MUNICIPALITY OF ARRAN-ELDERSLIE

Transcription

1 MUNICIPALITY OF ARRAN-ELDERSLIE Council Meeting Monday, December 10 th, :00 a.m. Council Chambers Municipal Administration Offices 1925 Bruce County Road 10 Chesley, Ontario His Worship Mayor Paul Eagleson MINUTES A meeting of the Council of the Municipality of Arran Elderslie was held on Monday, December 10 th, 2012 at 9:00 a.m. in the Council Chambers. The following Members of Council were present: Mayor Paul Eagleson (Chair) Deputy Mayor Mark Davis Councillor Doug Bell Councillor Brian Dudgeon Councillor Steve Hammell Councillor Dan Kerr Councillor Peter Steinacker The following members of Staff were present: P. Rouse, Clerk L. Albright, Deputy Treasurer A. McArthur, Facilities, Parks & Recreation Manager J. Planz, Chief Building Official V. Weppler, Works Manager 1. Adoption of Agenda Moved by: Councillor Steinacker Seconded by: Councillor Kerr Be It Resolved, That the agenda for the Council Meeting of December 10 th, 2012 be received and adopted, as distributed by the Clerk. Carried Resolution # Disclosures of Pecuniary Interest and General Nature Thereof None at this time.

2 3. Adoption of Minutes of Previous Meeting(s) 3.1 Regular Council meeting C#26 12 held November 26 th, 2012 Moved by: Councillor Hammell Seconded by: Councillor Bell Be It Resolved, That Council of the Municipality of Arran Elderslie adopt the minutes of the Regular Council Session C#26 12 held Monday, November 26 th, 2012, as circulated. Carried Resolution # Business Arising from the Minutes 4.1 Election of County Council Representative Council reviewed a draft resolution that was brought forward by the Deputy Mayor. Subsequent to discussion, council tabled the resolution until the first regular council meeting of the New Year, to provide an opportunity for Council to consider the resolution. 5. Public Meeting(s) None 6. Presentation(s) None 7. Delegation(s) 7.1 Dave Dansereau Review of Electoral Ward Boundary Options Mr. Dansereau addressed Council, giving them a brief background resident of Arran Elderslie for 23 years, former professor at Ryerson University, thanking council for their decisions last council meeting. Discussion included the process for the election of council members, ward members should be elected Mr. Dansereau answered questions from Members of Councillors. Council thanked Mr. Dansereau for his addressing Council. 7.2 Nuclear Waste Management Organization Briefing on Step 3 of Site Selection Process This item occurred later in the meeting. 8. Correspondence 8.1 Requiring Action Township of Wainfleet Request to Attend Wind Energy Opposition Summit Subsequent to discussion, Council directed staff to prepare a resolution to be brought back for consideration. 8.2 For Information Subsequent to discussion, Council passed the following resolution: Moved by: Councillor Steinacker Seconded by: Councillor Kerr Be It Resolved, That Council of the Municipality of Arran Elderslie receives, notes and files correspondence on the Council Agenda for information purposes. Carried Resolution # Council directed staff to invite the Director of Planning to the next regular council meeting to discuss Council s concerns. 8.3 Events None Page 2 of 10

3 9. Staff Reports 9.1 Clerk Peggy Rouse Tile Drainage Loan Application P. Rouse, Clerk, responded to questions from Member of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Kerr Be It Resolved, a) That SRCLK be received Tile Drainage Loan Application with the estimated cost of the drainage system in the amount of $ 61, for Concession 3 Part Lots 34 and 35, Roll Number subject to the availability of funds being allocated by the Province of Ontario for tile drainage purposes; and b) That the applicant provide a copy of a sketch of the work to be done as well as advise the Drainage Inspector in advance as to when the work is to be started. Carried Resolution # Treasurer Joanne Marklevitz Accounts Payable Voucher # L. Albright, Deputy Treasurer, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Dudgeon Seconded by: Deputy Mayor Davis Be It Resolved, That Accounts Payable Voucher #21 12 dated December 5 th, 2012 in the amount of $ 354, be approved for payment as submitted by the Treasurer. Carried Resolution # Works Manager Vernon Weppler SRW Waste Management Plan V. Weppler, Works Manager, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Discussion included bag tags, free landfill day, bins, mattress and box spring, Styrofoam, pavement, staffing, scales and buildings. Bags Tags Staff was directed staff to bring back a financial report including who is being charged and how much, how many bags are being picked up, cost of bag tags. Clear bags Council requested staff to bring back a report on the pros and cons of clear bags. Half Price Landfill Day Council agreed to continue the half price landfill day. Bins Council directed staff to bring a price back for consideration on the purchase of two (2) more bins at the landfill for the collection of shingles and drywall for budget deliberations. Mattress and Box Springs Council agreed to proceed to purchase of a collection trailer to be included in budget deliberations. Styrofoam Council agreed to proceed to purchase of a collection trailer to be included in budget deliberations. Page 3 of 10

4 Pavement Council agreed to proceed with the paving under the garbage bins to be included in budget deliberations. Staffing Council will review staffing of the Chesley landfill during budget deliberations. Scales Council wishes to review the purchase of scales during budget deliberations, with discussion to include the purchase vs. lease to own. Buildings Council discussed a tarp barn to house goods exchange, and storage for equipment and recyclable items needing a storage area during budget deliberations. Elimination of Leaf, Yard Waste and Christmas Tree Pickup Council directed staff to bring back a resolution for consideration to eliminate the collection of Leaf, Yard Waste and Christmas Tree Pickup and communicate to deliver the same at the Chesley Landfill Site. Moved by: Deputy Mayor Davis Be It Resolved, That SRW Waste Management Plan be received for information purposes. Carried Resolution # SRW Snowplow Blades V. Weppler, Works Manager, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Deputy Mayor Davis Seconded by: Councillor Dudgeon Whereas, the award of quotation to purchase snowplow and ice blades for the upcoming winter season has been recommended by the Works Manager in Report SRW.12.49; therefore Be It Resolved, a) That SRW be received Snowplow Blades; and b) That Council accept the quote from Letco Ltd. to purchase snowplow and grader cutting edge blades in the amount of $ 3, (including applicable taxes and freight). Carried Resolution # A recess was held at this time (10:47 a.m. 11:00 a.m.). 7.2 Nuclear Waste Management Organization Briefing on Step 3 of Site Selection Process This item was presented later in the meeting. Dr. Jennifer Mc Kelvie, Member of Geosciences Team and Jo Anne Facella, Director of Social Research & Dialogue, Nuclear Waste Management Organization briefed Council to provide more detailed information regarding the activities within Step 3 of the NWMO site selection process to host the deep geological repository project for long term management of used nuclear fuel in Canada. Subsequent to discussion, Council passed the following resolution: Moved by: Councillor Kerr Seconded by: Councillor Hammell Whereas, The Municipality of Arran Elderslie has expressed interest in Learning Page 4 of 10

5 More about Canada s plan for the long term management of used nuclear fuel and the process for identifying an informed and willing host community for a deep geological repository; and Whereas, Several of our neighbours have expressed interest in learning more and are also participating in the Nuclear Waste Management Organization (NWMO) site selection process; and Whereas, the NWMO site selection process encourages communities in the process to engage its neighbours in learning and decision making; and Whereas, We recognize there is a shared interest among communities in this area invoiced in the site selection process and there is value in co operating and working together as a group, where warranted, in our participation in the site selection process; therefore Be It Resolved, That the Municipality of Arran Elderslie continue to learn more and enter Step Three (3) on the NWMO Site Selection Process; 2) That the Municipality of Arran Elderslie will seek opportunities to work cooperatively with neighbouring communities involved in the site selection process; and 3) That the Municipality of Arran Elderslie retains its right to discontinue participation in the site selection process at any time. Carried Resolution # Building Department Josh Planz Monthly Report November 2012 J. Planz, Chief Building Official, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Kerr Be It Resolved, That Building Department Monthly Report November 2012 be received for information purposes. Carried Resolution # A recess was held at this time (11:55 a.m. 1:01 p.m.). 9.5 Recreation Department Ann McArthur SRREC Rural Healthy Lifestyles Fair February 18 th, 2013 A. McArthur, Facilities, Parks and Recreation Manager, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Bell Seconded by: Councillor Hammell Be It Resolved, a) That SRREC be received Rural Healthy Lifestyles Fair February 18 th, 2013; and b) That Council grant pre budget approval for the School and Community Council s of Kinghurst and Arran Tara Elementary Schools request for six (6) hours of free ice time at the Chesley and Tara Arenas; and c) That this is to be funded from Council s 2013 Donation budget. Carried Resolution # SRREC Tara Ball Diamond Upgrades A. McArthur, Facilities, Parks and Recreation Manager, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Page 5 of 10

6 Moved by: Councillor Bell Seconded by: Councillor Hammell Be It Resolved, a) That SRREC be received Tara Ball Diamond Upgrades; and b) That Council authorize staff to proceed with the purchase of an additional light ballast for the outfield standard and the purchase of tarps to enclose the Pavilion upon receiving sufficient funds from the Tara and Area Kinettes fundraising initiative to cover the cost of the purchases. Carried Resolution # SRREC CIIF Grant Funding Chesley Community Centre A. McArthur, Facilities, Parks and Recreation Manager, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Bell Seconded by: Councillor Hammell Be It Resolved, a) That SRREC be received Community Infrastructure Improvement Fund (CIIF) Grant Chesley Community Centre; and b) That Council authorize that all remaining 2012 Recreation Capital Funds be left in the Recreation Reserve for use with the CIIF Grant Funding in Carried Resolution # Fire Departments None 9.7 Planning Department Susan Filshie None 10. Reports of Members of Council Bell: Councillor Bell announced that he will be attending BASWR meeting this Thursday evening. Hammell: Councillor Hammell advised that he had nothing additional to report that had not already been discussed at this meeting. Kerr: Councillor Kerr advised that he had nothing additional to report that had not already been discussed at this meeting. Steinacker: Councillor Steinacker advised that he had nothing additional to report that had not already been discussed at this meeting. Dudgeon: Councillor Dudgeon advised that he had nothing additional to report that had not already been discussed at this meeting. Deputy Mayor Davis Deputy Mayor Davis advised that he had nothing additional to report that had not already been discussed at this meeting. Mayor Eagleson: Mayor Eagleson updated council regarding his meeting schedule and events since the last Page 6 of 10

7 council meeting, including attending the three (3) Santa Claus Parades in the Municipality, thanking the organizations for their help, and Natural Gas Pipeline Proposal. Each Member of Council wished everyone a Merry Christmas and a Happy New Year. 11. Health and Safety None 12. Other Business 12.1 Municipal Infrastructure Investment Initiative Capital Program P. Rouse, Clerk, responded to questions from Member of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Deputy Mayor Davis Seconded by: Councillor Dudgeon Be It Hereby Resolved, a) That the Council of the Municipality of Arran Elderslie wishes to submit an Expression of Interest for the Municipal Infrastructure Investment Initiative Capital Program for the replacement of the Proud Bridge (A2); b) That Expression of Interest is factually accurate; and c) That the Municipality of Arran Elderslie is committed to developing a comprehensive asset management plan that includes all of the information and analysis described in Building Together: Guide for Municipal Asset Management Plans by December 31 st, Carried Resolution # Council unanimously agreed to put 30% share of the Total Cost of the Project Finalizing of Leases Horizon Energy Solutions Inc. P. Rouse, Clerk, responded to questions from Member of Council. Subsequent to further discussion, Council passed the following resolutions: Moved by: Councillor Hammell Seconded by: Councillor Bell Whereas, Solar Sunbelt General Partnership (the ʺApplicantʺ) proposes to construct and operate rooftop solar (the ʺProjectʺ) on the real property owned by the Municipality of Arran Elderslie, located at 129 Fourth Ave. SE, Chesley, Ontario, in the Municipality of Arran Elderslie with a legal description of Plan 149 Park Part Lot A & Part Lot D (Chesley) (the ʺLandsʺ) under the Provinceʹs FIT Program; and Whereas, the Applicant has requested that Council of the Municipality of Arran Elderslie, Ontario indicate by resolution Councilʹs support for of the Project on the Property; and Whereas, pursuant to the rules governing the FIT Program (the FIT Rules ), Applications whose Projects receive the formal support of Local Municipalities will be awarded priority points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; now therefore Be It Resolved, That Council of the Municipality of Arran Elderslie, Ontario supports the construction and operation of the Project on the Lands; and 2) This resolution s sole purpose is to enable the Applicant to receive priority points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. Carried Resolution # Moved by: Councillor Dudgeon Whereas, Solar Sunbelt General Partnership (the ʺApplicantʺ) proposes to Page 7 of 10

8 construct and operate a rooftop solar (the ʺProjectʺ) on the real property owned by the Municipality of Arran Elderslie, located at 391 Queen Street North, Paisley, Ontario, with a legal description of L B L1 SUB of L A L H L2 SUB of L A L G L3 to 6 SUB OF L1 Queen N ES L3 SUB OF L H (Paisley) (the ʺLandsʺ) under the Provinceʹs FIT Program; and Whereas, the Applicant has requested that Council of the Municipality of Arran Elderslie, Ontario indicate by resolution Councilʹs support for the construction and operation of the Project on the Property; and Whereas, pursuant to the rules governing the FIT Program (the FIT Rules ), Applications whose Projects receive the formal support of Local Municipalities will be awarded priority points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; now therefore Be It Resolved, That Council of the Municipality of Arran Elderslie, Ontario supports the construction and operation of the Project on the Property; and 2) This resolution s sole purpose is to enable the Applicant to receive priority points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. Carried Resolution # Notice of Motion 14. By law(s) 14.1 By law Tile Drainage Loan Debenture Moved by: Councillor Kerr Be It Resolved, That By law No be introduced and taken as read a first and second time, being a By law to impose special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. Carried Resolution # Moved by: Councillor Kerr Be It Resolved, That By law No be taken as read a third and final time; to be signed, sealed and engrossed in the By law Book. Carried Resolution # By law User Fees Moved by: Councillor Dudgeon Seconded by: Deputy Mayor Davis Be It Resolved, That By law No be introduced and taken as read a first and second time, being a By law to amend the Municipal Code (Fees and Charges). Carried Resolution # Moved by: Deputy Mayor Davis Seconded by: Councillor Dudgeon Be It Resolved, That By law No be taken as read a third and final time; to be signed, sealed and engrossed in the By law Book. Carried Resolution # By law Insurance Policy Moved by: Deputy Mayor Davis Seconded by: Councillor Dudgeon Be It Resolved, That By law No be introduced and taken as read a first and second time, being a By law to confirm Jardine Lloyd Thompson Canada Inc. as the Municipal Insurer. Page 8 of 10

9 Carried Resolution # Moved by: Councillor Dudgeon Seconded by: Deputy Mayor Davis Be It Resolved, That By law No be taken as read a third and final time; to be signed, sealed and engrossed in the By law Book. Carried Resolution # Resolution to Move into Closed Session and General Nature Thereof: The Mayor advised that Council will go into closed session at 2:02 p.m. for the purpose of matters identified in the motion below. Moved by: Councillor Steinacker Seconded by: Councillor Kerr Be It Resolved, That Council of the Municipality of Arran Elderslie does now go into closed session to discuss an item(s) which relates to: i) Personal matters about an identifiable individual, including municipal or local board employees; ii) Labour relations or employee negotiations. Staff authorized to Remain: Clerk Carried Resolution # Resolution to Reconvene in Open Session Council arose from closed session and the regular session resumed at 3:10 p.m. The Mayor confirmed that Council discussed only those matters identified in the motion above. 17. Adoption of Recommendations Arising from Closed Session Moved by: Councillor Steinacker Seconded by: Councillor Kerr Be It Resolved, That Council adopt the direction from the Closed Session. Carried Resolution # Confirming By law By law Confirming By law Moved by: Councillor Hammell Seconded by: Councillor Bell Be It Resolved, That By law No be introduced and taken as read a first and second time, being a By law to confirm the proceedings of the council meeting of the Municipality of Arran Elderslie held December 10 th, Carried Resolution # Moved by: Councillor Hammell Seconded by: Councillor Bell Be It Resolved, That By law No be taken as read a third and final time; to be signed, sealed and engrossed in the By law Book. Carried Resolution # Adjournment Moved by: Councillor Steinacker Seconded by: Councillor Kerr Be It Resolved, That the meeting be adjourned to the call of the Mayor. Carried Resolution # The meeting was adjourned at 3:12 p.m. Page 9 of 10

10 Original Signed by Paul Eagleson, Mayor Original Signed by Peggy Rouse, Clerk Page 10 of 10