MUNICIPALITY OF ARRAN-ELDERSLIE

Transcription

1 MUNICIPALITY OF ARRAN-ELDERSLIE Council Meeting - Monday, May 26 th, :00 a.m. Council Chambers Municipal Administration Offices 1925 Bruce County Road 10 Chesley, Ontario His Worship Mayor Paul Eagleson MINUTES A meeting of the Council of the Municipality of Arran-Elderslie was held on Monday, May 26 th, 2014 at 9:00 a.m. in the Council Chambers. The following Members of Council were present: Mayor Paul Eagleson (Chair) Deputy Mayor Mark Davis Councillor Doug Bell Councillor Brian Dudgeon Councillor Steve Hammell Councillor Dan Kerr Councillor Peter Steinacker The following members of Staff were present: P. Rouse, Clerk D. Hunks, Treasurer V. Weppler, Works Department J. Planz, Chief Building Official 1. Adoption of Agenda Moved by: Councillor Bell Seconded by: Councillor Hammell Be It Resolved, That the agenda for the Council Meeting of May 26 th, 2014 be received and adopted, as distributed by the Clerk. Carried Resolution # Disclosures of Pecuniary Interest and General Nature Thereof There were no disclosures of pecuniary interest by Members of the Committee under the Municipal Conflict of Interest Act at this time. 3. Adoption of Minutes of Previous Meeting(s) 3.1 Regular Council Meeting C# held May 12 th, 2014 adopt the minutes of the Regular Council Session C#10-14 held Monday, May 12 th, 2014, as circulated. Carried Resolution #

2 4. Business Arising from the Minutes 4.1 Central Algoma Joint Disaster Relief Committee Request Financial Assistance resolutions: Moved by: Deputy Mayor Davis Seconded by: Councillor Bell hereby authorize a donation of $ to Central Algoma Joint Disaster Relief Fund to assist local homeowners, farmers and small businesses whose essential property had been damaged in the recent flooding on September 10 th, Carried Resolution # Ontario Good Roads Association Disbursement of Funds resolutions: Moved by: Councillor Dudgeon Seconded by: Deputy Mayor Whereas, Council, at its meeting of July 12 th, 2010, contributed $ in support of the MMS Litigation Fund established by the Ontario Good Roads Association (OGRA) on behalf of its municipal members to oppose the application to have the Minimum Maintenance Standards declared null and void; and Whereas, OGRA reported earlier this year, that they were successful and the action was dismissed; and Whereas, the OGRA stated that any funds not used will be refunded back to the contributing municipalities on a pro-rated basis; and Whereas, the OGRA has now requested that the Municipality seriously consider leaving their funds in a MMS Litigation Reserve and use these funds solely for the purpose of defending future actions against the MMS; therefore hereby request that the refund of $ to forwarded back to the municipality. Carried Resolution # Request Waive Paisley Curling Club Rental for Benefit resolutions: Moved by: Councillor Kerr Seconded by: Councillor Steinacker Whereas, Council has been requested to waive the rental of the Paisley Curling Club to hold a benefit for Debbie Hettrick, a long time resident; therefore Be It Resolved, 1) That Council approve the request by the organizers of the benefit for Debbie Hettrick on Saturday, June 28 th, 2014 at the Paisley Curling Club to use that facility free of charge; and 2) Cost of the rental in the amount of $ be charged to Account Number Council Donations. Carried Resolution # SRW Purchase Truck and Snowplow Equipment resolutions: Moved by: Deputy Mayor Davis Seconded by: Councillor Dudgeon Be It Resolved, 1) That SRW be received Approve Purchase Truck and Page 2 of 8

3 Snowplow Equipment; 2) That Council approve the purchase of one (1) 2015 Western Star Cab and Chassis and one (1) combination dump U sander body and plow equipment to the lowest proponent meeting specification, Viking Cives Ltd. in the amount of $ 204, (excluding applicable taxes), as per Quote No dated May 16 th, 2014; 3) Exempt this purchase in accordance with Article 4.7 of By-law No Purchasing Policies and Procedures, as amended; and 4) That this purchase be financed from Account Number (Vehicle and Equipment-Tandem Plow Truck (2014) - Material). Carried Resolution # Public Meeting(s) None 6. Presentation(s) 7. Delegation(s) 7.1 BDO Dunwoody LLP Traci Smith 2013 Draft Audited Financial Statements Tracy Smith, Partner with BDO/Municipal Auditor addressed council and provided a brief overview of the Financial Statements for 2013 that were provided to council. Subsequent to discussion, Council passed the following resolutions: Moved by: Councillor Dudgeon Seconded by: Deputy Mayor Davis hereby: 1) Accepts the audited Financial Statements for the year ended December 31 st, 2013 as prepared by BDO Canada LLP.; and 2) Directs staff to respond to the Management Letter from BDO Canada LLP. Carried Resolution # David Nathan Georgian Bay Treatment Centre for Youth David Nathan, Project Manager for the Georgian Bay Treatment Centre for Youth addressed council and provided a overview of the centre, noting that the centre plans to be open the former Two River Conference Centre near Paisley in the Municipality of Brockton during the first three (3) months of 2015, which would treat as many as fifty (50) youth aged fourteen (14) to twenty-two (22) for a variety of addictions including drugs, alcohol and smoking, as well as eating disorders. This projects started with a needs study, a business plan and a clinical study that was funded by Ontario Trillium Foundation. The Georgian Bay Treatment Centre is a nonprofit organization with registered charitable statue. Mr. Nathan responded to questions from members of Council. 7.3 Wayne Elder Chesley Community Classic Mr. Elder, member of the executive for the Chesley Community Classic addressed Council and advised that the proceeds from the event will be donated to the proposed Arran-Elderslie Track/Soccer Field Project. 8. Correspondence 8.1 Requiring Action LAS AMO Canadian Anti-Spam Legislation resolution: Page 3 of 8

4 Moved by: Councillor Kerr Seconded by: Councillor Steinacker Whereas, the Federal Law, Canadian Anti-Spam Legislation (CASL), was passed in November 2013, which regulates commercial electronic messages (CEMs) sent by all organizations; and Whereas, the Association of Municipalities of Ontario has requested consent for the Municipality to receive CEMs, as defined under the CASL; therefore Be It Resolved, That Council of the Municipality of Arran- Elderslie hereby give its express consent for the Municipality to receive commercial electronic messages, as defined under the Canadian Anti-Spam Legislation, from the Association of the Municipalities of Ontario, Local Authority Services, the Municipal Employer Pension Centre Ontario, and the Rural Ontario Municipal Association; and 2) That this Council authorizes the Mayor to sign the Express Consent Form. Carried Resolution # Parks and Recreation Ontario Celebrate June as Recreation and Parks Month resolution: Moved by: Councillor Hammell Whereas, in the Municipality of Arran-Elderslie, we are fortunate to have a variety of recreation and parks systems providing countless recreational opportunities for residents and visitors from around the world; and Whereas, recreation enhances quality of life, balanced living and lifelong learning; helps people live happier and longer; develops skills and positive self image in children and youth; develops creativity; and builds healthy bodies and positive lifestyles; and Whereas, recreational participation builds family unity and social capital; strengthens volunteer and community development; enhances social interaction; creates community pride and vitality; and promotes sensitivity and understanding to cultural diversity; and Whereas, parks, open space and trails provide active and passive outdoor recreation opportunities, help maintain clean air and water; and promotes stewardship of the natural environment; and Whereas, recreation, therapeutic recreation and leisure education are essential to the rehabilitation of individuals who have become ill or disabled, or disadvantaged, or who have demonstrated anti-social behavior; and Whereas, the benefits provided by recreation programs, services and parks, and open space, reduce healthcare and social service costs; serve to boost the economy, economic renewal and sustainability; enhance property values; attract new business; increase tourism; and curb employee absenteeism; and Whereas, all levels of government, the voluntary sector and private enterprise throughout the Province participate in the planning, development and operation of recreation and parks program, services and facilities; now therefore Be It Resolved, That Ontario does hereby proclaim that June, which witnesses the greening of Ontario and serves as a significant gateway to family activities, has been designated as Recreation and Parks Month, which will annually recognize and celebrate the benefits derived year round from quality public Page 4 of 8

5 and private recreation and parks resources at the local, regional and provincial levels; and 2) That the Municipality of Arran-Elderslie, in recognition of the benefits and values of Recreation and Parks, do hereby designate the month of June as Recreation and Parks Month. Carried Resolution # Request Outdoor Food Venting Location Subsequent to further discussion, Council directed staff to bring back a report to a future council meeting. A recess was held at this time (10:37 a.m. 10:48 a.m.). 8.2 For Information Subsequent to discussion, Council passed the following resolution: Moved by: Councillor Bell Seconded by: Councillor Hammell receives, notes and files correspondence on the Council Agenda for information purposes. Carried Resolution # Events/Notices Canadian Blood Services Blood Donor Clinic Friday, June 6 th, Staff Reports 9.1 Clerk Peggy Rouse None 9.2 Treasurer David Hunks Accounts Payable Voucher # D. Hunks, Treasurer, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Dudgeon Seconded by: Deputy Mayor Davis Be It Resolved, That Accounts Payable Voucher # dated May 21 st, 2014 in the amount of $ 281, be approved for payment as submitted by the Treasurer. Carried Resolution # Works Manager Vernon Weppler SRW Tara Drinking Water System 2014 Ministry of Environment Inspection Report V. Weppler, Works Manager, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Deputy Mayor Davis Seconded by: Councillor Bell Be It Resolved, That Report SRW Tara Drinking Water System 2014 Ministry of Environment Inspection Report be received for information purposes. Carried Resolution # Building Department Josh Planz None 9.5 Recreation Department Ann McArthur None Page 5 of 8

6 9.6 Fire Departments Tara-Arran Monthly Report March 2014 resolution: Moved by: Councillor Kerr Seconded by: Councillor Steinacker Be It Resolved, That the Tara-Arran Fire Department Monthly Incident Report March 2014 be received for information purposes. Carried Resolution # Tara-Arran Monthly Report April 2014 resolution: Moved by: Councillor Kerr Seconded by: Councillor Steinacker Be It Resolved, That the Tara-Arran Fire Department Monthly Incident Report April 2014 be received for information purposes. Carried Resolution # Planning Department Jacob Van Dorp None 10. Reports of Members of Council Bell: Councillor Bell announced that he had nothing additional to report that has not already been discussed. Hammell: Councillor Hammell announced that he had nothing additional to report that has not already been discussed. Kerr: Councillor Kerr announced that he had nothing additional to report that has not already been discussed. Steinacker: Councillor Steinacker announced that he had nothing additional to report that has not already been discussed. Dudgeon: Councillor Dudgeon advised that he had nothing additional to report that has not already been discussed. Deputy Mayor Davis: Deputy Mayor Davis announced that he had nothing additional to report that has not already been discussed. Mayor Eagleson: Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting, noting that he had attended a Natural Gas Pipeline meeting, the Grey Sauble Conservation Authority, a Water Festival Committee meeting, and that he had attended the Municipal Implementation Workshop offered by the Drinking Source Water Protection office last Thursday. 11. Health and Safety None 12. Other Business None 13. Notice of Motion None Page 6 of 8

7 14. By-law(s) 14.1 By-law Staff Sharing Agreement Be It Resolved, That By-law No be introduced and taken as read a first and second time, being a By-law to enter into a Staff Sharing Agreement with the Township of Georgian Bluffs. Carried Resolution # Be It Resolved, That By-law No be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # Resolution to Move into Closed Session and General Nature Thereof The Mayor advised that Council will go into closed session at 11:56 p.m. for the purpose of matters identified in the motion below. does now go into closed session to discuss an item(s) which relates to: i) The security of the property of the municipality or local board; ii) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Staff authorized to Remain: Clerk Carried Resolution # Resolution to Reconvene in Open Session Council arose from closed session and the regular session resumed at 12:25 p.m. The Mayor confirmed that Council discussed only those matters identified in the motion above. 17. Adoption of Recommendations Arising from Closed Session Moved by: Councillor Hammell Be It Resolved, That Council adopt the direction from the Closed Session. Carried Resolution # Confirming By-law By-law Confirming By-law Be It Resolved, That By-law No be introduced and taken as read a first and second time, being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held May 26 th, Carried Resolution # Be It Resolved, That By-law No be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # Adjournment Moved by: Councillor Hammell Be It Resolved, That the meeting be adjourned to the call of the Mayor. Carried Resolution # Page 7 of 8

8 The meeting was adjourned at 12:32 p.m. Original Signed by Paul Eagleson, Mayor Original Signed by Peggy Rouse, Clerk Page 8 of 8