centennial Auditorium Page 9.6 By-law No , L.U.C. No. 235, Discharge By-law, B. and S. Deol, Gatefield Avenue; Discharges L.U.C. No. 235 to Allow a Secondary Suite (R98-l8) Moved by Councillor Lee, seconded by Councillor Gill, that By-law No , cited as "Land Use Contract No. 235, Discharge By-law, 1998", now be read a second and third time. R CARRIED..7 By-law No , Z.A. No D. and K. Lee, Empress Drive; Rezones from N4 to RS2 (R98-15) Moved by Councillor Lee, seconded by Councillor Ross, that By-law No , cited as "Abbotsford Zoning By-law, 1996, Amendment By-law No. 142", now be read a second and third time. The overwhelming opposition to secondary suites, expressed by numerous residents of the Regal Peak Estates subdivision, was referred to, and it was noted that many of the area property owners who had supported the original nine rezoning applications had done so based on special circumstances and pre-registration confusion. At its February 2, 1998, Executive Committee meeting, Council had reaffirmed its commitment to keep the Regal Peak Estates area predominantly single family residential precluding secondary suites, in support of the wishes of the area's majority. The motion was then put and DEFEATED. Opposed: Councillors Fast, Gibson, Gill, Ross, and Wiebe.8 By-law No , Z.A. No Valley Recovery Support Association, Huntingdon Road: Rezones from P3 to P4 (R98-28) Moved by Councillor Lee, seconded by Councillor Fast, that By-law No , cited as "Abbotsford Zoning By-law, 1996, Amendment By-law No. 143", now be read a second and third time. R CARRIED.

10 in the Matsqui Centennial Auditorium Page NEW BUSINESS.1 Marv's Excavating - Contract No , McTavish Road Water Main (Graham Crescent to Satchell Street) ( /23) In Report No. ENG dated September 15, 1998, the Manager, Utilities, summarized the results of a public tender, and recommended that Marv's Excavating Ltd. be awarded Contract No , McTavish Road Water Main (Graham Crescent to Satchell Street). The project, which would supply higher pressure to McTavish Road residents within approximately 700 m of Bradner Road, was included in the 1998 Waterworks Capital Program, with a budget of $60,000. It was noted that, in order to improve pressure for additional residents, the main must be lengthened by approximately 30%. Moved by Councillor Wiebe, seconded by Councillor Ross that, as recommended in Report No. ENG dated September 15, 1998, from the Manager, Utilities, Marv's Excavating be awarded Contract No , McTavish Road Water Main (Graham Crescent to Satchell Street), in the amount of$124, Staff noted that the additional funds required to complete the project could be made available by adding to the borrowing costs, rather than delaying the project until The motion was then put and R CARRIED..2 "Crestview Court", "Northridge Way", and "Steelhead Court" Block Crestview Avenue - Street Names ( ) Moved by Councillor Wiebe, seconded by Councillor Gill that, as recommended in Report No. DEY dated September 15, 1998, from the Assistant Planner, the names "Crestview Court", "Northridge Way", and "Steelhead Court", be approved for streets in the new subdivision at the block of Crestview Avenue. R CARRIED.

11 in the Matsqui Centennial Auditorium Page 11.3 Pioneer-Standard - Rack-mounted Production and Development Computer Servers for New Financial System ( /333) Report No. PUR dated September 9, 1998, from the Purchasing Manager, recommended acceptance of a quotation from Pioneer-Standard to provide rack-mounted production and development computer systems to run Windows NT and SAP software for the City's new financial information system. It was noted that funds for the servers were provided for in the 1998 Capital Budget, and that the components would be warrantied for three years. Moved by Councillor Lee, seconded by Councillor Wiebe that, as recommended in Report No. PUR dated September 9, 1998, from the Purchasing Manager, the quotation from Pioneer-Standard be accepted for rack -mounted production and development computer servers to run Windows NT and SAP software for the new financial system, in the amount of $98,983, plus an annual maintenance fee of$6,535. R CARRlED..4 Abbotsford Downtown Business Association - Business Improvement Area A letter received September 14, 1998, from the Abbotsford Downtown Business Association requested that the City renew the specified area known as the Abbotsford Downtown Business Improvement Area, which enables the A.D.B.A. to do certain works and services and market and promote business within the area. The A.D.B.A.'s preferred financial arrangements were outlined, which would commence at $114,000 for 1999, with an option for a 3% increase each year, for a five-year term. Costs of the works and services would be borne by owners of lands designated as Classes 5 and 6, pursuant to the Assessment Act and within the specified area. Moved by Councillor Lee, seconded by COlllcillor Gill that, as requested in correspondence received September 14, 1998, from the Abbotsford Downtown Business Association, the City proceed with the renewal of the Abbotsford East Downtown Business Improvement Area. R CARRlED.

12 Minutes of the Regular meeting of Council held Monday, September 21, 1998, at 7 :30 p.m. in the Matsqui Centennial Auditorium Page 12.5 Canada Indivisible - Resolution (Quebec Unity) Correspondence submitted September 15, 1998, from Canada Indivisible, requested endorsement of a resolution to allow communities in Quebec the option of remaining in Canada, regardless of any future referenda in the Province of Quebec. It was noted that Canada Indivisible is a non-profit organization with the sole objective of Canadian unity, which is currently petitioning the Government of Canada to confirm that the bowldaries of Canada may be modified only by: (a) a free vote of all Canadian citizens; or (b) through the Amending Formula stipulated in the Canadian Constitution. There was some Council support for Canada Indivisible's proposed resolution, given its generality. One member of Council, however, although supportive of Canadian unity, preferred the option of directing resolutions to the Union of British Columbia Municipalities, the Federation of Canadian Municipalities, or similar established organizations. Moved by Councillor Lee, seconded by Councillor Gibson, that correspondence submitted September 15, 1998, from "Canada Indivisible", requesting endorsement of a resolution to allow communities in Quebec the option of remaining in Canada, be received. R CARRIED. Opposed: Councillors Fast, Ross, and Wiebe 6 Abbotsford Right-to-Life Society - "Life Chain" - October 4, 1998 Moved by Councillor Gill, seconded by Councillor Fast that, as requested in correspondence dated September 3, 1998, Abbotsford Right-to-Life Society be granted permission to conduct a "Life Chain" on October 4, 1998, from 2:00 to 3 :00 p.m., along the route outlined, subject to submission of insurance documents naming the City of Abbotsford as an additional insured, and provision of first attendants by the organizers. R CARRIED.

13 in the Matsgui Centennial Auditorium Page ADJOURNMENT Moved by Councillor Gibson, seconded by Councillor Gill, that the Regular meeting of Council be adjourned. (8:08 p.m.) CARRIED. Certified Correct: