Minutes of the Executive Committee of the Council of the City of Abbotsford held August 27, 2018 at 3:00 p.m. in the Matsqui Centennial Auditorium

Transcription

1 Minutes of the Executive Committee of the Council of the City of Abbotsford held August 27, 2018 at 3:00 p.m. in the Matsqui Centennial Auditorium Council Present: Mayor H. Braun; and Councillors L. Barkman; S. Blue; B. Falk; M. Gill; D. Loewen; P. Ross; and R. Siemens (part) Staff Present: City Manager - P. Sparanese; Director, Legislative Services/City Clerk - B. Flitton; Acting General Manager, Engineering and Regional Utilities - R. Isaac; General Manager, Finance and Corporate Services - R. Sharma; General Manager, Innovation, Strategy and Intergovernmental Relations - K. Treloar; Acting General Manager, Parks, Recreation and Culture - A. Friesen; General Manager, Planning and Development Services - S. Bertelsen; Deputy Fire Chief - J. Adams; Director, Building and Development Planning A. Woo (part); Director, Community Planning - M. Neill; Director, Development Planning - D. Braun; Director, Human Resources K. Miller (part); Acting Director, Infrastructure Planning and Senior Engineer T. Bowie; Director, Property, Risk Management and Legal Services A. Alani (part); Assistant Director, Labour Relations M. Laverty (part); Deputy City Clerk - K. Karn; Manager, Occupational Health and Safety P. Phangura (part); Senior Engineer, Drainage and Wastewater S. Chui (part); Senior Transportation Manager M. Kelly (part); Senior Planner B. Collins (part); Assistant Planner H. Choy (part); Housing and Homelessness Coordinator D. Beno (part); Research Planner L. Brummitt (part); Marketing Assistant K. Steinbach (part); Records Coordinator - K. Brow; and Legal Articling Student B. Nguyen (part) Others Present for a Portion of the Meeting: Deputy Chief Constable, Abbotsford Police Department M. Serr Media Present: Abbotsford News Public Present: CALL TO ORDER Mayor Braun called the meeting to order at 3:00 p.m. 2. ADOPTION OF MINUTES 2.1 Executive Committee minutes - July 23, 2018 ( ) 3. PRESENTATIONS Moved by Councillor Blue, seconded by Councillor Gill, THAT the minutes of the Executive Committee meeting held July 23, 2018, be adopted. 3.1 Mike Roberts, BC Municipality Safety Association, presenting the "Safety and Health Champion Award" to Parm Phangura, Manager, Occupational Health and Safety, City of Abbotsford () Mike Roberts of the BC Municipality Safety Association presented the Safety and Health Champion Award to Parm Phangura, of the City of Abbotsford, for leading, adopting and supporting health and safety initiatives in the organization, including: safety system software, COR, and review, updates and streamlining of many policies and procedures at the City.

2 3:00 p.m. in the Matsqui Centennial Auditorium Page 2 4. DELEGATIONS 4.1 Alexandra Klassen, Robert Bateman Secondary School Art Activism - Student Art Exhibit on the life story of Bea Silver ( ) Alexandra Klassen, Fine Arts Coordinator provided an overview and PowerPoint presentation of the Student Art Exhibit; were awarded 3 different recognition awards; next year will focus on mental health; hope to engage the local community, business and government. 5. BUSINESS OUT OF MINUTES None. 6. REPORTS 6.1 AIRPORT None. 6.2 CITY MANAGER'S OFFICE None. 6.3 FINANCE AND CORPORATE SERVICES Moved by Councillor Siemens, seconded by Councillor Ross, THAT the delegation of Alexandra Klassen, Robert Bateman Secondary Art Activism, regarding a Student Art Exhibit on the life story of Bea Silver, be received for information General Local Election Information Report ( ) Moved by Councillor Siemens, seconded by Councillor Gill, THAT the 2018 General Local Election Information Report, from the Chief Election Officer, be received for information Amendments to the Officer Designation and Delegation of Authority Bylaw and Fees and Charges Bylaw ( ) Moved by Councillor Blue, seconded by Councillor Siemens, 1. THAT Bylaw No , Officer Designation and Delegation of Authority Bylaw, 2018, Amendment Bylaw No. 1, proceed for three readings at the next Regular Meeting of Council;

3 3:00 p.m. in the Matsqui Centennial Auditorium Page 3 2. THAT Bylaw No , Fees and Charges Bylaw, 2006, Amendment Bylaw No. 41, proceed for three readings at the next Regular Meeting of Council; and 3. THAT, upon adoption of Bylaw No , Officer Designation and Delegation of Authority Bylaw, 2018, Amendment Bylaw No. 1, the following Administrative Policies by rescinded: (a) A , Discharge of Land Title Registrations ; and (b) A , Discharges of Covenants/Statutory Rights-of-Way. Councillor Siemens declared a conflict of interest with the following item, as he owns and operates a business within downtown Abbotsford, and excused himself from the meeting at 3:22 p.m Abbotsford East Downtown Business Improvement Area Alternative Approval Petition Results ( ) Moved by Councillor Blue, seconded by Councillor Ross, 1. THAT the Certificate of Sufficiency, regarding the results of the Alternative Approval Petition for Abbotsford East Downtown Business Improvement Area Bylaw, 2007, Amendment Bylaw No. 1, be received for information; and 2. THAT at the next Regular meeting of Council Abbotsford East Downtown Business Improvement Area Bylaw, 2007, Amendment Bylaw No. 1 be adopted. Councillor Siemens returned to the meeting at 3:25 p.m Verbal report by the General Manager, Finance and Corporate Services - Non-Medical Cannabis Survey Results ( ) The General Manager, Finance and Corporate Services presented the results of the non-medical cannabis survey that was recently undertaken by the City. Council had directed staff to engage residents on their views; federal legalization date is October 17, The survey was advertised through the website, media, handouts, social media, and was open from June 26-July 20, There were nine public engagement sessions that also took place during this time, and a MyOpinionMatters Panel. 5,446 survey results, with 4,651 received from within Abbotsford. Generally there was support for allowing the sale; support for allowing both private and government operating stores; generally respondents did not believe there should be maximum number of government or privately operated non-medical cannabis stores. Full data set is available on the City s website at

4 3:00 p.m. in the Matsqui Centennial Auditorium Page 4 majority of respondents did not want stores opening next to schools or child care centres; 45% of respondents did not believe the hours of operation should be restricted; home growing category, concerns regarding non-medical cannabis home growing including odour, crime, and home mold; 49% strongly supported the legalization of cannabis for non-medical use in Canada; 55% of the respondents did not have children under the age of 18 in their home. 361 results were provided through the MyOpinionMatters Panel, with results largely consistent with the overall City survey. There is support for the sale of non-medical cannabis in Abbotsford, and the preference is for both government and private stores to operate. Staff are exploring three options for legalization, including the status quo, a measured approach with government stores being allowed first, and then private. The recommendation to Council is that staff be directed to explore, and develop a framework for regulating the retail sale of non-medical cannabis within the City of Abbotsford. 6.4 FIRE RESCUE SERVICE None. Moved by Councillor Gill, seconded by Councillor Blue, THAT staff be directed to explore developing a framework for regulating the retail sale of non-medical cannabis within the City of Abbotsford. 6.5 ENGINEERING AND REGIONAL UTILITIES Streetscape Contribution Levy Amendment Bylaw No. 2, 2018 ( ) Moved by Councillor Siemens, seconded by Councillor Blue, THAT Bylaw No , Streetscape Contribution Levy Amendment No. 2 Bylaw, 2018 proceed for three readings at the next Regular meeting of Council National Disaster Mitigation Program - Nooksack River Overflow Mitigation Planning Grant Application ( ) Moved by Councillor Gill, seconded by Councillor Ross, 1. THAT staff be directed to prepare a grant application for the Nooksack River Overflow Mitigation Plan under the National Disaster Mitigation Program; and

5 3:00 p.m. in the Matsqui Centennial Auditorium Page 5 2. THAT the Mayor and Corporate Officer be authorized to execute all documents related to this matter Extension of Universal Transit Pass (U-PASS) Agreement ( ) Moved by Councillor Loewen, seconded by Councillor Siemens, THAT Council approves the extension to the Universal Transit Pass (U-Pass) agreement, for a period of two years, to August 31, INNOVATION, STRATEGY, AND INTERGOVERNMENTAL RELATIONS Abbotsford Homelessness Prevention and Response System Update ( ) Moved by Councillor Siemens, seconded by Councillor Loewen, THAT Council provide a letter to BC Housing, Fraser Health Authority and Service Canada requesting an extension for (or new) funding to support the Integrated Case Management team, in order to enhance and increase capacity of the current Inter-Agency Care Team for response to the complex health, housing and support needs of vulnerable individuals in Abbotsford Housing Agreement (31399 Livingstone Avenue) Bylaw authorizes the City of Abbotsford to enter into the Housing Agreement between the City of Abbotsford, the Elizabeth Fry Society of Greater Vancouver, and the Provincial Rental Housing Corporation to Permit the City of Abbotsford to Secure 39 Supportive Transitional Housing Units located at Livingstone Avenue (2882) Moved by Councillor Ross, seconded by Councillor Loewen, THAT Bylaw No , Housing Agreement (31399 Livingstone Avenue) Bylaw, 2018, proceed for three readings at the next Regular meeting of Council.

6 3:00 p.m. in the Matsqui Centennial Auditorium Page Housing Agreement Bylaw No to Permit the City of Abbotsford to Secure Supportive Transitional Housing Units located at 1640 Riverside Road ( ) 6.7 PARKS, RECREATION AND CULTURE None. Moved by Councillor Blue, seconded by Councillor Gill, THAT Bylaw No , "Housing Agreement (1640 Riverside Road) Bylaw, 2018", proceed for three readings at the next Regular meeting of Council. 6.8 PLANNING AND DEVELOPMENT SERVICES Planning and Development Services 2018 Mid-Year Report ( ) Moved by Councillor Siemens, seconded by Councillor Loewen, THAT the Planning and Development Services 2018 Mid- Year Report be received for information Temporary Use Permit and Form and Character Development Permit with Variances for the property located at 1640 Riverside Road, for 44 Temporary Modular Supportive Housing Units (Owner: City of Abbotsford) ( ) (PRJ17-199) Moved by Councillor Blue, seconded by Councillor Siemens, 1. THAT Temporary Use Permit No. 2143, be approved in principle and proceed for public comment at an upcoming Council Hearing; and after considering the comments and concerns of surrounding property owners and occupiers at the Council Hearing, if Council wishes to proceed with the issuance of Temporary Use Permit No for a maximum of 3-years, the appropriate motion will be: 2. THAT Temporary Use Permit No. 2143, for the property located at 1640 Riverside Road, be approved, subject to obtaining a Housing Agreement outlining the administration and management of the proposed 44-unit temporary modular supported transitional housing development; 3. THAT Development Permit No with Variances, be approved in principle and proceed for public comment at an upcoming Council Hearing, in conjunction with the Temporary Use Application; and after considering the

7 3:00 p.m. in the Matsqui Centennial Auditorium Page 7 comments and concerns of surrounding property owners and occupiers at the Council Hearing, if Council wishes to proceed with the issuance of Development Permit with Variances No. 2144, the appropriate motion will be: 4. THAT Development Permit with Variances No. 2144, for the property located at 1640 Riverside Road, be approved, subject to: (a) Issuance of Temporary Use Permit No. 2143; (b) providing a landscaping security or equivalent for 110% of an accepted landscape cost estimate prepared by a Landscape Architect, in accordance with the Development Application Procedures Bylaw, 2016; (c) providing a landscaping inspection fee equivalent to 2% of an accepted landscape estimate up to a maximum of $2,500, in accordance with the Development Application and Service Fee Bylaw, 2010; (d) implementing a dust control program for the subject property; (e) completing revisions to the architectural drawings to ensure consistency with the site plan (front entrance and ramp configurations); (f) lessee providing written acknowledgement of the terms and conditions of the permit; (g) providing three sets of signed, sealed development permit plans; (h) providing three sets of signed, sealed landscaping plans; and (i) providing digital unsecured copies of all plans; 5. THAT Council advance funding of $200,000 from the Community Works Fund towards sidewalk construction connecting Forest Terrace/Riverside Road and the UDistrict pedestrian overpass on Salton Road; 6. THAT the City seek financial recoveries from other development in the area and the Development Cost Charges program; and 7. THAT the Mayor and Corporate Officer be authorized to

8 3:00 p.m. in the Matsqui Centennial Auditorium Page Agricultural Land Commission application for the property located at 85 Winson Road, to allow for a supportive recovery home as a non-farm use in the Agricultural Land Reserve (Owner: Fraser Valley Gleaners Society; Directors: B. Doerksen, J. Friesen, M. Hardy, E. Klassen, D. Staley, W. Trimble, A. Vandermeulen, M. Vriend and V. Willms) ( ) (PRJ17-132) Moved by Councillor Loewen, seconded by Councillor Ross, THAT, at the next Regular Meeting of Council, Council consider forwarding application /PRJ17-132, to permit a supportive recovery home, as a non-farm use on a portion of the property located at 85 Winson Road, to the Agricultural Land Commission with support Agricultural Land Commission application for the property located at 85 Winson Road, to allow an expansion of an existing processing facility as a non-farm use in the Agricultural Land Reserve (Owner: Fraser Valley Gleaners Society; Directors: B. Doerksen, J. Friesen, M. Hardy, E. Klassen, D. Staley, W. Trimble, A. Vandermeulen, M. Vriend and V. Willms) ( ) (PRJ17-154) Moved by Councillor Barkman, seconded by Councillor Siemens, THAT, at the next Regular Meeting of Council, Council consider forwarding application /PRJ17-154, to permit an addition to an existing building for a produce processing use, totaling approximately 2,103m 2 (22,630ft 2 ) in size, as a non-farm use on a portion of the property located at 85 Winson Road, to the Agricultural Land Commission with support Rezoning application for the property located at 2306 Alexander Crescent from Urban Residential Zone (RS3) to a new Comprehensive Development Eighty Three Zone (N83), to facilitate a duplex with one secondary suite (Owners: D. Utkhede and N. Collier-Utkhede) ( ) (PRJ17-181) Moved by Councillor Blue, seconded by Councillor Falk, 1. THAT Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 213, be given first and 2. THAT Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 214, be given first and

9 3:00 p.m. in the Matsqui Centennial Auditorium Page 9 3. THAT prior to adoption of Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 214, the following conditions be satisfied: (a) entering into a development agreement to secure the required road dedication and utility upgrades and extensions, in accordance with Development Bylaw, 2011, as detailed in the Works and Services Report; (b) adoption of Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 213 ; (c) demolishing the existing dwellings and accessory buildings with the required demolition permits; (d) providing a community benefit contribution of $800 ($400 per dwelling unit) towards future transit and cycle infrastructure; (e) providing a community benefit contribution of $450 ($225 per dwelling unit) for park improvements; and (f) resolving all issues of funding for items not budgeted by the City; and 4. THAT the Mayor and Corporate Officer be authorized to Rezoning application for the property located at 2663 Sunnyside Street, to allow for a future two lot subdivision (Owner: BC Ltd. Inc. No. BC ; Director: S. Sidhu) ( ) (PRJ17-157) Moved by Councillor Blue, seconded by Councillor Falk, 1. THAT Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 202, be given first and 2. THAT prior to adoption of Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 202, the following conditions be satisfied: (a) entering into a Development Agreement to secure the required road dedication and utility upgrades and extensions, in accordance with Development Bylaw, 2011, as detailed in the Works and Services Report; (b) providing a community benefit contribution of $400 per dwelling unit towards future transit and cycle infrastructure; (c) providing a community benefit contribution of $225 per dwelling unit for park improvements; (d) Ministry of Transportation and Infrastructure approval of Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 202 ; and

10 3:00 p.m. in the Matsqui Centennial Auditorium Page 10 (e) resolving all issues of funding for items not budgeted by the City; and 3. THAT the Mayor and Corporate Officer be authorized to Rezoning application for the property located at Busby Road from Urban Residential Zone (RS3) to a new Comprehensive Development Eighty Seven Zone (N87), to facilitate a two lot subdivision with secondary suites (Owners: L. S. Gill and S. K. Deol) ( ) (PRJ17-188) Moved by Councillor Loewen, seconded by Councillor Siemens, 1. THAT Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 225, be given first and 2. THAT prior to adoption of Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 225, the following conditions be satisfied: (a) road widening dedication approximately 4.7m along the full frontage of Busby Road, in accordance with Development Bylaw, 2011; (b) servicing dedication of approximately 1.5m along the full eastern lot line to accommodate a 3.0m servicing corridor and pedestrian connection; (c) providing a community benefit contribution of $400 per dwelling unit towards future transit and cycle infrastructure; (d) providing a community benefit contribution of $225 per dwelling unit for park improvements; and (e) resolving all issues of funding for items not budgeted by the City; and 3. THAT the Mayor and Corporate Officer be authorized to Rezoning application for the properties located at and Peardonville Road, to subdivide 2 existing lots to create one (1) additional lot, and rezone from Urban Residential Zone (RS3) to Residential Zone (RS5-A) (Owner: J. S. Dhaliwal) ( ) (PRJ17-096) Moved by Councillor Falk, seconded by Councillor Siemens, 1. THAT Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 218, be given first and

11 3:00 p.m. in the Matsqui Centennial Auditorium Page THAT prior to adoption of Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 218, the following conditions be satisfied: (a) entering into a development agreement to secure for road construction and utility upgrades and extensions, including a 0.3m road widening dedication along full frontage of Peardonville Road in accordance with Development Bylaw, 2011, as detailed in the Works and Services Report; (b) providing a community benefit contribution of $1,200 ($400 per dwelling unit); towards future transit and cycling infrastructure; (c) providing a community benefit contribution of $675 ($225 per dwelling unit) for park improvements; and (d) resolving all issues of funding for items not budgeted by the City; and 3. THAT the Mayor and Corporate Officer be authorized to Rezoning application for the property located at Marshall Road from Urban Residential Zone (RS3) to a new Comprehensive Development Zone (N82), to facilitate a 7 lot single detached dwelling, bare land strata development (Owner: BC Ltd.; Director: N. S. Sivia) ( ) (PRJ17-014) Moved by Councillor Blue, seconded by Councillor Siemens, 1. THAT Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 205, be given first and 2. THAT prior to adoption of Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 205, the following conditions be satisfied: (a) entering into a development agreement to secure the required road dedication and utility upgrades and extensions, in accordance with Development Bylaw, 2011, as detailed in the Works and Services Report; (b) providing cash-in-lieu of ½ road construction to an Urban Arterial with Left Turn Lane standard along Marshall Road and a 1.2m road widening dedication; (c) providing a community amenity contribution of $2,800 ($400 per dwelling unit) for future transit and cycling infrastructure;

12 3:00 p.m. in the Matsqui Centennial Auditorium Page 12 (d) providing a community amenity contribution of $1,575 ($225 per unit) for parks improvements; (e) registering a Section 219 covenant for design control measures addressing building massing and location, articulation and building materials; (f) registering a Section 219 covenant for private or City garbage, recycling and compost pickup; (g) registering a Section 219 covenant to prohibit any future garage conversion; and (h) resolving all issues of funding for items not budgeted by the City; and 3. THAT the Mayor and Corporate Officer be authorized to Rezoning application for the property located at DeLair Road, from Neighbourhood Commercial Zone (C2) to a new comprehensive development zone (N86), to allow a future townhouse development on the subject property in accordance with the Urban 2 - Ground Oriented land use designation within the 2016 Official Community Plan (Owners: E. and D. North) (3100-5) (PRJ18-104) Moved by Councillor Barkman, seconded by Councillor Ross, 1. THAT Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 223, be given first and 2. THAT prior to adoption of Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 223, the following conditions be satisfied: (a) registration of a Section 219 Covenant to secure the following items prior to issuance of any future Form and Character Development Permit: i. entering into a development agreement to secure utility upgrades and extensions, in accordance with Development Bylaw, 2011, as detailed in the Works and Services Report; ii. registration of a 1.25m wide road widening dedication along the full frontage of the subject lands; iii. securing the future construction of a minimum 250mm diameter water main on DeLair Road, from Everett Road to the east property line of the subject site;

13 3:00 p.m. in the Matsqui Centennial Auditorium Page NEW BUSINESS None. 8. ADJOURNMENT iv. providing a 1.65m wide by 10.0m long dedication near the DeLair Road and Everett Road intersection for a future transit stop beyond the 1.25m wide road widening dedication; v. conducting a sightline analysis by a qualified Professional Engineer to improve the existing horizontal curve geometry on DeLair Road at Everett Road and construct improvements as outlined within the Works and Services Report; vi. providing a community benefit contribution of $400 per dwelling unit for future transit and cycling infrastructure; vii. providing a community benefit contribution of $225 per unit for future park improvements; viii. prohibiting tree cutting on the property until such time as tree retention/removal can be reviewed in conjunction with a Form and Character Development Permit application; and ix. resolving all issues of funding for items not budgeted by the City; and (b) THAT the Mayor and Corporate Officer be authorized to Moved by Councillor Gill, seconded by Councillor Blue, THAT the August 27, 2018 Executive Committee, be adjourned. (5:34 p.m.) Certified Correct: Henry Braun Mayor Bill Flitton Director, Legislative Services/City Clerk