Market Engagement/Soft Market Event

Transcription

1 Market Engagement/Soft Market Event Lifestyle Services Procurement September 28 th 2016 Public Health Procurement Leads Steve Curtis, Senior Procurement Officer Jayne Smith, Procurement Officer

2 Aims Robust procurement compliance with Public Contracts Regulation (PCR) 2015 and DCC Financial Regulations Call for Competition Achieve efficiencies and savings Transparent & Equal Treatment Promote Opportunities for Small Medium Enterprises (SMEs) Develop Local Wellbeing Mitigate Risk and Challenge

3 Contract Period: Years 1 st December November 2020 ITT (Invitation to Tender) will include: Specification/Scope - Appendix A Price Schedule Appendix B Pre Qualification Questionnaire (PQQ) FOI Appendix C Contract Appendix D Any additional information

4 Pre- Qualification Questionnaire (PQQ) Organisation Details / Contact Details Consortia and Sub-contracting Grounds For Mandatory Exclusion (criminal record & fraud) Grounds For Discretionary Exclusion Economic and Financial Standing Technical and Professional Ability Quality Management Disclosure & Barring Service checks (formally CRB)

5 Pre- Qualification Questionnaire (PQQ) Safeguarding and Security Business Continuity/Disaster Recovery Care Quality Commission (CQC) Registration Audit and Information Security (Data Protection) Risk Management and Insurance Compliance with Equality Legislation Health and Safety Declaration self cleaning certification

6 Adding Social Value in Derbyshire The Public Services (Social Value) Act 2012 The benefit to the community of a commissioning/procurement process over and above the direct purchasing of goods and services It involves looking beyond the price of each individual contract and considering what the collective benefit to a community is when a public body chooses to award a contract. Source: Draft Social Value Strategy 2016

7 Adding Social Value in Derbyshire The Public Services (Social Value) Act 2012 How what is proposed to be commissioned or procured might improve the economic, social and environmental wellbeing of the relevant area How, in conducting the process of commissioning and procurement, it might act with a view to securing that improvement Source: Draft Social Value Strategy 2016

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9 Tendering Portal

10 Wellbeing Indicative Procurement Timetable (Tender Ref:CTP781) Competitive Procedure With Negotiation

11 Publish ITT Early November 2016: Tender published on Source Derbyshire website, EastMids Tender Portal, Contracts Finder and OJEU Q&A Log (opportunity to ask questions/clarification) Tender Return Early December 2016: (minimum 30 days after publish date) Tender Evaluation Early January 2017 Negotiations Completed by Mid January 2017 Issue Revised ITT End of January 2017

12 Revised Evaluation End of February Early March 2017 Due Diligence Meeting Early April 2017 Cabinet Approval subject to Audit Testing, Call-in and Alcatel End of June 2017 Notify Bidders (successful and non-successful) Mobilisation and implementation Period July to November Contract Start Date 1 st December 2017

13 Weight Management (Tender Ref: CTP783) Indicative Procurement Timetable Competitive Procedure with Negotiation

14 Publish ITT Early November 2016: Tender advertised on Source Derbyshire, EastMids Tender Portal, Contracts Finder and OJEU Tender Return Early December 2016: (minimum 30 days after publish date) Tender Evaluation Early January 2017 Negotiations Completed by Mid January 2017 Issue Revised ITT End of January 2017

15 Revised Evaluation End of February Early March 2017 Bidders Meeting Early April Cabinet Approval Subject to Audit Testing, Call-in and Alcatel End of June 2017 Notify Bidders (successful and non-successful) Mobilisation and implementation Period July to November 2017 Contract Start Date 1 st December 2017

16 Smoking Cessation (Tender Ref: CTP782) Open Procurement Process

17 Publish ITT Mid January 2017: Tender advertised on Source Derbyshire, EastMids Tender Portal, Contracts Finder and OJEU Tender Return Mid February 2017: (minimum 30 days after publish date) Tender Evaluation End of March 2017 Bidders Due Diligence Meeting Early April Cabinet Approval Award subject to Audit Testing, Call-in and Alcatel

18 Indicative Cabinet End of June 2017 Notify Bidders (successful and non-successful) Mobilisation and implementation Period July to November Contract Start Date: 1 st December 2017

19 Award Process Bidders will be advised of the decision and there will a voluntary standstill period during which time objections may be raised before a contract is signed: 5 day Call Back period for Council Members 10 day Alcatel Standstill Period (OJEU) for unsuccessful bidder

20 Summary All presentations, Question and Answers will be published on Source Derbyshire by Tuesday 4 th October 2016

21 Questions Any specific question will be dealt with in 1:1 meetings. Thank you!