MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF ONOWAY HELD ON THURSDAY MARCH 1, 2012 IN THE ONOWAY CIVIC CENTER COMMENCING AT 9:30 A.M.

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1 MINUTES: of the regular meeting of Council of the Town of Onoway held Thursday, March 1, 2012 in the Council Chambers at the Onoway Civic Center. PRESENT: Mayor Dale Krasnow Deputy Mayor Brian Roberts Councillor Corrine Feth Councillor Don Harrison Councillor Bob Walker ABSENT: ALSO PRESENT: CALL TO ORDER: APPROVAL OF AGENDA: #082/12 APPROVAL OF MINUTES: #083/12 APPOINTMENT / PUBLIC HEARINGS: Wendy Wildman, C.A.O Robin Murray, Recording Secretary Dwight Moskalyk, Administrative Intern Phil Dirks, Financial Auditor Heather Luhtala, Grants Coordinator 1 Member of the Public The meeting was called to order by Mayor Krasnow at 9:30 a.m. 2. Approval of Agenda MOVED by Councillor Corrine Feth that Council approve the agenda of the regular meeting of Thursday, March 1, 2012 with the following additions: Additions: 4 a) Phil Dirks, Financial Auditor Hawkings Epp Dumont LLP 7 i) Invitation to MLA George Vanderberg 3. Approval of Minutes j) Motions Pending Action List k) Unsightly Properties MOVED by Deputy Mayor Brian Roberts that the minutes of the regular Council meeting held February 16, 2012 be approved as presented. 4. Appointments and Public Hearings a) Phil Dirks, C.A. with Hawkings Epp Dumont LLP - Presentation of Draft Financial Statements. Mr. Dirks, Financial Auditor for Onoway, presented Council with Draft Financial Statements for Mr. Dirks reviewed the Draft Financial Statements with Council. Council briefly discussed the draft financial statements with Mr. Dirks. Page 1 of 6

2 ACCEPT FOR INFORMATION #084/12 FINANCE: CAO Wendy Wildman advised Mr. Dirks that there were some discrepancies in the grants amounts including deferred revenue, when compared to Heather Luhtala s calculations, and provided him with a list of these discrepancies that she and Mrs. Luhtala had prepared, which included suggested actions to clear the differences up. Mayor Dale Krasnow thanked Mr. Dirks for his presentation. Phil Dirks left at 10:20 a.m. Further to the Auditor s presentation, Heather Luhtala reviewed the status on all of the grants to date, with Council. Mayor Dale Krasnow thanked Heather for attending the meeting and for all of her work on the Towns grant applications and reports. Heather Luhtala left at 10:27 a.m. MOVED by Councillor Don Harrison that Council accept the above presentations for information. Member of the Public left at 10:30 a.m. 5. Finance NONE POLICY & BYLAWS: MILEAGE EXPENSE POLICY #085/12 ACTION ITEMS: DEFER FOR LEGAL OPINION OFEA LEASE #086/12 SUNCOR TENANT LEASE PARKING LOT #087/12 NGRD JOINT MTG. 6. Policies and Bylaws a) Deferred until Public Works Manager is present. b) 3.6 Mileage Expense Policy MOVED by Councillor Bob Walker that the Mileage Expense Policy be changed as suggested by administration. 7. Action Items a) Onoway Facility Enhancement Association lease of community hall property. MOVED by Councillor Corrine Feth that Council defer providing direction with regards to the lease of the community hall until administration has received a legal opinion on this matter. b) Suncor Energy proposed lease of parking lot area. MOVED by Councillor Don Harrison that Council approve the Tenant Lease with Suncor Energy Products Partnership and authorize its execution for 5011, 5015, and 5019 Lac Ste. Anne Trail South Lots 21, 22, and 23 Block 1 Plan 6288BZ. c) Northern Gateway Public Schools letter re: joint meeting Council called Gloria Kirsch of Northern Gateway Public Schools to confirm a date to meet with Northern Gateway Public Schools staff and advised her that Council would be available on April 10, 2012 as well as any day between April 23 27, Gloria will confirm a date with Northern Gateway Public Schools staff and get back to administration. Page 2 of 6

3 FOR INFO. #088/12 AB FARM SAFETY LETTER INFO #089/12 YECF SERVICE COORD./OPL #090/12 RCL GRAB BAGS INFO #091/12 ACFA AGM INFO #092/12 CHANGE MEETING START TIME #093/12 INVITE MLA MEET WITH COUNCIL #094/12 MOTIONS PENDING ACTION MOVED by Councillor Don Harrison that Council accept the letter dated February 15, 2012 from Northern Gateway Public Schools for information. d) Alberta Farm Safety Centre February 20, 2012 letter re: Safety Programs and request for financial support. MOVED by Councillor Don Harrison that the February 20, 2012 letter from Alberta Farm Safety requesting financial support, be accepted for information. e) Yellowhead East Community Futures Service Coordinator Position Council briefly discussed the possibility of a part time Service Coordinator. MOVED by Councillor Corrine Feth that administration forward information to the Onoway Public Library regarding the possible opportunity of hosting a Service Coordinator position through Yellowhead East Community Futures. f) The Royal Canadian Legion grab bag request Mayor Dale Krasnow advised Council that he had provided Town of Onoway pins to the Royal Canadian Legion for their grab bags as requested. MOVED by Deputy Mayor Brian Roberts that Council accept the Letter from The Royal Canadian Legion dated February 14, 2012 for information. g) Alberta Capital Finance Authority February 27, 2012 letter re: AGM MOVED by Deputy Mayor Brian Roberts that Council accept the letter from Alberta Capital Finance Authority dated February 27, 2012 regarding their Annual General Meeting for information. h) March 15, 2012 Regular Council Meeting change start time to 1:00 p.m. MOVED by Councillor Don Harrison that the start time of the Regular Council Meeting of March 15, 2012 be changed to 1:00 p.m. i) MLA Invite to meet with Council Councillor Bob Walker suggested that Council should invite MLA George VanderBurg to a meeting to discuss issues of mutual interest. MOVED by Councillor Don Harrison that MLA George VanderBurg be invited to a future meeting. j) Motions Pending Action List Councillor Don Harrison suggested that administration provide a Motions Pending Action List to Council on a regular basis in order to keep Council updated as to the status of Motions made. MOVED by Councillor Don Harrison that administration provide Council with a Motions Page 3 of 6

4 LIST #095/12 UNSIGHTLY PROPERTIES #096/12 Pending Action List at each regular meeting of Council. k) Unsightly Properties in the Town of Onoway. A couple of unsightly properties in the Town of Onoway were brought to the attention of Council. MOVED by Councillor Bob Walker that Development Officer Tony Sonnleitner be directed to visit the two unsightly properties discussed, and if necessary take steps to ensure that the Towns Unsightly Bylaw is upheld by the property owners. Pam Kollross and Rick Foster of the Interagency Committee arrived at 11:00 a.m. On behalf of MLA George VanderBurg, Mayor Dale Krasnow presented Ms. Kollross and Mr. Foster with a cheque (photos were taken). Pam Kollross and Rick Foster left at 11:10 a.m. STAFF & COMMITTEE REPORTS: 8. Staff and Committee Reports a) Mayor s Report Mayor Dale Krasnow reported on the following: - Baden Powell Dinner hosted by the Onoway Scouts. - Physician Recruitment/Retention meeting Mr. Krasnow is now the Chair. - Yellowhead East Community Futures meeting. b) Deputy Mayor s Report Deputy Mayor Brian Roberts reported on the following: - Interagency meeting held February 16, 2012 for the purpose of mapping Early Childhood needs in the County - Onoway Youth Group functions on February 21, 23, and 28, Onoway Baptist Church Youth Group spaghetti supper held February 24, c) Councillor Feth Councillor Corrine Feth reported on the following: - Onoway Facility Enhancement Association Annual General meeting and Regular meeting. - Heritage Days Committee meeting on February 27, The Heritage Days Committee Annual General Meeting will be held on March 26, 2012 Public Works Manager Con Hlady and Administrative Service Coordinator Rhonda Tomashewsky arrived at 11:20 a.m. d) Councillor Harrison Councillor Don Harrison reported on the Onoway Beautification Project meeting. e) Councillor Walker Councillor Bob Walker reported on the following: - Onoway and District Historical Guild executive meeting Page 4 of 6

5 PURCHASE PLAYGROUND EQUIPMENT #097/12 STAFF & COMMITTEE REPORTS #098/12 POLICY & BYLAWS CONT D: TENDERING POLICY #099/12 - Attendance on behalf of all of Council to the funeral of MP Rob Merrifield s mother. f) CAO s Report CAO Wendy Wildman reported on the following: - Development of handicap parking area. Council directed CAO Wildman to contact the CIBC Branch Manager and the CPO s to try to arrive at a suitable solution to the lack of handicap parking on 50 th street by the CIBC, and bring back to the next regular meeting of Council. Special Projects Coordinator Shelly Krampl arrive at 11:30 p.m. - Alberta Emergency Alert System Training memo from Shelly Krampl. Ms. Krampl has recommended that the Town of Onoway ensures that more than two personnel are trained with the Alberta Emergency Alert System. Shelly Krampl left at 11:40 a.m. - Land updates Development Officer will update C.N. on any positive changes to their leased/sublet property that has been deemed unsightly. The Appraiser has completed the appraisals and the reports are in. - Minimum tax discussion g) Public Works Report Public Works Manager Con Hlady reported on the following: - Update on plowing incident of Saturday March 3, Review of sidewalk Request For Proposal (RFP) - Review of Gazebo/Pad RFP Capital Projects MOVED by Councillor Don Harrison that 15 Garbage Cans be purchased from Morand Industries at a cost not to exceed $ each. - Culex Environment mosquito management plan. - Playground equipment purchase, delivery and setup. MOVED by Councillor Corrine Feth that Council accept the staff and committee reports for information. Con Hlady and Rhonda Tomashewsky left at 12:20 p.m. 6. Policy and Bylaws continued a) 2.7 Tendering Policy Council briefly discussed the tendering policy with Public Works Manager Con Hlady. MOVED by Councillor Feth that Policy 2.6 Tendering Policy be brought back to the next regular meeting of Council with changes made as suggested. INFORMATION ITEMS: 9. Information Items a) Gov t of Alberta statement of deposit - $155, Canada Alberta Page 5 of 6

6 INFORMATION ITEMS #100/12 IN CAMERA: -PERSONNEL #101/12 OUT OF CAMERA: #102/12 ADJOURNMENT: UPCOMING EVENTS: Infrastructure Stimulus Fund Lift Station Rehab b) AB. Municipal Affairs Feb. 13 letter from Minister Doug Griffiths to AUMA President Linda Sloan c) AB. Municipal Affairs Feb. 7 letter on MSI Statement of Funding and Expenditures d) Onoway and District Historical Guild Feb. 15 meeting minutes e) Onoway Public Library Board Minutes Feb. 1 Council briefly discussed the position of the Town Representative. As there was general consensus among Council, CAO Wendy Wildman was directed to forward an to the Onoway Public Library Board to inform them that in Council s opinion the Town Representative is a representative of the Town and not an Onoway Public Library Board Member. MOVED by Councillor Don Harrison that Council accept the above items for information. MOVED by Councillor Don Harrison that pursuant to section 197(2) of the Municipal Government Act, Council Move In Camera at 1:58 p.m. MOVED by Councillor Don Harrison to come out of camera at 2:12 p.m. As all matters on the agenda have been addressed, Mayor Krasnow declared the meeting adjourned at 2:12 p.m. - March 15 th Regular Council Meeting 1:00 p.m. - April 5 th - Regular Council Meeting 9:30 a.m. - April 13 th - Regional Municipalities Meeting- Alberta Beach - April 19 th - Regular council Meeting 9:30 a.m. - May 3 rd Regular Council Meeting 9:30 a.m. - May 15 th AUMA Rolls and Responsibilities Workshop - May 17 th Regular council Meeting- 9:30 a.m. Signed by Dale Krasnow MAYOR Signed by Robin Murray RECORDING SECRETARY Page 6 of 6