HAMBURG TOWNSHIP BOARD OF TRUSTEES Hamburg Township Hall Board Room Regular Meeting Minutes Tuesday, September 18, :30 p.m.

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1 FAX PHONE P.O. Box Merrill Road Hamburg, Michigan HAMBURG TOWNSHIP BOARD OF TRUSTEES Hamburg Township Hall Board Room Regular Meeting Minutes Tuesday, September 18, :30 p.m. 1. CALL TO ORDER The meeting was called to order by Supervisor Pine at 7:30 p.m. 2. PLEDGE TO THE FLAG Prior to the Pledge to the Flag, the Board and members of the audience observed a moment of silence for Rod Burrier, a Township employee who recently passed away from cancer. 3. ROLL CALL OF THE BOARD Present: Hardesty, Menzies, Pine, Balon-Vaughn, Majoros, Bitondo, Hohl Also Present: John Drury, Township Attorney 4. CALL TO THE PUBLIC Jeff Vaden of 7471 Ore Lake Road expressed his displeasure over the Board s recent decision to select Option B for construction of the new fire station. It was the Department s understanding that this station would take care of the needs of the community for at least as long as the current bond. The Fire Department does not want to exchange functionality for aesthetics and as such selected Option C, which included some alternate ways to achieve the size and amenities that were important to the Department. He asks that his comments be made part of the public record so that in the future when residents are asked to step up financially once again, their anger can be directed to those responsible Clyde Shultes of 5859 E. M-36 requested that the Board take a look at the yard waste burning policies in the Township. He feels the current policy is inadequate because of the recent storms and the amount of yard waste from those storms that residents are unable to remove. Balon-Vaughn stated that because of the storm damage, the Board voted to extend the deadline for burning under the current ordinance to September 1 st, based on weather conditions, and at the discretion of the Fire Chief. Call to the Public was closed at 7:39 p.m.

2 Page 2 5. CORRESPONDENCE There was no correspondence noted for the record. 6. CONSENT AGENDA The following invoices were added to the Consent Agenda. MMRMA $100, Corby Energy Invoice C69674 $4, Corby Energy Invoice C69675 $ Corby Energy Invoice C69676 $3, Corby Energy Invoice C69673 $ Corby Energy Invoice C71211 $2, Corby Energy Invoice USA14397 $3, Motion by Hardesty, supported by Menzies to approve the Consent Agenda as amended. 7. APPROVAL OF THE AGENDA The following changes were made to the Agenda: Under Item # Zoning Department, the deletion of Item C Lot Combination Request / Wright at the request of the petitioner and the addition of the Zoning Cell Phone Policy Motion by Hardesty, supported by Balon-Vaughn to approve the Agenda as amended. 8. OLD BUSINESS C Parkland Conversion / MDNR Hohl and Drury were asked to report on the status of the parkland conversion and had no update at this time and do not see a solution coming soon. Hardesty suggested that perhaps it s time to contact a realtor for their input and help with this. The Board discussed this and other possible solutions. Hohl would like to see this as a permanent Agenda item and that we aggressively work towards a solution Lakelands Trail Update Pine reported that Pat Hagman is still working with the Road Commission on the punch list. Final accounting for the project still needs to be completed by September 30 th. The Friends of the Lakelands Trail will be installing the mile markers at their earliest convenience and there is another mowing scheduled for the full length of the Trail Flood Committee Update There is no update at this time Fire Station Construction Update Hardesty reported that construction is underway and moving along. Progress reports were included in the Board packet for this meeting. Motion by Pine, supported by Hohl to receive and file the report on fire station construction.

3 Page Gramer Blight Complaint Mr. Gramer approached the Board again with his request to repeal all Township Zoning Ordinances because they are unenforceable, and releasing the Zoning staff which would mean a substantial cost saving for the Township. Motion by Hohl, supported by Bitondo to deny the petitioner s request and that the Board not consider any of his suggestions and that this item does not appear on future Agendas M-36 Municipal Water Transmission Engineering Contract Motion by Pine, supported by Bitondo to approve the OHM proposal for construction engineering services for the Village at Hamburg as outlined in the letter from OHM signed by Robert Craigmile, dated August 14, 2007 in the amount of $5,000 not including geotechnical services Ore Lake SRF Application Update Pine reported that the DEQ has given some indication that the Township s request for SRF funding will be granted. There is a public hearing on September 26 th would put us in line for 4 th quarter funding cycle 2008 and a September 2007 loan closing date. Motion by Hardesty, supported by Balon-Vaughn to receive and file the report on the Ore Lake SRF Application Update Planning Commission Appointment The Board thanked Rod Danko for his service to the community for many years on the Planning Commission and Zoning Board of Appeals. Balon-Vaughn stated her objections to his removal from both positions that Mr. Danko was not re-appointed for another term. Motion by Pine, supported by Majoros to approve the appointment of Marcia Jablonski to the Planning Commission to the 3-year term recently held by Rod Danko. Voice Vote: AYES: 6 NAYS: 1 (Balon-Vaughn) MOTION CARRIED A Enterprise Fund Analysis Pine reported that a meeting with Bob Bendzinski and Jim Keifer is scheduled for Wednesday, September 19, Motion by Hardesty, supported by Balon-Vaughn to table the Enterprise Fund Analysis until the October Board meeting HR Assistance Pine provided the Board a memo titled Salary Grade Reclassifications and explained that since pay increases were awarded on July 1 st she has been approached by at least 4 employees seeking reclassification of their position. To date, no action has been taken but believes the Township should have a uniform procedure in place.

4 Page 4 Motion by Balon-Vaughn, supported by Hohl to approve the recommendation of the Supervisor with regard to the salary grade reclassification and the authorization of Karine Stover of Rahmberg, Stover and Associates who is already familiar with our pay scale and helped develop our classifications and that they be utilized for that service. Motion by Pine, supported by Balon-Vaughn to hire the Blender Consulting Group to provide services for data collection, including interviews and surveys and to provide the Personnel Committee and the Board with professional advice regarding HR issues at a cost not to exceed $5,000. Voice Vote: AYES: 7 NAYS: 1 (Hohl) MOTION CARRIED The Personnel Committee met with Dennis Blender of the Blender Consulting Group and was very impressed with his knowledge and qualifications. Mr. Blender would be working with the staff to find out what a good work environment would be and to show us how to set goals and proper implementation the Township s Management by Objectives framework. He will present a proposal to the Personnel Committee and then to the Board for the next meeting. 9. NEW BUSINESS Zoning Department A. Staffing Motion by Pine, supported by Majoros to approve the temporary staffing reduction of the Zoning Inspector to 20 hours per week in Zoning and 20 hours per week in Assessing and to further reduce the Zoning staff by laying off the part-time Zoning Clerk. Hohl stated that he would like to make sure that Denise Lorge, the part-time Zoning Clerk, be considered for any available position at the Township for which she is qualified and asked that the motion be amended. Motion amended to read: Motion by Pine, supported by Majoros to approve the temporary staffing reduction of the Zoning Inspector to 20 hours per week in Zoning and 20 hours per week in Assessing and to further reduce the Zoning staff by laying off the part-time Zoning Clerk and that the part-time Zoning Clerk be considered for rehire for any future open positions at the Township for which she is qualified. Motion by Pine, supported by Majoros to authorize the Supervisor to investigate the possibility of outsourcing of services related to the Zoning Department. B. Lot Separation Request / Harper Motion by Hardesty, supported by Hohl to approve the Harper lot separation request contingent upon a boundary survey and that the approval in no way implies that it is a buildable lot. Voice Vote: AYES: 6 NAYS: 1 (Majoros) MOTION CARRIED C. Lot Combination Request / Wright This item was deleted from the Agenda at the petitioner s request.

5 Page 5 D. Zoning Department Cell Phone Policy Motion by Hardesty, supported by Menzies to approve the Zoning Department Cell Phone Policy as requested D.P.W. A. Personnel Request Motion by Balon-Vaughn, supported by Hohl to promote Mike Skalski to full-time DPW Technician 1 as presented. B. Cell Phone Restructuring Program Motion by Hardesty, supported by Hohl to approve the DPW Cell Phone Restructuring Program as requested. C. Aeration Blowers Maintenance Contract Motion by Hardesty, supported by Hohl to approve the Maintenance Agreement as presented. D. Ordinance 69 Violation Affidavit Motion by Pine, supported by Hohl to approve the Affidavit as written Community Drive Road Maintenance Contract Renewal Motion by Hohl, supported by Menzies to approve the recommendation of the Utilities Coordinator as outlined in her August 30 th memo to enter into a 2-year contract with Young Building and Excavating for the road maintenance of Community Drive Edgelake / Burton Drive Road Maintenance Contract Renewal Motion by Hohl, supported by Bitondo to approve the recommendation of the Utilities Coordinator as outlined in her August 30 th memo to enter into a 2-year contract with Complete Outdoor Services for road maintenance of Edgelake / Burton Drive Sewer Project Cost Reviews Motion by Hardesty, supported by Hohl to approve the refunds and invoicing as presented by the Accounting Department.

6 Page Power Outages / DTE Update Pine reported on her progress with Paul Ganz from DTE and gave the Board copies of a transcribed voic response to the letter written by the Supervisor and mailed to DTE. The Board directed the Supervisor to work along with the Fire Chief and the Township Attorney to resolve this issue. Motion by Hohl, supported by Pine to direct the Supervisor to include DTE s transcripted response by Laura Gibson dated 9/18/07 to a certified return receipt requested letter forwarded to the Public Service Commission with regard to DTE power outages and Fire Department billings. Balon-Vaughn added that the letter should also state that these are egregious incidents and not routine calls that we are trying to get reimbursed for. 10. CALL TO THE PUBLIC Call was made with no response. 11. BOARD COMMENTS Pine reported that she has been in contact with Mike Craine regarding the traffic study on Merrill Road. He came by himself and saw the congestion. Chief Luciano stated that the speed trailer belonging to the Police Department has a computer that can also give a traffic count, not just calculate speed. Majoros addressed the Board about the member of the Fire Department that addressed the Board during the 1 st Call of the Public. Vaden expressed displeasure on behalf of the Fire Department of the Board s decision to choose Option B; instead of C which was the choice made by the Fire Department. Majoros concern is that the voters and Fire Department believe that providing a fully equipped dormitory means the next step will be a full-time unionized Fire Department and he doesn t see that ever happening in the Township. 12. ADJOURNMENT Motion by Pine, supported by Balon-Vaughn to adjourn. Meeting adjourned at 8:45 p.m. Respectfully Submitted, Laura Gibson Laura Gibson Recording Secretary Joanna G. Hardesty Hamburg Township Clerk Cindy Pine Hamburg Township Supervisor