VILLAGE OF BELCARRA REGULAR COUNCIL MEETING MINUTES MONDAY, MAY 28, 2012

Transcription

1 VILLAGE OF BELCARRA REGULAR COUNCIL MEETING MINUTES MONDAY, MAY 28, 2012 Minutes of the regular Meeting of the Municipal Council for the Village of Belcarra, held Monday, May 28, 2012, at the Municipal Hall, 4084 Bedwell Bay Road, Belcarra, BC. Council in Attendance: Mayor Ralph Drew Councillor Bruce Drake Councillor Jennifer Glover Councillor Colin Richardson Councillor Jamie Ross Staff in Attendance: Chief Administrative Officer, Lynda Floyd Superintendent Public Works/Building Inspector, Larry Scott Recording Secretary, Carol Lee, Raincoast Ventures Ltd. 1. CALL TO ORDER Mayor Drew called the meeting to order at 7:35 pm. 2. APPROVAL OF THE AGENDA 2.1 Regular Council Meeting Monday, May 28, 2012 Moved by: Councillor Richardson Seconded by: Councillor Ross That the Agenda for the regular Council Meeting Monday, May 28, 2012 be amended by adding: Item 5.2 Bedwell Bay Road Asphalt Overlay 4086 Bedwell Bay Road to Intersection of Bedwell Bay Road and Main Avenue Additional Costs And that the agenda be adopted as amended. 3. ADOPTION OF MINUTES 3.1 Regular Council Meeting Monday, April 30, 2012 Moved by: Councillor Drake That the Minutes from the regular Council Meeting held Monday, April 30, 2012 be adopted.

2 3.2 Special Council Meeting Monday, May 10, 2012 That the Minutes from the special Council Meeting held Monday, May 10, 2012 be adopted. 4. DELEGATIONS AND PRESENTATIONS 5. REPORTS 5.1 Building and Plumbing Code Regulation Bylaw 355, 2003, Amendment Bylaw No. 450, 2012 Larry Scott, Superintendent Public Works/Building Official, provided an on-table report dated May 28, 2012, regarding Building and Plumbing Code Regulation Bylaw 355, 2003, Amendment Bylaw No. 450, Discussion ensued relative to: the purpose of the proposed amendment to the Building and Plumbing Code Regulation Bylaw; third reading be deferred until Council has had an opportunity to further consider the on-table report regarding the proposed amendment and a response is received from the Province regarding the requirement for Ministerial review of the amendment bylaw. Discussion ensued regarding: Concurrent jurisdiction of the Province under the Community Charter with respect to municipal building bylaws; Amendment to the definition of proof of potable water to include connection to the Belcarra Water Supply and Distribution System (BWSDS); Criteria for required mandatory connection to the BWSDS; Number of recent residential renovations that would trigger the need for proof of potable water under the proposed bylaw; and Materiality of the additional cost to be incurred for those renovations that meet criteria requiring connection to the BWSDS. Staff was requested to provide data when the bylaw is brought forward for third reading regarding the number of building applications received in the past five years that exceeded 47 square metres that would have triggered a required connection to the BWSDS. Moved by: Councillor Richardson That Building and Plumbing Code Regulation Bylaw 355, 2003, Amendment Bylaw No. 450, 2012 be given first and second reading.

3 5.2 Bedwell Bay Road Asphalt Overlay 4086 Bedwell Bay Road to Intersection of Bedwell Bay Road and Main Avenue Additional Costs Larry Scott, Superintendent Public Works/Building Official, provided an on-table report dated May 28, 2012, regarding Bedwell Bay Road Asphalt Overlay 4086 Bedwell Bay Road to Intersection of Bedwell Bay Road and Main Avenue Additional Costs. Mr. Scott provided the context and rationale for the staff recommendation that additional road rebuilding works to be added to the October 14, 2011 Council approval for the asphalt overlay quotation provided by Jack Cewe Ltd. for the portion of Bedwell Bay Road from West Road to the Fire Hall. Discussion ensued regarding: Future MRN funding will cover the additional $30,000 cost; Eligibility criteria for MRN funding and the allowable categories for utilization of MRN funding; Risk to obtaining future MRN funding if an asphalt overlay is carried out as opposed to reconstruction of the road; Safety of the intersection of West Road and Bedwell Bay Road; Increase to the scope of the contract originally awarded to Jack Cewe Ltd.; Whether staff consideration was given to retendering the contract given the change to the scope of the project; Risks associated with retendering the contract at this stage of the project; Suggestion that the option of retendering the contract for the additional remedial work be included in the recommendations; Time and cost of retendering the contract for the additional remedial work; and Whether the need for additional remedial work should have been anticipated and considered at the time of the original tender. Moved by: Councillor Drake That: 1. The 2011 Jack Cewe Ltd. contract amount of $103, for overlay asphalt from 4086 Bedwell Road (the Recycle and Refuse Depot) to the intersection of Bedwell Bay Road and Main Avenue be increased by $30,740 excluding taxes in accordance with the Jack Cewe quote dated May 9, 2012 to cover the costs to rebuild the section of Bedwell Bay Road from West Road to the Fire Hall; and 2. The Major Road Network (MRN) annual funding and 5 year Operating and Maintenance priority list be amended to take into account the proposed new road rebuilding. 6. REPORTS FROM MAYOR AND COMMITTEES 6.1 Mayor s Report Michael Rosen Awarded Freedom of the Municipality Mayor Drew announced with sadness that Michael Rosen had passed away quite suddenly on May 13, Council was aware of Mr. Rosen s declining health and met on May 10, 2012 to award him with the Freedom of the Municipality in recognition of his 31 years of dedication as the Village s

4 planning consultant. Mayor Drew was able to advise Mr. Rosen of this honour prior to his passing. Mayor Drew called for one minute of silence to reflect on Mr. Rosen s contributions to the Village of Belcarra. 8:44 pm Mayor Drew relinquished the Chair and Councillor Ross assumed the Chair. Moved by: Mayor Drew That Freedom of the Municipality be awarded to Michael Rosen, in recognition of his 31 years of dedication as the Village of Belcarra s planning consultant. 8:46 pm Mayor Drew reassumed the Chair. UNANIMOUSLY Comparative Analysis: Immediate MFA Borrowing vs. Delayed MFA Borrowing Mayor Drew provided a report dated May 24, 2012 regarding Comparative Analysis: Immediate MFA Borrowing vs. Delayed MFA Borrowing. Discussion ensued regarding the need for caution with respect to the financing of the municipal water system project. That Belcarra Council confirm its previous decision to secure current low interest rates for long-term debt financing of the municipal water system project through the September 2012 MFA bond issue Port Metro Vancouver Complaints & Community Relations Mayor Drew reported on recent discussions with a Port Metro Vancouver representative and advised that he had been provided with contact numbers to which community concerns and complaints can be directed. The contact numbers will be published in the Belcarra Barnacle for the information of all residents Emergency Response Plans for Oil Spills in Vancouver Harbour Mayor Drew reviewed the discussions at the April 30, 2012 Council meeting that led to the proposed resolution. Discussion ensued regarding: Inadequacy of the requirement for a two hour response time in the event of an oil spill; Importance of having the spill response procedures addressed; Distribution of the correspondence to Port Metro Vancouver and Kinder Morgan representatives and local government officials; Kinder Morgan s response to the 2007 oil spill in Burnaby; and Concerns with the environmental impacts of the 2007 Burnaby oil spill.

5 Moved by: Councillor Richardson WHEREAS it took over two hours for emergency personnel to respond to the 2007 oil spill into Burrard Inlet from the ruptured Kinder Morgan oil pipeline; AND WHEREAS the measures employed to contain the 2007 oil spill were ineffective under even modest wave conditions within Vancouver Harbour; AND WHEREAS Kinder Morgan has announced plans to significantly increase the volume of oil it ships from Vancouver Harbour, a location with many environmentally sensitive sites; THEREFORE BE IT RESOLVED THAT the Village of Belcarra write to both the National Energy Board and Transport Canada to request a comprehensive review of oil spill emergency response procedures for Port Metro Vancouver with the objective of ensuring a seamless single-focus responsibility for emergency response to oil spills originating from land-based operations (pipelines), loading operations (terminal facilities), and transport operations (shipping); and also request that the National Energy Board and Transport Canada establish both enhanced oil spill containment protocols and a meaningful and mandatory maximum time allowable for responding to oil spills within Port Metro Vancouver. Letters advising of the resolution will be distributed to CEO, Port Metro Vancouver, CEO, Kinder Morgan, Metro Vancouver Port Cities Committee and to Mayor and Councils of municipalities bordering Burrard Inlet. 6.2 Public Works & Planning Councillor Ross 6.3 Treaty Advisory Committee & Special Projects Councillor Richardson 6.4 Protective Services Councillor Drake 6.5 Environmental Affairs Councillor Glover 7. BYLAWS 8. CORRESPONDENCE/PROCLAMATIONS Seconded by: Councillor Richardson That correspondence items be received. REQUEST FOR ACTION

6 INFORMATION ITEMS 8.1 Letter from Mayor Drew to Minister Steve Thomas and Chair Greg Moore Metro Vancouver regarding Driveway Access 3186 Bedwell Bay Road Belcarra Regional Park. 8.2 Report to Metro Vancouver Utilities Committee dated April 16, 2012 titled Water Supply and Water Consumption Update for Summer NEW BUSINESS 10. PUBLIC QUESTION PERIOD Sherry Chisholm, 4504 Belcarra Bay Road, queried the interest rate being paid on the long-term debt and timing of the sale of municipal land. Jim Chisholm, 4504 Belcarra Bay Road, questioned the comparative costs and risks associated with interim financing and long-term debt commitments. Joe Kecskes, 4288 Bedwell Bay Road, commented on the likelihood of a Canadian interest rate increase in the near future. Liisa Wilder, 3745 Main Avenue, questioned the arrangements that will be made to ensure that those property owners that elect to commute the capital cost of the water system project will be treated equitably in the event that the long-term debt for the municipal water system project is repaid early. Jim Chisholm, 4504 Belcarra Bay Road, questioned if the number of municipal properties to be sold will cover the full amount of the long-term debt. Joe Kecskes, 4288 Bedwell Bay Road, requested information on Michael Rosen s passing. Dave Warren, 4925 Robson Road, questioned the number of residents who have elected to commute the capital cost of the water system project. Liisa Wilder, 3745 Main Avenue, questioned if the results of the Water Connection Survey have been published. Sherry Chisholm, 4504 Belcarra Bay Road, questioned the timing for the commitment to the long-term debt. Jim Chisholm, 4504 Belcarra Bay Road, questioned if arrangements can be made to allow for the repayment of the long-term debt for the municipal water system loan at the five year anniversary. 11. RESOLUTION TO CLOSE MEETING That the May 28, 2012 regular meeting of Council be closed pursuant to the Community Charter section S90 (1) a part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following : (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

7 12. ADJOURNMENT That the May 28, 2012 Council Meeting be terminated (9:50 pm). C E R T I F I E D C O R R E C T Ralph E. Drew, Mayor Lynda Floyd Chief Administrative Officer