CITY OF DAVENPORT, FLORIDA CITY COMMISSION MEETING AGENDA OCTOBER 24, 2016

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1 CITY OF DAVENPORT, FLORIDA CITY COMMISSION MEETING AGENDA OCTOBER 24, 206 LOCATION: CITY COMMISSION CHAMBERS TIME: 7:00 P.M. SOUTH ALLAPAHA AVENUE MAYOR DARLENE BRADLEY, VICE-MAYOR BOBBY LYNCH COMMISSIONERS TOM FELLOWS, HB ROBINSON, CRYSTAL WILLIAMS CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL BUSINESS A. APPROVAL OF ORDER OF BUSINESS Note: Members of the public, Commission and Staff may remove items from the Consent Agendas if they wish to discuss them. Requests for removal need to be made known to the City Commission under the Approval of the Order of Business at the beginning of the meeting. B. PUBLIC COMMENT Your City Commission welcomes and invites citizens to comment on items of community interest/concern or to bring forth areas of personal attention which may not have been fully addressed by City Staff after prior contact to City Hall, the Commission may immediately act on any item or may request it be placed on a future agenda for further consideration. Please limit comments to five (5) minutes and address them to a single item or area of interest. C. CONSENT AGENDA Minutes City Attorney September Invoice Financial Statements D. OLD BUSINESS None E. NEW BUSINESS. REQUEST TO APPROVE RESOLUTION TO RENAME RAILROAD AVENUE TO ROSEMARY STEWARD AVENUE 2. REQUEST TO APPROVE THE PURCHASE OF NEW EXTRICATION EQUIPMENT FOR THE FIRE DEPARTMENT

2 CITY OF DAVENPORT, FLORIDA CITY COMMISSION MEETING AGENDA OCTOBER 24, REQUEST TO APPROVE RESOLUTION TO DECLARE CERTAIN PROPERTY SURPLUS AND PERMIT SAID PROPERTY TO BE DONATED TO NON- PROFIT AGENCIES FOR AFFORDABLE HOUSING 4. REQUEST TO AMEND CHAPTER 8 OF THE CITY S CODE OF ORDINANCES TO ALLOW FOR A LEAK ADJUSTMENT POLICY, LATE FEES AND UPDATED CONNECTION COSTS 5. APPROVE THE APPLICATIONS SUBMITTED AS PART OF THE 206/207 DAVENPORT COMMUNITY GRANT PROGRAM CITY MANAGER REPORT CITY ATTORNEY REPORT CITY CLERK REPORT CITY COMMISSION COMMENTS ADJOURNMENT Any person desiring to appeal any decision made by the City Commission, with respect to any matter considered at such meeting or hearing, will need a record of the proceedings, and for such purposes, must insure that a verbatim record and transcript of the proceeding is made in a form acceptable for official court proceedings, which record includes the testimony and evidence upon which the appeal is to be based. It shall be the responsibility of the person desiring to appeal any decision to prepare a verbatim record and transcript at his/her own expense, as the City does not provide one. ATTN: PERSONS WITH DISABILITIES. In accordance with the American with Disabilities Act and Section , Florida Statutes, persons needing special accommodations to participate in this proceeding shall, at least forty-eight (48) hours prior to the meeting, provide a written request to the Office of the City Clerk. OFFICE: (863) / FAX: (863) / WEB: mydavenport.org 2

3 CITY OF DAVENPORT, FLORIDA CITY COMMISSION MEETING AGENDA OCTOBER 24, 206 CITY MEETING CALENDAR OCTOBER OCT 0 TH REGULAR MEETING 7:00 PM OCT 0 TH WORKSHOP 7:00 PM OCT TH RECREATION ADVISORY COMMITTEE 6:00 PM OCT 8 TH SPECIAL MAGISTRATE 6:00 PM OCT 20 TH CITY GOVT. OPEN HOUSE 5:30 PM 7:30 PM OCT 22 nd CHAT WITH THE MAYOR (GAZEBO) 0:00 AM :00 AM OCT 24 TH REGULAR MEETING 7:00 PM OCT 3 ST SPOOKY HALLOWEEN 6:00 PM 8:00 PM NOVEMBER NOV TH CITY HALL CLOSED VETERAN S DAY NOV 4 TH REGULAR MEETING 7:00 PM NOV 4 TH WORKSHOP 7:00 PM NOV 5 TH SPECIAL MAGISTRATE 6:00 PM NOV 24 TH & 25 TH CITY HALL CLOSED - THANKSGIVING NOV 26 TH CHAT WITH THE MAYOR (GAZEBO) 0:00 AM :00 AM NOV 28 TH REGULAR MEETING 7:00 PM Meeting Calendar Subject to Change OFFICE: (863) / FAX: (863) / WEB: mydavenport.org 3

4 AGENDA ITEM OCTOBER 24, 206 ISSUE: Request to approve Resolution to rename Railroad Avenue to Rosemary Steward Avenue. ATTACHMENTS: Resolution will be provided before the next meeting. ANALYSIS: It has been recommended by Commissioner Robinson that the City consider renaming Railroad Avenue after Davenport resident Rosemary Steward. RECOMMENDATION: Approve the Resolution to rename Railroad Avenue to Rosemary Steward Avenue.

5 AGENDA ITEM OCTOBER 24, 206 ISSUE: Request to approve the purchase of new extrication equipment for the Fire Department. ATTACHMENTS: Proposal from Municipal Emergency Services (MES) Hurst confirmation letter for MES sales territory ANALYSIS: The Fire Department currently operates a low pressure gas driven hydraulic HURST system. These tools were put into service by our department sometime in the late 980 s and were used at that time, and have more than met their life expectancy. In recent years the automobile industry, as with other industries, have developed different / stronger metals in an effort to provide a safer product for their consumers, thus requiring the public safety sector to acquire tools needed to meet the demands of these products, in the event a life safety extrication is needed. The E-Draulics system has recently been placed into service by the Polk County and Haines City Fire Departments. In an effort to remain interoperable with our neighboring departments it is recommended that our department utilize the same HURST E-Draulics system as well. MES has presented a proposal, in the amount of $28,000.00, for the purchase of HURST E-Draulics battery powered extrication system. MES is currently the only authorized HURST distributor for the E-Draulics extrication tools for the State of Florida. Currently the 206/7 adopted budget provides the funding for this purchase. RECOMMENDATION: Staff recommends approval of the proposal from Municipal Emergency Services, in the amount of $28,000, to purchase new extrication equipment.

6 HURST Jaws of Life, Inc. 7 North Post Road Shelby, NC August 8, 206 Davenport Fire Department Fire Chief Jerry JT Torrance South Allapaha Ave. Davenport, FL This will confirm that, as of the date hereof, the following Hurst dealer is the only Hurst dealer whose sales territory for Hurst edraulic rescue equipment includes the State of Florida and whose personnel have been factory trained and certified by Hurst Jaws of Life, Inc. on operation, maintenance and service and are approved by Hurst Jaws of Life, Inc. to perform warranty repairs, warranty required annual maintenance and other service on Hurst edraulic rescue equipment: MES - Florida Clearwater, FL Phone Number: Fax Number: Thank you for your interest in our rescue equipment. Feel free to contact us at or should you have any further questions or concerns. Sincerely, Mike Canon North American Sales Manager Hurst Jaws of Life, Inc. tar Cc: Barry Hopper, Southeast Regional Sales Manager, Hurst Jaws of Life, Inc. An IDEX Fire & Safety Unit

7 Quote nd Avenue North Pinellas Park, FL 3378 Date 9/27/206 Quote # QT0875 Expires //206 Sales Rep PO # Shipping Method Winkler, Thomas P FedEx Ground Bill To DAVENPORT FIRE DEPT PO BOX 25 DAVENPORT FL United States Ship To DAVENPORT FIRE DEPARTMENT c/o MES Florida Tom Winkler nd Avenue North Pinellas Park FL 3378 Item Alt. Item # Units Description Hurst S700E2 w/exl Batts&Chrgr larger edraulic cutter with charger and two batteries QTY Unit Sales Pri... 8, Amount 8, SP 555E2 Spreader Package w/ charger and 2 EXL batteries larger edraulic spreader with charger and two batteries 9, , Hurst R42E2 w/exl Batts&Chrgr telescoping edraulic ram with charger and two batteries 7, , R028 C-Frame Ram Suppt LK structural support for ram base Hurst 0v E2 Pwr Supply w/plg converts tools to run on 0 volts AC PPS700E2 Horizontal Mounting Bracket for S700E2 cutter PPSP555E2 Horizontal Mounting Bracket for SP555E2 Spreader PPR42E2 Horizontal Bracket for R42E2 Ram Thank you. Please call with any questions. Tom Winkler MES Rescue Tool Specialist; cell ; twinkler@mesfire.com Subtotal Shipping Cost (FedEx Ground) Total 27, $28, This Quotation is subject to any applicable sales tax and shipping & handling charges that may apply. Tax and shipping charges are considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current local tax information. All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee. Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice. QT0875

8 AGENDA ITEM OCTOBER 24, 206 ISSUE: Request to approve Resolution to declare certain property surplus and permit said property to be donated to non-profit agencies for affordable housing. ATTACHMENTS: Resolution will be provided before the next meeting. ANALYSIS: At its September 26 th meeting, the City Commission held a public hearing and approved the following list as surplus property: CITY OWNED PROPERTY THAT CAN BE DECLARED SURPLUS. 32 Pine Street Vacant Property Parcel # Legal Description: 32 PINE ST RESUB OF BLOCK OF DAVENPORT PB PG 22 BLK LOT 3 S 20 FT 2. Hibiscus Street Vacant Property Parcel # Legal Description: HIBISCUS ST JAMESTOWN SUB PB 9 PG 4 BLK AJ LOT Redding Street Vacant Property Parcel # Legal Description: 2 REDDING ST W JAMESTOWN SUB PB 9 PG 4 BLK AJ LOT 6 4. Redding Street Vacant Property Parcel # Legal Description - REDDING ST JAMESTOWN SUB PB 9 PG 4 BLK AJ LOT 5 Staff is now asking the City Commission to approve a resolution which will give the City the ability to donate the property for affordable housing. RECOMMENDATION: Approve the Resolution to declare certain property surplus and permit said to be donated to non-profit agencies for residential homes.

9 AGENDA ITEM OCTOBER 24, 206 ISSUE: Request to amend Chapter 8 of the City s Code of Ordinances to allow for a leak adjustment policy, late fees and updated connection costs. ATTACHMENTS: Ordinance will be provided before the meeting. ANALYSIS: To better serve the public and protect the City s enterprise fund, staff is asking the City Commission to amend Chapter 8 Water & Sewer regarding the following three items:. Establish a Leak Adjustment Policy This issue has been previously reviewed by the City Commission. Staff is recommending the following language be added to Chapter 8: A water leak resulting in higher than normal consumption that results in extraordinary excessive water use will be eligible for a leak adjustment. Extraordinary consumption will be at least 35,000 gallons for one month usage. The three highest months over a 24 month period will be averaged. This amount will become the adjusted monthly consumption. Customers will only be eligible for one adjustment every 24 months. Customers must submit proof that a leak was repaired o Receipts (plumber, parts, etc.) o Affidavit 2. Create a late fee for customers who do not pay by the due date Section 8-2 establishes the payment and procedure for disconnect. Staff would like to amend this policy to include the following language: st - Bill due. 0 th - Assess late fee ($0). If not paid in full by the next month, customer will be eligible for disconnect. 3. Update the City s connection costs Currently the City has a connection fee schedule for new accounts (Section 8-). This fee is intended to cover the costs of the meter that is being installed for new customers. These rates need to

10 be updated. An example of this need - current charge for a ¾ meter is $50. The City s actual cost for this meter is approximately $250. The customer should be covering this cost. RECOMMENDATION: Staff would like to review these items with the City Commission.