EXPRESSION OF INTEREST (EOI)

Transcription

1 EXPRESSION OF INTEREST (EOI) FOR THE EMPANELMENT OF AGENCIES FOR SUPPLY, ASSEMBLING, INSTALLATION AND MAINTENANCE OF SERVERS Reference No. BECIL/SERVERS/01/2017 Dated 02/08/2017 BROADCAST ENGINEERING CONSULTANTS INDIA LIMITED (A Govt. of India Enterprises A Mini Ratna Company) An ISO 9001:2008 Certified Company Head Office: 14-B, Ring Road, I.P. Estate, New Delhi , Tel: , Fax: Corporate Office: C-56/A17, Sector-62, Noida , Tel: , Fax: Website:

2 S.No Description Details 1. EOI Ref. No BECIL/SERVER/01/2017 Supply, Assembling, Installation and Maintenance of EOI for Servers 2. Date of Issue of EOI Last date of Submission of till 1:00 P.M. EOI 4. Date of opening of EOI (EXCEPT PRICE BID) at 2:30 P.M. 5. Address of: Broadcast Engineering Consultant Limited Purchase of EOI Document/ BECIL Bhawan, C -56, A/17, Sector-62 Noida, Uttar Pradesh Submission of EOI/Opening of EOI Ph Fax Website 7. Cost of EOI Document INR 2000/- Authorized Signatory

3 1. ABOUT BECIL: 1.1. Broadcast Engineering Consultants India Limited (BECIL) an ISO 9001:2008 certified, a Mini Ratna public sector enterprise of Government of India under Ministry of Information & Broadcasting, was established on 24th March, 1995 for providing consultancy services of international standards for broadcasting in transmission and production technology including turnkey solutions in the specialized fields of Terrestrial & Satellite Broadcasting, Cable and various Information Technology(IT) related fields, including acoustics & audiovideo systems & Security Systems BECIL is the professional platform which caters to all aspects of projects related to TV, Radio, Communication and Security System from concept to completion and from regulation to realization. BECIL outsources manpower to various government departments, autonomous bodies, public sector enterprises etc. 2. EOI NOTICE: 2.1. Broadcast Engineering Consultants India Limited (BECIL) invites sealed Expression of Interest (EOI) from agencies having proven experience and ability for supply, assembling, installation and maintenance of servers The bidders are advised to submit the bids in the following manner: (a) Sealed Envelope-1 super scribed PAYMENT FOR EOI DOCUMENT (b) Sealed Envelope-2 super scribed EOI DOCUMENT FOR TECHNICAL EVALUATION (c) Sealed Envelope-3 in which the sealed envelopes 1 and 2 are enclosed super scribed EOI DOCUMENT FOR EMPANELMENT OF AGENCIES FOR SUPPLY, ASSEMBLING, INSTALLATION AND MAINTENANCE OF SERVERS 2.3. The EOI must be submitted at the below given name and address: Dy. General Manager Broadcast Engineering Consultants India Limited C-56/A-17, Sector-62 Noida (UP) 2.4. The EOI bid must be submitted in English or Hindi language only with a font size of 12. All the document including the supporting documents/enclosures etc. must be fully legible. Supporting documents if in a language other than English must be accompanied by a certified English translated document. The English version shall prevail in matters of interpretation. EOI bid documents which are not legible shall be rejected Each bidder shall submit only one EOI bid. In case of two or more bids received from a bidder, all the bids from that bidder shall be rejected Consortiums are not allowed The bidder shall bear all costs associated with the preparation and submission of EOI bid and BECIL will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the EOI process In case the bidder has any doubt about the meaning of anything contained in the EOI document, she/he shall seek clarification within 7 days of issue of EOI. Except for any

4 written clarification by Mr. R. B. Jagtap, Dy. General Manager, BECIL via ID: no written or oral communication, presentation or explanation by any other employee of BECIL shall be taken to bind or fetter BECIL under the contract Bidders shall have to submit an amount of INR 2000/- (Rupees Two Thousands Only) in the form of Demand Draft in favour of " Broadcast Engineering Consultants India Limited Payable at Noida along with the EOI towards the cost of EOI Document and no other mode of payment is acceptable. EOI Document is also available at BECIL Office: at C- 56/A17, Sector-62, Noida The cost of EOI document is non-refundable. EOI Document once sold will not be taken back The successful Bidders shall have to submit an amount of INR /- (Rupees One Lakh Only) in the form of Demand Draft in favour of Broadcasting Engineering Consultants India Limited payable at Noida as an empanelment fee (non-refundable). The empanelment will be valid for a period of two years. It may be extended for another two years for a revalidation fee of INR One lakh (non-refundable). In case of any ongoing project involving the empanelled bidder during the crossover time of two years, the fee shall be deducted from the project cost payable to the agency if not paid by the agency The Management of BECIL reserves the right to amend or withdraw any of the terms and conditions mentioned in the EOI Document or reject any or all the bids without giving any notice or assigning any reason. The decision of the Chairman and Managing Director, Broadcast Engineering Consultants India Limited in this regard shall be final and binding on all BECIL does not guarantee any business. However, all shortlisted agencies will have to sign a non-disclosure agreement and MOU with BECIL before empanelment In case of entering into any contract, separate agreement shall have to be signed by the empanelled agency. All payments in the business shall be back to back basis only. EMD as applicable shall be payable by the agency entering into agreement as per the terms of the contract. This is over and above the registration fee BECIL will share the bill of material with all the empanelled agencies for the requirements wherever arises and the agency quoting the best prices shall be entered into contract for the business. However, BECIL may at its own discretion choose to award work to any empanelled agency at the best quoted price. 3. Submission of EOI 3.1. EOI, complete in all respects, must be submitted on or before the due date and time i.e at 1:00 PM (IST). Late submitted EOI bids will be rejected BECIL may, at its own discretion, extend the last date for submission of EOI. In such a case, all rights and obligations of BECIL shall stand applicable on the bidder for the extended time frame The bidders submitting their EOI through courier/by post must ensure that their EOI bid is received on the said address by the stipulated date and time. No time extension for shall be granted and BECIL will not be responsible for any postal delays/loss/non-receipt thereof.

5 3.4. At any time prior to the last date for receipt of EOI, BECIL may for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the EOI Document by an amendment. The amendment will be notified on BECIL s website in tender section and should be taken into consideration by the prospective bidders while preparing their EOI In order to give prospective bidders reasonable time to take the amendment into account in preparing their EOI bid, BECIL may at its discretion, extend the last date for the submission of EOI. No EOI may be modified subsequent to the last date for receipt of EOI. The EOI shall be ignored, if complete information is not given there-in, or if the particulars and data (if any) asked for are not filled in properly. 4. Opening of EOI Bids 4.1. BECIL shall convene an EOI opening session on at 2:30 PM IST Envelope-3 shall be opened first Envelope-1 containing the EOI fee shall be opened second Envelope-2 shall be opened third only for those bidders whose EOI fee is found in Envelope-1. Remaining bids will be rejected The bidder may depute its representative for the bid opening with authorization letter. 5. Qualification / Eligibility Criteria for Bidders Following are the Qualification / Eligibility Criteria to participate in the EOI bid (Bidder is required to fulfil all the condition of Qualification/ Eligibility Criteria and in case any of condition is not met, EOI bid will be rejected) S. N0. Pre-qualification Criteria Supporting Documents 5.1 The bidder should be a company registered under the Indian Companies Act, 1956 and have their registered offices in India Copy of Certificate of Incorporation 5.2 The bidder should have an ISO certification duly valid till next 6 months 5.3 The bidder is required to submit following documents:* Copy of Certificate Copy of all mentioned Certificate must be enclosed a) Copy of PAN No. b) Copy of TAN No. c) Copy of Service Tax No. (if applicable) d) Copy of TIN/VAT No. (if applicable) e) Copy of GSTN

6 *In case any document mentioned above is not submitted, the bid shall stand rejected. 5.4 Bidder must have their branch/regional office in Delhi/NCR 5.5 The bidder should have Average Turnover of INR 5 Crore in last three financial years (i.e. FY , , ) in India. Self-certified address of the Delhi/ NCR office (shall be verified by BECIL) Audited Balance Sheet should be enclosed along with the CA certificate 5.6 The bidder should not be blacklisted by any Central Undertaking (on Non-Judicial stamp Government/State Government/PSU/Government paper of Rs.100/-, duly Notarized) Bodies/Autonomous Bodies/Private Sector. 5.7 The bidder must have three (03) years of Copies of orders/po/completion experience in IT/System Integration/Server certificates must be enclosed Deployment & Maintenance 5.8 The bidder must have an in-house strength of atleast 20 employees Copy of attendance sheet/payroll sheet duly signed and stamped 5.9 Bidder must be in existence for a minimum period Copy of order/po of three (03) years in product development and certification Bidder should not be insolvent Certificate from banker depicting solvency having financial strength for INR 2 Crore Bidder must have experience of three purchase Copy of PO to be submitted order worth INR 5 Crore involving IT/ICT activity 5.12 Bidder should be having a positive net worth Certificate from statutory auditors 5.13 Bidder must be registered with leading brand of IT company like Intel, Microsoft etc. Authorization from the branded company required 6. Bidder code of conduct and business ethics BECIL is committed to its values & beliefs and business practices to ensure that companies and Bidders, who supply goods, materials or services, will also comply with these principles. 6.1 Bribery and corruption: Bidder are strictly prohibited from directly or indirectly (through intermediates or subcontractors) offering any bribe or undue gratification in any form to any person or entity and / or indulging in any corrupt practice in order to obtain or retain a business or contract. 6.2 Integrity, indemnity & limitation: Bidder shall maintain high degree of integrity during the course of its dealings with business/contractual relationship with BECIL. If it is discovered at any stage that any business/ contract was secured by playing fraud or misrepresentation or suspension of material facts, such contract shall be voidable at the sole option of the competent authority of BECIL. For avoidance of doubts, no rights shall accrue to the Bidder in relation to such business/contract and BECIL or any entity thereof shall not have or incur any obligation in respect thereof. The bidder shall indemnify BECIL in respect of any loss or damage suffered by BECIL on account of such fraud, misrepresentation or suspension of material facts.

7 6.3 Reporting Misconduct: Bidders are required to report any misconduct/violations/improper demands from BECIL employees to the Chief Vigilance Officer/Director (O&M)/CMD. All communication in this regard should be directed only to above as per below mentioned ids; Chairman and Managing Director: No Communication shall be encouraged to any other authority / external sources in this regard. 7. Scope of Work: The scope of work broadly covers 7.1 Sourcing of server components 7.2 Integration of server 7.3 Loading of software on servers 7.4 Supply of servers 7.5 Maintenance of servers 7.6 Provide any other critical element for efficient functioning of servers 7.7 Provide AMC for the servers at site (India & abroad)

8 Annexure-I SELF DECLARATION FOR THE CODE OF INTEGRITY (To be included in the EOI) I/We shall maintain a high degree of integrity during the course of my/our dealings business/contractual relationship with BECIL. If it is discovered at any stage that any business/ contract was secured by playing fraud or misrepresentation or suspension of material facts, I/We authorize BECIL to term such contract as voidable at the its sole option. Place: \ Signature of Authorized Signatory on behalf of Agency Date : Address : Mobile : ID: ANNEXURE -II UNDERTAKING & ACCEPTANCE LETTER BY THE BIDDER (To be included in the EOI) I/We have carefully gone through the various terms and conditions listed in the EOI Document for conducting online/ offline examinations & computer based evaluation and to provide it, education & skill development training for BECIL as an empanelled agency. I/We agree to all these conditions and offer for the same as mentioned above for BECIL and submitting this EOI after carefully reading the conditions and understanding the same without any kind of pressure or influence from any source whatsoever. I/We hereby sign this undertaking in token of our acceptance of various conditions listed in the EOI document. Place: Signature of Authorized Signatory on behalf of Agency Date: Address: Mobile Number: ID:

9 Annexure-III PARTICULARS OF THE BIDDER TO BE FURNISHED FOR THE PURPOSE OF ELIGIBILITY 1. Name of Organization /firm/company 2. Office Address /Telephone No / Fax No / id / website 3. Year and Place of incorporation 4. Status of the firm (Proprietary/Partnership/Private Limited/ Limited Firm) 5. Name of Directors/Partners/Proprietor 6. Details of principle person concerned with this work with Name/ Designation/contact no./ Fax/ Id, Etc. 7. Whether registered with the registrar of companies /registrar of firms. If so, mention number and date. 8. In case of change of Name of the Firm, former Name / Names and year/ years of establishment: 09. State Annual turnover of the company Furnish copies of audited balance sheet and profit & loss account (audited) for the last three years (ie. FY , , ). 10. EOI fee Details: Amount: DD No. Date: Bank: Place: Date: Signature of the Bidder