JOINT ECONOMIC DEVELOPMENT AND LAND USE AND POLICY COMMITTEE MINUTES SEPTEMBER 14, 2016

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1 JOINT ECONOMIC DEVELOPMENT AND LAND USE AND POLICY COMMITTEE MINUTES SEPTEMBER 14, 2016 CALL TO ORDER Chairpersons Doug Walker and Bob Kennedy called the Joint Economic Development and Land Use and Policy Committee meeting to order at 6:45 P.M. on Wednesday, September 14, 2016, at the Village of Frankfort Administration Building, 432 W. Nebraska Street, Frankfort, Illinois. ROLL CALL Economic Development Committee members present included Mayor Jim Holland, Trustees Cindy Heath, Bob Kennedy, Keith Ogle, Mike Stevens, Dick Trevarthan, Doug Walker, Clerk Adam Borrelli, Anittra Alexander, and Terry Briese. Land Use and Policy Committee members present included the aforementioned board members, Stacy Bond, Michael DiMaggio, Lisa Hogan, Brian Samuels, David Schumpp, and Marc Steinman. Staff members in attendance were Assistant Administrator Rob Piscia, Police Chief John Burica, Supt. of Public Works Terry Kestel, Director of Community Development Jeff Cook, Finance Director Jenni Booth, Community Relations Manager Mary Canino and Administrative Assistant Theresa Cork. Also present were residents Dean Vaundry, Lisa Slattery, Rich and Becky Feigel, Ramiro Pedraza, Amy Bulbrooke, Todd Morgan, Kris McGuire, Veva Dougan, Mickey Hughes, Jim and Peg Donnellan, Mark Adams, Larry and Gail Henry, Sheri Kumsey, Mary Sue Vinci, Mary Ann Bergdolld, Leah Riley, Steve and Sue Lecas, Pam Biesen, Deborah Hardwick, Diane Shultz, Larry and Janet Nice, and Jerry Niesen. APPROVAL OF MINUTES A. Economic Development Committee (July 13, 2016) B. Land Use and Policy Committee (July 13, 2016) Trustee Trevarthan made a motion (#1), seconded by Trustee Heath, to approve the minutes of the Economic Development Committee meeting of July 13, 2016, as presented. The motion was approved unanimously. 1

2 Trustee Kennedy made a motion (#2), seconded by Member Hogan, to approve the minutes of the Land Use and Policy Committee meeting of July 13, 2016, as presented. The motion was approved unanimously. BOKAY FLOWERS PROPOSAL: DISCUSSION & APPROVAL A. Sale of Land B. Redevelopment Terms Director Cook provided an overview of Bokay Flowers proposal to build a multi-tenant retail building. The property of interest for this development is 11 & 19 N. White Street which was acquired by the Village for commercial development as part of its downtown revitalization and redevelopment plan. He noted staff was requesting direction on four areas of the proposal: 1) property valuation; 2) low interest loan/grant incentive; 3) permit fees; and 4) parking impact fees. He further noted the Plan Commission, 1890 s Committee, and the Village Board would require formal action on this application as part of the review process. 1) Property Valuation Following the overview, Chairman Walker opened the floor for discussion and invited Committee members to share their thoughts on the valuation of the property. Members of the Economic Development and Land Use & Policy Committees discussed at length the redevelopment of the property and the property valuation process. A discussion ensued regarding the appraised value versus the purchase price of the property in determining the property valuation and all agreed an appraisal was warranted. Trustee Walker opened the floor to the public, and Committee members heard comments from several audience members who voiced their opinions on a variety of topics including: accepting less than the purchase price, zoning/rezoning of the property, Village acquisition of the property, who will bear cost to remove house at 11 N. White St., appraisals, future footprint of commercial development on White Street, timing of the Sam Schwartz Parking Study, lifespan of the Hitchcock Plan, commercial/mixed use component of future development, and professionally marketing the property. Following the lengthy discussion and exchange of views, it was the consensus of the committee to table the discussion of property valuation until staff obtains two independent MAI appraisals of the property as an unencumbered commercial development site and expressed support to recommend approval of a real estate contract at the appraised value. 2) Low Interest Loan/Grant Program Chairman Walker invited committee and audience comments on the low interest loan/grant program. Committee members discussed the guidelines of the low interest loan/grant program and exchanged views on the amount and terms of a grant. Members also discussed the purpose of the grant program agreeing that the goal is to encourage commercial development and 2

3 revitalize the downtown district. Some audience members voiced opposition in offering financial incentives for the proposed development. Following discussion Trustee Trevarthan made a motion (#3), seconded by Member Samuels, to support a grant in the amount of $50,000 under the low interest loan format. The motion was unanimously approved. 3) Permit Fees/Impact Fees Chairman Walker opened the floor for discussion on the waiver of permit fees. Staff noted the waiver of permit and impact fees traditionally has been considered part of any development deal involving new construction in our downtown district as an incentive to spur commercial development. Staff further noted any pass-through fees which incur a cost to the Village would be paid by the developer. Following a brief discussion, it was the consensus of the committee to be consistent and follow customary procedures and waive permit fees associated with the development of the property. Mayor Holland made a motion (#4), seconded by Trustee Stevens, to waive permit and utility fees associated with the development of this property. The motion was unanimously approved. 4) Parking Fees Chairman Walker opened the floor for discussion on whether the Village should establish parking fees for future commercial development in the downtown business district. Discussion ensued and Committee members exchanged their views regarding assessing parking fees and its impact on future development and the downtown district. Some members expressed their concerns with establishing this precedent and felt it was unfair, while other members felt it was appropriate and timely to levy parking fees. Several questions were raised by committee and audience members some of which included: designation of parking spaces, assessing parking fees to current business owners, and the amount of the parking impact fee. Following discussion, Trustee Stevens made a motion (#5), seconded by Member Hogan, to not assess any parking impact fees. The motion failed with a 4-10 vote. Trustee Ogle made a motion (#6), seconded by Member DiMaggio, to establish a policy to assess parking fees in the amount of $25,000 with the option to waive all or part of the parking fee. Motion was withdrawn prior to a vote. Mayor Holland made a motion (#7), seconded by Clerk Borrelli, to assess a parking impact fee in the amount of $15,000 for future commercial development in the downtown business district. The motion carried with a 10-4 vote. ADJOURNMENT OF ECONOMIC DEVELOPMENT COMMITTEE Hearing no further discussion, Trustee Trevarthan made a motion (#8), seconded by Trustee Ogle, to adjourn the Economic Development Committee meeting at 9:12 P.M. The motion was unanimously approved. 3

4 Following adjournment of the Economic Development meeting, Trustee Walker requested the TIF update be the next item of business. Mayor made a motion (#9), seconded by Trustee Trevarthan, for a change to the agenda docket items. The motion was unanimously approved. Following the motion, Trustee Kennedy took over chairmanship of the Land Use and Policy Committee meeting. TIF UPDATE Director Cook provided the Committee with background information regarding the creation of a Tax Increment Finance (TIF) District in the vicinity of Stuenkel Road and Ridgeland Avenue, just west of the new I-57 interchange. Mr. Cook reported the Village hired S.B. Friedman in January to conduct a TIF eligibility study, but could not finalize the report until a refined TIF boundary was selected. He stated staff has been pursuing annexations in the vicinity in order to finalize the boundary for the TIF study and presented two exhibits outlining proposed boundaries, one of which was subject to the execution of additional annexation agreements. Mr. Cook stated once the boundary has been determined, the Village will hire an engineer to conduct a floodplain study and S.B. Friedman will finalize determination of TIF eligibility. CARPENTER STREET ALLEY: DISCUSSION Assistant Village Administrator Rob Piscia provided an overview of a request from resident Jeannine Ernst, 25 Carpenter Street. He stated Ms. Ernst has requested restricted access to the gravel alley located between Carpenter Street and White Street, north of Elwood due to high volume of traffic during events. Mr. Piscia requested direction from Committee to address Ms. Ernst s concerns. Committee members discussed various options to prevent alley traffic during events and it was the consensus of the Committee members to recommend staff work with Ms. Ernst and provide temporary barricades to restrict access to the alley between Carpenter Street and White Street. ADMINISTRATIVE COMPLIANCE TICKET ORDINANCE UPDATES Police Chief John Burica provided an overview of his memo regarding updates to the Administrative Compliance Ticket Ordinance. He stated the updates are essential in order to be compliant with recent State of Illinois Legislation regarding sections pertaining to marijuana, paraphernalia, and time limits on handling tickets. Chief Burica noted the changes included: an update to the amount of marijuana from five grams to 10 grams; a change to the failure to pay section, which allows the Village to use a debt collector system for non-compliance; updating the first time offender definition to not include marijuana and paraphernalia, as they cannot be charged criminally as per State law; and changing the days to pay or comply from 14 to 10 days. Following the presentation and brief discussion, Trustee Trevarthan made a motion (#10), seconded by Trustee Heath, to forward a recommendation to the Village Board to adopt an 4

5 ordinance to approve the changes to the Administrative Compliance Ticket Ordinance as presented. The motion was unanimously approved. LAND DONATION NEAR HICKORY CREEK & ROUTE 45: DISCUSSION & APPROVAL Director Cook presented a land donation agreement for the committee s review and recommendation to the Village Board. Mr. Cook stated Village staff approached the property owner to discuss acquisition of the vacant land south of S. LaGrange Road as part of the Village s Wastewater Treatment Plant Consolidation Program, noting this parcel was strategically important as it is the location of existing and proposed utility improvements owned by the Village. He stated the owner expressed desire to retain approximately three acres located on the western portion of the property for future development and to dedicate the remaining ±21 acres to the Village of Frankfort, subject to several terms outlined in the agreement. Following presentation and brief discussion, Trustee Heath made a motion (#11), seconded by Trustee Stevens, to forward a recommendation to the Village Board authorizing execution of the Donation Agreement, as presented. The motion was unanimously approved. CRYSTAL BROOK CASH DEPOSIT UPDATE: DISCUSSION Director Cook provided the Committee with a request from owner/developer REO Funding Solutions IV, LLC (REO) to release the Irrevocable Cash Deposit associated with the development of the Crystal Brook Subdivision. Mr. Cook noted the current agreement with REO stipulated completion of public improvements associated with Phase I of the Crystal Brook Subdivision by December 31, He reported these improvements have been completed with the exception of the final surface course. Mr. Cook noted REO is willing to install the final surface to fulfill their obligations under the agreement, however given the fact a new binder course was installed, Superintendent of Public Works Terry Kestel requested the final layer be delayed to avoid damages during house construction. In light of the Public Works request, REO requested release of its obligation under this agreement for the cash deposit and proposes to post a performance bond for the remaining final road surface to be completed. Additionally, Mr. Cook explained REO proposes to add a second full access point on Steger Road for the Crystal Brook Subdivision and requests authorization of building permits for the first 30 units prior to its installation. Mr. Cook stated he would bring a formal request and proposal from REO to the committee next month. HISTORIC DISTRICT RESIDENTIAL PRESERVATION PROGRAM Mayor Holland brought forth a concept to incentivize preservation of existing residential property in the historic district. He noted the program is to encourage the preservation, rehabilitation, and renovation of existing homes within a designated geographical border and to recognize preservation efforts by residents. The program proposes the waiver of permit fees to 5

6 eligible applicants and the issuance of recognition in the form of a metallic medallion that could be affixed to the structure celebrating the preservation effort. Following a brief discussion, Member Schumpp made a motion (#12), seconded by Member Hogan, to forward a recommendation to the Village Board to adopt the Historic District Residential Preservation Program and authorize the waiver of permit fees to eligible applicants within the zone as presented. The motion was unanimously approved. Resident Pam Biesen applauded this endeavor and felt it was burdensome to improve homes in Frankfort. She also questioned why construction was halted on a property on Oregon Street. Mayor Holland responded that building permits are required to protect homeowners and neighbors and requested staff to look into the stop work order. OTHER BUSINESS A. Old Town Homeowners Association Survey Mayor Holland reported that he and Village staff met with Mark Adams and members of the Old Town Homeowners Association earlier this week to discuss the survey conducted by the Old Town Homeowners Association. He noted an Architectural Review Committee (ARC) was being established with Mark Adams as primary contact representing the Old Town Homeowners Association. Resident and Developer, Steve Lecas requested notification of any meetings associated with the ARC. Mr. Adams noted that he would notify Mr. Lecas of the meetings. PUBLIC COMMENTS None. ADJOURNMENT Hearing no further business, Mayor Holland made a motion (#13), seconded by Trustee Ogle, to adjourn the Land Use and Policy Committee meeting of September 14, 2016, at 10:30 PM. The motion was unanimously approved. Recorded by: Rob Piscia Transcribed by: Theresa Cork (via tape) 6