COUNTY OF PRINCE EDWARD PUBLIC WORKS COMMITTEE MINUTES

Transcription

1 COUNTY OF PRINCE EDWARD PUBLIC WORKS COMMITTEE MINUTES The Public Works Committee met on Monday, at 3:00 p.m. in the Committee Room, Shire Hall. The following members were present: Chair Gordon Fox Vice Chair Robert Bell Mayor James Taylor, Q.C. Monica Alyea Bill Edwards (arrived at 4:40 p.m.) Kevin Gale (arrived at 3:05 p.m.) Robert Quaiff Phil St. Jean (arrived at 3:25 p.m.) Other Members of Council present: Keith MacDonald Terry Shortt (arrived at 3:25 p.m.) Peter Sztuke The following staff members were present: 1. Call to Order Commissioner of Public Works, Steve Carroll Deputy Engineer of Public Works, Ray Ford Roads Manager, Roger McCaw Clerk, Victoria Leskie The Chair called the meeting to order at 3:00 p.m. and called for a round of self-introductions. 2. Disclosure of Pecuniary Interest and the General Nature Thereof. No pecuniary interest was declared. 3. Deputations a) Mr. Pete S. Greenwood, Pete s Water Service, appeared before Committee regarding the supply of bulk water at the Carrying Place Pumping Station.

2 2 Motion PW Moved by Mayor Taylor Seconded by Councillor Alyea THAT the request from Pete s Water Service to provide for a hook up at the Carrying Place pumping station be referred to Commissioner of Public Works for a report to the next meeting of the Public Works Committee, including the viability of the request, cost and pricing of the water. b) Mr. Steve Storms, Pure County Bottled Water, appeared before Committee regarding sewer rates on water bills. Motion PW Moved by Mayor Taylor Seconded by Councillor Gale THAT the request from Mr. Storms regarding sewer rates on water bills be referred to staff for a report. It was agreed that the following items be added to the Agenda: Deputations: c) Mr. Joe Van Haarlem regarding matters relevant to Folkard Lane Correspondence: e) Letter from Ms. Janice Wilkes, Administrator of Hallowell House f) Letter from Ms. Sharon Cormier g) Letter from Mr. Gilbert Thomarat New Business: a) Bridge construction on Westly Acres Road b) Non Compliance Reports Picton/Peats Point Water Treatment facilities c) Request for Crosswalk Crosswalk Lake on the Mountain d) Bulk Water Loading Facility McSteven Drive e) Timing of construction on Murphy Road Closed Session: a) Legal matter relating to Arthur Road development Deputations (continued) c) Mr. Joe Van Haarlem appeared before Committee regarding matters relevant to Folkard Lane. Commissioner of Public Works agreed to provide an update on the matter to Mr. Van Haarlem.

3 3 4. Correspondence a) Quinte Waste Solutions - Minutes of Board Meeting February 17, 2003 Motion PW Moved by Councillor Gale Seconded by Councillor Bell THAT the minutes of the Quinte Waste Solutions Board meeting of February 17, 2003 be received. b) Ministry of the Environment Mr. Jeff DeMarsh, Inspector, Drinking Water Inspection Program Peat s Point Water Plant, Provincial Officer Order Motion PW Moved by Mayor Taylor Seconded by Councillor Alyea THAT the correspondence from the Ministry of the Environment regarding Drinking Water Inspection Program Peat s Point Water Plan, Provincial Officer Order, be received. c) VanMeer Limited, Adam Goheen, Project Manager Bay Breeze Place Subdivision Intersection of Bay Breeze Dr. and Highway 62, Rossmore Motion PW Moved by Councillor St. Jean THAT the letter from the Adam Goheen, Project Manager, VanMeer Limited dated April 22, 2003 regarding construction of the proposed intersection of Bay Breeze Drive and Highway 62 in the Bay Breeze Place Subdivision be received. d) Information package sent from the Deputy Public Works Engineer to Property Owners County Road #19 / Hamlet of Ameliasburgh regarding the proposed extension of a water main. Motion PW Moved by Councillor Quaiff Seconded by Councillor Alyea THAT the information package sent from the Deputy Public Works Engineer to Property Owners County Road #19 / Hamlet of Ameliasburgh regarding the proposed extension of a water main be received.

4 4 e) Letter from Ms. Janice Wilkes, Administrator of Hallowell House, dated May 2, 2003 regarding feasibility of extending sewage lines from Picton towards Bloomfield to service Hallowell House and the Waring House. Ms. Wilkes addressed the Committee on this matter. Motion PW Moved by Councillor Gale Seconded by Mayor Taylor THAT the letter and request from Ms. Wilkes of Hallowell House be received and referred to staff for a pre-engineering study undertaken to examine the viability and cost of extending sewage lines from Picton towards Bloomfield to the Hallowell House and Waring House corner intersection. f) Letter from Ms. Sharon Cormier regarding hook up to municipal water system Motion PW Moved by Councillor Bell Seconded by Mayor Taylor THAT the letter from Ms. Sharon Cormier dated April 28, 2003 regarding a hook up to municipal water system be received; and THAT the extension be approved in principle subject to a report and recommendation from Commissioner of Public Works. g) Letter from Mr. Gilbert Thomarat regarding drainage on the north ditch of Lakeside Drive in Consecon and West Nile virus concerns Motion PW Moved by Councillor Alyea THAT the letter from Mr. Gilbert Thomarat dated April 27, 2003 regarding drainage on the north ditch of Lakeside Drive in Consecon and West Nile virus be received. 5. Reports It was agreed that Report g) and h) be brought forward for consideration at this time. g) Report of the Deputy Engineer of Public Works regarding Assumption of Woods Lane.

5 5 Motion PW Moved by Councillor Bell Seconded by Councillor St Jean That Public Works add Woods Lane into the road network and commence maintenance of this road as a Class 5 road immediately. h) Report of the Roads Manager regarding Crowe Road Upgrade of Seasonal Section. Motion PW Moved by Councillor Alyea Seconded by Councillor Bell 1. THAT staff begin negotiation with Mr. Wheeler for the acquisition of the property at no cost to the municipality, necessary for the realignment of the two corners; and, 2. THAT upon acquisition of the property necessary for the realignment of the two corners, that the upgrade of Crowe Road be considered for addition to the 2004 Capital Construction program. It was agreed that New Business item d) be brought forward for consideration at this time. New Business d) Bulk Water Loading Facility - McSteven Drive Motion PW Moved by Councillor Quaiff Seconded by Councillor St. Jean THAT staff report to the next Public Works Committee on the installation of a 4 inch water line to the Pure County Bottled Water facility on McSteven Drive. Reports (continued) a) Report of the Commissioner of Public Works regarding Water / Sanitary Plant tours. Motion PW Moved by Councillor Quaiff Seconded by Councillor Bell THAT the report of the Commissioner of Public Works regarding Water/Sanitary Plant tours be received.

6 6 Motion PW Moved by Councillor Alyea Seconded by Councillor Gale That the Protocol for Plant Tours as contained in the report of the Commissioner of Public Works be adopted by Council. b) Report of the Commissioner of Public Works regarding Wellington Water Intake Contract Update. Motion PW Moved by Councillor St. Jean Seconded by Councillor Gale THAT the report of the Commissioner of Public Works regarding Wellington Water Intake Contract Update be received. c) Report of the Commissioner of Public Works regarding Certificate of Approval Compliance Reports Water System. Motion PW Moved by Councillor Alyea Seconded by Councillor Edwards 1. That as required by the Certificate of Approval for each water system, Council designate the Environmental Services Manager for the purposes of signing the required Compliance Report; 2. That all reports will be made available to the public at the Clerks Office and the Public Works Office, these locations being the same locations as the daily records, lab reports and quarterly reports; and 3. That the signed Compliance Reports be presented to Council at the scheduled May 29, 2003 Public Works Committee for receipt and presentation to Council. d) Report of the Commissioner of Public Works regarding Union Gas Agreement. Motion PW Moved by Councillor Alyea THAT the report of the Commissioner of Public Works regarding the Union Gas Agreement be received. e) Report of the Commissioner of Public Works regarding Recycling Operations Business and Seasonal Services.

7 7 Motion PW Moved by Councillor St. Jean Seconded by Councillor Alyea That the County of Prince Edward advise all business previously managed as an additional program by the County, that Quinte Waste Solutions will now arrange for the provision of containers and collection of recyclables and that all containers and associated costs for containers will be arranged by Quinte Waste over a maximum of a 5-year period, as so proposed by QWS. f) Report of the Deputy Engineer of Public Works regarding Road Closure Pitt Street between York and Richmond Streets. Motion PW Moved by Councillor Edwards THAT Council, adopt a by-law to close Pitt Street between York Street and Richmond Street for the period from July 7, 2003 to August 8, Reports g) and h) were considered earlier in the meeting under Motion PW and Motion PW i) Report of the Roads Manager regarding Public Works Tenders. Motion PW Moved by Councillor Bell 1. That Tender # 2003-PW-115 for Line Painting be awarded to Provincial Maintenance, being the low tender, at a price of $105,000 for each of 2003 and That Tender # 2003-PW-116 for Surface Treatment be awarded to Miller Paving Limited, being the low tender, at a price of $671, That Tender # 2003-PW-117 for Bulk Coarse Salt be awarded to the Canadian Salt Company, being the low tender, at a price of $73.82 per tonne F.O.B. Picton.

8 8 Prior to voting on Motion PW the following amendment was put forward: Motion PW Moved by Mayor Taylor Seconded by Councillor Gale THAT Clause 1 of Motion PW be amended to read as follows: 1. THAT Tender #2003-PW-115 for line painting be awarded to Provincial Maintenance being the low tender at a price of $105,000 for the year 2003 only. The vote was taken on the Motion PW as amended to read: 1. THAT Tender #2003-PW-115 for line painting be awarded to Provincial Maintenance being the low tender at a price of $105,000 for the year 2003 only; 2. That Tender # 2003-PW-116 for Surface Treatment be awarded to Miller Paving Limited, being the low tender, at a price of $671,271.48; and 3. That Tender # 2003-PW-117 for Bulk Coarse Salt be awarded to the Canadian Salt Company, being the low tender, at a price of $73.82 per tonne F.O.B. Picton. j) Report of the Commissioner of Public Works regarding the Upper Lake St. Water Line Extension. Motion PW Moved by Mayor Taylor Seconded by Councillor Gale 1. THAT staff proceed with the design and construction of a water main extension on Upper Lake Street and Lake Street to service Quinac Homes and Celebrations Catering; and, 2. THAT the Clerk and Treasurer be authorized to prepare a by-law for assessment of the proportionate share of the costs to the benefiting land owners; and, 3. THAT the County s share of the water main extension costs be paid from the general reserve funds. k) Public Works To Do List

9 9 Motion PW Moved by Councillor St. Jean THAT Public Works To/Do Outstanding Items List dated April 29, 2003 be received. 6. Business Arising from the Minutes/Unfinished Business There was no business arising from the minutes or unfinished business. 7. New Business a) The Commissioner of Public Works provided a verbal report regarding bridge failure and replacement on Wesley Acres Road. b) The Commissioner of Public Works provided a verbal report regarding Non Compliance Reports at the Picton and Peats Point Water Treatment facilities and actions taken. c) Councillor Quaiff raised the need for a Crosswalk at Lake on the Mountain. d) New Business d) was considered earlier in the meeting under Motion PW Motion PW Moved by Councillor Quaiff Seconded by Councillor St. Jean THAT staff report on the feasibility and cost of a crosswalk at Lake on the Mountain. e) Councillor Alyea raised a concern with respect to the timing of construction of Murphy Road, requesting that it be a priority in Move to Closed Session to discuss legal and property matters Motion PW Moved by Councillor Edwards Seconded by Mayor Taylor THAT the Public Works Committee now move into Closed Session to discuss legal and property matters. The Public Works Committee resumed sitting in Open Session at 5:37p.m. with all members present. Councillors MacDonald, Shortt and Sztuke were also present.

10 10 Motion PW , Motion PW and Motion PW were dealt with in closed session. 10. Next Meeting Date The next meeting will be held on Thursday, May 29, 2003 at 3:00 p.m. 11. Adjournment Motion PW Moved by Councillor St. Jean THAT the Public Works Committee meeting now adjourn at 5:38 p.m.