Essex County Council Regular Meeting Agenda

Transcription

1 Essex County Council Regular Meeting Agenda Date: Wednesday, November 2, 2016 Time: Location: Closed Session 6:15 PM; Regular Session 7:00 PM Council Chambers, 2nd Floor, Essex County Civic Centre 360 Fairview Avenue West Essex, Ontario N8M 1Y , ext Accessible formats or communication supports are available upon request. Contact Clerk s Office, clerk@countyofessex.on.ca, extension Closed Meeting Recommendation: Moved by Seconded by That Council move into a closed meeting pursuant to Section 239 (2) (d) and (3.1) of the Municipal Act, 2001, as amended for the following reason(s): labour relations and employee negotiations training session on new meeting management software 2. Moment of Reflection 3. Singing of O Canada 4. Recording of Attendance 5. Disclosure of Pecuniary Interest Pages

2 6. Adoption of Regular Meeting Minutes 6 Recommendation: Moved by Seconded by That the minutes of the October 19, 2016 Regular Meeting of Essex County Council be adopted as presented. 7. County Warden s Welcome and Remarks 8. Delegations and Presentations 8.1 Jennifer Campeau, County of Essex resident Jennifer Campeau to speak to County Council regarding the Essex County Library closures. Recommendation: 9. Communications Moved by Seconded by That Jennifer Campeau be permitted to address County Council. 9.1 Correspondence Recommendation: Moved by Seconded by That the correspondence listed on the regular agenda for November 2, 2016, be received and any noted action approved Association of Municipalities of Ontario (AMO) View the online versions of the AMO WatchFile, dated October 20, 2016 and October 27, AMO Received , dated October 14, 2016 Subject:Energy Now and into the Future Symposium November 3 and 4, 2016, Holiday Inn Toronto International Airport. Page 2 of 119

3 AMO Received , dated October 20, 2016 Subject AMO Policy Update - Ontario Municipal Board Update regarding Ministers Announce Consultations on the Scope and Processes of the Ontario Municipal Board AMO 16 Received , dated October 24, Ministry of Municipal Affairs and Ministry of Housing, Municipal Services Office-Western presents the: 2016 Ontario West Municipal Conference, Change - Challenge - Opportunity, Friday, December 2, Rural Ontario Municipal Association (ROMA) 17 Received , dated October 17, 2016 regarding the 2017 ROMA AGM and Annual Conference, January 29-31, 2017, Sheraton Centre Toronto Hotel Windsor Cancer Centre Foundation Received , dated October 19, 2016 regarding The Donor Difference enewsletter - Fall 2016 Edition. (online version) Pathway to Potential 19 Received for Immediate Release, dated October 25, Essex County living wage employers to be recognized in Leamington during living wage week WindsorEssex Economic Development View the online version of Perspective Windsor-Essex 2016 distributed through the Globe and Mail on October 25, Ministry of Natural Resources and Forestry 22 Received correspondence, dated October 6, 2016 from Minister Kathryn McGarry, regarding Introduction of Legislation to Amend the Aggregate Resources Act Windsor-Essex Regional Chamber of Commerce Received regarding News from the Windsor-Essex Regional Chamber of Commerce, dated October 25, (online version) Page 3 of 119

4 9.1.8 Township of North Frontenac 24 Received resolution, dated October 20, 2016 from Tara Mieske, Clerk/Planning Manager requesting Support for the resolution regarding Ontario's Electrical Bills Ministry of Natural Resources and Forestry Resolutions Received , dated October 27, 2016 from Loni Pierce, A/Program Specialist, Forest Bioeconomy Forest Tenure and Economics Branch regarding Bioheat Opportunities for Rural & Remote Communities, November Consent Agenda There are no items for the Consent Agenda for November 2, Reports and Questions 11.1 Essex County Library Board 27 Report of the Essex County Library, dated September 28, 2016, Mr. Richard Meloche, Chair. Recommendation: Moved by Seconded by That the minutes of the Essex County Library Board dated September 28, 2016 be received Intermunicipal Provincial Offences Court Services Agreement - Renewal Report Number 2016-R11-CS-1102-MB, dated November 2, 2016 from Mary Brennan, Director of Council Services/Clerk. 35 Page 4 of 119

5 Recommendation: Moved by Seconded by That Essex County Council authorize the execution of an Intermunicipal Provincial Offences Court Services 2 nd Renewal Agreement with the City of Windsor for the period January 1, 2017 to December 31, Unfinished Business 13. New Business 13.1 Public Reporting of Closed Meeting 14. Adoption of By-Laws 14.1 By-law Number Notice of Motion 16. Adjournment Being a By-law to Confirm the Proceedings of the Council of The Corporation of the County of Essex. (November 2, 2016) Recommendation: Moved by Seconded by That By-law , having been read a first, second and third time, be finally passed and enacted. Page 5 of 119

6 Essex County Council Regular Meeting Minutes (also available at County of Essex website) Wednesday, October 19, 2016 County Council Chambers 2 nd Floor, Essex County Civic Centre 6:15 PM Closed Meeting Moved by Mr. Queen Seconded by Mr. DiCarlo That Council move into a Closed Meeting pursuant to Section 239 (2) (d) of the Municipal Act, 2001, as amended for the following reasons: Labour relations and employee negotiations. Carried Moved by Mr. McDermott Seconded by Mr. Queen That Council rise from the Closed Meeting. Carried 1. Moment of Reflection 2. Singing of O Canada 7:11 PM Regular Meeting 3. Recording of Attendance It was noted that Mrs. MacDonald and Mr. Bondy were not in attendance. 4. Disclosure of Pecuniary Interest There was no disclosure of pecuniary interest. Page 6 of 119

7 Essex County Council Minutes Regular Meeting Page 2 of 10 October 19, Adoption of Regular Meeting Minutes Moved by Mr. Paterson Seconded by Mr. DiPasquale That the minutes of the September 21, 2016 Regular Meeting of Essex County Council be adopted as presented. Carried 6. County Warden s Welcome and Remarks Warden Bain welcomed the members and noted that he had attended the following events: The Windsor Essex Regional Chamber of Commerce (WERCC) hosted an event called Small Business, Too Big to Ignore. The event recognized the importance of small businesses being essential to the economic prosperity of Ontario. Windsor Essex Economic Development Commission hosted a contingent from South Korea with the intention of reducing Red Tape where opportunities for importing and exporting exist. Representatives from the City of Guro South Korea signed on along with Windsor and Essex County. Essex Region Conservation Authority hosted a grand reopening of the Devonwood Conservation Area in Windsor. Attended an event at the Hotel-Dieu Grace Hospital, outlining the West Windsor Community Hub Project. Meetings with Ministry representatives regarding disaster relief funding following the storm event and flooding took place in Tecumseh, Windsor and Lakeshore. The Migration Festival. The University of Windsor graduation ceremonies with some area leaders in attendance. The Ruthven Apple Festival Page 7 of 119

8 Essex County Council Minutes Regular Meeting Page 3 of 10 October 19, Delegations and Presentations A) Lori Wightman, CUPE 2974 Sub-unit Chair Moved by Mr. McDermott Seconded by Mr. Fazio That Ms. Wightman be permitted to address County Council. Carried Lori Wightman presented a petition to County Council regarding the Essex County Library services. Ms. Wightman discussed the previous petition submitted to Council as well as the current petition. She noted that the names of supporters on these petitions were from Library supporters and not only residents of Essex County. B) Deborah Lesperance, Essex County resident Deborah Lesperance was not able to be in attendance and sent Teresa Lister to make a statement on her behalf Moved by Mr. Fazio Seconded by Mr. Antaya That Ms. Lister be permitted to address County Council. - Carried Ms. Lister read a statement in support of libraries in general as community hubs, reading and book appreciation and noted the importance of getting libraries open again as soon as possible. C) Cindy Lemieux, Essex County resident Moved by Mr. Bachetti Seconded by Mr. McNamara That Mrs. Lemieux be permitted to address County Council. Carried Page 8 of 119

9 Essex County Council Minutes Regular Meeting Page 4 of 10 October 19, 2016 Cindy Lemieux and her two children were present, Ms. Lemieux discussed reading, library services, children s programs and books. She noted a general appreciation for literature. She expressed concern regarding the library labour disruption and the costs associated with this and expressed her hope libraries would soon be open again Moved by Mr. Santos Seconded by Mr. Bachetti That County Council receive the petition regarding the Essex County Library Labour Disruption as information; and That a copy of the petition be forwarded to the Essex County Library Board. -Carried 8. Communications A) Correspondence Moved by Mr. McNamara Seconded by Mr. Queen That the correspondence listed on the regular agenda for October 19, 2016, be received and any noted action be approved. Carried 9. Consent Agenda A) Approval of Invoices Legal/Consulting Services Report Number 2016-R018-ADM-1019-BG, dated October 19, 2016 from Brian Gregg, Chief Administrative Officer. B) 2017 County Council Meeting Schedule Report Number 2016-R007-CS-1019-MB, dated October 19, 2016 from Mary Brennan, Director of Council Services/Clerk. C) Approval of 2017 Conferences Report Number 2016-R008-CS-1019-MB, dated October 19, 2016 from Mary Brennan, Director of Council Services/Clerk. Page 9 of 119

10 Essex County Council Minutes Regular Meeting Page 5 of 10 October 19, 2016 D) Housing Authority Committee Minutes Dated April 26, Moved by Mr. Fazio Seconded by Mr. Santos That the recommendations in the Administrative Reports listed as Items 9.A), B) and C) on the Consent Agenda for October 19, 2016 be approved and further that the information item listed as item 9. D) on the said Consent Agenda be received. - Carried 10. Reports and Questions A) Essex County Library Report of the Essex County Library, dated May 25, 2016, Mr. Richard Meloche, Chair Moved by Mr. DiPasquale Seconded by Mr. Antaya That the minutes of the Essex County Library dated May 25, 2016 be received. Carried B) Essex-Windsor Solid Waste Authority Report of the Essex-Windsor Solid Waste Authority, dated August 24, 2016, Ms. Hilda MacDonald, Vice Chair Moved by Mr. Antaya Seconded by Mr. McDermott That the minutes of the Essex-Windsor Solid Waste Authority dated August 24, 2016 be received. Carried C) Participation in the Municipal Alliance for Autonomous Vehicles in Ontario Council considered Report Number 2016-R033-ENG TRB, dated October 19, 2016 from Tom Bateman, Director of Transportation Services/County Engineer Moved by Mr. McNamara Seconded by Mr. Paterson That County Council receive Report Number 2016-R033-ENG TRB, dated October 19, 2016 as information. Carried Page 10 of 119

11 Essex County Council Minutes Regular Meeting Page 6 of 10 October 19, 2016 D) 2016 Essex Windsor EMS Response Information Report Council considered Report Number 2016-R008-EMS BK, dated October 19, 2016 from Bruce Krauter, Chief, Essex-Windsor EMS Moved by Mr. Fazio Seconded by Mr. Santos That County Council receive Report Number 2016-R008-EMS BK, 2016 from Bruce Krauter, Chief, Essex-Windsor EMS, dated October 19, 2016 as information. Carried E) New Essex County Council Code of Conduct Council considered Report Number 2016-R009-CS MB, dated October 19, 2016 from Mary Brennan, Director of Council Services/Clerk. Ms. Brennan discussed the content of the report noting in particular the role of the Integrity Commissioner and Complaint/Investigation/Reporting process Moved by Mr. Fazio Seconded by Mr. Queen That County Council repeal By-Law and adopt a new Code of Conduct for Essex County Council as set out in By-Law Carried F) Essex County Library Board Member Vacancy Council considered Report Number 2016-R010-CS MB, dated October 19, 2016 from Mary Brennan, Director of Council Services/Clerk Ms. Brennan explained that the resignation of Ms. MacDonald from the Essex County Library Board had left a vacancy on the Board since May and provided an overview of some options for the Board to appoint a member to fill the vacancy. Discussion took place with regard to the options available. Page 11 of 119

12 Essex County Council Minutes Regular Meeting Page 7 of 10 October 19, Moved by Mr. Bachetti Seconded by Mr. Meloche That Deputy Warden Antaya be appointed to the Essex County Library Board for the remainder of the Term. - Carried G) Financial Information Requests Essex County Library Operations for 2016 Council considered Report Number 2016-R019-FIN RM, dated October 19, 2016 from Rob Maisonville, Director of Corporate Services/Treasurer. Mr. Gregg discussed the details of the report and noted that the financial information contained therein were only projections and the actual financial position of the Library operations would not be available until the end of the labour disruption. He recommended that discussion of any refunds of surplus library funds for 2016 be deferred until the actual financial data is available. He further noted that the County has no mechanism in place to make direct refunds to ratepayers, so any refunds would have to be made to the local municipalities and then it would be up to each individual municipality to determine if and how they would provide those refunds to ratepayers Moved by Mr. Antaya Seconded by Mr. McNamara That County Council receive the report number 2016-R019-FIN RM, as information; and That discussion of the disposition or use of any surplus funds from the 2016 operations of the Essex County Library be deferred to the 2017 budget deliberations. Carried 11. Unfinished Business A) County Road Work Leamington Mr. Paterson questioned the status of the Environmental Assessment for County Road 20 road work within the Leamington area. Page 12 of 119

13 Essex County Council Minutes Regular Meeting Page 8 of 10 October 19, New Business It was noted by Administration that a public information session regarding the County Road 20 Environmental Assessment was planned for November 15, A) Public Reporting of Closed Meeting A Closed Meeting of Essex County Council was held at 6:15 p.m., prior to the regular Council meeting this evening, pursuant to Section 239 (2) (d) of the Municipal Act, Administration provided Council with an update on the status of contract negotiations with various bargaining units. B) Flooding Mr. McNamara expressed gratitude to the various municipalities who aided affected areas following the rain storm event of recent weeks. He stated it had been a difficult process for impacted residents and the community in general. C) County Road Work Mayor McNamara raised some concerns related to traffic on Banwell Road near the Tecumseh Vista School with Banwell experiencing heavy traffic at times in addition to all the school buses. He further asked about the status of road improvements at the County Road 19 / County Road 22 intersection. Mr. Bateman replied that a safety review was previously conducted at the intersection of Banwell and Shields that did not indicate improvements were required at that time. He indicated that they would conduct a study to update the traffic counts and revisit the traffic signal warrants and other options to mitigate the concerns where possible. He further noted that CR 22 / CR 19 is currently undergoing detailed design for the intersection improvements to accommodate the double left turn Page 13 of 119

14 Essex County Council Minutes Regular Meeting Page 9 of 10 October 19, Adoption of By-Laws configurations. Construction schedules have been impacted by property acquisition requirements and efforts are being made to advance some preliminary work at the Jamsyl intersection this year. A) By-law Number A By-law to establish a Code of Conduct for Members of Council, Local Boards and Committee Members. B) By-law Number Being a By-law to Confirm the Proceedings of the Council of The Corporation of the County of Essex. (October 19, 2016) Moved by Mr. Paterson Seconded by Mr. Fazio That By-laws and , having been read a first, second and third time, be finally passed and enacted. Carried 14. Notice of Motion 15. Adjournment Moved by Mr. Meloche Seconded by Mr. DiCarlo That the meeting of the Council of the County of Essex adjourn at 8:45 PM. Carried Page 14 of 119

15 Essex County Council Minutes Regular Meeting Page 10 of 10 October 19, 2016 Tom Bain Warden County of Essex Mary Brennan Director of Council Services/Clerk This document is available in alternative formats upon request. Page 15 of 119

16 Ministry of Municipal Affairs and the Ministry of Housing, Municipal Services Office-Western presents the: 2016 Ontario West Municipal Conference Change - Challenge - Opportunity Friday, December 2, 2016 Ministry of Municipal Affairs and Ministry of Housing Western Municipal Services Office Staff have put together a conference program you do not wish to miss. The conference will be of interest to elected municipal officials, municipal staff, municipal organizations and partner provincial ministries. On the Program: Keynote Speaker: Hon. Bob Rae, Former Ontario Premier 10:30 am Concurrent Sessions o Oxford County - Moving Towards 100% Renewable Energy o Open Data Open Government o Planning for the 2018 Municipal Election o Shared Services Agreements o First Nations Partnerships 11:30 am Concurrent Sessions o Climate Change Action Plan and Municipal Energy Planning o 2016 Assessment Update - Retrospective and A Look Ahead o Ontario's New Disaster Relief Assistance Programs o National Housing Strategy/Long Term Affordable Housing Strategy o The Economy of Trust: Making Collaborations Work Lunch & Long-Standing Service Awards Afternoon Plenary Speakers: o Glen McGillivray, Managing Director, Institute for Catastrophic Loss Reduction o Laura Pettigrew, Senior Counsel, Office of the Ombudsman The Details: Cost: Registration is only $225 (HST included) and includes a hot breakfast, lunch, all networking breaks and full access to all sessions. Download a registration form or register online today! Where: Best Western Plus Lamplighter Inn & Conference Centre, 591 Wellington Rd, London, Ontario. Guestrooms can be booked today by calling or When speaking with a reservation agent, please state you are attending the Ministry of Municipal Affairs and Ministry of Housing 2016 Ontario West Municipal Conference. For details on speakers, conference program, hotel information, online registration and more please visit Page 16 of 119

17 2017 ROMA AGM and Annual Conference ROMA Speaks January, 2017 Sheraton Centre Toronto Hotel The 2017 ROMA Conference is the place to be in January there is a lot to discuss, a lot to learn and much to discover. Check out the program at a glance, attached or online, and take a moment to register and book your hotel room. Session topics include: Managing the Municipal Assessment Base Social Media 101 Where is the Money in Food and Farming? Ward vs At Large Elected Representatives The Pros & Cons The Path and Trails to Healthy Rural Communities Shoreline Preservation and Restoration Climate Change: Trees can be the Solution The Impact of the Municipal Election Act Changes Complaints in Rural Communities: The role of the Ombudsman and Integrity Commissioners Sign Posts for Responsible Councillors: Tools to Help You Get it Right A Whole New World: The Waste Free Ontario Act and more... Key Speakers: Honourable Kathleen Wynne, Premier of Ontario Honourable Bill Mauro, Minister, Ministry of Municipal Affairs Honourable Jeff Leal, Minister, Ministry of Agriculture, Food and Rural Affairs Patrick Brown, Leader of the Opposition Andrea Horwath, Leader of the Ontario NDP Rex Murphy Doug Griffiths and more... Don't Forget To: Register online or using the attached registration form. Book your hotel room - details at ROMA.on.ca Page 17 of 119

18 Request your ministerial delegation before November 14, Details can be found at See you in January. ROMA Events Page 18 of 119

19 Click here for Microsoft Word version Essex County living wage employers to be recognized in Leamington during living wage week WINDSOR, ON October 25, 2016 International living wage week kicks off on Monday, October 31 and in recognition, the Leamington District Chamber of Commerce and Pathway to Potential are hosting a luncheon to publicly recognize the newest county living wage employers. The luncheon features keynote speaker, Steve Bolton, Libro Credit Union s President, CEO and Head Coach, who will speak about Libro s involvement in the provincial living wage movement. The luncheon will take place at the Kinsmen Complex in Leamington from 11:30 a.m. to 1:30 p.m. Tickets can be purchased by calling the Leamington District Chamber of Commerce at or ing info@leamingtonchamber.com or online at The county employers being recognized at the event include Essex Community Services, Highbury Canco, Jeff Smith s County Chevrolet Limited, Libro Credit Union, Radix Inc., and South Essex Community Council. Here is what some of the county living wage employers had to say about joining the campaign: Essex Community Services "Essex Community Services strives to provide much needed programs and services to our community. Our staff is dedicated and they go above and beyond every day for the people we help and serve. We choose to pay a living wage to our staff because we cannot pay them nearly what they deserve to make, but we want to be able to pay them what they need to be happy, healthy and taken care of. Our staff gives so much of themselves that it just makes sense to pay the living wage." Kelly Stack, Executive Director Highbury Canco Protect your Brands, Nurture your Brands, Grow your Brands with Highbury Canco. "Highbury Canco values its employees and their dedication to our company. We have a group of hardworking individuals that care about the products and brands made in our facility. It s important that we recognize their commitment. Rhonda Chorba, Manager Human Resources Jeff Smith s County Chevrolet "We believe social justice and a living wage are one of the reasons we attract the very best in our industry. Our business, like many is highly competitive and it s the people in our organization that sets us apart." Jeff Smith, Dealer Principal Page 19 of 119

20 Libro Credit Union "Living Wage is one strategy in reducing poverty and increasing positive outcomes. Being a recognized Living Wage employer fosters social inclusion and supports the quality of life of our staff." Stephen Bolton, President, CEO and Head Coach Radix Inc. "From the President to the general labourer at Radix, we work as a team. We value what each employee brings to the process of designing & delivering really complicated automation and technologies to manufacturers. Our customers expect us to be talented, motivated professionals who go above and beyond to provide them with outstanding systems, but if we pay only the minimum, we can expect only the minimum. It just makes sense to set our standards higher than a minimum and we consider it our responsibility as business owners." Shelley Fellows, VP Operations South Essex Community Council "Paying a living wage is in keeping with SECC s mission. As SECC staff cares for clients and individual s living in our community, so should we as an organization care for the people who work so hard to deliver excellent services. Paying a good wage is one of the things we can do to create a stable and productive working environment, and show that we value our staff s contributions." Carolyn Warkentin, Executive Director 30 About Pathway to Potential Windsor Essex County s Poverty Reduction Strategy Pathway to Potential (P2P) works within the community to reduce and prevent poverty in Windsor-Essex. We accomplish this by engaging the community to identify and remove barriers to social and economic resources through education, research and advocacy. P2P is funded by the City of Windsor and County of Essex. P2P participates in a network with other communities across Canada through Vibrant Communities Canada. About Living Wage Windsor-Essex The living wage is a call to employers from all sectors to pay wages that are sufficient to provide for basic needs of families. Windsor-Essex is just one of many communities across Canada responding to the increasingly high levels of low-wage workers living in poverty. The basis of the living wage is that families and individuals should earn an income sufficient to pay for the basic necessities of life, so they can live with dignity and participate as active citizens in our society. The push to provide a living wage is spearheaded by Pathway to Potential, the poverty reduction strategy for Windsor-Essex. Using the national framework for a living wage developed by the Canadian Centre for Policy Alternatives and other leading experts, Pathway to Potential announced the living wage rate for Windsor-Essex in March 2015 as $14.15 per hour without benefits and $13.10 per hour with. For more information on the living wage campaign, please contact Adam Vasey by telephone ext or livingwage@pathwaytopotential.ca. Media Contacts Page 20 of 119

21 Pathway to Potential Adam Vasey, Director office: ext mobile: Essex Community Services Kelly Stack, Executive Director Highbury Canco Rhonda Chorba, HR Manager ext Jeff Smith s County Chevrolet Essex Jeff Smith, President jeff@countychev.com Libro Credit Union Chad Lovell, Communications Manager ext chad.lovell@libro.ca Radix Inc. Shelley Fellows, Vice President Operations ext. 240 Shelley.Fellows@radixinc.ca South Essex Community Council Carolyn Warkentin, Executive Director cwarkentin@secc.on.ca Page 21 of 119

22 ilinistry of Natural Reçóurces and Forestry Ofüce of lhe Minister Room 6630, Whitney Block 99 Wâllesley Sf et W6st Tomnto ON M7A 1W3 Ter: 416-3'14-23A1 Fax: Ç2216 Minislòre des Richesse naturslles et des Forêtg Bureau de la min slre Édiñce whitney, bureau , rue Wellesley Ouest Toronto (Onlario) M7A 1W3 Têl.: 'l Téléc.: t2216 October 6, 2016 Dear Friends, Re: lntroduction of Leqislation to Amend the.4ooresafe Resources Acf, I am writing to inform you of the introduction of a bill to amend the Aggregafe Resources Actin the Ontario legislature on October 6, The proposed bill is the foundation of our plan to modemize and strengthen Ontario's framework for managing aggregate fesources. ln fall 2015, the Ministry of Natural Resources.and Forestry, through an Environmental Registry posting, consulted on proposed changes through a document called 'A Blueprint for Change: a proposal to modemize and strengthen the Aggregate Resources Act policy framewo*'. The proposals described in the Blueprint were developed in consideration of the recommendations from the Standing Committee and input from fall 2014 discussions with stakeholders, lndigenous commun t es and organ zat ons. The comments and the recommendations rece ved were considered in the development of this proposed Bill. This information will also be considered in the development of future changes to regulations and policy. The proposed bill is the first step in a phased process that will modemize and strengthen the way aggregate operations are managed in Ontario. Should the bill pass, Ontario would move fonruard with public consultations on any future proposed regulatory and policy changes under the revised act, including future proposals related to changes to fees and royalties. The changes proposed to the legislation provide the framework for stronger oversight in the management of aggregate operations, increased and equalized fees and royalties, enhanced environmental accountability, and improved information on operations and enhanced public participation. The bill to amend the Aggregafe Resources Acf is available on the Legislative Assembly of Ontario website ( and has also been posted on the Environmental Registry ( posting number ) for public consultation for a period of 60 days ending on December 5, We welcome feedback on the legislative changes proposed. Alternatively, written comments can be sent to ARAreview@ontario.ca. 2 Page 22 of 119

23 -2- lf ot haw gny questions about the introduc-tion of ttre blll, pløse contacf Pauline= Desroches, Manager, Resource Development Section, at or Pa uline. rio.ca. Thank you for your ongoing support in this inltiative. I look forward to hearing your thoughts. Best, / ffiaørn (hc(m--.u. KathrVn trlcgalfy 4 Minisier of Naiuial Resources and FJSstry Page 23 of 119

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25 From: Pierce, Loni (MNRF) Sent: Thursday, October 27, :03 AM To: COEInfo Subject: Invitation: Bioheat Opportunities for Rural & Remote Communities Ministry of Natural Resources and Forestry Forest Industry Division Roberta Bondar Place Suite Foster Drive Sault Ste. Marie ON P6A 6V5 Ministère des Richesses naturelles et des Forêts Division de l'industrie forestière Place Roberta Bondar Bureau , promenade Foster Sault Ste Marie (Ontario) P6A 6V5 October 27 th, 2016 Good morning: Subject: Bioheat Opportunities for Rural & Remote Communities, November 2016 On behalf of the Ministry of Natural Resources and Forestry, I would like to extend an invitation to you to participate in our third and final Bioheat Opportunities for Rural and Remote Communities workshop. Bioheat is a sustainable, renewable energy resource available in Ontario that has the potential to assist Ontarians in reducing climate change. This energy source is derived from the conversion of biomass, whether from forestry or agriculture, to produce heat. It helps to keep our forests healthy, support forest products markets, and put organic byproducts, industry by-products, and agricultural residuals to good use. We would be pleased to have you attend our event, which will raise awareness of the many economic and environmental benefits of using bioheat. This free, full-day event will be held in Cambridge, Ontario on Friday, November 4 th, 2016 at the Cambridge Hotel and Conference Centre. Speakers from across the province will provide information on topics such as community energy planning (CEP), the fundamentals of bioheat (e.g. pellets, chips, boilers, purpose-grown crops, etc.), and lessons learned from those already implementing CEP s and bioheat systems. This event is ideal for city staff and councillors, especially those who are responsible for planning, energy, environment, buildings and infrastructure, as well as members of the community at large. We hope that you will be able to join us on November 4 th to learn more about how bioheat is a sustainable, renewable, and carbon-friendly fuel option in Ontario. Attendance is contingent on pre-registration as there are a limited number of seats available. To view the agenda and to register, please follow the provided link: bioheatcambridge.eventbrite.ca Page 25 of 119

26 An RSVP for the event would be appreciated by Wednesday, November 2 nd. If you have any questions or would like more information about the event, please contact me. Sincerely, Loni Pierce A/Program Specialist, Forest Bioeconomy Forest Tenure and Economics Branch Telephone: Loni.Pierce@ontario.ca Page 26 of 119

27 Business Arising from The Essex County Library Board Regular Meeting of Wednesday, September 28, Resolution Number: 16/67 Approval to amend the Agenda to add correspondence from The County of Essex, M. Brennan of June Page 1 2. Resolution Number:16/72 Approval of the Health and Safety Policy. Page 3 3. Resolution Number: 16/73 Approval of the Workplace Violence Policy. Page 4 4. Resolution Number: 16/74 Board commitment to review policies, at least once per 4-year term. Page 4 5. Resolution Number: 16/76 THAT the Board reviews the request from the Town of Essex for reimbursement for ratepayers money provided for library services that have not been available in 2016 after resolution of the labour disruption. Page 6 Page 27 of 119

28 Essex County Library Board Regular Meeting Minutes Wednesday, September 28, :30 PM Council Chambers, Second Floor 360 Fairview Avenue West, Essex, Ontario Mission Essex County Library welcomes you to a world of discovery, creativity and lifelong learning through accessible resources, programs and innovative services. Vision ECL strives to welcome a diverse community to a warm and inviting space where: Knowledgeable staff are sensitive to the needs and aspirations of the community Innovative ideas and cutting edge technology are embraced Engaging programs and current comprehensive collections are created Creative partnerships encourage social interaction and cultural vitality Members Present: Richard Meloche, Chair, Nelson Santos, Deputy Chair Bart DiPasquale, Andrew Dowie, Bill Varga Robin Greenall, CEO/ Chief Librarian Not Present: Steve Nepszy Staff: Jennifer Franklin-McInnis, Pat Knight, Linda Lynn 1. Acceptance of the Agenda R. Meloche called for a motion to amend the agenda to add correspondence from The County of Essex. 16/67 MOVED by Mr. Dowie Seconded by Mr. DiPasquale THAT the Agenda be amended as distributed to include correspondence of June 21, 2016 from M. Brennan. Carried 360 Fairview Avenue West, Suite 101, T: , FAX: Essex, Ontario, N8M 1Y3 Page 28 of 119

29 Essex County Library Board Regular Meeting Minutes Page 2 of 7 September 28, Disclosure of Pecuniary Interest There was no disclosure of pecuniary interest. 3. Discussion Period There was no discussion period. 4. Approval of the Minutes In follow-up to the Town of Leamington s request for funding report, A. Dowie asked, have we received any feedback from the Town of Leamington? R. Greenall replied that no further correspondence or questions have arisen. She affirmed that she will reach out to the Town and make inquiries. 16/68 MOVED by Mr. Dowie Seconded by Mr. Varga THAT the Minutes of the May 25, 2016 Regular Meeting of the Essex County Library Board be approved and adopted as presented. Carried 5. Communications R. Meloche referred to the amended agenda and read out loud the additional letter of June 21, 2016, from The County of Essex, M. Brennan, Re: Bedbug Inspections/Extermination at Library Branches (Appendix 1) 16/69 MOVED by Mr. Dowie Seconded by Mr. Santos THAT the Library Board correspondence: Ministry of Labour - Withdrawal - Unfair Labour Practice, Letters from the Towns of Lakeshore and Essex, CUPE, and The County of Essex be received for information. Carried 6. Presentations There were no presentations. Page 29 of 119

30 Essex County Library Board Regular Meeting Minutes Page 3 of 7 September 28, Consent Items 16/70 MOVED by Mr. Dowie Seconded by Mr. DiPasquale THAT the consent items: CEO/Chief Librarian s, Managers, Health & Safety Quarter 2 Reports be received for information. Carried 8. Reports A) Treasurer s Reports As of the August 2016 reports R. Greenall noted variances in few line items: a positive variance to salary lines which will be lowered with a resolution to the current labour disruption, and a negative allowance to Equipment 3801 as furniture costs for the Lakeshore branch came in higher. Resources pertaining to the collections budget variances are due to materials being held in a warehouse throughout the labour disruption and they will come through after the labour disruption is over, and then paid. 16/71 MOVED by Mr. Varga Seconded by Mr. DiPasquale THAT the Treasurer s Reports be received for information. Carried B) Health and Safety Policy R. Greenall advised that annually in September the Board is asked to review health and safety policies and these reports are essentially the same including minor revisions to titles. N. Santos commented some regulations have changed with health and safety guidelines and directions for new policies and asked if we had to follow them to which R Greenall concurred, yes that is my understanding. 16/72 MOVED by Mr. Varga Seconded by Mr. DiPasquale THAT the Health and Safety Policy be received and approved. Carried C) Workplace Violence Policy R. Greenall informed the Board the policy is essentially the same with no edits or omissions submitted for the annual September review. Page 30 of 119

31 Essex County Library Board Regular Meeting Minutes Page 4 of 7 September 28, /73 MOVED by Mr. Dowie Seconded by Mr. Varga THAT the Workplace Violence Policy be received and approved. Carried 9. Unfinished Business A) ECLB Policy Report R. Greenall referred to the May meeting where the Board approved the organizational structure for the policies of the ECLB (Res. 16/51). The CEO seeks a Board commitment to regularly review policies, at least once per 4-year term. 16/74 MOVED by Mr. DiPasquale Seconded by Mr. Santos THAT the Board commits to review policies, at least once per 4-year term. Carried R. Meloche surveyed the Board for questions. B. Varga asked if there were any changes made; R. Meloche said no, this (motion) is just to review. 10. New Business A) Report of Closed Meetings: a) Wednesday, August 17, 2016, Essex Public Library 16/56 MOVED by Mr. Nepszy Seconded by Mr. Dowie THAT the Board moved into a Closed Meeting to discuss matters of Labour Relations. Carried Page 31 of 119

32 Essex County Library Board Regular Meeting Minutes Page 5 of 7 September 28, 2016 b) Thursday September 8, 2016, Kingsville Public Library 16/58 MOVED by Mr. Nepszy Seconded by Mr. DiPasquale THAT the Board moved into a Closed Meeting to discuss matters of Labour Relations. Carried c) Saturday, September 17, 2016, Essex Public Library 16/62 MOVED by Mr. DiPasquale Seconded by Mr. Nepszy THAT the Board moved into a Closed Meeting to discuss matters of Labour Relations. Carried d) Wednesday, September 28, 2016, County Council Chambers, Essex Civic Centre 16/64 MOVED by Mr. Varga Seconded by Mr. DiPasquale THAT the Board moved into a Closed Meeting to discuss matters of negotiations, labour relations issues, operations, and matters pertaining to identifiable persons. Carried R. Meloche called for a motion. 16/75 MOVED by Mr. DiPasquale Seconded by Mr. Varga THAT the Report of Closed Meetings be received. Carried B) Town of Essex - Re: R September 1 letter to Robin Greenall, CEO and Suanne Hawkins, CUPE National Representative: N. Santos said that it is too early to consider the request. He suggested the Board should wait to review the financial situation in its totality, after the labour disruption is resolved, as the Board cannot make refunds (to ratepayers) directly. As a matter of process the Board is required to make a recommendation to Page 32 of 119

33 Essex County Library Board Regular Meeting Minutes Page 6 of 7 September 28, 2016 County Council. When all final expenses are known, then a decision should be made. 16/76 MOVED by Mr. Santos Seconded by Mr. Dowie THAT the request (arising from the Town of Essex Council Meeting of August 22, 2016) for reimbursement for ratepayers money provided for library services that have not been available in 2016 be reviewed by the Board after resolution of the labour disruption. Carried 11. Date and Location of Next Regular Meeting Wednesday, October 26, 2016 at 7 PM Kingsville Highline Branch 40 Main Street, Kingsville, Ontario 12. Adjournment Upon motion of Mr. Santos and Mr. DiPasquale, Chair Meloche declared the meeting adjourned at 7:46 PM. Submitted by, Richard Meloche Richard Meloche Library Board Chair Robin Greenall Robin Greenall CEO/ Chief Librarian Attachment: Appendix 1 Page 33 of 119

34 Essex County Library Board Regular Meeting Minutes Page 7 of 7 September 28, 2016 Appendix 1 Page 34 of 119

35 Administrative Report Office of the Director of Council Services/Clerk To: From: Warden Tom Bain and Members of County Council Mary Brennan Director of Council Services/Clerk Date: November 2, 2016 Subject: Report #: Intermunicipal Provincial Offences Court Services Agreement - Renewal 2016-R011-CS-1102-MB Purpose To recommend that County Council approve the renewal of a joint Intermunicipal Provincial Offences Court Services Agreement with the City of Windsor (Appendix A). Background In 2000, the court administration, court support functions and prosecutions under Part I of the Provincial Offences Act was transferred by the Province under agreement, to the City of Windsor as the Municipal Partner. The City of Windsor entered into an intermunicipal agreement with municipalities making up the Windsor/Essex Court Service Area, which included all municipalities within the geographic area of the City of Windsor, County of Essex and Pelee Island. The purpose of the intermunicipal agreement was to establish terms and conditions for the use of employees of the City of Windsor for purposes of POA Court administration and support, conducting prosecutions, apportionment of costs and revenue, composition of a liaison committee, dispute resolution mechanism and Program structure. The initial intermunicipal agreement (Appendix B) expired at the end of the 6 th Program fiscal year, but contained a clause allowing for automatic Mary Brennan Director of Council Services/Clerk Corporation of the County of Essex, Suite 302, 360 Fairview Avenue West, Essex, ON N8M 1Y6 Phone: , ext. 1335; mbrennan@countyofessex.on.ca Page 35 of 119

36 Administrative Report Page 2 November 2, 2016 Intermunicipal Provincial Offences Court Services Agreement - Renewal renewal for a further 5-fiscal year period, unless the agreement was terminated per the terms of agreement. The agreement was automatically renewed for the additional 5 year period, with an expiration date of December 31, 2011 (Appendix C). At that time, upon recommendation of the POA Liaison Committee, all municipalities in the Windsor/Essex Court Service Area agreed to enter into a Renewal Agreement for a 5 year period from January 1, 2012 to December 31, All terms and conditions and schedules of the Original Agreement continued, save and except for the right of automatic renewal. Discussion The Intermunicipal Provincial Offences Court Services 1 st Renewal Agreement will be expiring at the end of The POA Liaison Committee members were requested, in the spring of 2016 by the City of Windsor POA Administration, to review the Agreement and provide requests for changes to the Agreement. The City of Windsor POA Court Administration and members of their legal staff also reviewed the agreement to determine if they wished to make any changes to the original agreement. The only changes proposed relate to the frequency of the POA Liaison Committee Meetings and the quarterly payment dates. These changes were discussed at the September POA Liaison Committee Meeting and all were in favour of recommending approval of the renewal agreement as proposed (Appendix A). If any municipality in the Windsor/Essex POA Court Service area determined that they did not wish to continue to have the City of Windsor provide POA Court Services on their behalf, the alternative options would be to enter into a Municipal Partner Agreement with the Province to administer the POA Court function on their own, or contract with the next closest POA Court Service area, being Chatham-Kent. Recommendation That Essex County Council authorize the execution of an Intermunicipal Provincial Offences Court Services 2 nd Renewal Agreement with the City of Windsor for the period January 1, 2017 to December 31, Page 36 of 119

37 Administrative Report Page 3 November 2, 2016 Intermunicipal Provincial Offences Court Services Agreement - Renewal Respectfully Submitted Concurred With, Mary Brennan Brian Gregg Originally Signed by Mary Brennan Director of Council Services/Clerk Originally Signed by Brian Gregg, Chief Administrative Officer Appendix No. Appendix A Appendix B Appendix C Title of Appendix Proposed Intermunicipal Provincial Offences Court Services Agreement (2 nd Renewal) Initial Intermunicipal Provincial Offences Court Services Agreement (2000) Intermunicipal Provincial Offences Court Services Agreement (1 st Renewal) Page 37 of 119

38 THIS 2 nd RENEWAL AGREEMENT made in duplicate as of the day of, 2016 B E T W E E N: THE CORPORATION OF THE TOWN OF AMHERSTBURG Hereinafter referred to as Amherstburg OF THE FIRST PART -and- THE CORPORATION OF THE TOWN OF ESSEX Hereinafter referred to as Essex OF THE SECOND PART -and- THE CORPORATION OF THE TOWN OF KINGSVILLE Hereinafter referred to as Kingsville OF THE THIRD PART -and- THE CORPORATION OF THE TOWN OF LAKESHORE Hereinafter referred to as Lakeshore OF THE FOURTH PART -and- THE CORPORATION OF THE TOWN OF LaSALLE Hereinafter referred to as LaSalle OF THE FIFTH PART -and- THE CORPORATION OF THE MUNICIPALITY OF LEAMINGTON Hereinafter referred to as Leamington OF THE SIXTH PART Page 38 of 119

39 -and- THE CORPORATION OF THE TOWNSHIP OF PELEE Hereinafter referred to as Pelee OF THE SEVENTH PART -and- THE CORPORATION OF THE TOWN OF TECUMSEH Hereinafter referred to as Tecumseh OF THE EIGHTH PART -and- THE CORPORATION OF THE COUNTY OF ESSEX Hereinafter referred to as the County OF THE NINTH PART -and- THE CORPORATION OF THE CITY OF WINDSOR Hereinafter referred to as the City OF THE TENTH PART WHEREAS the aforementioned parties are parties to an intermunicipal court services agreement dated the 20 th day of November, 2000 which sets out the terms and conditions for the use of employees of the City for purposes of court administration and support and conducting prosecutions in tandem with provision of the within Program, for cost and revenue sharing matters, for dispute resolution, for the structure of the Program and associated matters all as more particularly described therein, a copy of which is attached hereto as Appendix A (the Original Agreement ); AND WHEREAS the Original Agreement expired on December 31, 2006 and automatically renewed for a five (5) year period, such renewal period expiring December 31, 2011; AND WHEREAS the parties entered into a renewal agreement, dated the 7 th day of March, 2011, whereby the Original Agreement was renewed for a period of five (5) years, commencing on January 1, Page 39 of 119

40 2012 and terminating on December 31, 2016, a copy of which is attached hereto as Appendix B (the 1 st Renewal Agreement, and together with the Original Agreement, the Extended Agreement ); AND WHEREAS the parties wish to further renew the Extended Agreement; AND WHEREAS the parties have by resolutions of the respective Councils authorized the execution of this 2 nd Renewal Agreement for a five (5) year period from January 1, 2017 to December 31, 2021, and in the case of the City, authorized such execution by [CR ], on, 2016; NOW THERFORE THIS AGREEMENT WITNESSETH THAT in consideration of the terms, conditions, premises, and covenants hereinafter contained, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. The recitals hereto are true and form part of this Agreement. 2. The term shall be extended for a five (5) year period from January 1, 2017 to December 31, 2021 (the 2 nd Renewal Term ). 3. Section 2.7 of the Original Agreement shall be deleted in its entirety and replaced with the following: The Committee shall meet at least two (2) times a year and otherwise at the call of the Chair or any two (2) members of the Committee. The first meeting shall be within the first two (2) months for the relevant fiscal year of the Program. The weighted assessment proportions shall be determined for that fiscal year based upon the final recent data available from the assessment authorities. 4. The quarterly distributions, as set out in section 8.3(a) of the Original Agreement, shall be as of the following dates of each fiscal year of the Program: Q1 = As of April 30 th Q2 = As of July 31 st Page 40 of 119

41 Q3 = As of October 31 st Q4 = As of December 31 st 5. All terms, conditions and schedules of the Extended Agreement shall apply to the 2 nd Renewal Term mutatis mutandis, save and except that there shall be no further right of renewal, of either an automatic or discretionary nature. However nothing in this Agreement prevents the parties from further renegotiating and/or extending the Agreement. 6. The parties hereby specifically acknowledge the indemnity provisions as contained in Article 15 Indemnity of the Original Agreement. 7. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original and both of which together shall constitute one and the same instrument. To evidence its execution of an original counterpart of this Agreement, a Party may send a copy of its original signature on the execution page hereof to the other Party by facsimile transmission and such transmission shall constitute deliver of an executed copy of this Agreement to the receiving Party as of the date of receipt thereof by the receiving Party or such other date as may be specified by the sending Party as part of such transmission. Notwithstanding the foregoing, either Party may demand a fully executed single copy of this Agreement. 8. All terms used herein which are denoted with an initial capital letter shall have the meanings assigned to them in the Extended Agreement, unless amended herein. This Agreement and everything in it shall enure to the benefit of and be binding on the parties hereto, and their respective successors and assigns. IN WITNESS WHEREOF the parties have affixed their corporate seals duly attested by the hands of their proper officers in that behalf. (Remainder of Page Intentionally Left Blank. Execution Pages Follow, One party per page) Page 41 of 119