Minutes of an Open Meeting of Council held at 7:00 p.m. on the above date in the Council Chambers at City Hall.

Transcription

1 The Corporation of The City of Dryden April 20, 2015 Minutes of an Open Meeting of Council held at 7:00 p.m. on the above date in the Council Chambers at City Hall. Present: Absent: Staff: Others: Mayor Nuttall, Councillors Bush, Carlucci,, Moss, Trist and Valley. None. Public Works Manager B. Poole, Records/Health & Safety Coordinator C. Crawford, DDC Office Manager N. Gale, Airport Manager N. Sanders and Deputy Clerk A. Euler. G. Kurz and three (3) members of the public. 1. Call to Order: Mayor Nuttall called the meeting to order at 7:01 p.m. 2. Declarations of Pecuniary Interest and the General Nature thereof for: The Agenda for this meeting. Mayor Nuttall called for declarations of pecuniary interest, and the general nature thereof, under The Municipal Conflict of Interest Act with respect to the agenda for this meeting and the response was negative. Minutes of meeting at which a member was not in attendance: 3. Delegations: Mayor Nuttall called for declarations of pecuniary interest, and the general nature thereof, under The Municipal Conflict of Interest Act with respect to minutes of a meeting at which a member was not in attendance and had not previously declared and the response was negative. Delegation - G. Kurz, Project Coordinator for the Regional Business Retention and Expansion Project. Ms. Kurz reviewed the results of the Business Retention and Expansion Project and advised that the full results are available on the Dryden Chamber of Commerce and City of Dryden websites. She reviewed the process undertaken to schedule interviews and to train volunteer visitors to visit 82 businesses in Ms. Kurz advised the goals of the project had included improving communications with the business community, gaining a better understanding of the regional business climate and issues being faced, increasing business development, creating a business friendly environment to promote business growth and to inform municipal and organizational strategic planning. Ms. Kurz advised some of the highlights of what was

2 Page 2 of 8 Page 2 of 8 4. Presentations: None. learned from the survey were that 43% of businesses surveyed had been in operation for over 26 years, 49% identified their businesses as regional, 64% of businesses were positive about doing business in the community, business expansion was being considered for over one-third of the businesses, lack of skills and experience was noted as a problem in hiring and 73% of businesses would support a shop local campaign. Ms. Kurz advised that outcomes of the survey would include the establishment of a Young Professionals Network, the development of a business networking program, the investigation of a shop local campaign, the development of an employee handbook, requesting to involve the business community in annual municipal budgeting and researching options for a regional business directory/guide. Council thanked Ms. Kurz for her presentation and she was asked her thoughts about the need for the City of Dryden to have an Economic Development Manager. She advised that the survey data showed respondents felt there was a need for economic development support locally. 5. Public Notices - Clerk: Public Notice re Poop & Scoop and Posting of Signs on Utility Poles & Traffic Signals Ms. Euler reviewed this Public Notice reminding the public to carry a plastic bag when walking their pets and to remove waste from public property immediately. She also reminded the public that no signs are permitted on public utility poles or on any traffic signals including traffic light standards, stop signs and speed limit signs. Ms. Euler reminded the public that anyone found guilty of contravening these chapters of the Municipal Code is liable to penalties as provided under the Provincial Offences Act. Consent Agenda - Part 1 - General Consent Agenda Part 1 Motion: 1 Carlucci THAT Council hereby consider the following items of the Consent Agenda - Part 1 - General under date of April 20, 2015 as read and adopted: 6. (c) (d) (e) (f) 7. (c) 9. (e) (f) 10.

3 Page 3 of 8 Page 3 of 8 6. Adopt/Receive Minutes: Committee of the Whole Meeting Minutes - February 9, (Adopt) 2 Carlucci THAT the Minutes of the Committee of the Whole Meeting held February 9, 2015 be adopted. Council Meeting Minutes - February 17, (Adopt) 3 Carlucci THAT the Minutes of the Council Meeting held February 17, 2015 be adopted. (c) Committee of the Whole Meeting Minutes - March 9, (Adopt) 4 Carlucci THAT the Minutes of the Committee of the Whole Meeting held March 9, 2015 be adopted. (d) Special Committee of the Whole Meeting Minutes - March 12, (Adopt) 5 Carlucci THAT the Minutes of the Special Committee of the Whole Meeting held March 12, 2015 be adopted. (e) Council Meeting Minutes - March 16, (Adopt) 6 Carlucci THAT the Minutes of the Council Meeting held March 16, 2015 be adopted. (f) Board of Health for the Northwestern Health Unit Meeting Minutes - February 20, (Receive) 7 Trist Valley THAT the Minutes of the Board of Health for the Northwestern Health Unit Meeting held February 20, 2015 be received. 7. Motions Arising from previous Council and Committee of the Whole Meetings: Dryden Development Corporation re Economic Development Strategic Plan. 8 Carlucci THAT Council support the Dryden Development Corporation proceeding with issuing a Request for Proposal for an Economic Development Strategic Plan in 2015.

4 Page 4 of 8 Page 4 of 8 Approval of Municipal Office/Facility Closures re Christmas Moss Valley THAT, as per Staff Report AD , Council authorizes the additional closure of Municipal Offices and Facilities during the 2015 Christmas period as per the conditions outlined in the Staff Report for the following dates: December 24 (1/2 day) December 29 (full day) December 30 (full day) December 31 (1/2 day) (c) Approval of One Third Expense Allowance for 2014 to 2018 term of Council. 10 Valley Trist WHEREAS subsection 283(5) of the Municipal Act, S.O. c.25, as amended, provides that one-third of the remuneration paid to elected members of Council and its local boards is deemed as expenses incident to the discharge of their duties as members of Council or its local boards; and, WHEREAS subsection 283 (7) of the Municipal Act, S.O. c.25, as amended, provides that Council shall review at a public meeting at least once during the four year period corresponding to the term of office of its members after a regular election, the one-third expense allowance for elected members; and, WHEREAS the Council of The Corporation of The City of Dryden has addressed the matter at its meeting held Monday, April 13, 2015 under the Clerk s Staff Report AD ; NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of The City of Dryden hereby deems it desirable to continue the provision of Section 283 (5) to apply to the elected members of Council and its local boards corresponding to with the term of this office. 8. Award of Tenders/Request for Proposals: None.

5 Page 5 of 8 Page 5 of 8 9. Information Items: Final Technical Reports re Energy East. (For information only) Received for information. Charter Challenge of Ontario's Wind Turbine Approval Process - Request for Financial Support. (Council direction required) Ms. Euler requested Council review the information and advise the Clerk if they would like to provide support for this process. (c) Stewardship Ontario re March Payment for Municipal Blue Box Recycling for the 2014 Program Year. (For information only) Received for information. (d) Town of Rainy River re Healthy Smiles Ontario. (For information only) Received for information. (e) Municipal Wages and Accounts - March Bush Carlucci THAT Municipal Wages and Accounts for the month of March 2015 in the amount of $3,208, be approved for payment. (f) Municipality of Machin Motion re Northwestern Health Unit Board Appointment. 12 Trist Valley THAT Council approve the Municipality of Machin's recommendation to appoint Councillor Joe Ruete to the Northwestern Health Unit Board. (g) Letter from Ministry of Community Safety and Correctional Services re OFMEM Vulnerable Occupancy Registry. (For information only) 10. Proclamations: Minister Responsible for Seniors Affairs re Seniors' Month - June Moss Valley THAT at the request of the Minister Responsible for Seniors Affairs, Council proclaims the month of June 2015 as Seniors' Month in the City of Dryden.

6 Page 6 of 8 Page 6 of 8 Consent Agenda - Part 2 - By-laws Consent Agenda - Part 2 Motion: 14 Carlucci THAT Council consider Section 11 of the Consent Agenda - Part 2 - By-laws, under date of April 20, 2015 which includes the following by-laws, as read a first, second and third time: By-law By-laws - First, Second and Third Reading: By-law re Adopt 2015 Capital Budget. This item was severed from the Consent Agenda. By-law re Confirmatory By-law. 15 Carlucci Regular Agenda THAT By-law being a by-law to confirm the proceedings of Council be read a first, second and third time. 12. Items Severed from Consent Agenda or Deferred Items: By-law re Adopt 2015 Capital Budget. Councillor Moss advised that Schedule A attached to the By-law contained numbers that were to have been corrected following last week s Special Meeting of Council, but had not. Discussion ensued about passing the Budget as is or deferring it to another meeting. Councillors advised the budget should be correct and final before it is presented for adoption and that better planning has to be in place for the 2016 Budget. Consensus was to adopt the Capital Budget at this meeting and to amend it at the earliest opportunity to reflect the adjusted figures presented to Council on April 16, Bush Carlucci THAT By-law being a by-law to adopt the 2015 Capital Budget for the Corporation of The City of Dryden be read a first, second and third time. 13. Staff Reports: Staff Report PW re Barclay Landfill/Waste Management - Manager of Public Works. Mr. Poole reviewed his Staff Report recommending Council authorize closure of the Barclay Landfill site with a Final Closure Plan spread over multiple years. Council concurred with the recommendation to close the site as its capacity has been reached. Discussion on new hours of operation for the Highway 502 Landfill site took place with direction to Mr. Poole that this was an operational issue and that he

7 Page 7 of 8 Page 7 of 8 could determine what hours would work best both internally and for the public and contractors. Mr. Poole advised that as the process got underway he would keep Council updated and that he would provide notice of the closure date so that it would not be a surprise to anyone. ACTION: Public Works Manager 14. Notices of Motion: None. 15. Motions: Domtar re Public Advisory Group. 17 Valley Trist THAT Council appoint Martin as its representative to the Domtar Public Advisory Group for the remainder of this term of Council. Dryden Fire Service Review - Councillor Bush. Councillor Valley asked Councillor Bush to explain the reasoning behind this motion. Councillor Bush advised the topic had been raised several times during this term of Council as well as in the previous term and that it was time a review was undertaken. He advised that the results of the review would be educational for Council and would allow them to make more informed decisions regarding the Fire Service going forward. He advised that audits and best practices lead to improvements and the review, provided free of charge by the office of the Ontario Fire Marshal, will show Council what is required by law and what is nice to have. Council concurred with moving forward with this review. 18 Bush Carlucci THAT Council direct the Interim CAO to initiate an independent review of all aspects of the Dryden Fire Service through the office of the Ontario Fire Marshal, with a report back to Council in Q3 of Reports of Municipal Officers: Chief Administrative Officer: Mr. Cummings was not in attendance. City Clerk: Ms. Kincaid was not in attendance. (c) Treasurer: Mr. Cummings was not in attendance.

8 Page 8 of 8 Page 8 of 8 (d) Public Works Manager: Mr. Poole welcomed Eric Piovesan as the City of Dryden's new Operations Manager who will be looking after roads, bridges, landfill sites, recycling and parks. He thanked Daryl Pollard, James Teskey and Dean Walker for helping manage those areas for the past few years. Mr. Poole also advised the Parks employees would be starting work for the season in the next several weeks and that street sweeping was being done when the weather permitted. He advised that Duke Street would be paved this summer. 17. Announcements: Mayor s Remarks: Mayor Nuttall advised he and Councillors Bush and had attended the opening of the Sewage Treatment Plant on April 16, 2015 and that Minister Rickford had also been in attendance. Councillors Reports: 18. Adjournment: Councillor Valley asked when the Welcome to Dryden signs would be up, hoping it would be before the May long weekend. He requested a report to Council to advise the status of the signs. Councillor apologized for interrupting when other Councillors were speaking. He expressed frustration with being unable to speak freely to other members of Council. Councillor Carlucci commented on his attendance at last week's Northwest Response Forum, noting he had heard a lot of good comments on the event and was glad to have been involved. Councillor Bush advised he had taken a tour as part of the opening of the Sewage Treatment Plant on April 16, 2015 and noted that it is a world class facility. He suggested any Councillors who hadn't yet taken a tour do so. He advised everyone is working hard to get the operating budget passed and that better and more timely decisions will be made going forward. Adjourn. 19 Carlucci The meeting adjourned at 8:43 p.m. THAT, this meeting do hereby adjourn. Confirmed this day of 2015 A.D. Mayor Clerk