DISTRICT OF SAANICH MINUTES OF THE COUNCIL MEETING HELD AT THE SAANICH MUNICIPAL HALL, 770 VERNON AVENUE MONDAY, JULY 9, 2018

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1 DISTRICT OF SAANICH MINUTES OF THE COUNCIL MEETING HELD AT THE SAANICH MUNICIPAL HALL, 770 VERNON AVENUE MONDAY, JULY 9, 2018 Present: Chair: Mayor Atwell Council: Councillors Brice, Brownoff, Harper, Haynes, Murdock, Plant, Sanders and Wergeland Staff: Sharon Hvozdanski, Acting Chief Administrative Officer; Bob Downie, Chief Constable; Harley Machielse, Director of Engineering; Suzanne Samborski, Director of Parks and Recreation; Valla Tinney, Director of Finance; Brent Reems, Director of Building, Bylaw, Licensing and Legal Services; Gary Schenk, Police Inspector; Eva Riccius, Senior Manager Parks; Angila Bains, Manager, Legislative Services ; and Lynn Merry, Senior Committee Clerk Mayor Atwell called the regular Council meeting to order at 5:07 p.m. in Committee Room No. 2. In Camera Motion MOVED by Councillor Harper and Seconded by Councillor Wergeland: That pursuant to Section 90 (1) (a), (e), (f), (i), and (k) of the Community Charter, Part 4, Division 3, the meeting be closed as the matters relate to personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. Adjournment On a motion from Councillor Harper, the meeting adjourned to In Camera at 5:08 p.m. The regular Council meeting reconvened in Council Chambers at 7:07 p.m. OPEN FORUM L. Layne, San Lorenzo Avenue, stated: - There is a need for a diverse representation of election candidates with a fuller range of viewpoints that will benefit the common good; election signs should be banned to level the playing field for candidates. Page 1 of 9

2 C. Hamill, Homer Road, stated: - There has been a high rate of densification in the Saanich core; there are no schools or community centres in the area and the tree canopy is being depleted. - There is a need for amenities for families and seniors. T. Phelps Bondaroff, Glasgow Avenue - Modular homes are an option to address the housing shortage; unused commercial land or Crown land could be used as locations for housing. DELEGATIONS Delegation South Island Prosperity Project E. de Rosenroll presented the summary of work done to date and highlighted the major accomplishments including being one of Canada s Smart City Challenge Finalists Delegation Minutes Saanich Neighbourhood Place C. Hobson presented to Council and highlighted the services and resources a neighbourhood house can offer and the plans for the Royal Oak Neighbourhood House. ADOPTION OF MINUTES MOVED by Councillor Brownoff and Seconded by Councillor Wergeland: That Council adopt the minutes of the June 18, 2018 Council meeting and the June 19, 2018, June 20, 2018 and June 21, 2018 Special Council meetings. BYLAWS FOR FINAL READING AND RATIFICATION OF DEVELOPMENT VARIANCE PERMIT Zoning Bylaw Amendment ZONING BYLAW AMENDMENT Final Reading of Zoning Bylaw, 2003, Amendment Bylaw, 2018, No To prohibit the sale of recreational cannabis, prohibit the production of recreational cannabis except on lands within the BC Agricultural Land Reserve and by an individual within a dwelling unit up to a maximum of four (4) cannabis plants per dwelling unit, and prohibit the distribution of recreational cannabis except on lands within the BC Agricultural Land Reserve. MOVED by Councillor Brice and Seconded by Councillor Wergeland: That Bylaw No be adopted by Council and the Seal of the Corporation be attached thereto. Page 2 of 9

3 Hunt Road 6187 HUNT ROAD HERITAGE DESIGNATION BYLAW AND DEVELOPMENT VARIANCE PERMIT Final Reading of Heritage Designation Bylaw, 2018 (6187 Hunt Road), No and ratification of Development Variance Permit DVP MOVED by Councillor Plant and Seconded by Councillor Brice: That Bylaw No be adopted by Council and the Seal of the Corporation be attached thereto. MOVED by Councillor Brice and Seconded by Councillor Plant: That Council approve and issue Development Variance Permit DVP00408 on Lot 1, Section 18, Range 6E, South Saanich District, Plan VIP63380 (6187 Hunt Road) Parks Management and Control Bylaw Amendment North Dairy/Wordsworth Avenue PARKS MANAGEMENT AND CONTROL BYLAW AMENDMENT Final Reading of Parks Management and Control Bylaw, 1997, Amendment Bylaw, 2018, No To make changes to the bylaw to regulate overnight shelters in parks. MOVED by Councillor Wergeland and Seconded by Councillor Harper: That Bylaw No be adopted by Council and the Seal of the Corporation be attached thereto. PROPOSED NEW RA-10 (APARTMENT) ZONE Final Reading of Zoning Bylaw, 2003, Amendment Bylaw, 2018, No To create a new RA-10 (Apartment) zone with apartment, attached housing, congregate housing, home occupation office and day care for preschool children, and accessory buildings and structures as permitted uses. MOVED by Councillor Brice and Seconded by Councillor Sanders: That Bylaw No be adopted by Council and the Seal of the Corporation be attached thereto North Dairy Road/Wordsworth 1586, 1588, 1592 NORTH DAIRY ROAD AND 3200 WORDSWORTH STREET DEVELOPMENT PERMIT AND REZONING APPLICATION Final Reading of Zoning Bylaw, 2003, Amendment Bylaw, 2018, No. 9493, Final Reading of Housing Agreement Authorization Bylaw (North Dairy Road & Wordsworth Street), 2018, No. 9509, and ratification of Development Permit DPR To construct a four-storey, 62 unit multi-family residential building. MOVED by Councillor Wergeland and Seconded by Councillor Harper: That Bylaw No be adopted by Council and the Seal of the Corporation be attached thereto. MOVED by Councillor Wergeland and Seconded by Councillor Harper: That Bylaw No be adopted by Council and the Seal of the Corporation be attached thereto. Page 3 of 9

4 MOVED by Councillor Sanders and Seconded by Councillor Brownoff: That Council approve and issue Development Permit DPR00688 on Lot 21, Block 4, Section 34, Victoria District, Plan 1228 (1586 North Dairy Road); Lot 22, Block 4, Section 34, Victoria District, Plan 1228 (1588 North Dairy Road); Lot 4, Section 34, Victoria District, Plan 9016 (1592 North Dairy Road); and Lot 5, Section 34, Victoria District, Plan 9016 (3200 Wordsworth Street). PUBLIC INPUT ON COUNCIL AGENDA ITEMS Public Input on Council Agenda Items Report Council GRTF Regina Park Plastic Bags K. Whitworth, Inverness Avenue, stated: Recommendations from the Special Committee of the Whole meeting, Canada 150 Celebrations, Regina Park Costs - The recommendations with respect to the ballot question are supportable. - It would be appreciated if the costs associated with camping in Cuthbert Holmes Parks were identified. - The work of the Canada 150 committee is appreciated. A. Beck, James Heights, stated: Regina Park Costs - It may be more appropriate to wait for the actual costs before allocating money. L. Layne, San Lorenzo Avenue, stated: Memorial Avenue - The London Plain trees should not be planted in a manner that would interfere with the sidewalk or street; there is concern that the trees are being over pruned for power lines. T. Phelps Bondaroff, Glasgow Avenue, stated: Canada 150 Celebrations, Plastic Bag Ban - The work that went into the Canada 150 Celebrations is appreciated. - It is appropriate to ban single use plastic bags; plastics wreak havoc on infrastructure. - A ban on other single use plastics should be considered. RESOLUTIONS FOR ADOPTION Report Engineering xref: Tender 14/18 AWARD OF TENDER 14/ STORM DRAIN AND SANITARY SEWER CIPP LINING Report of the Director of Engineering dated June 29, 2018 recommending that Council approve Award of Tender 14/18 for 2017 storm drain and sanitary sewer CIPP lining, and change orders within approved budget, to Insituform Technologies Limited, who submitted a bid of $2,268,794 (excluding GST). MOVED by Councillor Brownoff and Seconded by Councillor Brice: That Council approve Award of Tender 14/18 for 2017 storm drain and sanitary sewer CIPP lining, and change orders within approve budget, to Insituform Technologies Limited, who submitted a bid of $2,268,794 (excluding GST). Page 4 of 9

5 In response to questions from Council, the Director of Engineering stated: - There are a limited number of companies that provide the work. - The unit price is in line with expectations. The Motion was then Put and Report Engineering xref: Tender 16/18 AWARD OF TENDER 16/18 IT NETWORK SERVER ROOM CONSTRUCTION Report of the Director of Engineering dated June 29, 2018 recommending Council approve Award of Tender 16/18 for IT network server room construction, and change orders within approved budget, to Mega Power Installation who submitted a bid of $171,915 (excluding GST). MOVED by Councillor Haynes and Seconded by Councillor Wergeland: That Council approve Award of Tender 16/18 for IT network server room construction, and change orders within approved budget, to Mega Power Installation who submitted a bid of $171,915 (excluding GST). RECOMMENDATIONS FROM COMMMITTEES GRTF RECOMMENDATIONS FROM THE SPECIAL COMMITTEE OF THE WHOLE MEETING OF JUNE 26, 2018 Memorandum from the Manager, Legislative Services dated July 3, 2018 requesting that Council ratify the motions made at the June 26, 2018 Special Committee of the Whole meetings held jointly with the District of Saanich and the City of Victoria as follows: MOVED by Councillor Brice and Seconded by Councillor Harper: That both Saanich and Victoria place the following question on the ballot for the October 20, 2018 General Local Election: Are you in favour of spending up to $250,000 for establishing a Citizens Assembly to explore the costs, benefits and disadvantages of the amalgamation between the District of Saanich and the City of Victoria. - The question allows for the community to provide direction. - Using funds from the Strategic Initiatives Fund is appropriate. - Confirmation of provincial funding would be appreciated. - Amalgamation was not a statistically significant priority for residents. - The Governance Review Citizens Advisory Committee recommended a Citizens Assembly. - Amalgamation is consistently one of the top 12 regional issues. In response to questions from Council, the Director of Building, Bylaw, Licensing and Legal Services stated: - The scope of the Citizens Assembly is not defined therefore it is difficult to estimate potential costs. - The components of the work will be to set up and manage the Citizens Assembly, technical analysis and community consultation. - Costs may be higher depending on the expectations of citizens. Page 5 of 9

6 - The Provincial regulation has a limit of $60,000 per fiscal year per municipality; grants can be given to multiple municipalities each year. - The educational materials can clarify the funding amounts and what is being asked for by each municipality. The Motion was then Put and with Councillors Brownoff, Sanders and Wergeland OPPOSED MOVED by Councillor Brownoff and Seconded by Councillor Brice: That both Saanich and Victoria co-develop and disseminate educational information in advance of the October 20, 2018 General Local Election as an inclusive election expense and that Saanich staff report back to Council on options and costs. - Educational material will be an important aspect for the public. The Manager, Legislative Services, stated: - Staff will provide options as to where the funds can come from. The Motion was then Put and MOVED by Councillor Haynes and Seconded by Councillor Plant: That both Saanich and Victoria Councils direct the Mayors to write to the Ministry of Municipal Affairs and Housing informing the Honourable Selena Robinson of the intention to pose a ballot question, sharing the wording of the question. The Manager, Legislative Services stated: - Direction has been provided to the Mayors to write to the Province to request confirmation of funding. The Motion was then Put and REPORTS FROM MEMBERS OF COUNCIL Report - Council SAANICH S YEAR OF CANADA 150 CELEBRATIONS Report from Councillor Sanders dated June 28, 2018 requesting Council receive the report with respect to Saanich s Year of Canada 150 Celebrations for information. Councillor Sanders presented to Council and highlighted the various programs, activities and celebrations that took place as part of Saanich s Canada 150 Celebrations. MOVED by Councillor Plant and Seconded by Councillor Murdock: That the report from Councillor Sanders dated June 28, 2018 with respect to Saanich s Year of Canada 150 Celebrations be received for information. - The work of the team is appreciated. - The comments from residents have been positive. The Motion was then Put and Page 6 of 9

7 Report - Council xref: Plastic Bag Reduction BAN ON SINGLE USE PLASTIC BAGS Report from Councillor Brice dated June 21, 2018 requesting that Council direct staff to prepare a report on next steps for a ban on single use plastic bags including consideration of an appropriate bylaw. MOVED by Councillor Brice and Seconded by Councillor Plant: That Council: 1. Resume consideration of a bylaw to ban single use plastic bags; and 2. Direct staff to prepare a report outlining next steps for Council to consider a bylaw based on the Victoria model including a recommendation on appropriate consultation of the public and businesses in Saanich. - Municipalities will have to continue pushing the Federal Government to eliminate all single use plastic products. - Many Saanich businesses are already moving in this direction. - There is a need to look at the consequences of banning plastic bags. The Motion was then Put and Report - Council UPDATE ON MEMORIAL AVENUE Verbal report from Councillor Brice with respect to Memorial Avenue. Councillor Brice provided an update on the actions of the Memorial Avenue Committee (MAC) including an event recognizing the 100 th anniversary of the end of World War I planned for September 29, MOVED by Councillor Brice and Seconded by Councillor Harper: That Council approve allocating up to $5,000 for the Rededication of Memorial Avenue, Shelbourne event to be held on September 29, The event is worthy of support and will be an amazing show of heritage. The Motion was then Put and MOVED by Councillor Brice and Seconded by Councillor Plant: That Council support staff contacting the City of Victoria to make them aware of the impending signage and provide details if they wish to continue the signage on the Victoria portion of Shelbourne Street. Report Council xref: Bylaw BYLAW ENFORCEMENT OPTIONS TO ADDRESS HOUSING CRISIS Report from Mayor Atwell dated June 29, 2018 requesting that Council direct staff prepare a report for the August 13, 2018 Council meeting outlining bylaw enforcement statistics related to occupancy contraventions of the existing zoning bylaws and recommendations for an interim bylaw enforcement policy to address the housing crisis in Saanich. Page 7 of 9

8 MOVED by Councillor Harper and Seconded by Councillor Haynes: That Council direct staff prepare a report for the August 13, 2018 Council meeting outlining bylaw enforcement statistics related to occupancy contraventions of the existing zoning bylaws and recommendations for an interim bylaw enforcement policy to address the housing crisis in Saanich. In response to questions from Council, the Director of Building, Bylaw. Licensing and Legal Services stated: - There has been, on average, 14 complaints of illegal occupancy per year. - Data is need for a longer term solution. - The reason for the regulation is to have safe accommodations. - The municipality may be liable if bylaws are not enforced. - Incentives for bringing secondary suites into compliance and making rentals available should be considered. MOVED by Councillor Brice and Seconded by Councillor Haynes: That the motion be amended to: a potential interim bylaw. The Amendment to the Motion was with Councillors Plant and Sanders OPPOSED The Main Motion, as Amended, was then Put and with Councillors Brownoff, Plant and Sanders OPPOSED Amended Motion: That Council direct staff prepare a report for the August 13, 2018 Council meeting outlining bylaw enforcement statistics related to occupancy contraventions of the existing zoning bylaws and recommendations for a potential interim bylaw enforcement policy to address the housing crisis in Saanich. REPORTS FROM DIRECTORS Report Finance Report Police xref: Regina Park REGINA PARK COSTS Reports from the Director of Finance dated July 3, 2018 and the Chief Constable dated June 29, 2018 recommending Council approve the recommendations as outlined in the reports. In response to questions from Council, the Chief Constable stated: - There are no funds for unbudgeted costs; overtime has to be paid in accordance with the Collective Agreement. - Officers are patrolling in residential and business areas. MOVED by Councillor Plant and Seconded by Councillor Haynes: That Council approve allocation of $700,000 from operational contingency to cover preliminary costs associated with issues at Regina Park. Page 8 of 9

9 - The funds set out are an early indicator of potential costs. - The allocation of funds is prudent, necessary and unfortunate. - The motion earmarks the money in the operational contingency fund for the issues at Regina Park. In response to questions from Council, the Director of Finance stated: - The allocation represents the estimated costs to the end of the year; the money will be earmarked for the costs associated with Regina Park. The Motion was then Put and with Mayor Atwell OPPOSED MOVED by Councillor Plant and Seconded by Councillor Haynes: That Council direct staff to report back to Council by the end of August with refined estimates and options for departmental budget transfers and alternate disposition of the 2017 annual surplus as required to make up any anticipated funding shortfalls. MOVED by Councillor Plant and Seconded by Councillor Haynes: That the motion be amended to delete the word August and add September. - Estimated costs are needed as soon as possible. The Amendment to the Motion was with Mayor Atwell and Councillor Harper OPPOSED The Main Motion, as Amended, was then Put and with Mayor Atwell OPPOSED Amended Motion: That Council direct staff to report back to Council by the end of September with refined estimates and options for departmental budget transfers and alternate disposition of the 2017 annual surplus as required to make up any anticipated funding shortfalls. Adjournment On a motion from Councillor Plant, the meeting adjourned at 10:46 p.m.... MAYOR I hereby certify these Minutes are accurate.... MUNICIPAL CLERK Page 9 of 9