Regular Council Open Session MINUTES

Transcription

1 Stratford City Council Regular Council Open Session MINUTES Meeting #: Date: Time: Location: Council Present: Regrets: Staff Present: Also Present: 4564th Tuesday, 7:09 P.M. Council Chamber, City Hall Mayor Mathieson - Chair Presiding, Councillor Beatty, Councillor Brown, Councillor Bunting, Councillor Henderson, Councillor Ingram, Councillor Mark, Councillor McManus, Councillor Ritsma, Councillor Vassilakos Councillor Clifford Rob Horne - Chief Administrative Officer, Joan Thomson - City Clerk, David St. Louis - Director of Community Services, Ed Dujlovic - Director of Infrastructure and Development Services, Michael Humble - Director of Corporate Services, Jacqueline Mockler - Director of Human Resources, Carole Desmeules - Director of Social Services, John Paradis - Fire Chief, Jeff Leunissen - Manager of Development Services, Tatiana Dafoe - Deputy Clerk, Mike Beitz - Corporate Communications Lead, Jonathan DeWeerd - Chief Building Official Members of the Public and Media 1. Call to Order: Mayor Mathieson, Chair presiding, called the Council meeting to order.

2 Regular Council Minutes 2 Councillor Clifford provided regrets for this meeting. Singing of O Canada Moment of Silent Reflection 2. Declarations of Pecuniary Interest and the General Nature Thereof: The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and to otherwise comply with the Act. Name, Item and General Nature of Pecuniary Interest A declaration of pecuniary interest was not made by a member at the November 13, 2018 Regular Council meeting. 3. Adoption of the Minutes: R Motion by Councillor Henderson Seconded By Councillor Mark THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated October 9, 2018 be adopted as printed. 4. Adoption of the Addenda to the Agenda: R Motion by Councillor McManus Seconded By Councillor Ritsma THAT the Addenda to the Regular Agenda of Council and Standing Committees dated be adopted as printed, to add Items 7.5 and 11.5 to the Agenda.

3 Regular Council Minutes 3 5. Report of the Committee of the Whole In-Camera Session: 5.1 From the September 10, 2018 Session, under the Municipal Act, 2001, as amended: City-owned Land Fronting on Forman Avenue Proposed or pending acquisition or disposal of land by the municipality or local board (section 239.(2)(c)) (includes municipal property leased for more than 21 years R Motion by Councillor Ingram Seconded By Councillor Vassilakos THAT the city-owned lands described as Parts 1, 2, 23 and 24 on Reference Plan 44R-5346, Block 100 and Block 101 on Plan 528 and a portion of a unopened turning radius, be declared surplus to the needs of The Corporation of the City of Stratford, subject to the retention of a 1.5 m road widening on Block 100; AND THAT the method of disposal be by direct negotiations with the adjacent property owners on Briarhill Drive and Bradshaw Drive. 5.2 At the November 12, 2018 Session under the Municipal Act, 2001, as amended, matters concerning the following items were considered: Proposed or pending acquisition or disposal of land by the municipality or local board (section 239.(2)(c)) (includes municipal property leased for more than 21 years and Advice that is subject to solicitor-client privilege including communications necessary for that purpose (section 239.(2)(f)); Advice that is subject to solicitor-client privilege including communications necessary for that purpose (section 239.(2)(f)); Labour relations or employee negotiations (section 239.(2)(d)). An additional item related to advice that is subject to solicitor-client privilege including communications necessary for that purpose (section 239.(2)(f)) was also added. At the In-camera meeting direction was given

4 Regular Council Minutes 4 on all matters. 6. Hearings of Deputations and Presentations: None scheduled. 7. Orders of the Day: 7.1 Correspondence - Association of Municipalities of Ontario's 2016 Federal Gas Tax Fund Annual Report The City of Stratford has invested $14.8 million in 39 infrastructure and capacity-building projects worth $53.1 million since the federal Gas Tax Fund was established in AMO's 2017 Federal Gas Tax report was provided as part of the agenda. For the information of Council. 7.2 Correspondence OGRA Conference The 2019 Ontario Good Roads Association (OGRA) Conference is scheduled from February 24-27, Members of Council wishing to attend were asked to make arrangements with the CAO's office. 7.3 T Fire Alarm System Upgrades at 45 Buckingham Dr., Stratford (COU18-067) R Motion by Councillor Brown Seconded By Councillor McManus THAT the contract for fire alarm upgrades at 45 Buckingham Dr., Stratford be awarded to Conestogo Electric Inc. in the amount of $140,120 including HST and that the Mayor and Clerk be authorized to sign the contract agreement.

5 Regular Council Minutes Resolution - Extension of Liquor Licence for Catering Event The 4th Annual Outdoor Christmas Market put on by the Stratford City Centre BIA is to be held Sunday, November 25, 2018 in Market Square. The organizer has applied for an extension of Molly Bloom's liquor licence for a beer garden to be held at the Christmas Market from 11 am to 4 pm. The Building Department and Stratford Police provided no objections or concerns. R Motion by Councillor Ingram Seconded By Councillor Vassilakos THAT City Council has no objections to the proposed extended licensed area for a beer garden at the 4th Annual Outdoor Christmas Market to be held November 25, 2018 in Market Square, subject to the necessary permits being obtained, compliance with the City's Municipal Alcohol Risk Policy and the required certificates of insurance being provided. 7.5 ADDED - Resolution - Britannia Street Affordable Housing Project Update (COU18-068) R Motion by Councillor Henderson Seconded By Councillor Ritsma THAT Council authorize the Mayor and City Clerk to enter into the necessary Contribution Agreements for the following: IAH (2014 Extension) Rental Housing Component, Year 5 - $629,945 (2018/19); SIF Rental Housing Component, Year 3 - $325,400 (2018/19); and, IAH (2014 Extension) Rental Housing Component, Year 6 - $717,865 (2019/20) with its department directorate, the Housing Division; THAT Council authorize the Mayor and the City Clerk and the Director of Social Services to execute the Contribution Agreements for the Investment In Affordable Housing 2014 (IAH) Extension and the 2016 Social Infrastructure Fund (SIF) for Year 3 and Year 6 with the Ontario Ministry of Municipal Affairs and Housing (MMAH) as required for the purpose of

6 Regular Council Minutes 6 establishing the City s obligations to use the funds in accordance with the IAH (2014 Extension for Year 4 and Year 6) and 2016 SIF Program Guidelines for the construction of the Phase One 35 Affordable Units for the Britannia Project; AND THAT the update on the development milestones for the Britannia Street Affordable Housing Project be received for information. 8. Business for Which Previous Notice Has Been Given: None scheduled. 9. Reports of the Standing Committees: 9.1 Report of the Finance and Labour Relations Committee: R Motion by Councillor McManus Seconded By Councillor Mark THAT the Report of the Finance and Labour Relations Committee dated, be adopted as printed Tax Adjustments October 9, 2018 (FIN18-061) THAT taxes totaling approximately $3, as shown in the Summary of Tax Adjustments dated October 9, 2018 be adjusted under Section 358 of the Municipal Act, 2001 in the amount of $615.00, and Section 39.1 of the Assessment Act in the amount of $2,677.76, and an Amended Property Assessment Notice in the amount of $ of which the City s portion is estimated to be $3,402; THAT the associated interest be cancelled in proportion to the tax adjustments; AND THAT the Treasurer be directed to adjust the Collector s Roll accordingly.

7 Regular Council Minutes Notice of Intent: None scheduled. 11. Reading of the By-laws: The following By-laws required First and Second Readings and Third and Final Readings and were taken collectively upon unanimous vote of Council present. R Motion by Councillor McManus Seconded By Councillor Bunting THAT By-laws to be taken collectively. unanimously R Motion by Councillor Ingram Seconded By Councillor Mark THAT By-laws to be read a First and Second Time. two-thirds support R Motion by Councillor Henderson Seconded By Councillor Beatty THAT By-laws to be read a Third and Final Time Amendment to Traffic and Parking By-law By-law To prohibit stopping on the south side of Ontario Street from Waterloo Street to the east city limits at any time Acceptance of Tender-By-law To authorize the acceptance of a tender, execution of a contract and the undertaking of the work by Conestogo Electric Inc., for fire alarm upgrades at 45 Buckingham Drive [T ] ADDED - Service Manager Contribution Agreements-By-law To authorize the entering into and execution of 3 service manager contribution agreements between The Corporation of the City of Stratford and The City of Stratford Housing Division regarding the Britannia Street

8 Regular Council Minutes 8 Project. 12. Consent Agenda: CA to CA There were no consent agenda items to be considered. 13. New Business: 13.1 Cannabis Open House - Update An update was requested on when the open house on cannabis would be held. The Chief Administrative Officer advised staff are working to draft a report for Council s consideration. In addition, work is being undertaken with the County of Perth and interested stakeholders to develop a unified plan. 14. Adjournment to Standing Committees: The Inaugural Council meeting is scheduled for December 3, 2018 at 7:00 pm in the Council Chamber, City Hall. R Motion by Councillor Henderson Seconded By Councillor Mark THAT the Council meeting adjourn to convene into Standing Committees as follows: Planning and Heritage Committee [7:10 pm or thereafter following the Regular Council meeting]; Finance and Labour Relations Committee [7:20 pm or thereafter following the Regular Council meeting]; Infrastructure, Transportation and Safety Committee [7:25 pm or thereafter following the Regular Council meeting]; and to Committee of the Whole if necessary, and to reconvene into Council.

9 Regular Council Minutes Council Reconvene: 15.1 Declarations of Pecuniary Interest made at Standing Committees The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act. Declarations of Pecuniary Interest made at Standing Committee meetings held on with respect to the following Items and restated at the reconvene portion of the Council meeting: Name, Item and General Nature of Pecuniary Interest A declaration of pecuniary interest was not made at the November 13, 2018 Reconvene Council meeting Committee Reports Finance and Labour Relations Committee R Motion by Councillor Mark Seconded By Councillor Vassilakos THAT Items 4.1 and 5.1 of the Finance and Labour Relations Committee meeting dated be adopted as follows: Request for Addition to the 2018 Capital Budget - Bylaw Enforcement Replacement Vehicle THAT Council approve the addition of $31, to the 2018 Capital Budget for a replacement vehicle for By-law Enforcement; AND THAT the funds to purchase this vehicle be taken from Fleet Capital Reserve Fund R-R11-FLET Tax Adjustments - (FIN18-064) THAT taxes totalling approximately $23, as shown in the Summary of Tax Adjustments dated November 13,

10 Regular Council Minutes be adjusted under Section 357 of the Municipal Act, 2001 in the amount of $2, and Section 39.1 of the Assessment Act in the amount of $1, and Amended Property Assessment Notices in the amount of $19, of which the City s portion is estimated to be $19, ; THAT the associated interest be cancelled in proportion to the tax adjustments; AND THAT the Treasurer be directed to adjust the Collector s Roll accordingly Infrastructure, Transportation and Safety Committee R Motion by Councillor McManus Seconded By Councillor Henderson THAT Item 4.1 of the Infrastructure, Transportation and Safety Committee meeting dated be adopted as follows: 4.1 Accessible On-Street Parking Space on Church Street THAT the Traffic and Parking By-law be amended by adding as follows: Schedule 21 Accessible Parking Spaces [Designated Parking Spaces for Persons with Disabilities] The pavement immediately adjacent to the curb on the west side of Church Street measured from a point 73 metres south of the south curb of West Gore Street to a point 5.4 metres southerly therefrom Reading of the By-laws (reconvene): The following By-laws required First and Second Readings and Third and Final Readings and were taken collectively upon unanimous vote of Council present. By-law Amendment to Traffic and Parking By-law

11 Regular Council Minutes 11 To amend Schedule 21 of Traffic and Parking By-law as amended, to provide for a designated accessible parking space on Church Street. By-law Confirmatory By-law To confirm the proceedings of Council of The Corporation of the City of Stratford at its meeting held on. R Motion by Councillor McManus Seconded By Councillor Brown THAT By-laws to be taken collectively. unanimously R Motion by Councillor Mark Seconded By Councillor Beatty THAT By-laws to be given First and Second Readings. two-thirds support R Motion by Councillor Henderson Seconded By Councillor Brown THAT By-laws to be given Third and Final Readings. Prior to adjourning the Reconvene meeting, Councillors McManus, Brown and Mark were thanked and presented with tokens of appreciation for their service on council and to the community. Councillor McManus served on council since 2010 (2 terms, 8 years), Councillor Brown served on council since 2003 (4 terms, 15 years) and Councillor Mark served on council since 1991 (8 terms, 27 years).

12 Regular Council Minutes Adjournment of Council Meeting R Motion by Councillor Mark Seconded By Councillor Brown and Councillor McManus THAT the Regular Council meeting adjourn. Meeting Start Time: 7:09 P.M. Meeting End Time: 7:23 P.M. Reconvene Meeting Start Time: 7:38 P.M. Reconvene Meeting End Time: 7:56 P.M. Mayor - Daniel B. Mathieson Clerk - Joan Thomson