REPORT TO THE CITY COUNCIL rd Avenue NE, Woodinville, WA

Transcription

1 To: From: By: Subject: CITY OF WOODINVILLE, WA REPORT TO THE CITY COUNCIL rd Avenue NE, Woodinville, WA Honorable City Council Richard A. Leahy, City Manager Jennifer Kuhn, City Clerk 63AC- Approval of Minutes for August 14, 2012 Date: 09/18/2012 ISSUE: Shall the City Council approve the Meeting Minutes of August 14, 2012? RECOMMENDATION: To approve the Meeting Minutes of August 14, 2012, as presented. POLICY DECISIONS: Pursuant to RCW 35A and our rules of procedure, it is necessary to keep true and accurate records of the proceedings of the Woodinville City Council Meetings. The attached draft Meeting Minutes were prepared by the City Clerk to describe the discussions and decisions made by the City Council at the above meeting. Prior to entering the Meeting Minutes into the permanent record, the City Council is required to review the Minutes, make any necessary corrections, and to approve the Minutes. ALTERNATIVES: 1. Approve the City Council Meeting Minutes of August 14, 2012, as presented. 2. Approve the City Council Meeting Minutes of August 14, 2012, as amended. 3. Abstain from voting for those meeting(s) a Councilmember was absent. RECOMMENDED MOTION: I MOVE THAT THE CITY COUNCIL APPROVE THE CITY COUNCIL MEETING MINUTES OF AUGUST 14, 2012, AS PRESENTED. Attachment: A- Regular meeting minutes of August 14,

2 Attachthent A Wool?OILLe City of Woodinville, Washington CITY COUNCIL REGULAR MEETING MINUTES OF AUGUST 14, 2012 Woodinville City Hall City Council Chambers, rd Avenue NE, Woodinville, WA CALL TO ORDER The regular meeting for the Woodinville City Council was called to order at 7:00 p.m. by Mayor Talmas. ROLL CALL City Council Present: Mayor Talmas, Coundilinember Art Pregler, Bauman, Councilmember Hageman, and Absent: Deputy Mayor Aspen FLAG SALUTE APPROVAL OF AGENDA ORDER AND-CONTENT City Staff Present: Richard A. Leahy, City Manager; Grëg Rubstello, City Attorney, Jim Katica,,Figance Director, Tom Hansen, Public Works Director, Alexandra SheekS; Asst. to the City Manager, Jennifer Kuhn, City Clerk, Eduard Zanidache,. Cable TV Operator, Blaine Fritts, Sr. Accountant, and Erin MartindaleSr. Planner. MAIN MOTION: to excuse Deputy Mayor Aspen. (00:03:34) Motion by: Councilmember Banm an Second by: Councilmember, HageMan Action for the Main Motion: PASSED 6-0 (00:03:40) Vote: Ayes: ayor Talinas, Councilmember Art Pregler, Bauman, Councilmember Hageman, and Nayes: None. Alistain:- None. Mayor' Talmas led the flag salute. The following changes were requested in order and content of the agenda: -City Cleik to Review Item 1, July 17, 2012 City Council Minutes, page 3;Public Comments. This item will be added to a future agenda for approval -Move Consent Calendar Item 4 to Study Session Items -Move Consent Calendar Item 5 to Study Session Items MAIN MOTION: to approve the agenda in order and content as amended. (00:05:24) Motion by: Councilmember Bauman Second by: Councilmember Hageman Action for the Main Motion: PASSED 6-0 (00:05:40) Vote: Ayes: Mayor Talmas, Councilmember Art Pregler, Bauman, Councilmember Hageman, and 2

3 PUBLIC COMMENTS Nayes: None. Leslie Foley, Mill Creek, expressed support for arts in the community, specifically Woodinville Repertory Theater. She urged the City to reduce the permit fee for the Theater. Dave Franck, Everett, expressed support for the Woodinville Repertory Theater and urged the Council to consider the impact of the proposed permit fee on the Theater. Rick Dejarnette, Woodinville (inside city limit );:described his efforts to increase awareness of the Woodinville Rep -el-tory Theater. He disagreed with the requirement for the Theater to.obtain a temporary land use permit and encouraged the City to,consider a more appropriate permit. Dave Witt, Executive Directot,-Woodinville Chamber of Commerce, commented on the need for more restaurants, retail and hotels. He encouraged the Council : t0,be cautious about increasing Träffic,Impact Fees and to be thoughtful about the terms as well as to consider mitigating the impacts of the:higher fee's by offering incentives to businesses who will bring sales taxes, property taxes, conveniences and jobs. CONSENT CALENDAR MAIN MOTION to approve ConsentCalendar Items 2 and 3. (00:15:3) Motion by: Coancilmember ibauman Second by: Councilmember Hageman Action'for the Main Motion: PASSED 6-0 (00:15:50) Vote: Ayes: May0K,Talmas, Councilmember Art Pregler, Batilman, Councilmember Hageman, and Nayes: None. AbStáin: None. REMOVED: Approval of July 17, 2012 'City. Council Minutes 1 REMOVED: Approval of July 17, 2012 City Council Minutes City Council removed this item from the Consent Calendar. The City Clerk has been asked to review page 3, Public Comments, for content. This item is to be added to a future agenda for approval. Approval of Resolution No. 426: Rejecting All Bids for Public Works Maintenance Facility Renovations Approval of Bid Award for Miscellaneous Drainage Improvements with Road 2. Approval of Resolution No. 426: Rejecting All Bids for Public Works Maintenance Facility Renovations City Council approved Resolution No. 426 to reject all bids for the Public Works Maintenance Facility renovations project contract. 3. Approval of Bid Award for Miscellaneous Drainage Improvements with. Road Construction Northwest, Inc. in the Amount of $362, City Council awarded the construction contract for the Miscellaneous 3

4 Construction Northwest, Inc. Drainage Project to Road Construction Northwest, Inc. of Renton, in the Amount of $362, Washington for $362,712, including schedules A&B, and authorized the City Manager to expend up to $50,000 as a contingency for both projects for items necessary to construct the project as intended. STUDY SESSION ITEMS FOR DISCUSSION OR REVIEW MOVED FROM CONSENT 4. Approval of Resolution No. 425: Amending the Fee for Temporary TO STUDY SESSION: Use Permit Approval of Resolution No. 425: Amending the Fee for City Manager Rich Leahy reviewed the: fee structure for a temporary use Temporary Use Permit permit and staff's recommendation to reduce the temporary use permit from $4607 to $1788 and to approve an item for Op 2012 docket to allow plays/theaters productions as.a4iermitted use in zones other than CBD and PI zones. City Attorney Rubstello explained the: City cannot to allow.'a one-time exemption for a non-profit nrtprganiiati8ii; an exemption may be possible for agencies that serve thevoor or infirm Discussion f6llowed regarding including.:n category for community service events in hinrinn service grants an d-concern the reduced fee does not address the Theate?s:."Pi:Oblem. MAIN MOTIONf to. adopt ReSolution No. 425, to amend fees for temporary use permits; and to add to the 2012 docket, as a high priority, the review of plays/theater production as a permitted use. (00f22:04) XOtion b,) COuncilmember Bauman S6'eiMd by Councilmember Hageman DiscussiOn continued regarding the timeline for review of the docket item, allowing plays/theater productions as a permitted use in the CBD so ;a :tempornry use permit is not required, and site improvements that may be required. MOVED FROM CONSENT Action for the Main Motion: PASSED 6-0 (00:29:08) Vote: Ayes: Mayor Talmas, Councilmember Art Pregler, Bauman, Councilmember Hageman, and Nayes: None. 5. Mid-Year Police Service Report TO STUDY SESSION: Mid- Year Police Service Report Mayor Talmas asked questions about the Summary of Police Services Activity, specifically the increase in Part 1 and 2 crimes in Area W2. Mr. Leahy explained Areas W2 is downtown and the north industrial area. He 4

5 MOVED FROM CONSENT reported on commercial burglaries and bank robberies. TO STUDY SESSION: Mid- Year Police Service Report MAIN MOTION: that the City Council receive the 2nd quarter (continued) 2012 Police Department Crime & Traffic Report (00:31:57) Motion by: Councilmember Bauman Second by: Councilmember Boundy-Sanders Action for the Main Motion: PASSED 6-0 (00:32:07) Vote: Ayes: Mayor Talmas, Councilmember Art Pregler, Bauman, Councilmember Hageman, and Nayes: None, REMOVED: Second Reading and Adoption of Ordinance No. 532: Establishing Transfer of Development Rights/Residential Density Credits 6. Removed: Second Reading and Adoption of Ordinance No. 532: Establishing Transfer of Development Rights/Residential Density Credits. NEW ITEM: First Reading 7. NEW ITEM: First Reading of Ordinance No. 527: Amending the of Ordinance No. 527: Traffic Impact Fees Amending the Traffic Impact Fees Public Works Director... Tom Hansen reviewed revisions provided by. Ordinance 527 to the current code include: - ADT instead of PM Peak Hour as a basis for predicting traffic volumes - Revise fee amount to reflect revised project list ' 7 Clarify when Impact Fee is required - new buildings or adding floor space. - Clarify exemptions - no fee required for using existing building if no new parking required - Dcletd. exemption for affordable housing Revise transportation service areas - four existing, one proposed -.Clarify+ow TIF is calculated Several housekeeping changes - Mr. Hansen reviewed options the Council requested at the June 19 public hearing: 1) A reduced TIF from proposed $440 per ADT - somewhere in the $300- $330 range 2) A phased in approach to the fee increase 3) Defer collection of the TIF to later in building process - certificate of occupancy or time of sale Mr. Hansen reviewed the formula for the originally proposed TIF (Option 1- $440 per ADT) and the Council requested option (Option 2 - $310 per ADT). He provided a comparison of the current TIF and Options 1 and 2 with other jurisdictions for a single family residence. He provided examples of the current TIF and Options 1 and 2 for various development 5

6 NEW ITEM: First Reading proposals in the CBD. He also provided options for phasing of Ordinance No. 527: implementation of the new TIF over 5 years, deferrals allowed by Amending the Traffic Impact adjoining local jurisdictions, and an option for deferring collection of the Fees (continued) TIF. Staff does not recommend allowing deferred collection of the TIF. Discussion followed regarding the TIF for a single family residence, deferring collection of TIF, when in the process the TIF is paid, Sammamish's TIF, impact of a higher TIF on development, projects exempt under the revised TIF, differences between the existing and revised TIF, PM peak versus ADT, and administrative deferral fee. a) Woodinville-Duvall Widening Project Status Review and Scope Change and b) Approval of Contract' Addendum No. 4 with Otak for Woodinville-Duvall Road Widening Project in the Amount of $236,609 It was the consensus of the Council to phase in the TIF. It was the consensus of the Council to establish a TIF of $440. It was the consensus of the Council not to defer the;:tif. MAIN MOTION: to.:pass first reading of Ordinance.No: 527 as amended, stating:adt will be $440,Phase in the new fee''amount over 5 years and iio deferral. (01:13:19) Motion by: Councilmember Bauman Second by: Councilmember Boundy-Sanders Discussion continued-regarding concern with the TIF amount for restaurants and small retail; development paying for growth, exemption for businesses moving.ito an existing structure, and impact of a TIF on economic development. Action.for the Main Motion: PASSED 4-2 (01:22:49) Mayor Talmas, Councilmember Art Pregler, Councilmember Bauman, and Councilmember I3oundy-Sanders. Councilmember Rubstello, and Councilmember Hageman. :8a) Woodinville-Duvall Widening Project Status Review and Scope Change and b) Approval of Contract Addendum No. 4 with Otak for Woodinville-Duvall Road Widening Project in the Amount of $236,609 Mr. Hansen reviewed the project history, significant events for the project since August 2011, and grant conditions/requirements. He reviewed design contract increases included in the fourth addendum that total $236,609, and project scope changes since August 2011 that total $1,480,440 ($941,440 reimbursed by WWD). Mr. Hansen reviewed total projects costs, project funding and the project schedule. Staff recommends the Council approve the fourth addendum with Otak, Inc., for design of the Woodinville-Duvall Road Project in the amount of $236,609. 6

7 a) Woodinville-Duvall Widening Project Status Review and Scope Change and b) Approval of Contract Addendum No. 4 with Otak for Woodinville-Duvall Road Widening Project in the Amount of $236,609 (continued) Discussion followed regarding new and rebuilt traffic signals, mitigation identified by homeowners and staff, landscaping and maintenance, City funding, project schedule, speed monitors, right-of-way width, capital revenues, utility easements, improvements at 168th intersection, sculpted rock versus stamped concrete wall, mitigating the loss of trees/vegetation, the City's exemption from a tree permit, traffic plan, relocating all overhead utilities to the south side, and the City's policy regarding undergrounding of utilities. To a question regarding a Councilmember recusing herself from the discussion due to living on Woodinville-Duvall Road, City Attorney Greg Rubstello responded unless the subject is directly telated to the Councilmember's property, it is not necessary to recuse herself. MAIN MOTION: that thocity Council approve the revised project scope and Widget for the WOOdinville Duvall Road Widening Project to $10,219,049;, including the fourth addendum to the profesional services agreement with Otak, Inc., for $236,609, substantially : in the form as presented; and authorize thecity Manager to take any steps necessary to execute such addendum. (02:06:16) Motion by Councilmember Hageman, Second by Councilmember Banman Discussion continued regardind improved pedestrian, bicycle and motorist safety with thi project; environmental improvements that address surface wateitiunoff; and concern with King County's future plans-for Woodinville-Duvall Road. Receive and File:Treasurer Report for June 2412.: Action for the Main Motion: PASSED 5-1 (02:12:44) Vote: Ayes: CoUncilmember Art Pregler, Councilmember Rubstello, Councilmember Bauman, Councilmember Hageman, and Councilmember Boundy-Sanders. Nayes: Mayor Talmas. 9. Receive and File Treasurer Report for June 2012 Senior Accountant Blaine Fritts provided comparisons of sales tax, property tax, utility tax, REET, traffic impact fees, park impact fees, development fees, revenues, and expenses. A brief discussion followed regarding legal expenses. MAIN MOTION: to receive the June 2012 Treasury Report. (02:22:47) Motion by: Councilmember Bauman Second by: Councilmember Boundy-Sanders Action for the Main Motion: PASSED 6-0 (02:22:52) 7

8 Receive and File Treasurer Report for June 2012 (continued) Vote: Ayes: Mayor Talmas, Councilmember Art Pregler, Bauman, Councilmember Hageman, and Nayes: None. Review and Discuss 6-Year 10. Review and Discuss 6-Year Financial Planning Model and Financial Planning Model Budget Priorities and Budget Priorities Finance Director Jim Katica reviewed revenue assumptions, General Fund revenues and other operating revenue forecasts. He described historical admission tax, utility tax, development services revenue, and provided a forecast for all operating revenue. He also reviewed expenditure assumptions and operating rem -Me/expenditure forecasts. He provided comparisons of restricted revenues ineltiding stormwater fees, REET, park impact fees, and.traffic impact fees.. PUBLIC COMMENTS Hjalmer Anderson, Woodinville (outside city limits), representing Northshore Performing Arts Centerand Woodinville Repertory Theater, advised a temporary assembly perinit, is also required for the Theater to perform at Denali Tile. He thanked the:council for their support and express their Willingness to give back to the community.... Lucy DeYoung, Woodinville (inside city limits), representing the Woodinville Heritage Society ;, reealledthe City deferred the conditional use permit fee for th -DeYoung Douse in return for the Heritage Society providing services to the community. She suggested a similar contract v, ith thê Woodinville Repertory Theater. REPORTS OF CITY :. Mr. Leahy distributed an from a representative of King County MANAGER Executive.. D6w.ConStantine's office regarding a city tour. Mayor Talmas, Detinty,May or Aspen and Councilmember Bauman were selected to participate. It was suggested representatives from the Chamber, Woodinville Wine Country, Willows Lodge, the Herb Farm, and Chateau Ste. Michelle also be invited to participate. Wednesday, September 12 Was selected as the date for the tour. REPORTS OF COUNCILMEMBERS Councilmember Rubstello commended staff on the options they presented regarding the TIF. He suggested consideration be given to allowing concessions in Wilmot Park on weekends in the summer. Councilmember Bauman reported on the well attended August 8 summer concert, expressing her appreciation to staff, the Chamber of Commerce and Woodinville Wine Country. In response to her inquiry regarding the September 11 Council meeting, Mr. Leahy advised the meeting will include a moment of silence in remembrance of 9/11. Councilmember Hageman inquired about the paving the pedestrian walkway near Leota Junior High. Mr. Leahy advised it was scheduled to be done before school starts. Councilmember Hageman inquired about 8

9 REPORTS OF COUNCILMEMBERS (continued) progress on right-of-way acquisition for the Sammamish River Bridge project. Mr. Leahy responded a report will be provided at the September 11 meeting. Councilmember Hageman encouraged Public Works to continue sweeping the City's streets and shoulders. Councilmember Boundy-Sanders commended staff for the summer concerts. She described the process to rescind a Council vote and requested a September meeting include an agenda item regarding rescinding Resolution 414. Mayor Talmas commended staff, the Chamber -and Woodinville Wine Country on the summer concert series. He,Oiree&with Councilmember Rubstello's suggestion to allow vendors ; siiiwilmot Park. ADJOURNMENT, MAIN MOTION: to adjourn. 02:47:01) Motion by: Councilmember Bauman Second by: Councilmember Boundy-Sandeis:i: -. Action for the Main Motion; PASSED 6-0 (02:47:04) - Vote: Ayes: Mayor Talmas; -:Couneilmember Art Pregler, Councilmember.Rubstello,..% Councilmember Bauman, Council member Hageman, and Nayes NO0,.:: Abstain:'. None.. Councilmember,..., BOnhdy-Sanders. The -meeting was adjoioned at 9:45-.p.m. Jennifer Kuhn City Clerl,./CMC 9

10 1 0 This page left intentionally blank.