Mayor De Vlieger called the Regular Meeting of Council to Order at 5:05PM.

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1 227/2014 November 10, 2014 MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF TABER, IN THE PROVINCE OF ALBERTA, HELD IN THE COUNCIL CHAMBERS, ADMINISTRATION BUILDING, ON MONDAY, NOVEMBER 10, 2014, AT 5:05 PM., IMMEDIATELY FOLLOWING THE SUBDIVISION AUTHORITY MEETING AT 5:00 PM. PRESENT: Mayor Henk De Vlieger Councillor Randy Sparks Councillor Andrew Prokop Councillor Rick Popadynetz Councillor Jack Brewin Councillor Joe Strojwas Councillor Laura Ross-Giroux ALSO PRESENT: Greg Birch, CAO Dale Culler, Corporate Services Director Cory Armfelt, Director of Planning & Economic Development Lorraine Belanger, Development Officer Steve Munshaw, Fire Chief Steve Debienne, Deputy Fire Chief (Interim) Jordi Nicklolet, Manager of Engineering and Public Works Rob Cressman, Director of Community Services Trevor Busch, Taber Times CALL TO ORDER Mayor De Vlieger called the Regular Meeting of Council to Order at 5:05PM. ADOPTION OF THE AGENDA Mayor De Vlieger inquired if there were any additions or deletions to the Agenda and advised that there were none. RES.523/14 MOVED by Councillor Popadynetz that Council adopts the Agenda as presented. 227/2014 November 10, 2014

2 ADOPTION OF THE MINUTES A) Organizational Meeting of Council: October 27, /2014 November 10, 2014 G. Birch noted there was a spread sheet referenced in the minutes that was not attached to the package and that it will be attached in the official version. RES.524/14 MOVED by Councillor Brewin that Council adopts the Minutes of the Organizational Meeting of Council held on October 27, 2014, as presented. B) Regular Meeting of Council: October 27, 2014 Councilor Strojwas noted that in regard to Agenda Item G, the minutes should read Carried rather than Carried Unanimously. RES.525/14 MOVED by Councillor Ross-Giroux that Council adopts the Minutes of the Regular Meeting of Council held on October 27, 2014, as amended to show that Agenda Item G) was not Carried Unanimously. BUSINESS ARISING FROM THE MINUTES NONE BYLAWS NONE ACTION ITEMS A) Arena Signs- New Locations R. Cressman summarized the RFD, including locations, procedures and financial breakdowns. CLOSED SESSION RES.526/14 MOVED by Councillor Popadynetz that Council moves into Closed Session to discuss the matter. AT 5:10PM 228/2014 November 10, 2014

3 229/2014 November 10, 2014 OPEN SESSION RES.527/14 MOVED by Councillor Prokop that Council reconvenes into Open Session. ACTION ITEMS AT 5:23 PM RES.528/14 MOVED by Councillor Sparks that Council accepts the staff report regarding new locations requested by the Taber Minor Hockey Association for the ice arena advertising signs as presented on a trial basis. B) Agricultural Land Lease R. Cressman summarized the background of the RFD. He noted the current lessee had been renting the land from the Town for approximately ten years and had provided a letter as per the existing agreement of his desire to renew the lease. Discussion among member centered on the following items: 1 ) Possibility of the land being offered for tender 2) Type of crop grown on the land 3) NW storm sewer implications RES.529/14 MOVED by Councillor Ross-Giroux that Council directs Administration to enter into negotiations with the current lessee, subject to the renewal rights provisions in the current agreement, and report back to Council at a future Council meeting. CARRIED 229/2014 November 10, 2014

4 ACTION ITEMS - CONT'D 230/2014 November 10, 2014 C) Horizon School Division No Value Management Scoping Session G. Birch summarized the request from Horizon School Division for two Town appointees to be part of a scoping session on November 27-28, 2014 in regard to school facility needs. Discussion among members took place as to which members of Council or Administration would be able and best suited to attend. RES.530/14 MOVED by Councillor Brewin that Council appoints Councillor Ross Giroux and Councillor Strojwas to participate in the Value Management Scoping Session facilitated by the Horizon School Division regarding the School Facility Needs Discussion with the community stakeholders on November 27 and 28, C) MD of Taber Request- Johnson's Addition Utility Servicing G. Birch summarized the request from the MD of Taber for two representatives to serve on an ad hoc committee to investigate the feasibility of Johnson's Addition being serviced by Town water and sewer. RES.531/14 MOVED by Councillor Strojwas that Council agrees to the Municipal District of Taber's request to form a committee to investigate the feasibility of providing Town sewer and water service to the Johnson's Addition area, and appoint Mayor DeVIieger and Councillor Brewin to sit on an ad hoc committee to investigate options and costs for this feasibility assessment. 230/2014 November 10, 2014

5 ACTION ITEMS - CONT'D D) Request Tracker Reporting 231/2014 November 10, 2014 G. Birch summarized the Request Tracker system and the request made by Council for Administration to find a reporting method to provide them with a summary report. RES.532/14 MOVED by Councillor Sparks that Council directs Administration to Council members, on a monthly basis and in confidence, a summary of the Request Tracker report for that month, those reports listing issues and complaints made by citizens in writing or through the Town's website and describing the subsequent Town responses to those issues or complaints, with the intention being that Council members can monitor citizen requests and the Administrative response, and approach Administration in Closed Session if the Council members have questions or concerns. E) 2015 Budget Deliberations D. Culler noted the information being presented at the meeting did not require a decision from Council but was for information purposes and to provide clarity on some items. He also a noted a narrative could be provided to any members looking for more detailed information. He provided a summary of both capital and operating items. Concerns and discussion around waste management and utility rates took place amongst Council members. RES.533/14 MOVED by Councillor Brewin that Council take a twenty minute meal break. AT6:12 PM The Mayor called the meeting back to order and resumed the Budget presentation at 6:50PM. 231/2014 November 10, 2014

6 ACTION ITEMS - CONT'D E) 2015 Budget Deliberations 232/2014 November 10, 2014 S. Munshaw provided a presentation in regard to the details of the new fire training centre and provided details on upcoming expenses regarding vehicles in the budget. D. Culler resumed his summary of budget items. Concerns raised by council members over some of the items included the following: 1) Aging infrastructure, 2) The time frame for the creation of the ladies/girls locker rooms in the arena, 3) Expenditures planned for the Courthouse building, 4) Engineering studies, 5) Tractor trailer-truck parking, 6) Computer program updates, 7) The pros and cons of borrowing funds or using reserve money for budget items RES.534/14 MOVED by Councillor Sparks that Council accepts the 2015 Budget Proposal for information purposes. F) Information for Council G. Birch summarized the AMSC Rebate Letter and the correspondence from the MD of Taber regarding the Regional Director of Emergency management position. RES.535/14 MOVED by Councillor Ross-Giroux that Council accepts the material received in the Agenda item as information. RES.536/14 MOVED by Councillor Brewin that Council agrees to extend their meeting until approximately 10:00 PM. 232/2014 November 10, 2014

7 233/2014 November 10, 2014 CLOSED SESSION RES.537/14 MOVED by Councillor Prokop that Council moves into Closed Session. OPEN SESSION at 8:55 PM RES.538/14 MOVED by Councillor Strojwas that Council reconvenes into Open Session. at 10:32pm RES.539/14 MOVED by Councillor Brewin that Council authorizes the Mayor and Chief Administrative Officer to execute an Arena ATM Agreement between the Town and Rick Zalesak and Ben Finlayson for a one year period commencing October 1, RES.540/14 MOVED by Councillor Ross-Giroux that Resolution 472/14, appointing Council Members to various Town of Taber Committees, be amended to reflect Councillor Brewin being appointed to the Taber Police Commission rather than Councillor Popadynetz. CLOSE OF MEETING RES.541/14 MOVED by Councillor Prokop that the Regular Meeting of Council is hereby closed. MAYOR 233/2014 November 10, 2014