NOTICE: Agenda posted on the front door of City Hall and on the bulletin board in the lobby of City Hall at 5:00 P.M., Thursday, October 12, 2017.

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1 NOTICE: Agenda posted on the front door of City Hall and on the bulletin board in the lobby of City Hall at 5:00 P.M., Thursday, October 12, MINUTES BETHANY CITY COUNCIL TUESDAY, OCTOBER 17, :30 P.M. MEMBERS PRESENT: KP Westmoreland Mayor Curtis Moore Councilmember Paul Todd Councilmember Arlita Harris Councilmember Steve Palmer Councilmember John Herren Councilmember Phill Shirey Councilmember MEMBERS ABSENT: Robert McCutchen Councilmember Jeff Knapp Councilmember OTHERS PRESENT: J.D. Cox City Manager Steve Harzman Deputy City Manager David Davis City Attorney April Collins Deputy City Attorney Steve Katen City Engineer Susan Tate Secretary (See Roster) Mayor Westmoreland called the Bethany City Council meeting to order at 7:36 P.M. The Invocation was given by Councilmember Herren. The Flag Salute was conducted by Councilmember Shirey.

2 ITEM NO. 1 on the agenda was CONSENT DOCKET: A. Approval of Minutes from the October 3, 2017 Regular Meeting. B. Approval of Claims. C. Acceptance of Municipal Court Report. D. Public Improvement-Routine Item: Acceptance of The Children s Center Pediatric Rehab Hospital Water Main Extension as a Public Improvement and place Maintenance Bond into effect. E. Public Improvement-Routine Item: Acceptance of Bethany Public Schools STEM Building Water Line Main Extension as a Public Improvement and place Maintenance Bond into effect. F. Adoption of Resolution No enacting and adopting a supplement to the Code of Ordinances of the City of Bethany, Oklahoma; notifying the public of publications of the supplement. G. Adoption of Resolution No approving support for the appointment of KP Westmoreland to the District 8 Seat on the Board of Directors of the Oklahoma Municipal League. H. Approval of OMRF Lump Sum Withdrawal by former employee Joseph D. Evans. Staci Peck, Court Clerk answered questions from Council about Item C. Steve Harzman, Assistant City Manager answered questions from Council about Item H. Motion was made by Councilmember Todd, seconded by Councilmember Palmer to approve the consent docket as submitted. Yes votes: Westmoreland, Moore, Todd, Palmer, Harris, Herren, Shirey. Motion passed. ITEM NO. 2 on the agenda was APPROVE RESOLUTION NO TO ACCEPT THE LIBRARY COMMITTEE RECOMMENDATIONS, INCLUDING UPDATED BUDGET AND AUTHORIZATION TO PROCEED WITH ADDITIONAL DESIGN WORK. Dr. Arlita Harris presented the Library Committee report. Todd Olberding, Library Project Manager answered questions. Motion was made by Councilmember Todd, seconded by Councilmember Moore to approve amended Resolution No. 1480, removing item 2C Bathrooms. Yes votes: Westmoreland, Moore, Todd, Palmer, Harris, Herren. No votes: Shirey. Motion passed.

3 ITEM NO. 3 on the agenda was ADOPTION OF RESOLUTION NO APPROVING UPDATES TO THE MUNICIPAL COURT FINE/BOND SCHEDULE TO MATCH CURRENT ORDINANCE REQUIREMENTS. April Collins, Deputy City Attorney presented the staff report. Motion was made by Councilmember Palmer, seconded by Councilmember Herren to approve Resolution No approving updates to the Municipal Court fine/bond schedule to match current ordinance requirements. Yes votes: Westmoreland, Moore, Todd, Palmer, Harris, Herren, Shirey. Motion passed. ITEM NO. 4 on the agenda was ADOPTION OF RESOLUTION NO AWARDING BID FOR RECONSTRUCTION OF THE FIRE DEPARTMENT CONCRETE DRIVE/RAMP PAVING TO CONNELLY CONSTRUCTION AS BEING THE LOWEST RESPONSIBLE BIDDER AND REJECTING THE BID OF THE LOW BIDDER, LINCOLN ROOFING, AS NOT MEETING THE BIDDING REQUIREMENTS PERTAINING TO BID BOND AND PERTAINING TO IDENTIFICATION AND CERTIFICATION OF BIDDER. Chief Hunter presented the staff report. Motion was made by Councilmember Palmer, seconded by Councilmember Moore to approve Resolution No awarding bid for reconstruction of the Fire Department concrete drive/ramp paving to Connelly Construction. Yes votes: Westmoreland, Moore, Todd, Palmer, Harris, Shirey. Abstain votes: Herren. Motion passed. ITEM NO. 5 on the agenda was CALL TO THE PUBLIC. Bruce Lunsford, 4508 N. Wheeler. ITEM NO. 7 on the agenda was CITY ATTORNEY S REPORT. Nothing was presented. ITEM NO. 8 on the agenda was CITY MANAGER S REPORT. J.D. Cox, City Manager presented the City Manager s report:

4 Cemetery Arts & Culture Parks, & Rec BEDA Branding & Logo Charter Review Recycling Working on plans; Now focusing on getting cost info Working on developing program for promoting and accepting art Working on Bethany Parks - Eldon Lyon is first Completed two ecodevo trips - The Village & Mannford; Focusing on Bethany items Meeting with groups; working with Vision & Goals; Engaging community After reviewing all possible items; Beginning to develop items with finding Approached by group from Warr Acres interested in partnering with us. Followup: I was asked how much of the Sidewalk/Bike Path Budget Line Item of $350K had been spent? Nothing has yet been charged against this Sidewalk/Bike Path Line Item. All expenditures of these type of expenditures thus far have been captured within normal operations (The account codes utilized: Labor ; and Mtce/Supplies ) Sidewalk Project Expenditures Total Hours Total Cost Street Division Concrete Temps $24, Metro-Ready Concrete $ 9, Followup: I was asked about utilizing force personnel if this was costing us more than normal? Quick Answer: No. In fact well under budget $130,000 under budget. For the first quarter of this budget year, we have used the following numbers of temps: Sanitation: 4-5; Water Treatment plant: 1; Utility Div: 1; Parks: 3; Streets: 9 (3 concrete; 3 storm water; 3 mowing/weed eating (about to return) ; Very pleased We'll continue to keep an eye on it as well.

5 Code Enforcement Total Complaints/NOVs issued: Ward Ward Ward Ward Total Open NOVs: Closed/Completed: Non-Compliant/Abatements: ITEM NO. 9 on the agenda was COUNCIL MEMBERS ANNOUNCEMENTS, COMMENTS, AND PROPOSALS. ITEM NO. 10 on the agenda was NEW BUSINESS. ITEM NO. 11 on the agenda was ADJOURN UNTIL NOVEMBER 7, 2017 Mayor Westmoreland adjourned the Bethany City Council meeting at 9:18 P.M. until November 7, MAYOR CITY CLERK

6 MINUTES BETHANY PUBLIC WORKS AUTHORITY TUESDAY, OCTOBER 17, :30 P.M. MEMBERS PRESENT: KP Westmoreland Chairman Curtis Moore Trustee Paul Todd Trustee Arlita Harris Trustee Steve Palmer Trustee John Herren Trustee Phill Shirey Trustee MEMBERS ABSENT: Robert McCutchen Trustee Jeff Knapp Trustee OTHERS PRESENT: J.D. Cox City Manager Steve Harzman Deputy City Manager David Davis City Attorney April Collins Deputy City Attorney Steve Katen City Engineer Susan Tate Secretary (See Roster) Chairman Westmoreland called the Bethany Public Works Authority meeting to order at 9:18 P.M. ITEM NO. 1 on the agenda was CONSENT DOCKET: A. Approval of Minutes from the October 3, 2017 Regular Meeting. B. Approval of Claims. Motion was made by Trustee Palmer, seconded by Trustee Herren to approve the Consent Docket as submitted. Yes votes: Westmoreland, Moore, Todd, Palmer, Harris, Herren, Shirey. Motion passed.

7 ITEM NO. 2 on the agenda was NEW BUSINESS. Nothing was presented. ITEM NO. 3 on the agenda was ADJOURN UNTIL NOVEMBER 7, Chairman Westmoreland adjourned the Bethany Public Works Authority meeting at 9:19 P.M. until November 7, CHAIRMAN SECRETARY

8 MINUTES BETHANY HOSPITAL TRUST TUESDAY, OCTOBER 17, :30 P.M. MEMBERS PRESENT: KP Westmoreland Chairman Curtis Moore Trustee Paul Todd Trustee Arlita Harris Trustee Steve Palmer Trustee John Herren Trustee Phill Shirey Trustee MEMBERS ABSENT: Robert McCutchen Trustee Jeff Knapp Trustee OTHERS PRESENT: J.D. Cox City Manager Steve Harzman Deputy City Manager David Davis City Attorney April Collins Deputy City Attorney Steve Katen City Engineer Susan Tate Secretary (See Roster) Chairman Westmoreland called the Bethany Hospital Trust meeting to order at 9:19 P.M. ITEM NO. 1 on the agenda was CONSENT DOCKET: A. Approval of Minutes from the October 3, 2017 Regular Meeting. B. Approval of Claims. Motion was made by Trustee Palmer, seconded by Trustee Moore to approve the Consent Docket as submitted. Yes votes: Westmoreland, Moore, Todd, Palmer, Harris, Herren, Shirey. Motion passed.

9 ITEM NO. 2 on the agenda was NEW BUSINESS. Nothing was presented. ITEM NO. 3 on the agenda was ADJOURN UNTIL NOVEMBER 7, Chairman Westmoreland adjourned the Bethany Hospital Trust meeting at 9:20 P.M. until November 7, CHAIRMAN SECRETARY

10 MINUTES BETHANY DEVELOPMENT AUTHORITY TUESDAY, OCTOBER 17, :30 P.M. MEMBERS PRESENT: KP Westmoreland Chairman Curtis Moore Trustee Paul Todd Trustee Arlita Harris Trustee Steve Palmer Trustee John Herren Trustee Phill Shirey Trustee MEMBERS ABSENT: Robert McCutchen Trustee Jeff Knapp Trustee OTHERS PRESENT: J.D. Cox City Manager Steve Harzman Deputy City Manager David Davis City Attorney April Collins Deputy City Attorney Steve Katen City Engineer Susan Tate Secretary (See Roster) Chairman Westmoreland called the Bethany Development Authority meeting to order at 9:20 P.M. ITEM NO. 1 on the agenda was CONSENT DOCKET: A. Approval of Minutes from the October 3, 2017 Regular Meeting. B. Approval of Claims. Motion was made by Trustee Palmer, seconded by Trustee Herren to approve the Consent Docket as presented. Yes votes: Westmoreland, Moore, Todd, Palmer, Harris, Herren, Shirey. Motion passed.

11 ITEM NO. 2 on the agenda was NEW BUSINESS. Nothing was presented. ITEM NO. 4 on the agenda was ADJOURN UNTIL NOVEMBER 7, Chairman Westmoreland adjourned the Bethany Development Authority meeting at 9:21 P.M. until November 7, CHAIRMAN SECRETARY 11