THE REGIONAL MUNICIPALITY OTTAWA-CARLETON COUNCIL MINUTES

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1 No THE REGIONAL MUNICIPALITY OF OTTAWA-CARLETON COUNCIL MINUTES The Council of the Regional Municipality of Ottawa-Carleton met at Haydon Hall, Regional Headquarters, 111 Lisgar Street, Ottawa on Wednesday, 25 June 1997 at 1:30 p.m. The meeting was called to order at 1:39 p.m. and opened in prayer. The Regional Chair, Peter D. Clark, presided. ALL MEMBERS WERE PRESENT ECEPT COUNCILLOR BEAMISH. CONFIRMATION OF MINUTES The minutes of the Regular Council meeting of 11 June 1997 and the Special Council meeting of 11 June 1997 were confirmed. DECLARATIONS OF INTEREST ARISING FROM PRIOR MEETINGS OF COUNCIL AND COMMITTEES No declarations of interest were file.

2 2387 REGRETS The following members of Council advising that they will be absent from Council and Committee meetings during the dates indicated: Councillor Beamish June 1997 ANNOUNCEMENTS/ CEREMONIAL ACTIVITIES Councillor Michel Bellemare in his capacity as Chair of the Island Lodge Home for the Aged Advisory committee, asked that Council recognize Graeme Roderick, Manager, Social Services, Island Lodge, who was the Ontario recipient of the 1997 Canadian Association of Social Workers distinguished service award. Graeme was presented with this award by Hilary Weston, Lieutenant Governor of Ontario in recognition of the tremendous amount of time and energy he volunteers to various agencies. Graeme siège actuellement au conseil consultatif du centre de traitement pour alcooliques et toxicomanes d Alwood, il est le chef de section des travailleurs sociaux de la région 7 et il est membre actif de l association communautaire de Tanglewood/Hillsdale. Graeme joined the Region in January 1989 after being employed for 14 years in a senior management position with the Children s Mental Health and Youth Corrections Centre. Graeme enjoys a variety of outdoor activities including hiking, canoeing, camping, cycling and cross country skiing, participating every year in the annual Gatineau 55 marathon. Nous sommes tous très fiers de Graeme et nous tenons à le féliciter!! Congratulations, Graeme, we are all very proud of you!! COMMUNICATIONS 1. Gordon White, Executive Director, Association of Local Public Health agencies, announcing that the recipient of the annual Distinguished Service Award (DSA) is Councillor Richard Cantin, the award recognizes significant contributions to public health at the provincial level. 2. City of North York, forwarding a motion concerning the Provincial Government and telephone gross receipts tax - use of municipal right-of-way. The motion calls upon the provincial government not to take away gross tax receipts from municipalities and if they do, municipalities be compensated for the use of rights-of-way.

3 The town of Rockland, forwarding their Council resolution with respect to the transfer of provincial services to the municipal level, asking that if the province does not provide details prior to June, it be delayed until January 1999, so that the municipalities can measure the impact of the transfers. 4. Township of Osgoode forwarding their resolution regarding the guidelines for the Selection Committee to follow for the selection of the Citizens Panel for local governance. 5. Association of Municipalities of Ontario (AMO) providing Municipal Alerts and News releases on the following: - Municipalities Given New Labour Relations Tools to Cope with Changing Municipal Workforce - Province Announces New Income Support Program for People with Disabilities - Province Announces Advisory Council on Social Housing Reform - Province Announces Social Assistance Reform Act 6. Three residents of Navan, voicing their concern regarding the proposed expansion of the Huneault Landfill Site. Stating that at present there is a bad odor coming from the site and a further expansion which is proposing to bring in other materials will only worsen the problem. They urge Council not to let the expansion take place. 7. OC Transpo announcing that the winner of the National Specialized Transit Roadeo, is Mitchell Besharah of OC Transpo s Para Transpo service. The Roadeo was held on 10 June 1997 in Landsdowne Park. 8. The Honourable Al Leach, Minister of Municipal Affairs and Housing announcing the creation of an Advisory Council on Social Housing Reform, this is meant to try and improve social housing in Ontario before full responsibility for its administration is devolved to the municipal sector. An information package is attached. 9. Councillor Ron Kolbus, Chair Audit Committee, City of Ottawa, providing Regional Council with a copy of the guidelines, responsibilities and duties of its Audit Committee. COMMUNICATIONS HELD ON FILE WITH THE REGIONAL CLERK*

4 2389 POSTPONEMENTS AND DEFERRALS Moved by Councillor A. Munter Seconded by Councillor B. McGarry MOTION NO. 158 RESOLVED THAT Motion Nos. 149 and 76 under item G - Postponements and Deferrals on today s agenda, be TABLED to consideration of item 3 of Corporate Services and Economic Development Committee Report 65 - Governance Review. Moved by Councillor D. Holmes Seconded by Councillor B. McGarry MOTION NO RESOLVED THAT as a direction to the RMOC appointee, (Dean Caroline Andrew) that the Citizens Panel members include those with skills and expertise in the following fields: legal, human services, municipal structure, public financing and corporate restructuring. 3. The Citizens Panel prepare a report outlining the process for analyzing a range of options, the process of public consultation, and a budget to support these processes and seek approval of the Councils of the local municipalities and the region; 4. That the Citizens Panel establish a reasonable time line for their process, given the desire of the Mayors Forum and Regional Council to allow for full public involvement. Moved by Councillor R. Cantin Seconded by Councillor B. McGarry MOTION NO. 159 RESOLVED THAT the rules of procedure be suspended to permit Council to consider a Motion (No. 160) with respect to the condition attached to the appointment of Dean Caroline Andrew, to the Selection Panel as set out in Item 1 of Motion No. 149.

5 2390 MOTION NO. 160 Moved by Councillor B. McGarry Seconded by Councillor D. Holmes RESOLVED THAT Item 1 of Motion No. 149, adopted by Council on 11 June, 1997, be amended by deleting the words: and that this appointment be conditional upon the passage of appropriate legislation. At the request of Council and with the consent of the mover and seconder, items 2, 3, and 4 of Motion No. 149, were WITHDRAWN. Moved by Councillor A. Cullen Seconded by Councillor B. McGarry MOTION NO. 76 WHEREAS the Provincial Government has indicated that municipalities in Ontario will be restructured and reduced in number; WHEREAS municipalities in Ottawa-Carleton are currently examining various models of municipal governance for the region; WHEREAS there exists an opportunity to present to the public a range of choices in municipal structure, in order to elicit their preference, through placing a question (or series of questions) on the ballot for the 1997 municipal elections; WHEREAS one municipality in Ottawa-Carleton has indicated its interest in placing such a question on its ballot for the 1997 municipal elections; WHEREAS in order to assure full and fair debate across the region, and the participation of all electors throughout the region, on the matter of the most appropriate municipal governance for Ottawa-Carleton, it is preferable that a common question (or series of questions) be placed on the ballot for all municipalities in Ottawa-Carleton for the 1997 municipal elections; THEREFORE BE IT RESOLVED THAT the Regional Municipality of Ottawa-Carleton endorse the concept of a common question (or series of questions) on the topic of municipal governance for Ottawa-Carleton to be placed on the ballot for all the municipalities in Ottawa-Carleton for the 1997 municipal elections;

6 2391 THAT this position be communicated to all municipal councils within Ottawa-Carleton, inviting their participation in developing a common question (or series of questions) on this matter; THAT such a question (or series of questions) should include (at least) reference to one-tier government, other forms of possible municipal governance (i.e. 3 cities, etc.), and the status quo; AND THAT the Regional Chair report to Regional Council on progress made in this regard no later than the first Regional Council meeting in December, Moved by Councillor A. Cullen Seconded by Councillor B. McGarry MOTION NO. 161 RESOLVED THAT Motion No. 76 re: a region-wide plebiscite on governance models for Ottawa-Carleton, be TABLED to the first Regional Council meeting in October, on a division of 12 yeas to 6 nays as follows: YEAS: NAYS: Councillors Munter, Hume, Holmes, Davis, Legendre, Stewart, Cullen, McGarry, Waddell, Kreling, Bellemare and Chair Clark...12 Councillors Loney, van den Ham, Hill, Meilleur, Cantin and Hunter...6 MOTION TO INTRODUCE COMMITTEE REPORTS Moved by Councillor W. Stewart Seconded by Councillor B. McGarry MOTION NO. 157 RESOLVED THAT Community Services Committee Report No. 50; Corporate Services and Economic Development Committee Report No. 65; Nominating Committee Report No. 2; Planning and Environment Committee Report No. 60 and Transportation Committee Report No. 55 be received and considered and the rules of procedure be suspended so that Council may consider Planning and Environment Committee Report No. 61. (COMMITTEE REPORTS BEGIN ON PAGE 2421 )

7 2392 COMMUNITY SERVICES COMMITTEE REPORT NO PER DIEM AND ADMINISTRATION RATES FOR COMMUNITY CHILD CARE AGENCIES COMMITTEE RECOMMENDATIONS That Council approve: 1. The per diem and administration rates for community child care agencies as presented in the column entitled 1997 Final Rates of Schedule A retroactive to 1 January 1997; 2. That $193,859 from the contingency fund be used to achieve the savings required in 1997 to maintain the jobsontario spaces; and 3. That $100,000 from the contingency fund be used to assist some programs with one-time conversion costs associated with achieving the long term strategies. CORPORATE SERVICES AND ECONOMIC DEVELOPMENT COMMITTEE REPORT NO PLAZA BRIDGE WATERMAIN REPLACEMENT DESIGN AND CONSTRUCTION SERVICES CONTRACT CA9352, CONTRACT AWARD COMMITTEE RECOMMENDATIONS That Council approve: 1. The establishment of the Plaza Bridge Watermain Replacement, Project No ; 2. The transfer of $1,200,000 from the Water Capital Reserve Fund to the Plaza Bridge Watermain Replacement, Project No ; 3. The appointment of McNeely Engineering Consultants Limited (Orleans), to provide detailed design and construction services for the Plaza Bridge Watermains, for a contract provision of $105,900.

8 SETTLEMENT - LOCAL HEALTH AGENCIES COMMITTEE RECOMMENDATION That Council approve the 1996 Local Health Agencies Settlement submissions to the Ministry of Health. 3. GOVERNANCE REVIEW COMMITTEE RECOMMENDATION AS AMENDED That Council approve the attached draft Resolution at Annex A, which attempts to incorporate Council s past positions within the structural review process of Bill 26. DRAFT RESOLUTION (ANNE A) WHEREAS on 11 December, 1996, the Regional Council endorsed the principle of a review of governance in Ottawa-Carleton by the following motion: That Council: Approve the guiding principles in the report of the Chief Administrative Officer, Review of Governance in Ottawa-Carleton dated 13 November, 1996, namely: - Promoting Accountability; - Seeking Efficiencies Through Economies of Scale; - Controlling Spillover of Services; - Ensuring a Uniform Quality and Quantity of Services; - Addressing Local Concerns and Recognizing the Importance of Preserving Neighbourhoods, Communities of Interest, and the Regional Rural Area; - Increasing Financial Viability of Municipal Government; - Increasing Accessibility of Municipal Government; and - Reducing the Cost of Government; and WHEREAS the Minister of Municipal Affairs and Housing by letter to Regional Chair Peter Clark, continues to encourage all parties to persevere and to complete the development of a locally designed municipal government review process ; and

9 2394 WHEREAS the broad approval of the general intent and direction of the McGarry motion (Regional Council Motion No. 68) has shown that there is a basis for a locally designed process and a local solution to the current need for a review of governance in Ottawa-Carleton; and WHEREAS, while Ottawa-Carleton municipalities, expect that the triple majority/commissioner system of governmental review and reorganization as outlined in Bill 26 will be made available to Ottawa-Carleton by the enactment of Bill 141, they wish to proceed with the municipal restructuring process by establishing and determining the composition of a citizens panel and by determining the panel s guidelines, criteria and time frame to govern its review and report now in anticipation of the pending legislation. NOW THEREFORE BE IT RESOLVED that a municipal governance review process be instituted in Ottawa-Carleton as follows: 1. Governance Review Selection Panel That an Ottawa-Carleton Governance Review Selection Panel (GRSP) be hereby created as follows: 1.1 The Selection Panel shall consist of 3 members: - one member appointed by the Regional Council - one member appointed by the Council of the City of Ottawa - one member appointed by the Councils of all of the area municipalities other than Ottawa. 1.2 Members of the Selection Panel shall be reimbursed by The Regional Treasurer for all expenses reasonably incurred in carrying out their duties. 1.3 That Recommendation No. 1.3 as follows be deleted. (Members of the Selection Panel shall be paid such honorarium as the Regional Council shall establish, following the completion of their duties hereunder.) 1.4 On or before 1 September, 1997, the Selection Panel shall appoint the members of the Review Panel created under section 2, and in so doing the Selection Panel: - shall establish its own methods of process and procedure - shall make all decisions by unanimous vote - may make its appointments from applications forwarded to the Panel, from municipal nominations or from any other source - shall have regard to the criteria set forth in this resolution for the membership qualifications and responsibilities of the Review Panel to

10 2395 ensure the appointment of a panel capable of making recommendations to guide and control the long-term future development and government of Ottawa-Carleton. 2. Ottawa-Carleton Governance Review Panel 2.1 Appointment and Organization That an Ottawa-Carleton Governance Review Panel (OCGRP) is hereby established having regard to criteria and composition set out below. 1. Criteria for appointment to the OCGRP shall include familiarity with both the diversity of Ottawa-Carleton and its municipal government structure and issues and an ability to contribute knowledge or experience in one or more of the following areas; Legal, Finance, Organizational Change, Human Resources, Municipal Services, Public Administration. 2. Persons who presently hold a municipal elected office, who are members of a local board, or who are employees of a municipal corporation or local board are ineligible for appointment to the OCGRP. 3. The OCGRP shall be comprised of not less than 5 members and not more than 9 members, of whom one member shall be chosen by the Review Panel to be its Chair. 4. That Recommendation No as follows be deleted. Members of the Selection Panel are eligible for appointment to the OCGRP. 5. That Recommendation No as follows be deleted. Residency in Ottawa-Carleton, while important, is not a condition of appointment to the OCGRP. 6. The Members and Chair of the OCGRP shall be paid such honorarium as recommended by the GRSP and approved by Regional Council.

11 Duties The OCGRP shall: 1. hold such hearings as may be appropriate concerning models of government suitable for Ottawa-Carleton for the immediate and long-term future; 2. undertake such research concerning governance and service delivery as it deems appropriate; 3. report with its recommendations to the Regional Council and the Councils of the area municipalities not later than twelve months after its first organizational meeting; and 4. submit from time to time its expenditures and accounts for costs incurred to the Regional Treasurer for payment, which costs shall be shared pro rata by the Region and the area municipalities. 2.3 Terms of Reference The OCGRP, in reaching its recommendation, shall have regard to both the municipal governance models and the criteria for the distribution of service delivery responsibilities set out below: 1. status quo; 2. a single municipal government comprising all of Ottawa-Carleton with suitable provisions for a ward system for a Council not exceeding 18 members plus a head of Council; 3. a revised two-tier municipal government system having the following characteristics: (a) (b) (c) a Regional Council to be directly elected on a regional ward system and a directly elected Regional Chair; restructured area municipalities; reallocation of service delivery responsibilities between upper-tier and lower-tier based on the following criteria: (i) (ii) (iii) (iv) (v) accountability; economies of scale; controlling spillovers maintenance of uniform service standards; reduction in the number and use of special purpose

12 2397 bodies; (vi) income redistribution activities on a wide area base; (vii) consideration of local preferences; and (viii) application of the Cumming formula to protect municipal assets. 4. a single municipal government within the urban area of Ottawa-Carleton and between one and four municipalities in the rural area of Ottawa-Carleton. 5. eleven area municipalities and up to four special purpose bodies as set out in the area municipal Greater-Ottawa: A Partnership for the Future Report (the GO model); and 6. any other viable model. 3. Ratification The process of ratification of the OCGRP recommendation shall be as follows: 1. The Regional and area municipal Councils shall, not later than two months following the delivery of the Report, consider for approval the recommendations of the OCGRP subject to the following conditions; (a) (b) its Report shall be binding upon the Regional Municipality and all area municipalities if such recommendations are approved by the Regional Council and by a majority of the area municipal Councils which represent a majority of the residents of Ottawa-Carleton in accordance with the requirements for a prescribed degree of support of section 25.2(2)(b) of The Municipal Act, as amended; and the Review Panel Report shall be of no force and effect if such recommendations are not approved as provided in paragraph 3.1.(a) above. 4. Administration and Support 1. Expenses of the OCGRP shall be paid by The Regional Treasurer on approval of the Chief Administrative Officer. 2. The Regional Clerk shall be the Secretary of the Selection Panel and the Review Panel and shall provide all necessary administrative support.

13 Notice This motion shall be circulated to all area municipalities and to the members of the Selection Panel for their information and guidance. Moved by Councillor P. Hume Seconded by Councillor A. Munter MOTION NO. 162 RESOLVED THAT Item 3 of Corporate Services and Economic Development Committee Report No. 65 be amended by the following: 1. Resolved that the words Human Services be inserted in section 2 subsection after the words following areas Resolved that section 2 subsection be modified to delete the word Review and insert the word Selection. 3. Resolved that the words and area municipalities. be added to section 2 subsection Resolved that the following be inserted in section Prepare, in consultation with appropriate municipal officials, a comprehensive budget and workplan that includes comprehensive public consultation and that the budget and workplan be submitted to Regional Council and area municipalities for ratification. 5. Resolved that section 2.2 subsection 3 be modified to replace the words twelve months with nine months. 6. Resolved that section 2.2 subsection 3 be modified to replace the words its first organizational meeting with ratification of the Panel s budget and workplan. 7. Resolved that section 4 subsection 1 be modified to replace the words on the approval of the Chief Administrative Officer with in accordance with the panel budget approved by Regional Council and area municipalities.

14 Resolved that section 4 subsection 2 be replaced with the following: The Review Panel not be housed or administered by any municipal or regional government or staff and that the Review Panel shall establish a completely independent secretariat. 9. Resolved that Regional Council endorse the Ottawa Carleton Mayors Forum recommendation of the establishment of working group comprised of 3 representatives from the Ottawa-Carleton Mayors Forum including the City of Ottawa and 3 elected representatives of the Regional Municipality of Ottawa- Carleton to sort out any further details or areas of concern that may arise. Council proceeded to consider and approve Motion No. 162 as follows: Resolution Nos. 1, 2, 3, 4 and 5: Resolution No. 6: Resolution No. 7: Resolution No. 8: Resolution No. 9: with Councillor Cullen dissenting. with Chair Clark dissenting. with Councillors van den Ham, Hill, Kreling, Meilleur, and Hunter dissenting. with Councillor van den Ham dissenting. MOTION NO. 163 Moved by Councillor B. McGarry Seconded by Councillor A. Cullen WHEREAS the Regional Municipality of Ottawa-Carleton and the local municipalities within Ottawa-Carleton are desirous of engaging in a locally-driven municipal restructuring process for Ottawa-Carleton; WHEREAS in order to initiate such a locally-driven municipal restructuring process for Ottawa-Carleton that meets the requirements set out in the restructuring provisions of the Municipal Act, the Act must be amended to include Ottawa-Carleton; WHEREAS legislation has been introduced by private member s bill to amend the restructuring provisions of the Municipal Act in order to include Ottawa-Carleton;

15 2400 THEREFORE BE IT RESOLVED THAT the Regional Municipality of Ottawa-Carleton request all-party support for the proposed amendment to include Ottawa-Carleton in the restructuring provisions of the Municipal Act, so that this locally-driven municipal restructuring process can begin in Ottawa-Carleton; And that this position be communicated forthwith to all party leaders in the Ontario Legislature, the Minister of Municipal Affairs and Housing and his Opposition critics, and to area M.P.P.s. Moved by Councillor A. Munter Seconded by Councillor B. McGarry MOTION NO. 164 RESOLVED THAT Motion No. 163 be amended by the addition of the following: And further, that Council reiterate its earlier position with regard to timelines, public consultation and respecting the democratic results of municipal elections (Council Motion No. 131 adopted on 28 May, 1997, refers). Motion No. 163 as amended by Motion No. 164 was then put to Council and with Councillor Hunter dissenting. Moved by Councillor A. Munter Seconded by Councillor B. McGarry MOTION NO. 165 RESOLVED THAT the Citizens Panel have 13 members, including the Chair. LOST on a division of 11 nays to 7 yeas as follows: NAYS: YEAS: Councillors Hume, van den Ham, Holmes, Davis, Legendre, Stewart, Kreling, Meilleur, Cantin, Bellemare and Chair Clark...11 Councillors Loney, Munter, Hill, Cullen, McGarry, Waddell and Hunter...7

16 2401 MOTION NO. 166 Moved by Councillor D. Holmes Seconded by Councillor J. Legendre RESOLVED THAT the Citizens Review Panel be comprised of nine members. Moved by Councillor P. Hume Seconded by Councillor A. Munter MOTION NO. 167 WHEREAS the Ottawa Carleton Mayors forum has recommended a Governance Review Panel size of 12 members; and WHEREAS Regional Council s Corporate Services and Economic Development Committee has recommended that the panel be comprised of not less than 5 members and not more than 9 members; THEREFORE BE IT RESOLVED THAT Regional Council request the Governance Review Selection Panel establish the panel size; and FURTHER BE IT RESOLVED THAT this motion be forwarded to the Ottawa-Carleton Mayors Forum for endorsement. Motion No. 166 was then put to Council and on a division of 11 yeas to 7 nays as follows: YEAS: NAYS: Councillors Loney, Hume, van den Ham, Holmes, Davis, Legendre, Hill, Stewart, Kreling, Hunter and Chair Clark...11 Councillors Munter, Cullen, McGarry, Waddell, Meilleur, Cantin and Bellemare...7 As a result of Motion No. 166 being Motion No. 167 was not proceeded with. As amended by the foregoing, Item 3 of Corporate Services and Economic Development Committee Report 65 was then put to Council and with Councillor Legendre dissenting on Section 2 subsection 2.1.1, Councillors Hunter and Legendre dissenting on Section 2 subsection and Councillor Hunter dissenting on Item 3 of Report 65 as amended.

17 MID-TERM REVIEW OF COUNCIL OPERATIONS REPORT FROM THE CITIZENS PANEL REPORT RECOMMENDATIONS That Council approve the following recommendations: 1. That the annual remuneration of a Councillor be increased from $40,000 to an amount from within the range of $45,000 to $50,000. The Panel believes that an amount from this range is realistic and reasonable in light of existing economic circumstances, the level of complexity and range of issues being dealt with, and the importance of attracting candidates from all segments of the Ottawa-Carleton community. 2. That a Councillor who is appointed as Chair of a Standing Committee receive additional remuneration of $6,000 per annum to reflect the extra responsibilities associated with this position. (The current amount is $5, ) 3. That in the event the Municipal Act is amended to remove the provision for a one-third non-taxable allowance for a member of Council, the remuneration payable to a member be increased so as to yield the equivalent amount of after-tax income as would have been the case before the amendment, with the calculation to be based on the entitlement for a single person without dependants. 4. That the remuneration paid to the Regional Chair be increased from $110,136 to an amount within the range of $115,136 to $120,136 and be subject to the same upward adjustment formula as in #3 above if the Municipal Act is amended to remove the one-third non-taxable allowance provision. 5. That no changes be made to the current policy for severance allowance for members of Council. 6. That given the difficulty of determining at this time how provincially imposed changes will affect the role and operation of Council during the coming term, Regional Council should, at the mid-point of the term, mandate a further independent review of remuneration and support arrangements to evaluate if further changes are required. This new Panel would report to Council in time to allow its recommendations to be considered for implementation before the term of office commencing in December 2000.

18 That the rate of compensation paid to a Councillor s Assistant continue at a the Pay Grade 10 level at this time. If Council determines in the future that there is a need for further review, such can be undertaken with the benefit of technical advice from Regional staff, taking into account the duties and responsibilities intended to be performed through this position. 8. That severance pay for a Councillor s Assistant be calculated on the same basis as that for members of Council, and be subject to the same limitations in terms of eligibility. 9. That the salary portion of the annual office budget for each Councillor s office be increased by $13,000 from $37,072 to $50,072 in order to create the capacity for the office to retain additional staff assistance as may be required from time to time during the course of the year. These funds can only be used to hire a replacement for the Councillor s Assistant during an absence (at the PG 10 rate) or to provide clerical office staff (at the PG 3 rate). 10. That an annual allowance of $2, be made available to each Councillor s office exclusively for translation costs. 11. That the Chair s Office budget remain unchanged at $587, That meeting times be considered again by the new Council at the start of the next term in December 1997 with a view to ensuring that the times which are used provide accessibility to persons who work during regular hours and who may wish to participate in or attend at such meetings. Moved by Councillor R. van den Ham Seconded by Councillor J. Legendre MOTION NO. 168 WHEREAS the Citizens Review Panel has recommended an annual remuneration range of $45,000 to $50,000 for Councillors; AND WHEREAS the Panel believes that an amount from this range is realistic and reasonable in light of existing circumstances; AND WHEREAS the Panel has conducted interviews, followed the process of the Region s Public Consultation Policy; BE IT RESOLVED that the annual remuneration be set at $49,000. on a division of 12 yeas to 6 nays as follows:

19 2404 YEAS: NAYS: Councillors Loney, Hume, van den Ham, Holmes, Davis, Legendre, Hill, Cullen, McGarry, Waddell, Cantin and Chair Clark...12 Councillors Munter, Stewart, Kreling, Meilleur, Hunter and Bellemare...6 MOTION NO. 169 Moved by Councillor G. Hunter Seconded by Councillor R. Cantin RESOLVED THAT Recommendation 3, of Item 4, of Corporate Services and Economic Development Committee Report 65 be amended to provide that, in the event that the provincial legislature does not act in this regard, Council direct staff to prepare a report to facilitate Regional Council removing the one-third non-taxable allowance. At the request of Council Recommendation 4, of Item 1, of Corporate Services and Economic Development Committee Report 65 was divided. Moved by Councillor R. van den Ham Seconded by Councillor L. Davis MOTION NO. 170 RESOLVED THAT Part A of recommendation 4 be amended to read that the remuneration paid to the Regional Chair be set at $120,000. on a division of 10 yeas to 8 nays as follows: YEAS: NAYS: Councillors Loney, Hume, van den Ham, Holmes, Davis, Legendre, McGarry, Waddell, Meilleur and Cantin...10 Councillors Munter, Hill, Stewart, Cullen, Kreling, Hunter, Bellemare and Chair Clark...8 Part B of Recommendation 4 was then put to Council and.

20 2405 MOTION NO. 171 Moved by Councillor D. Holmes Seconded by Councillor J. Legendre RESOLVED THAT Recommendation 9, of Item 4, of Corporate Services and Economic Development Committee Report 65 be amended so that the amount of $20,000 be substituted for the amount of $13,000. on a division of 12 yeas to 6 nays as follows: YEAS: NAYS: Councillors Loney, Munter, Hume, Holmes, Davis, Legendre, Hill, Stewart, Cullen, McGarry, Waddell and Chair Clark...12 Councillors van den Ham, Kreling, Meilleur, Cantin, Hunter and Bellemare...6 MOTION NO. 172 Moved by Councillor P. Hume Seconded by Councillor A. Munter RESOLVED THAT Recommendation 9 be further amended, to allow the $20,000 to be allocated to either the staff salary or office budget at the individual Councillor s discretion. on a division of 10 yeas to 8 nays as follows: YEAS: NAYS: Councillors Loney, Munter, Hume, Holmes, Davis, Legendre, Hill, Stewart, Cullen and Waddell...10 Councillors van den Ham, McGarry, Kreling, Meilleur, Cantin, Hunter, Bellemare and Chair Clark...8 Moved by Councillor A. Loney Seconded by Councillor R. van den Ham MOTION NO. 173 RESOLVED THAT the last sentence of Recommendation 9 be deleted. with Councillor Kreling dissenting.

21 2406 MOTION NO. 174 Moved by Councillor A. Loney Seconded by Councillor A. Cullen RESOLVED THAT all changes reflected in Item 4 of Corporate Services and Economic Development Committee Report No. 65, to become effective December 1, Item 4 of Corporate Services and Economic Development Committee Report No. 65, as amended by Motion Nos. 168, 169, 170, 171, 172, 173 and 174 was then put to Council and with Councillors Davis, Legendre and Bellemare dissenting on recommendation 2, Councillor Kreling dissenting on recommendation 10 and Councillors Davis and Legendre dissenting on recommendation SALE OF SURPLUS PROPERTY 1122 ALENMEDE CRESCENT CITY OF OTTAWA COMMITTEE RECOMMENDATIONS That Council: 1. Declare the property described as part of the west part of Lot 22, Plan M177, municipally known as 1122 Alenmede Crescent, City of Ottawa, surplus to Regional needs; and, 2. Approve the sale of the said surplus property to Delwin and Debbie Hoelke for the amount of $107, pursuant to an agreement of Purchase and Sale that has been received. 6. RMOC CONVENTION CENTRE REVIEW PROGRESS REPORT - FOR INFORMATION COMMITTEE RECOMMENDATION That Council receive for information the report from Coopers and Lybrand on the proposed Convention Centre. RECEIVED with Councillor Hunter dissenting.

22 COUNCIL RESOLUTION RE: CANADA POST ADMAIL MOTION NO MAY 1997 COUNCIL MEETING COMMITTEE RECOMMENDATIONS That Council approve: 1. That the Regional Municipality of Ottawa-Carleton convey to Canada Post Corporation the importance of maintaining unaddressed admail as an affordable method of communicating with the residents of Ottawa-Carleton; 2. That Canada Post be asked to include a special provision in its unaddressed admail policy that ensures all households will continue to receive unaddressed admail originating from all levels of government. DECLARATION OF INTEREST Councillor M. Meilleur declared an interest on Council resolution re: Canada Post Admail Motion No. 130 as she is an employee of Canada Post Corporation. Councillor Meilleur did not take part in the discussion or vote on this item. Item 7 of Corporate Services and Economic Development Committee Report No. 65 was then put to Council and. NOMINATING COMMITTEE REPORT NO. 2 VACANCIES ON COMMITTEES, BOARDS AND COMMISSIONS COMMITTEE RECOMMENDATIONS That Council: 1. Approve the appointment of Councillor Vina Waddell to fill the vacancy for the remainder of the current Council term, on: - Community Services Committee - Ottawa-Carleton Regional Transit Commission - Transportation Committee 2. Consider and approve an appointment to the Ottawa-Carleton Regional Police Services Board, for the remainder of the current Council term.

23 2408 MOTION NO. 175 Moved by Councillor R. Cantin Seconded by Councillor V. Waddell RESOLVED THAT Nominating Committee Report No. 2 be amended by deleting the name of Vina Waddell as member to the Community Services Committee and inserting the name of Herb Kreling in her place. The Regional Chair then declared Councillor H. Kreling as a member of the Community Services Committee for the remainder of the term. Moved by Councillor W. Stewart Seconded by Councillor G. Hunter MOTION NO. 176 RESOLVED THAT Councillor H. Kreling be nominated to serve as a member of the Ottawa-Carleton Regional Police Services Board, for the remainder of the current term. I consent to the nomination (signed) H. Kreling. Moved by Councillor P. Hume Seconded by Councillor D. Holmes MOTION NO. 177 RESOLVED THAT Councillor J. Legendre be nominated to serve as a member of the Ottawa-Carleton Regional Police Services Board, for the remainder of the current term. I consent to the nomination (signed) J. Legendre.

24 2409 Moved by Councillor V. Waddell Seconded by Councillor M. Bellemare MOTION NO. 178 RESOLVED THAT Councillor R. Cantin be nominated to serve as a member of the Ottawa-Carleton Regional Police Services Board, for the remainder of the current term. I consent to the nomination (signed) R. Cantin. Moved by Councillor B. Hill Seconded by Councillor A. Cullen MOTION NO. 179 RESOLVED THAT Councillor L. Davis be nominated to serve as a member of the Ottawa-Carleton Regional Police Services Board, for the remainder of the current term. I consent to the nomination (signed) L. Davis. Moved by Councillor R. van den Ham Seconded by Councillor A. Cullen MOTION NO. 180 RESOLVED THAT nominations for membership on the Ottawa-Carleton Regional Police Services Board be now closed. Council proceeded to vote from amongst the nominees, for a member to the Ottawa- Carleton Regional Police Services Board.

25 2410 RESULT OF FIRST VOTE COUNCILLOR KRELING LEGENDRE CANTIN DAVIS LONEY MUNTER HUME VAN DEN HAM HOLMES DAVIS LEGENDRE HILL STEWART CULLEN MCGARRY WADDELL KRELING MEILLEUR CANTIN BEAMISH HUNTER BELLEMARE CLARK TOTAL

26 2411 RESULT OF SECOND VOTE COUNCILLOR KRELING LEGENDRE LONEY MUNTER HUME VAN DEN HAM HOLMES DAVIS LEGENDRE HILL STEWART CULLEN MCGARRY WADDELL KRELING MEILLEUR CANTIN BEAMISH HUNTER BELLEMARE CLARK TOTAL 10 8

27 2412 As a result of the second vote, the Chair P. Clark, declared Councillor H. Kreling as a member of the Ottawa-Carleton Regional Police Services Board, for the remainder of the current Council term. Councillor J. Legendre requested that Councillor Kreling s election be declared unanimous. Council so concurred. PLANNING AND ENVIRONMENT COMMITTEE REPORT NO APPROVAL TO RECEIVE WASTE DISPOSAL SITE LEACHATE AT THE ROBERT O. PICKARD ENVIRONMENTAL CENTRE COMMITTEE RECOMMENDATION: That Council approve, pursuant to section (9) of the Regional Regulatory Code, the receipt of waste disposal site leachate from the Canadian Waste Landfill Site, located on Carp Road, in the Township of West Carleton, at the Robert O. Pickard Environmental Centre in accordance with the conditions and fee structure set out in this report. 2. SHADOW RIDGE ESTATES, VILLAGE OF GREELY COMMUNAL SERVICES DEMONSTRATION PROJECT COMMITTEE RECOMMENDATIONS: That Council: 1. Lift Deferral No. 9 to the Township of Osgoode Comprehensive Official Plan insofar as it affects parts of lots 8 and 9, Conc. IV and approve the designation of Residential as described on the Approval Page attached as Annex I; 2. Approve Official Plan Amendment No. 2 to the Township of Osgoode Plan as modified by the Approval Page attached as Annex II; 3. Grant draft approval to the subdivision in part of lots 8, 9 and 10, Concession IV, (06T-95027) subject to the conditions attached as Annex III; 4. Delegate to the Regional Planning and Development Approvals Commissioner the authority to give final approval to the above subdivision including amending conditions if deemed necessary;

28 Approve the Donwell Holdings Ltd. Shadow Ridge Estates Subdivision as a communal services demonstration project for water treatment and sanitary sewage treatment provided that: a) the Ministry of Environment and Energy (MOEE) grants a Certificate of Approval for the communal water system and communal sanitary sewage system; b) the detailed engineering design is in accordance with the design objectives adopted by Council on 8 September 1994, to the satisfaction of the Region s Environment and Transportation Commissioner; c) the developer enters into legal agreements with the Regional Municipality of Ottawa-Carleton and Osgoode Township; 6. Approve the assumption of the communal water and sanitary sewage systems into the Region s ownership, after a minimum two year warranty period, a minimum of 45 units are occupied, and once the performance of the systems have been demonstrated to the satisfaction of the Region; 7. Authorize Regional staff to: a) Charge the rate of $2.00 per cubic meter of water consumption to the users for each residential unit in the Shadow Ridge Estates Subdivision to cover the cost of operation, maintenance and capital cost replacement of the communal water and sanitary sewage systems once the systems have been commissioned; b) Review the above rate after a minimum two year warranty period, after there are a minimum of 45 occupied units, and prior to the assumption of the systems by the Region; 8. Authorize Regional staff, as representatives of the future owner, to endorse the developer s applications to the MOEE for Certificates of Approval for the communal water and sanitary sewage treatment systems, subject to the Region s approval of the final engineering designs;

29 Authorize the Regional Regulatory Code, Part 4.1 including Schedule A be amended to include a rate of $2.00 for the Shadow Ridge Estates Subdivision. PLANNING AND ENVIRONMENT COMMITTEE REPORT NO FINANCE - COMMUNAL SEWER SYSTEM VILLAGE COURT COMMITTEE RECOMMENDATIONS AS AMENDED That Council approve the following: 1. That staff be delegated to negotiate mutually agreeable terms for a letter of credit with the developer of Village Court; and that this item return to Planning and Environment Committee only in the event that agreement cannot be reached. 2. That the RMOC accept the developer s model of financing for the Village Court communal sewer system project based on the Region only being responsible for the debt after assumption of the system, as detailed by staff. Moved by Councillor P. Hume Seconded by Councillor MOTION NO. 181 BE IT RESOLVED THAT Planning and Environment Committee Report 61, Item 1, Recommendation 2 be deleted and the following substituted. That the RMOC accept the developer s model of financing for the Village Court communal sewer system project based on the Region only being responsible for the debt after assumption of the system: This model includes: 1. The financing of the system shall be at a rate not to exceed 200 basis points over the average life of Government of Canada 22 year bonds. 2. The principal and interest payments on the debt associated with the Communal Sewer System shall be paid by the developer until the system is assumed by the Region.

30 The Region shall not be liable on any debt instrument for the Communal Sewer System until the system is assumed by the Region, all 97 of the residential units have been built and until at least 60 of the units are sold. The details of when the Region will assume the System are set as set forth in Planning and Environment Committee Report 44, adopted by Regional Council on 23 October Upon assumption, the Regional will take on liability for the outstanding debt for the Communal Sewer System. The principal and interest costs of the debt will be borne by the Village Court development and any other properties that make use of the Communal Sewer System. Until otherwise directed by the annual amount of the capital costs of the System will be collected by a rate on assessment. As there was no seconder, Motion No. 181 was not proceeded with. Moved by Councillor R. van den Ham Seconded by Councillor G. Hunter MOTION NO. 182 RESOLVED THAT Council approve the staff recommendation as per Planning and Environment Committee Report No. 61. LOST on a division of 11 nays to 6 yeas as follows: NAYS: YEAS: Councillors Loney, Munter, Hume, Holmes, Davis, Hill, Stewart, McGarry, Waddell, Meilleur and Cantin...11 Councillors van den Ham, Cullen, Kreling, Hunter, Bellemare and Chair Clark...6 Moved by Councillor A. Loney Seconded by Councillor R. van den Ham MOTION NO. 183 RESOLVED THAT Recommendation 2 be replaced by the following: staff develop a financing plan acceptable to the Region and the developer, and that the Regional Chair be authorized to sign the necessary agreements. Item 1 of Planning and Environment Committee Report No. 61, as amended by Motion No. 183 was then put to Council and with Councillor Hunter and Chair Clark dissenting.

31 2416 TRANSPORTATION COMMITTEE REPORT NO MODIFICATIONS TO THE INTERSECTION OF BANK STREET AND CAHILL DRIVE - PUBLIC HEARING COMMITTEE RECOMMENDATIONS AS AMENDED Having held a public hearing, that Council approve: 1. The revised design modifications to the intersection of Bank Street and Cahill Drive which incorporates the removal of the proposed channelizing island situated in the north-west quadrant and the provision of reduced corner radii in the north-west and south-west quadrants as illustrated in Annex A, subject to the registered owner, South Keys Shopping Centre Limited; a) paying the total cost for all modifications to the intersection including changes to the traffic control signals, signs and pavement markings, and; b) executing a legal agreement with respect to (1) above. 2. That the staff report be modified so that straight through movement of buses be prohibited on Cahill across Bank Street. 3. That a pedestrian refuge be constructed on the northerly median on Bank Street at Cahill Drive with appropriate signalization and without widening it. 2. PEDESTRIAN ACTUATED TRAFFIC CONTROL SIGNALS ON TERRY FO DRIVE (REGIONAL ROAD 61) COMMITTEE RECOMMENDATIONS That Council approve the installation of pedestrian actuated traffic control signals on Terry Fox Drive approximately 240 m south of Edgewater Street as illustrated in Annex C, subject to a public hearing if required and subject to the owner, Mobius Developments Limited: 1. paying for the total cost of the traffic signal installation and related road works as well as operating expenses in accordance with Regional Council s policy;

32 executing a legal agreement with respect to (1) above. with Councillor Legendre and Chair Clark dissenting. 3. PLAZA BRIDGE REHABILITATION COMMITTEE RECOMMENDATIONS That Council: 1. Approve the rehabilitation of the Plaza Bridge over the Rideau Canal as outlined in the Project Report and detailed on the presentation drawings subject to a public hearing if required: 2. Authorize the Environment and Transportation Department to proceed with the relocation of utilities as shown on the presentation drawings. with Chair Clark dissenting. ADOPTION OF COMMITTEE REPORTS Moved by Councillor V. Waddell Seconded by Councillor A. Munter MOTION NO. 184 RESOLVED THAT Community Services Committee Report No. 50; Corporate Services and Economic Development Committee Report No. 65; Nominating Committee Report No. 2; Planning and Environment Committee Report Nos. 60 and 61 and Transportation Committee Report No. 55 be received and adopted as amended by Motion Nos. 160, with Motion No. 76 being DEFERRED (see Motion No. 161), Motion Nos. 162, 163, 164, 166, 168, 169, 170, 171, 172, 173, 174, 175 and 183. with Declaration of Interest and dissents as recorded on various items.

33 2418 MOTION TO INTRODUCE BY-LAWS Moved by Councillor R. Cantin Seconded by Councillor M. Meilleur MOTION NO. 185 RESOLVED THAT the following by laws be enacted and passed By-law 44 of 1997 to amend the Regional Road System as established by By-law No. 16 of By-law 45 of 1997 to approve area municipality by-laws regulating traffic on local streets as follows: City of Nepean BY-LAWS ENACTED AND PASSED. NOTICES OF MOTION (FOR CONSIDERATION AT NET REGULAR COUNCIL MEETING) A. Moved by Councillor A. Cullen Seconded by Councillor D. Beamish WHEREAS Regional Council adopted the Security Alarm Registration By-law on December 11, 1996 permitting the OC Regional Police Services Board to levy charges for both registration and compliance of alarm systems; WHEREAS Regional Council is desirous of ensuring that security alarm registration charges are collected once on registration, not annually; THEREFORE BE IT RESOLVED THAT Regional Council now revoke its approval of the Security Alarm Registration By-law;

34 2419 And that Regional Council request the OC Regional Police Services Board to consider adopting a new Security Alarm Registration Policy that would (1) charge a one-time fee for registering a security alarm system with the OC Regional Police, based on the current fee structure, and (2) charge the appropriate fees for subsequent false alarms; And forward such a policy for Regional Council s approval. B. Moved by Councillor A. Munter Seconded by Councillor D. Holmes WHEREAS housing discrimination against people on low income forces many to rent the most overpriced units, and in some cases, results in homelessness; and WHEREAS authorizing the use of income information in tenant selection effectively negates the protection from discrimination in housing on the basis of receipt of public assistance, a protection which is part of the Ontario Human Rights Code; and WHEREAS this will result in significant costs to regional government in the form of higher shelter allowances and the provisions of emergency shelter; and WHEREAS this form of housing discrimination also denies single mothers, people with disabilities, youth and newcomers to Ottawa-Carleton access to the most adequate and affordable housing on the market; and WHEREAS the United Nations Committee on Economic and Social Rights has expressed concern about the extent of income discrimination in housing access in Canada and recommended improved enforcement of human rights; and WHEREAS the Chief Commissioner of the Ontario Human Rights Commission, Keith Norton, who was appointed by Premier Harris, has written to the Premier (March 10, 1997) stating that the income information part of Section 200, Bill 96, An Act to Consolidate and Revise the Law with Respect to Residential Tenancies will raise serious human rights issues for seniors, single parents and persons who are receiving public assistance and that significant numbers of these individuals and their families will find themselves without affordable housing; and that regulations that purport to allow the use of tenant screening based on income information will effectively authorize discrimination against people on public assistance and that This will wipe out the protection provided by the Code on the grounds of public assistance for all practical purposes ; and that the proposed amendment means

35 2420 the government will have granted the right to equal treatment on the ground of receipt of public assistance with one hand and will take it away with the other ; NOW THEREFORE BE IT RESOLVED THAT the Regional Chair be requested to write to Premier Harris, the Honourable Al Leach, the Honourable Charles Harnick, the Honourable Marilyn Mushinski, and the Honourable Janet Ecker urging that the words income information be deleted from Section 200 of Bill 96; AND BE IT FURTHER RESOLVED THAT a representative of Regional Council be requested to appear before the Ontario Legislative committee which will hold hearings into Bill 96 to urge deletion of the words income Information from Section 200. CONFIRMATION BY-LAW Moved by Councillor M. Meilleur Seconded by Councillor V. Waddell MOTION NO. 186 RESOLVED THAT by-law 46 of 1997 to confirm the proceedings of Council be enacted and passed By-law enacted and passed. ADJOURNMENT Council adjourned at 5:45 p.m. CLERK CHAIR