July 2015 Bishop s Cleeve Parish Council

Transcription

1 July 2015 Bishop s Cleeve Parish Council Emma Tilley Echo Gloucestershire Echo St James' House St James' Square Business to be transacted at Full Council meeting Cheltenham Bishop s Cleeve Parish Council is happy to accommodate parishioners request for information in line with the Transparency Code (October 2014). Please contact the Parish Office if you have a request for a specific piece of information or visit our website at

2 AGENDA Councillors are summoned to attend the Meeting of Bishop s Cleeve Parish Council on the 2 nd July 2015 at the Parish Council Offices at 7.30pm- 1. Councillors will be invited to make a Declaration of interests of matters on the agenda. 2. Public Session will last for a maximum of 30 minutes. Members of the public will be invited to speak to the Council and Councillors who declare an interest in matters on the agenda will be invited to address the Council at this time. 3. Attendance of Parish Councillors will be recorded 4. Absences and Apologies will be noted 5. Council to accept reports from Borough and County Councillors in line with current council policy Subject to a Proposor and seconder at meeting Council will consider the following items 6. Council to agree for accuracy the minutes of the June 18th 2015 Council meeting p5 7. Council to agree future format for minutes of the Council and to allow the Clerk to make an audio recording of future council meetings for internal purposes. P9 8. Council to note Planning committee minutes p21 9. Council to consider application for Co-option for Grange Ward Vacancy p Council to agree adoption of Committee structure policy as discussed at workshop on 25 th June 2015 subject to suspension of standing order 7- separate document 11. Council to agree membership of Committees p29 a) Finance Committee Cllrs Mackinnon, Stayt, Hopkins, Badham, Hewings, Hughes, Benfield, Reddicliffe (8 out of 9 vacancies) b) Community Committee Cllrs Holliday, Hopkins, Shakespeare, Badham, Hewings, Perry, Hughes, Benfield, Reddicliffe (9 out of 9 vacancies) Elections to take place for c) Personnel Committee Cllrs Mackinnon, Holliday, Stayt, Robinson, Hopkins, Cairns, Badham, Lightfoot, Hewings, Benfield, Reddicliffe (11 for 9 vacancies) d) Buildings and Grounds Cllrs Mackinnon, Holliday, Reece, Stayt, Robinson, Hopkins, Shakespeare, Lightfoot, Hewings, Perry, Hughes, Benfield, Reddicliffe (13 for 9 vacancies) e) Planning, Highways, Environment Cllrs Mackinnon, Holliday, Reece, Robinson, Hopkins, Cairns, Hewings, Hughes, Benfield, Reddicliffe (10 for 9 vacancies) 12. Council to agree representation on outside organisations p30 a) Police Liaison Cllrs Holliday and Cairns (2 for 2 vacancies) b) Transition Cleeve Cllr Perry (1 for 1 vacancy) c) Grundon Forum Cllr Holliday (1 for 1 vacancy) 2

3 d) Cleeve Conservators- Cllrs Shakespeare and Stayt and member of public Mr P Lightfoot (3 for 3 vacancies e) Rooftop Housing Cllr Hughes (1 for 1 vacancy) f) Please note that the closing date for GAPTC has been confirmed as 29 th May No Councillor has put their name forward for this agenda. Elections to take place for g) Wingmoor Forum Cllrs Holliday and Mackinnon (2 for 1 vacancy) Financial Monitoring Officer- election to take place between Cllrs Reece and Hewings (2 for 1 vacancy) 13. Council to agree if it wishes to allow free use of facilities for those organisations above that have an elected Council representative. 14. Council to agree adoption of Standing orders as discussed at workshop on 25 th June subject to suspension of standing order 7- separate document 15. Council to agree adoption of Code of Conduct policy as discussed at workshop on 25 th June 2015 separate document 16. Council to consider motion from Cllr Hopkins that Bishops Cleeve Parish Council (BCPC) to purchase the Kayte Lane field from Gloucestershire County Council so that this land can be retained as a well-used community asset and make a positive contribution to our village community amenities. P Council is asked to approve the financial reports a) Cheque Payment list p77 b) Budget against Actual year to date report p78 c) Expenditure over 500 report p79 d) Grants and benefits in kind report p80 e) Permission to place orders p81 f) Requests for grant funding p Council to consider adopting the play equipment at Sunrise Avenue and delegation to progress matter. Supporting information was provided on 18 th June P Council to agree to submit proposal from youth providers for new activities scheme for summer 2015 to Easter 2016 to Borough Council in order for the release of grant sum of 8k to be considered. P Council to consider request from Caretaking company to have access to office phone for clocking in system p Councillors to consider if they wish to receive updates from NALC and other sector sources p Council to consider if it wishes to host a sport relief mile on 20 th March 2016 and to agree delegation of organising Council to consider motion from Cllr Benfield should we adopt a Neighbourhood Development Plan then Bishops Cleeve will have a stronger legal stand around some important aspects with future developments p Council to consider motion from Cllr Benfield should Council set up a working part to explore more engagement with the teenagers in the village p Council to note information from the Barnwood Trust in respect of grants available p Council to consider correspondence from residents- information in supporting papers 3

4 a. Future car parking in the village p126 b. Pecked Lane/Lynworth Road junction p127 c. Trees adjacent to Finlay Way playing fields p128 d. Request from member of the public to use Nottingham Road playing field for a toddler birthday party including possible erection of a gazebo. P Council to consider motion from Cllr Holliday that Bishops Cleeve Parish Council requests that formal legal proceedings by Tewkesbury Borough Council be undertaken, to effectively enforce watercourse maintenance by both of the riparian owners of the southern bank p Council to consider motions from Cllr Holliday that a) As from June 18 th 2015, no persons whatsoever are authorised to tip mixed waste of any kind on the current accumulated mixed waste tip of approx 300 tonnes. As from this date, all planned wastes arising, shall be considered individually by council, for the appropriate waste disposal method, off the council premises. P150 b) For the purposes of watercourse maintenance, a small holding area for mixed water-borne debris is retained for storage close to the A435, for no longer than twelve calendar months for each cycle. Each year, during dry conditions, a contractor will be instructed to remove the waste from the site, and with Council consent, take the mixed waste to the nearest waste disposal site. This will usually be no more than one tonne of mixed waste debris per annum p150 c) the Council authorise a Professional Drainage Survey of the Sportsfield drainage infrastructure and agree budget to be allocated to this matter p152/153 d) the Clerk be instructed to request, that Clive Spencer of Spencer and Co be invited to a Site Visit Meeting with a committee of Councillors and Clerk this summer. The site visit should form the basis for a professional advice/risk assessment report, with an approximate future budget indication and agree budget to be allocated to this matter 29. Council to note that road markings have been installed on Stoke Road following both a site visit by County Councillor Bird and Parish Council liaison meeting with Glos Highways. P Council to note information regarding the Borough Mayor s Race Day p Council to note information regarding Temporary Traffic Order affecting the village p Council to note invitation for the Chair or a nominated representative to attend Tewkesbury Town Mayors Civic Service on 20 th September 2015 p Council to consider the offer from the Deputy Chief Executive of Tewkesbury Borough Council to attend a full Council meeting to present the Borough Council s Place Programme p Council to consider an invitation to attend the AGM of GMAS on Wednesday 8 th July p Council to consider taking part in Fly a Flag for the Commonwealth on 14 th March 2016 p Council to consider motion from Cllr Holliday that I request the support of the Bishops Cleeve Parish Council in the matter of Gloucestershire Highways and its legal responsibility to maintain the full legal dimensions of the pedestrian highway in Cheltenham Road p Council to note invitation to planning consultation for the Cheltenham plan p Council to consider feedback from June 4 th Parish Council meeting regarding s106 funding available for dog bins and signs p163 4

5 39. Council to consider feedback from June 4 th Parish Council meeting regarding s106 funding available for the Parish Office p Council to consider matter arising from public session and correspondence received at June 4 th Parish Council meeting and are asked to refer consideration of play areas and youth shelters to Buildings and Grounds Committee p Council to consider request from Borough Councillor Reece that requests for action be communicated through the Proper Officer, following an appropriate resolution from Council 42. Council to note that Tewkesbury Borough Council have asked if there is a potential need for s106 obligations in respect of planning application 15/00166/OUT and that the Parish Council provided a S106 list in February 2015 with supporting evidence p Council to consider authorising additional cheque signatures 44. Council to consider information from Stoke Road Patients Participation Group regarding Stoke Road traffic managementp Council to note a public exhibition is being organised by Redrow Homes on 8 th July at St Michaels Hall (information already distributed) 46. Council to consider agenda item 27 from 18 th June meeting in relation to actions against plot holders who have not paid annual rent p Council to note that following recent inspection of allotments there are 26 plots that require follow up letters from the Proper Officer of the Clerk under delegated management duties. Council may be asked for any other business for information purposes at the discretion of the Chair.- followed by close of meeting clerk to Council 26/06/ :33 5