Title: Water Cannon Project Board

Transcription

1 Water Cannon Project Board Minutes Title: Water Cannon Project Board Duration: hrs Date: 25 th April 2013 Location: Via teleconference Chair: CC David Shaw (DS) Staff Officer: CI Andy Milne (AM) Present: Cdr Dave Martin (DM) v CI Andy Mellows (AMELL) Martyn Hills (MH) Jasan Lavan (JL) Insp Bryan Spence (BS) Andrea Newman (AN) Apologies: CI Richard Munns (RM) Supt Mark Purdon (MP) Supt Ian Hall (IH) CI Andy Mellows (AMELL) Supt David McCullock (DMc) Jasan Lavan (JL)

2 Agenda Item 1: Attendance / Apologies Introductions were made and apologies were noted. Agenda Item 2: Minutes of previous meeting 11 April 2013 The minutes of the previous meeting were agreed as an accurate record. Agenda Item 3: Actions Log Review The actions log was reviewed and updated (see end of minutes). Agenda Item 4: SRO Update DS welcomed everybody and thanked them for their continued efforts. DM explained that a response had been received from the German Federal Police on 23/4/13 confirming that the request to borrow water cannon could be facilitated. A formal request from the MPS had been written and sent on 24/4/13. Timescales surrounding the approval / decision-making process remain unknown and it was agreed that approaches to other European countries would not be made at this stage. S31 He explained however that the potential for disorder throughout the summer remained high and could be triggered by a number of unforeseen events. DS asked DM to speak to AC Rowley to give a steer regarding the criticality of timescales surrounding water cannon. DS asked the group if there were any reasons as to why it should not keep working towards obtaining water cannon in time for G8. Everyone agreed that the priority was to obtain water cannon for this summer and that the G8 period in effect constituted the start of the summer period. DS asked GS if any delay would impact upon CAST testing and the SACMILL approval process. GS confirmed that the SACMILL process would more than likely take place ex-committee but that obtaining water cannon after the 20/5/13 would delay the planned testing process. Action DM to establish timescales surrounding the German approval / decision making process and provide steer regarding the criticality of timescales for the MPS. Action DM to establish clear direction from MR as to MPS expectations regarding availability of water cannon in time for G8. Agenda Item 5: Project Manager Update MH had no specific update to give and explained that updates would be given throughout the meeting by the respective area leads. Agenda Item 6: CAST update

3 GS confirmed that some testing equipment had arrived and was in the process of being assembled. He explained that arrangements were in place to commence testing of the PSNI water cannon at Longmore on 14/5/13 and reaffirmed that plans were in place to test any borrowed water cannon at Gravesend during the week commencing 20/5/13. The DSTL injury survey had been commissioned with a target date of the end of May Agenda Item 7: Procurement JS confirmed that he had been in contact with Babcock Int. and that they were in a position to assist with contracts if the need arose. Agenda Item 8: Transport PI confirmed that his staff were ready to assist with any borrowed water cannon and that storage options were being explored. Agenda Item 9: Training AM stated that he had spoken to RM re training. Tactics would be based on the existing relevent chapter of the national public order curriculum and RM was planning how training could be delivered to support the short-term solution. RM was also establishing what operator training would be required and how this could be best delivered with an appropriate audit trail. Agenda Item 10: Communications A discussion took place around the need for a joint communications strategy and it was agreed that public communication should not take place until it was confirmed that water cannon were going to be borrowed for use in London and the details of the arrangement were known. SG advised that Ministers would need to be briefed on and approve this course of action. SG stated that a response to DS s last letter to the Police Minister was anticipated in the very near future. AN stated her view that the issues relating to the communications strategy were complex and needed to be elevated to a more senior level within ACPO, the MPS and the Home Office. SG expressed that she would like to be involved in this. AN stated that she is aware of concerns around water cannon with comms staff at 10 Downing Street. DS explained that he had provided two written updates to the Police Minister and that the agreed process was for Ministers to be briefed by Home Office staff following each project board meeting. DS requested that the possible lack of high-level Political support for the project from 10 Downing Street be added to the risk register with the risk being owned by Damian Green MP. Action MH to add new risk to risk register Agenda Item 11: Risk Register Risk register items were reviewed. Agenda Item 12: AOB No other business was declared

4 The next meeting will be on Friday 10 th May from hrs at 10 Victoria Street

5 Actions Log Action No Date issued Owner Action Update CI Milne / All AM to send electronic copies of TOR and Gantt chart to attendees with minutes Document sent - completed ALL to review the draft TOR and Gantt chart and provide comments / feedback to MH by 25/1/ CC Shaw DS to write to Scottish Police regarding project Completed Ch Supt Derek Robertson is nominated representative - completed 3 (LT) SG to raise issue of contact with Scottish Police with Home Office colleagues Update 6/3/13 SG will progress now that police to police contact has been made. ongoing Update 25/3/13 ongoing Update 11/4/13 Ongoing Update 25/4/13. Ongoing AM to send Police Scotland letter to SG CC Shaw DS to provide written update to Minister following meeting CC Shaw ACTION DS to speak to HO regarding comms strategies Martyn Hills ACTION MH to create risk register Supt. Hall IH to contact CoP to identify suitable representative for Project Board CC Shaw DS to discuss engagement with PCC and the APCC at Chief Update 6/3/13. Letter had been drafted but would be revised following meeting on 6/3/13 - ongoing Comms strategy to be written and agreed see later action discharged. Completed Representative will be either Mike Ismay or Brian Spence - completed Update 6/3/13 will need to be done once costings

6 Constable s Council known ongoing Update 25/3/13 New Action AM to chase up PCC rep CC Shaw DS to write to relevent organisations (CAST / Home Office) post Chief Constable s Council Martyn Hills 1 - MH to revise Gantt chart to reflect possible procurement timescales and lead times. Also to include ministerial sign-off milestones and SACMILL process. Update 6/3/13 not yet complete ongoing Update 25/3/13 - discharged Update 25/3/13 - complete 2 - MH to create separate Gantt chart for work stream to acquire interim solution SG to provide update in relation to the information required for the SACMILL meeting on 25/3/ GS to report back to project board following SACMILL meeting on 25/3/13. Update 25/3/13 - complete Update 25/3/13 ongoing 11/04/13 - Discharged RA to send DS Home Office advice regarding procurement options, obligations and risks (to include legal advice). 1 Update 25/3/13 complete 2 - SG to send DS and DM a list of countries that should be excluded from discussion regarding loan of water cannon. 2 Update 25/3/13 ongoing 11/04/13 - Discharged GS to send RM details of which countries have water cannon Cdr Martin DM to make enquiries with appropriate countries regarding possibility of borrowing water cannon for the interim period. Update 25/3/13 - ongoing 11/04/13 - Discharged Update 25/3/13 - ongoing 11/04/13 Discharged - ongoing SG to send DS/AM the requirements for briefing the

7 Policing Minister CC Shaw Cdr Martin SG (and team) to ensure continual dialogue between the HO and Ministers. DS and DM to ensure the same continual dialogue with the MPS Commissioner. Update 25/3/13 ongoing but discharged Supt. Hall IH to provide strategic overview of engagement carried out in relation to wider public order framework CI Milne AM to liaise with IH to establish arrival dates for water cannon CC Shaw CI Milne DS / AM to draft media strategy relating to the project and circulate CI Milne AM to brief MH on changes and update risk register CI Milne AM to schedule teleconference calls and circulate details CI Milne AM to annotate actions log accordingly to differentiate between long-term (LT) and short-term elements of project Jason Lavan JL to coordinate liaison between the three respective press offices. 11/04/13 - Discharged 11/04/13 Discharged - ongoing Cdr Martin / CI Munns ACTION DM / RM to consider community impact issues of short-term solution and arrange CIA as necessary. 25/4/13 - ongoing 26 (LT) 26a CI Milne AM to establish who the relevent national PCC lead for public order is CI Milne AM to create specific agenda for short term project CC Shaw / CI Milne DS / AM to review position in relation to approaching other European countries on 15/4/13

8 CC Shaw DS to speak to DM regarding sensitivities associated with using Babcock Int (if any) PD to speak to HO colleagues regarding the police leading media communications Jason Lavan JL to develop advanced Q+A s in relation to water cannon CC Shaw DS to speak to DM regarding CIA s, communication with MOPAC and engagement strategies Update 25/4/13 - ongoing 32 (ST + LT) CC Shaw / Cdr Martin DS / DM to liaise with Federation and Supts Association Update 25/4/13 - ongoing Martyn Hills MH to extend risk register to add specific risks relating to short term project 25/4/13 discharged Cdr Martin DM to establish timescales surrounding the German approval / decision making process and provide steer regarding the criticality of timescales for the MPS Martyn Hills MH to add risk associated with lack of high-level Political support to Risk Register