Paul D. Ralph, BES, RPP, MCIP, Commissioner, Development Services Department. Street Naming Policy for Private Residential Roads

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1 Public Report To: From: Report Number: Development Services Committee Paul D. Ralph, BES, RPP, MCIP, Commissioner, Development Services Department DS Date of Report: June 15, 2017 Date of Meeting: June 19, 2017 Subject: File: Street Naming Policy for Private Residential Roads E Purpose The purpose of this report is to: Recommend that Council adopt a new street naming policy for private residential roads; and Recommend that the approval authority for by-laws relating to private road names be delegated to the Commissioner of Development Services or the Director of Planning Services. Attachment 1 is a copy of the recommended street naming policy for private residential roads. Attachment 2 is a copy of City s Street Naming Policy in Memory and Honour of the War Dead and War Veterans. Attachment 3 is a copy of the site plan for the 2325 Thoroughbred Street including labels showing how the private roads would be named. Attachment 4 is a sample private road street sign. Attachment 5 is a copy of the proposed site location map to be located at the entrances of 2325 Thoroughbred Street pursuant to current City practice. Attachment 6 is the proposed draft by-law to further amend Delegation By-law , as amended.

2 Report to Development Services Committee Meeting Date: June 19, 2017 Page Recommendation That the Development Services Committee recommend to City Council: 1. That, pursuant to Report DS dated June 15, 2017, the proposed Street Naming Policy for Private Residential Roads as generally shown in Attachment 1 be approved. 2. That, pursuant to Report DS dated June 15, 2017, Delegation By-law , as amended, be further amended to add a new item to Schedule 'A' to delegate to the Commissioner, Development Services Department or the Director, Planning Services the authority to pass by-laws to name or re-name private residential roads as such delegation is minor and in the public interest. 3.0 Executive Summary Not applicable. 4.0 Input From Other Sources 4.1 City Departments The following have been consulted during the preparation of the proposed policy: Fire Services Transportation Services Legal Services City Clerk 4.2 Other Muncipalities The Region of Durham Planning and Economic Development Department reviews street names in consultation with Durham Regional Police Services and maintains the Region s Street Name Index which contains a list of all existing and reserved street names in the Region of Durham. The Region has no objection to the proposed policy. Both the Town of Whitby and Municipality of Clarington name private roads in residential developments. 4.3 Building Industry Liaison Team The proposed policy was provided to the Building Industry Liaison Team (BILT) for review and comment. Staff also discussed the proposed policy at a BILT meeting on May 3, BILT does not have any objections to the proposed policy.

3 Report to Development Services Committee Meeting Date: June 19, 2017 Page Analysis 5.1 Background In recent years the City has received an increasing number of residential development proposals with multiple buildings/dwelling units having direct access from private roads. These developments have been primarily block townhouse developments (e.g Thoroughbred Street) which have included as many as 319 units accessed from private roads. Currently these developments are assigned one municipal address for the entire site with individual units identified with a unit number (i.e Thoroughbred Street, Unit 319) or a combination of a building number and unit number (i.e Thoroughbred Street, Building 15, Unit 319). In addition to a large number of units, some of these developments also have multiple private roads and buildings. For example, the block townhouse development at 2325 Thoroughbred Street includes 319 units in 77 separate buildings and 8 different private roads (see Attachment 3). Through site plan approval and the review of building permit applications for recent developments Fire Services has raised concerns about the current addressing practice and the potential impact on emergency response times due to the large number of units, multiple buildings and multiple private roads on sites with one municipal address. Under the City s current practice, Fire Services and other emergency service providers typically have to stop upon entering these sites to review a site map or directional signs to determine the location of a given unit (see Attachment 5). This practice can create a delay in response time. Under the proposed policy each private road would be individually named, similar to how streets are named in plans of subdivision. Each unit would then be addressed using the name of the private road. For example, under the proposed policy 2325 Thoroughbred Street, Unit 319 would be replaced by an address such as 319 Coldwater Path, with Coldwater Path being the name of the private road. (See Attachment 3: Site Plan and Attachment 4: Sign Sample). The Municipal Act permits local municipalities to pass a by-law to formally name a private road. Once these by-laws are passed, the private road names are legally created and would be incorporated into the City s GIS mapping system and other mapping services such as Google. The private road names and their integration into mapping services will assist emergency service providers in their responses to calls at certain sites where multiple buildings and units are accessed from private roads. Their mapping systems will display direct addresses instead having to stop at a site map to determine a unit location when they arrive on site.

4 Report to Development Services Committee Meeting Date: June 19, 2017 Page 4 The naming of private roads will also have a positive impact for residents on these sites by creating more identity and will be easier for deliveries and visitors to locate units on these multiple unit sites. 5.2 Proposed Policy The following are some of the key items of the proposed private roads street naming policy shown in Attachment 1: The proposed policy is intended to apply to any new residential development that has received approval beginning July 1, 2017 where the need to name a private road has been identified through the review of a development application. All costs associated with the naming of private roads in new developments (i.e. street signs, sign maintenance, notices, etc.) shall be the responsibility of the property owner. Private roads in any developments that have received approval prior to July 1, 2017 will only be named in accordance with the proposed policy at the request of the property owner. Any associated costs would be the responsibility of the property owner (i.e. cost of reimbursing existing residents who need to update personal documents, notices, etc.). Street names, sign locations, sign details, etc. will be reviewed and implemented through the site plan approval process for new developments. For existing developments, the owner will be required to submit to Planning Services, plans showing the proposed street names, sign locations, sign details, etc. for review and approval. Private roads shall be named using names from the City of Oshawa Street Name Reserve List. These names have been approved by the Region of Durham Planning and Economic Development Department, Durham Regional Police, Oshawa Fire Services and the Oshawa Central Ambulance Communication Centre and reserved for use by the City of Oshawa. This will ensure that there are no conflicts between private road street names and the names of other streets in the City and Region. Street names on the City s Street Name Reserve List honouring the City s War Dead and War Veterans shall not be used in the naming of private residential roads and will continue to be applied to public roads. Private roads will be differentiated from public roads through the use of the suffix Path. The suffix Path is not currently used in the City and would be reserved for use on private roads only. Private road street signs shall be green in colour with white text and will include the word Private for clarity. This is to visually differentiate private roads from public roads and the standard blue or decorative street signs that are currently used in the City. Private road street signs can be decorative but must be green in colour and include the word Private. Having different street signs will also assist City crews during snow

5 Report to Development Services Committee Meeting Date: June 19, 2017 Page 5 plowing and waste collection activities so they can easily differentiate between public and private roads. 5.3 Amendment to Delegation By-law Delegation By-law , as amended, delegates the approval authority for a variety of items that are administrative in nature to various senior City staff. The Municipal Act, 2001, S.O. 2001, s.48, permits a municipality to name or change the name of a private road. Public notice of the intention to pass a by-law is required. The City s Notice By-law , as amended requires the notice to name or rename a private road to be published in a newspaper and provided on the City s website. Notwithstanding the requirements of Notice By-law , it is recommended that notice of the City s intention to pass by-laws to name or rename private residential roads be provided to the owner and tenants of a property to which the by-law will apply since these individuals are affected by a by-law. The notice of intention to pass the by-law will also be provided on the City s website. Since the Commissioner of Development Services and Director of Planning Services are already the approval authority for street names in new plans of subdivision, the approval authority of such by-laws should be delegated to the Commissioner of Development Services or the Director of Planning Services generally in the form of the amending by-law comprising Attachment 6 to this Report. 6.0 Financial Implications There are no financial implications associated with the Recommendation in this Report. 7.0 Relationship to the Oshawa Strategic Plan The proposal advances the Social Equity and Accountable Leadership Goals of the Oshawa Strategic Plan by assisting emergency service providers with response times to create safe and healthy neighbourhoods. Warren Munro, HBA, Director, Planning Services Paul D. Ralph, BES, RPP, MCIP, Commissioner, Development Services Department

6 Street Naming Policy for Private Residential Roads Attachment 1 1. The following street naming policy for the naming of private residential roads shall be applicable: (a) It is a policy of the City to name roads that are privately owned and maintained subject to certain criteria as outlined in this policy; (b) For the purposes of this policy, private road means any road, laneway, other means of vehicular access to, or egress from, any land, building or structure, exclusive of a driveway. Without limitation, a private roadway may include part of a parking lot; (c) A street name shall be assigned to all new private roads; (d) Private roads shall be named using names from the City of Oshawa Street Name Reserve List. (e) The street names on the City s Street Name Reserve List honouring the City s war dead and war veterans under the City s Street Naming Policy in Memory and Honour of the War Dead and War Veterans shall not be used for the naming of private roads; (f) Names of private roads shall be differentiated from public roads through the use of the suffix Path ; (g) Street signs for private roads shall be green with white text in order to differentiate them from the City s standard blue street signs with white text. Private road signs shall also include the word Private for clarity; (h) This policy is applicable to all new residential developments with a private road that receives approval after July 1, For the purposes of this policy, approval shall mean the approval of the proposed site plan drawings; (i) The cost for the installation and maintenance of a street name sign for a private road shall be the responsibility of the property owner; (j) This policy shall not apply to any development that has received approval prior to July 1, 2017 unless requested by the property owner. Any costs associated with naming a private road in an existing development shall be the responsibility of the property owner that has made the request including such matters as the cost to install and maintain the sign and any costs to residents affected by the proposal;

7 (k) The City will encourage the use of war dead and war veterans' names within new plans of subdivision based on the following order of priority; (i) War dead; (ii) War veterans on current street name reserve list; and (iii) War veterans approved by Development Services Committee based on priority established by Development Services Committee. (l) Street signs honoring the war dead and war veterans will include a poppy motif in the design. 2. That an exception to the policy be endorsed to include the lands generally within the geographic area of the General Sikorski Hall such that the street names within that area could include World War II Veterans of the Polish Armed Forces who were Allies of Canada, who served under British Command, and who took up residence in the City of Oshawa after the War. Name selection shall be done pursuant to paragraph (g) above.

8 Street Naming Policy in Memory and Honour of the War Dead and War Veterans 1. The following street naming policy in the memory and honour of the war dead and war veterans shall be applicable: (a) It is a policy of the City to honour the memory of men and women from Oshawa who have served in war, military action or peacekeeping assignments as part of Canada's military in the naming of new streets; (b) For the purpose of this policy, the war dead refers to those persons who died or went missing in action while serving in active military duty during any war, military action or any peacekeeping action in which Canada played an active military role; (c) For the purpose of this policy, 'war veterans' refers to those persons who served with Canada's military forces in active military duty during any war, military action or any peacekeeping action in which Canada played an active military role; (d) The use of war dead and war veterans' names will comply with the Region of Durham street-naming policy; (e) The war dead that will be honoured in this manner are those men and women who were residents of Oshawa at the time they served; (f) The war veterans that will be honoured in this manner are those men and women who were or became and remained residents of Oshawa after their service; (g) War veterans both living and deceased to be honoured shall be considered based on the following criteria: (i) Length of military service; (ii) Decorations received (i.e. bravery medals, etc.); and (iii) Length and type of community service to Oshawa and its residents. Attachment 2 (h) The approval of war veterans names for use on the street name reserve list is delegated to the Development Services Committee. (i) That City staff meet with the Oshawa United Veteran Services group (which includes representation from the Legion, 420 Wing, Canadian Corps, Polish Vets, Ontario Regiment Association, Navy Club, Korean Veterans and UN Peace Keepers) twice per year in order to review submissions, identify potential veterans names and to assist the Oshawa United Veteran Services group in making a recommendation to the Development Services Committee on whether a new war veteran s name should be approved. (j) Written requests from the public or groups for approval of a war veterans name must be submitted in writing to the Development Services Department including how the individual complies with the criteria.

9 (k) Private road names and street sign details shall be shown on the plans forming part of any development agreement for a development with a private road. For requests to name a private road in an existing development, the owner shall provide a plan showing the private road and proposed private road name to Planning Services for review and approval; and (l) Private road names shall be included in a by-law passed pursuant to the Municipal Act. (m)notwithstanding the City s Notice By-law , notices of the City s intention to pass a by-law to name or re-name a private residential road shall be provided to the owner of the property and tenants of the property to which the by-law will apply and be provided on the City s website. Note: Minor changes to or deviations from this policy and procedure may be made by the Commissioner of Development Services provided the intent of the policy is maintained. Any significant changes must be approved by City Council.

10 Title: Site Plan Subject: Street Naming Policy for Private Residential Roads File: E N City of Oshawa Development Services Department Path D Path G Path E Path A Path H Path F 2325 Thoroughbred Street Path E Path C Path A Path B Path A Path A Path A 32 Subject Site K:\Attachments\2017\06June\PrivateStreetNames_Att3.ai Attachment 3

11 Attachment 4 Title: Sample Private Road Street Sign Subject: Street Naming Policy for Private Residential Roads File: E City of Oshawa Development Services Department K:\Attachments\2017\06June\PrivateStreetNames_Att4.ai

12 City of Oshawa Development Services Department 34 N K:\Attachments\2017\06June\PrivateStreetNames_Att5.ai Title: Proposed Site Location Map for 2325 Thoroughbred Street Subject: Street Naming Policy for Private Residential Roads File: E Attachment 5

13 Attachment 6 By-law of The Corporation of the City of Oshawa Being a By-law to further amend Delegation By-law , as amended. NOW THEREFORE the Council of The Corporation of the City of Oshawa enacts as follows: 1. Schedule A of Delegation By-law , as amended, is further amended by adding a new row 87 with text in each of the row s cells to correspond with the cell s heading as follows: Delegated Authority Delegate Source of Power or Duty Delegation Restrictions Pass by-law to name or to rename a private residential road Commissioner, Development Services or Director, Planning Services Municipal Act Public notice of intention to pass by-law is given by such means considered to be appropriate by the Commissioner Development Services or the Director, Planning Services, each in consultation with the City Clerk. Subject to Council policy respecting the naming or renaming of private roads Communication Not applicable 2. It is the opinion of Council of The Corporation of the City of Oshawa that the power delegated by the amendment effected by section 1 of this By-law is of a minor nature, having regard in each case of the exercise of the delegated power to the number of people, the size of geographic area and the time period affected by each exercise of the delegated power. By-law passed this day of June, Mayor City Clerk