MINUTE SUMMARY 1 JUNE 19, 2018

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1 MINUTE SUMMARY 1 BE IT REMEMBERED that the Mayor and Board of Aldermen of the City of Olive Branch met in regular session, June 19, 2018 at 6:30 o clock p.m., in the Municipal Court Room at 6900 Highland Street. AGENDA Mayor Phillips called the regular meeting to order at 6:30 o clock p.m. Alderwoman Pat Hamilton had the opening prayer. ROLL CALL (Establish Quorum): The Assistant City Clerk called roll to establish quorum with the following members present to wit: Mayor Scott B. Phillips, Alderman George Collins, Alderman Dale Dickerson, Alderman Gil Earhart, Alderwoman Pat Hamilton, Alderwoman Joy Henderson and Alderman David Wallace. These members constitute a quorum. Also present were Tena Stewart, Assistant City Clerk and Bryan Dye, City Attorney. APPROVAL OF MINUTES: Minutes of the Regular Meeting held June 5, 2018, approved as presented, motion carried Minutes of the Special Meeting held June 11, 2018, approved as presented, motion carried CONSENT AGENDA: Items on Consent Agenda approved as presented, motion carried 1. Travel/Training. Approved 2. Approve amendment of budget for fiscal year beginning 10/1/2017 and ending 9/30/2018. Approved 3. Approve membership renewal for the Olive Branch Police Department to the Regional Organized Crime Information Center (ROCIC) and pay all associated costs. Approved 4. Approve annual membership renewal for Arthur Dunlap to the International Association of Arson Investigators with approval to pay all associated costs. Approved 5. Approve annual agreement with Motion Picture Licensing Corporation (MPLC) for the Senior Center to allow viewing of motion pictures in relation to copyright compliance. Approved

2 MINUTE SUMMARY 2 6. Authorize the City of Olive Branch to enter into an annual licensing and maintenance agreement with Tracker Products for the Police Department and pay all associated costs. Authorized 7. Approve use of State of Mississippi contract vendor, Central Bidding, for reverse auction services. Approved 8. Approve amendment to the City of Olive Branch Anti-Drug and Alcohol Misuse Prevention Policy. Approved 9. Approve amendments to the Olive Branch Police Department Policy and Procedure Manual. Approved 10. Approve Initial Resolution granting Ad Valorem tax exemptions: a. Milwaukee Electric Tool Corporation b. Sephora USA, Inc. c. Williams-Sonoma Direct, Inc. d. Diamond Comics Distributors, Inc. Approved 11. Authorize the City of Olive Branch to accept a donation of one (1) set of Chevrolet roof rails from Comserve Inc. to be used by the Police Department. Authorized 12. Authorize the City of Olive Branch to accept donations from various individuals and organizations in the amount of $ designated for the Olive Branch Animal Shelter. Authorized 13. Authorize expenditures up to $ for a presentation box to be presented to Mr. Jim Farrar and McAlister s Restaurant with the specific finding that the expenditure will advertise and promote the City of Olive Branch. Authorized 14. Approve request to pre-approve tuition reimbursement for Gerald Jones. Approved 15. Declare as surplus the following item with a Fair Market Value of $0 and grant authorization to dispose of in accordance with M.C.A along with amendments to asset inventory. ADMIN Adler Royal Typewriter (Asset#001409) Declared and authorized 16. Rescind May 15, 2018 Order authorizing the sale of two (2) OKI Microline 320 Turbo Printers on GovDeals.com in accordance with M.C.A Rescinded 17. Declare two (2) OKI Microline 320 Turbo Printers as surplus, authorize the sale to the MS Department of Public Safety (MJIC Division) in the amount of $1 in accordance with M.C.A Declared and authorized 18. Accept estimate from Municipal Code Corporation (MCC) for publication of Supplement #6 of the City s Code of Ordinance

3 MINUTE SUMMARY 3 and grant authorization for MCC to proceed with work on said supplement. Accepted and authorized 19. Accept Cannon Chrysler Dodge Jeep Ram as the lowest and best quote for purchase of one (1) 2018 Ram 5500 Crew Cab Truck and pay all associated costs. Accepted 20. Approve additions to the 2017/2018 pool of Seasonal Employees for hire as determined by Parks and Recreation Director. Approved 21. Authorize the City of Olive Branch to advertise and seek bids for the 2018 Street Paving Project. Authorized 22. Set Public Hearing for consideration of application for a Project Text Amendment to the Davall Hills Subdivision, Section E, Planned Unit Development (PUD), submitted by Cheyne Harris, Attorney, on behalf of Jeff King, South Creek Builders, LLC, the property owners. The request is to amend the Project Text to reduce the minimum finished heated square footage requirements for single story homes from 2,100 sq. ft. to 1,800 sq. ft. and the minimum finished heated floor area for 1½ - 2 story residences from 2,400 sq. ft. to 2,200 sq. ft., with a minimum of 1,500 sq. ft. on the first floor. The Project Text amendment would allow for both sideload and front-load garages. The property is located at the east end of Davall Drive, east of Malone Road North, south of Stateline Road E. and north of Davis Grove Blvd., Zoned R-3, Planned Residential District. (File# PA ). Public Hearing date set for July 17, Set Public Hearing for consideration of application for a Zoning Amendment for a /- acre parcel located at the southeast corner of Pleasant Hill and Stateline Road, submitted by Patrick Smith, AERC PLLC, on behalf of New Life in Christ Church, the property owner. The request is to rezone the property from A-R, Agricultural / Residential to C-2, Highway Commercial District in order to develop a convenience store. The property is located at the southeast corner of Pleasant Hill and Stateline Road, and is part of Parcel # (File# RZ ). Public Hearing date set for July 17, PLANNING COMMISSION / OLD BUSINESS: 1. Consideration of application for a Project Text/Development Plan Amendment for Cherokee Valley Planned Unit Development, Phase 6, within Area R-3F, otherwise known as Cherokee Park Subdivision, submitted by Robbie Jones, Jones-Davis and Associates Engineers-Surveyors, on behalf of Jennifer Brown, the property owner. The request is to revise the preliminary development plan from 7 single family lots to create 9 single family lots, from /- acres, located on the southwest side of Crumpler Boulevard, south of MS HWY 302 (Goodman Road), and west of US HWY 78, in Section 32, Township 1 South and Range 6 West. (File# PA ). Approved, motion carried

4 MINUTE SUMMARY 4 PLANNING COMMISSION / NEW BUSINESS: 1. Consideration of application for a Final Subdivision Plat for Funderburk Mini-Storage, 1 Lot, submitted by Joe F. Lauderdale, on behalf of Laney Funderburk, Administrator for Whitten Heirs, LLC, the property owner. The request is to divide /- acres from a larger tract of land to create a 1 lot subdivision. The property is on the northeast corner of Church Road and Sandidge Road, part of Parcel # The property is zoned C-4, Planned Commercial District. (File# SD ). Approved, motion carried 2. Consideration of application for a Final Subdivision Plat for Vallemax Subdivision, 2 Lots, submitted by Robert Farley, on behalf of Earl Warren, Vallemax LLC. The request is to subdivide a /- acre parcel into 2 lots. The property is located on the northeast side of US HWY 178, approximately 300 ft. northwest of US HWY 178 s intersection with Pigeon Roost Road within the C-2, Highway Commercial Zoning District. (File# SD ). Approved, motion carried 3. Consideration of application for a Preliminary and Final Plat for Edgar & Daisy Woods Subdivision, submitted by property owner Daisy Woods. The request is to plat /- acres into 1 lot. The property is located on the east side of Pleasant Hill Road, south of Nail Road E, and north of Flynn Road, Zoned A-R, Agricultural / Residential District. (File# SD ). Approved, motion carried 4. Consideration of application for a Subdivision Revision of 1 st Revision to Lot 2, The Market at Cherokee Valley - West, submitted by Steve Hari, the property owner. The request is to increase the size of Lot 2 from /- acres to /- acres. The property is located adjacent to the north side of Lot 1, The Market at Cherokee Valley West, known as 6830 HWY 302 (Goodman Road), west of Craft Road and east of N. Hamilton Circle. The property is Zoned C-4, Planned Commercial District. (File# SD ). Approved, motion carried 5. Public Hearing date for consideration and action on motion declaring the condition of the following properties, to be a menace to the public health and safety, and directing either the City staff or contract labor to clean the property forthwith. LIST A (Those lots considered cleaned.) Name Address Parcel # Matthew Paul Michael 8070 Mockingbird Lane Southern Energy Solutions Lot 4 Estates of Davis Grove Franklin Acquisitions and Lot 284 Gardens of Franklin Acquisitions Plantation Lakes Desoto Inns Inc Lot 13 off Lodging Lane Paul L & Wendy D Grimes 6458 Cody Cove Board voted that these properties are not currently a menace to public health and safety, and that no cleaning of the property should be authorized, motion carried LIST B (Those lots not yet cleaned or partially cleaned.)

5 MINUTE SUMMARY 5 Name Address Parcel # Matthew Paul Michael Lot 14 Mockingbird Lane Determined and declared, motion carried EXECUTIVE SESSION: 1. Personnel matter in the Court Department Consideration of recommendation for potential new hire. Hired one (1) new employee, motion carried 2. Personnel matters in the Dispatch Department Consideration of recommendation for potential new hires. Hired two (2) new employees, motion carried 3. Personnel matter in the Water Maintenance Department Consideration of recommendation for potential new hire. Hired one (1) new employee, motion carried 4. Personnel matter in the Fleet Services Department Consideration of recommendation for transfer and salary increase. Approved transfer and salary increase for one (1) employee, motion carried 5. Personnel matters in the Sanitation Department a. Consideration of recommendation for transfer, promotion and salary increase. Approved transfer, promotion and salary increase for one (1) employee, motion carried b. Consideration of recommendation for employee promotion and salary increase. Approved promotion and salary increase for one (1) employee, motion carried 6. Personnel matter in the Gas Maintenance Department Consideration of recommendation for employee promotion and salary increase. Approved promotion and salary increase for one (1) employee, motion carried 7. Personnel matter in the Police Department Consideration of request for Extended Administrative Military Leave. Approved, motion carried 8. Acquisition of Property discussion with City Engineer Craft Road Sidewalks. Approved, motion carried 9. Potential Litigation discussion with City Attorney. No action taken.

6 MINUTE SUMMARY 6 NEW BUSINESS: 1. Consideration of Professional Engineering Services Agreement with Neel-Schaffer, Inc. Approved, motion carried CLAIMS DOCKETS: 1. Warrant report # , dated 06/15/2018, 210 invoices totaling $1,403, Warrant report #061918UT, dated 06/19/2018, 3 invoices totaling $ Warrant report #061918NC, dated 06/19/2018, 193 invoices totaling $153, Warrant report #62018ELE, dated 06/19/2018, 9 invoices totaling $1, Warrant report # , dated 06/19/2018, 163 invoices totaling $742, Warrant report #061918AT, dated 06/19/2018, 3 invoices totaling $ Approved for payment, motion carried with Alderman Collins, Alderman Earhart, Alderwoman Hamilton, Alderwoman Henderson and Alderman Wallace voting in favor, and with Alderman Dickerson being recused. 7. Warrant report #061918FX, dated 06/19/2018, 1 invoice totaling $ Approved for payment, motion carried with Alderman Collins, Alderman Dickerson, Alderman Earhart, Alderwoman Hamilton and Alderwoman Henderson voting in favor, and with Alderman Wallace being recused.