Council Present: Mayor G. Ferguson, and Councillors E. Fast, S. Gibson (part), M. Gill, G. Peary, J. Redekop, P. Ross, M. Warawa, and C.

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1 .. '..I ", 1 I I - - ~ held January 14, 2002, at 1 :02 p.m. in the Matsqui Centennial Auditorium Council Present: Mayor G. Ferguson, and Councillors E. Fast, S. Gibson (part), M. Gill, G. Peary, J. Redekop, P. Ross, M. Warawa, and C. Wiebe Staff Present: City Manager - G. Guthrie; Director of Administration and Corporate Planning - T. Strong; Director, Corporate Services - D. Bottrill; Director, Engineering - E. Regts; Manager, Development Approvals - G. Boyle; and Committee Secretary - E. Storrier Staff Present for a Portion of the Meeting: Acting Director, Development Services - G. Acheson; Manager of Legislative Services - M. E. MacKenzie; Manager, Engineering Services - 1. Duckworth; Manager, Transportation, Drainage and Dyking - A. Kastelein; Utilities and Sanitation Superintendent - L. Stein; Development Approvals Engineer - P. Blaker; Property Services Manager - S. Wong; and Assistant Property Services Manager - B. F1itton Media Present: The News, Shaw Communications Inc. Public Present: 3 I. CALL TO ORDER Mayor Ferguson called the meeting to order at I :02 p.m. 2. ADOPTION OF MINUTES 3. BUSINESS OUT OF MINUTES 4. DELEGATIONS

2 .'~.1 ~, 1. (.) held January 14, 2002, at I :02 p.m. in the Matsqui Centennial Auditorium Page 2 5. REPORTS 5.1 ADMINISTRATION.1 Sister City Protocol Agreement and Official Delegation to Fukagawa, Hokkaido, Japan, in May 2002 ( ) In Report No. ADM dated January 8, 2002, the Director of Administration and Corporate Planning recommended reaffirmation of the Sister City Protocol Agreement and approval of the official delegation to Fukagawa, Hokkaido, Japan, in May In 1998, Abbotsford and Fukagawa agreed to continue the sister city relationship to further explore areas of mutual interest. Official delegation exchanges are limited to once every two years, and there is sufficient funding in the Financial Plan to accommodate travel expenses for Council members and other delegates would be responsible for their own travel costs. Councillor Gibson joined the meeting at 1 :07 p.m., during the following discussion. Councillors in support of reaffirming the agreement and approving an official delegation, noted the economic benefits of Japanese students attending the University College of the Fraser Valley; the tourism spin-offs; the opportunities for cultural exchange; potential for sharing of ideas; and promotion of international good will. One Councillor believed it was not fiscally responsible to send a delegation to Japan in a time of budget restraint. Moved by Councillor Redekop, seconded by Councillor Warawa, that as recommended in Report No. ADM dated January 8, 2002, from the Director of Administration and Corporate Planning, the terms of the Sister City Protocol Agreement be reaffinned and the official delegation to Fukagawa, Hokkaido, Japan, in May 2002, be approved. EI-2002 CARRIED. Opposed: Councillor Wiebe.

3 J. /1 held January 14,2002, at I :02 p.m. in the Matsqui Centennial Auditorium Page DEVELOPMENT SERVICES.1 L. Jalbert, Sandy Hill Crescent - Discharge of LUC No. 156, Accessory Secondary Suite ( /ROI-32) Report No. DEV dated January 8, 2002, from the Assistant Planner, reviewed results of the balloting process for Land Use Contract (LUC) No. 156, and discussed a discharge of LUC No. 156 for the L. Jalbert property, located at Sandy Hill Crescent, to allow an accessory secondary suite. In February 1999, when the LUC balloting process occurred, LUC No. 56 was mistakenly not included. Results of the ballot, completed in December 2001, indicated that the area covered by LUC No. 56 would be considered a "no vote" area for any future applications. Moved by Councillor Warawa, seconded by Councillor Fast, that Report No. DEV dated January 8, 2002, be received from the Assistant Planner, regarding the results of the balloting process for Land Use contract No E CARRIED. Moved by Councillor Fast, seconded by Councillor Wiebe, that the application to discharge Land Use Contract No. 156 from the L. Jalbert property, located at Sandy Hill Crescent, to allow for an accessory secondary suite, be denied. E CARRIED. 5.3 ENGINEERING SERVICES.1 B. Dyck, 2051 Guilford Drive, Use of Oversized Garbage Container ( ) Report No. ENG dated January 9, 2002, from the Director of Engineering, recommended that B. Dyck, 2051 Guilford Drive, be informed that garbage container size, as outlined in the City'S Garbage and Recyclables Collection By-law, applies to all residents, and that she be encouraged to accept an offer from Salish Disposal of two free garbage containers and 100 garbage bags, and discontinue use of her oversized garbage container. At the December 17, 200 I, Regular meeting of Council, Ms. Dyck had been allowed use of the oversized container, pending receipt of a staff report. Councillors believed that Ms. Dyck should be required to conform to the City'S by-law and that the offer of free garbage cans and bags from the disposal company be settled between Ms. Dyck and the company.

4 I.. :...; '.; ~ t.j held January 14, 2002, at I :02 p.m. in the Matsgui Centennial Auditorium Page 4 The merits and costs associated with spring or fall clean-up program and the collection of compostable materials only were discussed. Staff was asked to report back on the feasibility of a free drop off of compostable materials at the Valley Road landfill. Moved by Councillor Warawa, seconded by Councillor Redekop, that Report No. ENG dated January 9, 2002, be received from the Director of Engineering, and B. Dyck be informed that garbage container size, as outlined in the City's Garbage and Recyclables Collection By-law, applies to all residents. E CARRIED.. 2 T. and J. Sandhu and M. and Z. Hlusek (Petro-Canada), Joyce Avenue and Clearbrook Road - Traffic Movement Change ( ) Report No. ENG dated January 9, 2002, from the Manager, Transportation and Drainage, recommended restriction of movements to right turns only at the proposed gas station/convenience store development at the intersection of Joyce Avenue and Clearbrook Road. At the December 10, 200 I, Executive Committee meeting, staff was requested to prepare a report on the feasibility of, and options for, making Joyce Street a cul-de-sac, including a suitable location for the connection, traffic calming options, and responsibility for costs. Questions and comments from Councillors included the importance of reaching a long range solution for traffic volumes created by future development or redevelopment of Clearbrook Road; protecting the integrity of the residential neighbourhood from commercialization; canvassing the neighbourhood regarding creation of a cul-de-sac on Joyce Avenue, with minimum inconvenience to the residents of Joyce Avenue; and dedication ofa right of way, if a cul-de-sac is deemed necessary. E. Fefer, on behalf of the applicant, Petro-Canada, indicated that changes to Joyce Avenue do not concern the developer, because the development would be accessed by north-bound traffic on Clearbrook Road, which would continue north-bound, i.e., right in, right out. He maintained that a public meeting showed support for construction of the gas station/convenience store. Mr. Fefer added that the company wished the project to proceed as quickly as possible.

5 .. 'J', 1 b held January 14, 2002, at 1 :02 p.m. in the Matsqui Centennial Auditorium Page 5 5. NEW BUSINESS.1 Motion to Close Moved by Councillor Wiebe, seconded by Councillor Warawa, that Report No. ENG dated January 9, 2002, be received from the Manager, Transportation and Drainage, and the gas station/convenience store proposed for the T. and J. Sandhu and M. and Z. Hlusek (Petro-Canada) property, located at Joyce Avenue, be restricted to right turns only, at Clearbrook Road/Joyce Avenue. E CARRIED, Opposed: Councillor Gill. Moved by Councillor Fast, seconded by Councillor Peary, that staff meet with area residents regarding creation of a cul-de-sac on Joyce Avenue at Clearbrook Road and report back. E CARRIED. Opposed: Councillors Redekop and Wiebe, Moved by Councillor Gill, seconded by Councillor Warawa, that the January 14, 2002, Executive Committee meeting, be closed to the public to consider matters related to Section 242,2(1) (d), (e), (h) and (i) of the Local Government Act (2:24 p.m.). CARRIED. Certified Correct: