1 Call Meeting to Order/Mayor's Introductory Remarks. Mayor Lawrance called the Meeting to order at 5:35 p.m.

Transcription

1 The Corporation of the Municipality of Sioux Lookout Minutes Regular Council Meeting Wednesday,, at 5:30 PM Municipal Office, Council Chambers COUNCIL: Mayor Doug Lawrance Cllr. Steven Forbes STAFF: Ann Mitchell, Chief Administrative Officer Brian P. MacKinnon, Manager of Corporate Services/ Municipal Clerk Jody Brinkman, Development Services Manager Vicki Blanchard, Economic Development Manager Andrew Jewell, Public Works Manager OTHER: Interested Public and Media 1 Call Meeting to Order/Mayor's Introductory Remarks Mayor Lawrance called the Meeting to order at 5:35 p.m. 2 Agenda a) Introduction of Amendments to the Agenda a. CORRECTION - Item No. 5 (a) "Road Allowance Closure and Sale Application - Michieli" revised wording of recommendation to "That Council authorizes the passing of By-law No , Being a By-law to Permanently Close, Declare Surplus and Authorize Sale of a Highway of the Municipality of Sioux Lookout (Michieli)" b. DELETE - Item No. 5 (b) "Zoning By-law Amendment No. A " and Recommendation "THAT Council receives the Planning Consultant s Report dated March 31st, 2017, respecting Zoning By-law Amendment No. A and authorize the passing of By-law No , being a By-law to Amend the Municipality of Sioux Lookout Comprehensive Zoning By-law No , as amended (163 Drayton Road)" b) Confirmation of Agenda THAT the Agenda for the Regular Council Meeting of Wednesday, April 19, 2017, be approved, as amended. Page 1 of 7

2 3 Declarations of Pecuniary Interest 4 Adoption of Minutes Motion to Adopt the Minutes of the Following Meetings: March 15, 2017 Regular Council Meeting THAT the Minutes of the Regular Council Meetings held on March 15, 2017, be approved, as presented. 5 Staff Reports & Determination of Item(s) Requiring Separate Discussion That the following Item(s) will require a separate discussion: a) Road Allowance Closure and Sale Application d) Park Street Lane Sewermain g) 2018 Municipal Election Matters 6 Adoption of Item(s) Not Requiring Separate Discussion Motion to Adopt Item(s) Not Requiring Separate Discussion Wellington Street North Corridor Upgrade - Construction Award RP RP THAT Council awards the contract for construction for the Wellington Street North Corridor Upgrades Project in Urban Sioux Lookout to Makkinga Contracting and Equipment Rental Ltd. in the amount of $1,968, plus HST; and further THAT Council authorizes the passing of By-law No , Being a Bylaw to Authorize and Direct the Mayor and the Clerk to Execute a Contract Between The Corporation of the Municipality of Sioux Lookout andmakkinga Contracting and Equipment Rental Ltd. for the construction of the Wellington Street North Corridor Upgrades Project in Urban Sioux Lookout. Tender for the Supply and Installation of a Trussed Roof - R RP RP Page 2 of 7

3 THAT Council awards the contract for the Supply and Installation of a Trussed Roof at the Sioux Lookout Fire Hall to Rosiak Carpentry for $204, plus HST. THAT Council authorizes the passing of By-Law No , being a Bylaw to Authorize the Mayor and the Clerk to execute a contract between The Corporation of the Municipality of Sioux Lookout and Rosiak Carpentry for the Supply and Installation of a Trussed Roof at the Sioux Lookout Fire Hall in the amount of $204, plus HST. Waterfront Development-Retrofit Town RP RP THAT Council authorizes the passing of By-law No , Being a Bylaw to Authorize the Mayor and the Clerk to Execute an Agreement Between The Corporation of the Municipality of Sioux Lookout and Her Majesty the Queen in Right of Canada, as Represented by the Minister of Industry (Farlinger Park/Town Beach Waterfront Development - Project No ). 7 Delegations/Presentations/Committee Presentations 8 Consideration of Item(s) Requiring Separate Discussion Road Allowance Closure and Sale Application Michieli RP RP THAT Council authorizes the passing of By-law No , Being a Bylaw to Permanently Close, Declare Surplus & Authorize Sale of a Highway of the Municipality of Sioux Lookout (Michieli) Park Street Lane Sewermain RP RP Page 3 of 7

4 THAT Council authorizes the use of Reserve funds, specifically funds allocated to the Utility Reserve, to hire a Consultant to complete an engineered design for the replacement of the sanitary sewermain and watermain located in the Park Street lane allowance in urban Sioux Lookout as well as submit an Environmental Compliance Approval (ECA) application to the Ministry of the Environment and Climate Change (MOECC) for the sewermain replacement Municipal Election Matters RP Cllr. Steven Forbes RP THAT Council authorizes the passing of By-law No , Being a Bylaw Relating to 2018 Municipal Election Matters (language(s) used for election forms/notices/information; use of alternative voting method; use of vote-counting equipment). 7 By-laws The following By-laws to be introduced, read a First, Second and Third time and considered for passing by Council: By-law No , Being a By-law to Permanently Close, Declare Surplus and Authorize the Sale of a Highway of The Municipality of Sioux Lookout By-law No , Being a By-law to Authorize The Mayor and the Clerk to Execute an Agreement between the Corporation of The Municipality of Sioux Lookout and Makkinga Contracting and Equipment Rental Ltd. for the Wellington Street North Corridor Upgrade Project By-law No , Being a By-law to Authorize the Mayor and the Clerk to Execute an Agreement between The Corporation of The Municipality of Sioux Lookout and Her Majesty The Queen In Right of Canada, As Represented by the Minister of Industry (Farlinger Park/Town Beach Waterfront Development - Project No ) By-law No , Being a By-law to Authorize the Mayor and the Clerk to Execute an Agreement between the Corporation of The Municipality of Sioux Lookout and Rosiak Carpentry for the Supply and Installation of a Trussed Roof at the Sioux Lookout Fire Hall By-law No , Being a By-law Relating to 2018 Municipal Election Matters (language(s) used for election forms/notices/information; use of alternative voting method; use of vote-counting equipment) Page 4 of 7

5 THAT By-law Nos , 33-17, 34-17, and be read a First, Second and Third time and passed. 8 Notices of Motion/Motions to Reconsider 9 Outside Resolutions/Requests for Endorsement 10 Questions/Comments from Members of Council/Mayor's Report Mayor Lawrance and Members of Council provided updates on their activities since the last Regular Council Meeting. Council passed a motion to suspend the rules of procedure to permit an item to be discussed at this meeting, which would otherwise be in contravention of the rules respecting Notice of Motion. The reason for this suspension of rules was to enable Council to deal with a timesensitive matter. THAT Council suspends the rules of procedure, as set out in by By-law No , Being a By-law Governing the Calling, Place and Proceedings of Meetings of Council and Council-appointed Boards, Committees and Commissions, Section Notice of Motion and addresses Councillor Kirlew s requests pursuant to her involvement with the Federation of Canadian Municipalities (FCM). Council then passed a motion regarding expenses incurred for Councillor Kirlew s travel to FCM Meetings during the first quarter of 2017 and to facilitate her participation in June 2017 FCM meetings; the resolution reads as follows: THAT Council authorizes a reallocation of Councillors Travel Budgets, to cover the costs of Councillor Kirlew s participation in the Federation of Canadian Municipalities (FCM) meetings from January to June, 2017, as follows: 1. Reallocate $2,000 from Councillor Fenelon s 2017 Travel Budget to Councillor Kirlew s 2017 Travel Budget; 2. Reallocate $1,000 from Councillor Southall s 2017 Travel Budget to Councillor Kirlew s 2017 Travel Budget; 3. Reallocate $1,000 from Councillor Bath s 2017 Travel Budget to Councillor Kirlew s 2017 Travel Budget Page 5 of 7

6 WHEREAS the Federation of Canadian Municipalities (FCM) represents the interests of municipalities on policy and program matters that fall within federal jurisdiction; and WHEREAS FCM s Board of Directors is comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the prestige required to carry the municipal message to the federal government; and WHEREAS FCM s Annual Conference and Trade Show will take place from June 1 to 4, 2017, during which time the Annual General Meeting will be held and followed by the election of FCM s Board of Directors; NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Municipality of Sioux Lookout endorse Councillor Yolaine Kirlew to stand for election on FCM s Board of Directors for the period starting in June 2017 and ending June 2018; and BE IT FURTHER RESOLVED THAT Council assumes all costs associated with Councillor Yolaine Kirlew s attendance at FCM s Board of Directors meetings. Council then passed a motion of support to enable Councillor Kirlew to submit her name as a nominee to serve as a voting member of the Board of Directors of FCM. The resolution reads as follows: 11 Motion to Move into Closed Session - none 12 Report Out From Closed Session - none 13 Confirmatory By-law By-law No Confirm the Proceedings of the Council of The Corporation of the Municipality of Sioux Lookout THAT By-law No , Being a By-law to Confirm the Proceedings of the Council of The Corporation of the Municipality of Sioux Lookout (Wednesday, Regular Council Meeting) be read a First, Second and Third time, and passed. 14 Motion to Adjourn Motion to Adjourn the Meeting Cllr. Steven Forbes THAT the Regular Council Meeting of Wednesday, be adjourned at 7:30 p.m. Page 6 of 7

7 15 Media Question Period No questions from the Media. Doug Lawrance, Mayor Brian P. MacKinnon, Municipal Clerk Page 7 of 7