Absent was Reeve D. Johnston. Councillor Hinkley attended the meeting at 10:24 a.m.

Transcription

1 dust COUNTYOF PONOKANO. 3 COUNTY COUNCIL METING April 28, 1992 A regular meeting of the Council of the County of Ponoka No. 3 was held in the County Council Chambers, Ponoka, Alberta on Tuesday, April 28, 1992 with the following members in attendance: Councillor H. Reich Councillor B. Lentz Councillor G. Hinkley (arrived late) Councillor J. Evernden Councillor W. Lucas Councillor E. Steiger Mr. C. Cutforth, County Administrator Mrs. D. Raugust, Recording Secretary Absent was Reeve D. Johnston. Call to Order The meeting was called to order at 10:22 a.m. by Deputy Reeve Reich. Additions to The following items were suggested for addition to the the Agenda agenda: 22. Road to Rimbey Nuisance grounds 23. Rimbey School sewer easement 24. "In Camera" session, re: litigations control Adoption of Moved by Councillor Evernden that the agenda be adopted as the Agenda amended. C/184/92 MINUTES March 24, 1992 Item No. 1 Council reviewed the minutes of the March 24, 1992, Regular Council meeting. J2! Councillor Hinkley attended the meeting at 10:24 a.m. C/185/92 Céy Moved by Councillor Lucas that the minutes of the March 24, 1992 Regular Council meeting be adopted as presented. FINANCE Payment of Item No. 5 Council reviewed the accounts presented for Accounts payment from the March 17, 1992 cheque register. Councillor Hinkley abstained from voting on cheque #A14019 in the amount of $1, and cheque #A14020 in the amount of $ C/186/92 Moved by Councillor Lucas that cheque #A14019 in the amount of $1,761.03, and cheque #A1402O in the amount of $68.80 be approved for payment. 5 in favour 1 abstained C/187/92 Moved by Councillor Evernden that the remainder of the cheques from the March 17, 1992 cheque register be approved for payment from cheque # to cheque #A14051 in the amount of $212,

2 April 28, 1992 Page 2 Council reviewed the accounts presented for payment from the April 1, 1992 cheque register. Councillor Steiger abstained from voting on cheque #A in the amount of $12, C/188/92 Moved by Councillor Hinkley that cheque #A14219 be approved for payment in the amount of $12, in favour 1 abstained C/189/92 Monthly Statement C/190/92 Financial Moved by Councillor Steiger that the remainder of the cheques from the April 1, 1992 cheque register be approved for payment from cheque # to cheque #A14256 in the amount of $1,130, Item No. 6 Council reviewed the monthly financial statement to March 31, Moved by Councillor Lentz that the monthly financial statement to March 31, 1992 be accepted as information. Budget Report Item No. 7 Council reviewed the budget report to March 31, Municipal Information C/191/92 Grant Mr. Cutforth advised that information had been received from the Provincial Government concerning a 3% reduction in the Regular Road grant, the Engineering Assistance grant, the Dust Abatement grant and an increase in the Senior's Transportation grant. Moved by Councillor Hinkley that the budget report to March 31, 1992 be accepted as information. Auditors Report aqélz Item No. 8 Correspondence from the firm of Rowland, Parker & Triehwasser, Chartered Accountants, commented on the 1991 audit recently completed for the County of Ponoka. General discussion ensued concerning County property recovered from tax recoveries and the disposal of such property. Mr. S. Boukall, Development Officer and Mr. R. Heilman, Planner with the Battle River Regional Planning Commission attended the meeting. General discussion ensued concerning the Audit Report and a concern was expressed that perhaps the Auditors should be in attendance when the report was reviewed. It was agreed that Mr. Cutforth review the report with the Auditors and bring any concerns back to the Council for its attention. C/192/92 Moved by Councillor Lucas that the Auditors report be accepted as information...carried DELEGATIONS Area Structure Plan, Lot 19 Bk 5, Morning Meadows Item No. 2 Mr. Heilman reported that he had contacted Mr. George Paul concerning the density of Morning Meadows and Mr. Paul had requested that the County authorize the Commission to create an area structure plan for the Morning Meadows development area.

3 gpril 28, 1992 Page 3 Mr. Heilman advised that the Commission would not oppose the increase in density if information was provided concerning the availability of ground water for the additional lots. C/193/92 Recess Moved by Councillor Evernden that the County re affirm its previous decision and advise Mr. Paul that since the benefit of subdividing would be specifically his, he would be required to provide the area structure plan. Deputy Reeve Reich recessed the meeting at 11:20 a.m. to conduct a Development Appeal Board Hearing. The meeting reconvened at 1:20 p.m. DELEGATIONS (continued) C. Rallison Construction Compensation Request Item No. 3 Mr. Ian Tempany, Mr. Dave Keay, Mr. Adrian Resta and Mr. Chuck Rallison attended the meeting. Mr. Rallison submitted a letter of concern regarding the road construction proposed south of the S.W W5 and his objection to the project unless he was reimbursed for funds expended on a County road he had constructed adjacent to the S.W. 10 and N.W W5with the approval of the County. The letter requested reimbursement of $4,400, representing the funds expended to construct 3/8 of a mile of road. General discussion ensued concerning the timing of Mr. Rallison s request to the County for construction of his road and his need for this road immediately. Councillor Lucas advised that this road would have been priorized for construction the year following Mr. Rallison's request. Mr. Rallison's request was clarified wherein he requested that the person benefitting from the construction of project D6 220/221 pay $8,800 towards the cost of construction of the road in the same manner as Mr. Rallison had been forced to pay to construct the road west of the S.W. 10 and N.W W5. C/194/92 Project D6 220/221 Construction Concerns 99. Moved by Councillor Evernden that the County reimburse Mr. Rallison $4, for construction of the road lying west of the S.W. 10 and N.W W5, as it was a benefit to the County. 4 in favour 2 opposed Mr. Resta addressed the Council to oppose the construction of the road project D6 220/221 as there were very few through roads in Division 6 and perhaps some of those should be constructed instead. He also explained that he did not wish the County to utilize any of his dirt to construct the road and therefore it would have to be hauled a long distance, raising the cost of the construction. Mr. Keay requested that the County ensure that project D6 220/221 be constructed to specification to ensure quality. He expressed concern with the quality of construction done on project D meeting. Mr. Rallison, Mr. Resta, Mr. Keay and Mr. Tempany left the FINANCE (continued) Request for Payment of A.A.E.M.S.P. Dues Item No. 9 Councillor Evernden requested Council consideration to pay one half of the Alberta Association of Emergency Medical Services Physicians fees assessed to Dr. M. Boorman, since he was the Rimbey Ambulance physician, with the Town of Rimbey paying the other half.

4 April 28, 1992 Page 4 C/195/92 Moved by Deputy Reeve Reich that the County defer a decision on payment of A.A.E.M.S.P. fees until the Town of Rimbey has an opportunity to respond to this request. Councillor Steiger declared a possible conflict of interest with Item No. 4 and he left the meeting at 2:00 p.m. DELEGATIONS (continued) Road Construction Tenders Item No. 4 Eleven road construction contractors were in attendance for this portion of the meeting. Mr. H. Burton, Public Works Superintendent, and Mr. P. Sinclair, Engineer with Torchinsky Engineering, attended the meeting at this time. Tenders were opened for construction of D2 96/97/98 and D6 220/221 as follows: projects PROJECT D2-96/97/98 (Carter Road) Contractor Price A & B Dozer Service $239, John Howitt 195, Central Oilfield Services 201, Rimbey Construction 178, Lentz Equipment Repair Ltd. 282, Wilfort Construction 250, PROJECT D6 220/221 Contractor Price McMeekin Construction $190, Whitehorse Construction 149, John Howitt 121, Central Oilfield Services 143, Rimbey Construction 120, D & K Blading Ltd. 107, Shippy Bros. 135, Wilfort Construction 222, meeting. The contractors, Mr. Burton and Mr. Sinclair left the Site Meetings Council discussed the tenders received. Councillor Steiger returned to the meeting at 2:22 p.m. Mr. Cutforth advised that site meetings would be conducted on Thursday, April 28th with tenders to close on May 6, 1992 at 10:00 a.m. for Projects D3 48*/49* and D This date would be discussed with Mr. Sinclair when he returned to the meeting. ASSESSMENT AND TAXATION Ponoka Fish & Game Association Tax Cancellation Request C/196/92 Item No. 10 Correspondence from the Ponoka Fish & Game Association requested cancellation of taxes on Pt. of the S.W. 12 and Pt. N.W W4 due to the nature of the organization. Councillor Steiger left the meeting at 2:30 p.m. Moved by Councillor Evernden that the 1992 taxes levied to portions of the S.W. 12 and N.W W4leased by the Ponoka Fish & Game Association be cancelled.

5 April 28, 1992 Page 5 PUBLIC WORKS Preliminary Agreements agreements: Item No. 11 Council reviewed the following preliminary No. Landownerjsj Legal Description 1152 Poulsen Bunch Block 4, Plan Earl Berdine S.W W Brian & Lois Terry S.W W Robert Bruce N.W ~3 W5 time. Mr. Burton and Mr. Sinclair returned to the meeting at this C/197/92 Moved by Councillor Hinkley that the preliminary agreements be approved as presented. DELEGATIONS (continued) Construction Tenders Item No. 4 Mr. Burton reviewed the low tenders submitted by D & K Blading and Rimbey Construction. Mr. Peter McLean from D & K Blading, Drumheller, the meeting to discuss his tender on project D6 220/221. attended C/198/92 Moved by Councillor Hinkley that the County award the tender for construction of project D6 220/221 to D & K Blading for the amount tendered, $107, Carried Mr. McLean left the meeting. Councillor Steiger returned to the meeting at 2:40 p.m. Councillor Steiger abstained from voting on the award of the tender for construction of project D2 96/97/98. C/199/92 Moved by Councillor Evernden that the County award the tender for construction of project D2 96/97/98 to Rimbey Construction for the amount tendered, $178, Special C/200/92 Meeting 5 in favour 1 abstained Moved by Councillor Lucas that a special meeting of Council be conducted on May 7, 1992 commencing at 10:00 a.m. to open and award tenders for D4 114 and D3 48/49. Mr. Sinclair left the meeting. Hourly Municipal Employee Report C/201/92 Item No. 12 Council reviewed the hourly municipal employee report for the period March 23 to April 22, Moved by Councillor Hinkley that the hourly municipal employee report to April 22, 1992 be accepted as information. Road Maintenance Services Contract Item No. 13 Council reviewed a proposed road maintenance contract as prepared by Administration. General discussion ensued concerning owner operators, employment contract operators and the best possible way to achieve the finished product required at the least cost to the County.

6 April 28, 1992 Page 6 Amendments were proposed to Council's concerns, including: the contract to reflect 1) separate rate for eliminator blades 2) horse power and weight of machine 3) inclusion of blades in tender as well as without blades Administration agreed to amend the contract as required and tender a one year contract for Division 1. C/202/92 Moved by Councillor Steiger that the County of Ponoka tender a one year road maintenance contract for Division 1....Lost 3 in favour 3 opposed Employment- Contract Operators Three Year Road Program Alignment of S.H. 771:O3 and S.H. 795 C/203/92 Councillor Evernden suggested that Administration investigate employment-contract operators for the next Council meeting. Item No. 14 Council discussed preparing a three year road program for each division. Item No. 15 Council reviewed the proposed new alignments for S.H. 771:O3 and S.H Moved by Councillor Evernden that the County of Ponoka request that Alberta Transportation consider authorizing a new alignment for S.H. 771:O3 to run north and south between Highway #53 and S.H. 611 two miles east of the existing S.H. 771:O3, to connect with S.H. 771:O2 and S.H. 771:04; without deviation around the lakes. A copy of the proposed new alignment for S.H. 771:O3 is attached to and forms part of these minutes. C/204/92 Moved by Councillor Hinkley that the County of Ponoka request that Alberta Transportation consider authorizing a new alignment for S.H. 795 to run straight south from the north end of S.H. 795 within the County of Ponoka. A copy of the proposed new alignment for S.H. attached to and forms part of these minutes. 795 is Road Lease Renewal S SW Sperber, E. C/205/92 By Law RL C/206/92 Item No. 16 Council reviewed the request of Erwin Sperber to renew the lease of the road allowance lying south of the S.W w4 for a further three year term. Moved by Councillor Lentz that the County Council renew the lease of the road allowance lying south of the S.W W4 to Mr. Erwin Sperber for a further three year term at the rate of $5.00 per year. Item No. 17 Council was advised that Ministerial approval had been granted to By Law RL, authorizing the lease of all that portion of the forced road allowance lying within the N.W W4 (Road Plan ). By Law RL was given third and final reading this 28th day of April, 1992 on a motion by Councillor Lucas and was passed. Placement Directional of Signs Item No. 18 Correspondence from the A.M.A. offered to locate directional signs on secondary and local roads within the County. Council would forward any requests to Administration.

7 April 28, 1992 Page 7 COUNCILLOR REPORTS Payment of Requisitions C/207/92 Item No. 19 Councillor Lucas requested that advances on requisitions to Rimoka be made earlier in the year, rather than waiting until after the taxes had been received. Moved by Councillor Evernden that the County pay 2/3 of the requisition for Rimoka on September 1 and the final payment at December 31, 1992, subject to the urban centres agreeing to the same arrangements. Joint RE: Meeting F.C.S.S. Councillor Hinkley requested that the County Council attend a joint meeting with the Town of Ponoka and the Provincial Government regarding the functions of the F.C.S.S. Council agreed that they would attend such a meeting. Alberta Hospital Road Concerns Dust Abatement Rebate Program Councillor Lentz advised that he received numerous complaints regarding the condition of the Alberta Hospital Road. Mr. Burton recommended that clay fill be hauled onto the road for 3/4 of a mile to create a solid base that could be properly maintained. Mr. Burton would further investigate remedial possibilities for this road. Administration advised that G.N. Transportation had requested that the County change its procedure for oiling rebates, wherein the County would arrange and pay for the service and invoice the customer for their portion of the oiling done. Councillor Hinkley left the meeting at 4:21 p.m. It was agreed that Administration bring a recommendation to the next Council meeting concerning the dust abatement refund program. Property Lease Request Plan 3651 K.S. Bluffton By Law C/208/92 C/209/92 W, W M Item No. 20 Council reviewed the request of Mr. Ed Uhl to lease Plan 3651 K.S. within the Hamlet of Bluffton. It was agreed that this request be referred to the Board of Education for action, since it was school property. Item No. 21 Council again reviewed By Law 8 92 JA authorizing the County Council to enter into a joint agreement under Section 115 of the Municipal Government Act, being Chapter M 26 of the Revised Statutes of Alberta, 1980, with the Town of Ponoka for the ownership, management, maintenance, operation or use of a regional solid waste management facility. It was noted that first reading was given to By Law 8 92 JA on April 16, Given second reading this 28th day of April, 1992 on a motion by Councillor Lucas, and was carried. By Law 8 92 JA was given third and final reading this 28th day of April, 1992 on a motion by Councillor Steiger and was passed. ADDITIONAL ITEMS DUST. COHCSIDS Item No. 22 Concern was brought forward from a ratepayer living adjacent to the road leading to the Rimbey nuisance grounds concerning the amount of dust emanating from the traffic to the nuisance grounds. Administration would respond to this request and advise that the County could not assist with dust control other than through the rebate program.

8 April 28, 1992 Page 8 Rimbey Sewer Line Easement Agreement C/210/92 Item No. 23 Council reviewed the easement agreement with the Town of Rimbey for the sewer line adjacent to the high schools. Moved by Councillor Lucas that the County Council enter into an agreement with the Town of Rimbey for sewer easement adjacent to the high school. In Camera C/211/92 Session Item No. 24 Moved by Councillor Evernden, at 4:32 p.m., that the meeting go into "in camera" session to discuss current litigations. C/212/92 Moved by Councillor Steiger, at 4:40 p.m., that the meeting reconvene in open session. Adjournment C/213/92 be Moved by Councillor Lucas, at 4:40 p.m., that the meeting adjourned. Cggezo; Reeve / Count Administrator