Mayor Bradshaw called the meeting to order at 6:30 p.m.

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1 Page 1 CITY OF WINLOCK CITY COUNCIL Regular Council Meeting 6:30 p.m. 1. CALL TO ORDER Mayor Bradshaw called the meeting to order at 6:30 p.m. 2. DETERMINATION OF QUORUM Council Members Present: Andrew Maloney, Barb Pedersen, Jodie Curtis, Connie Sneed and Anne Randt. Employees Present: Tedi Curry, Clerk Treasurer; Penny Jo Haney, Deputy Clerk; Stephen Valentine, Police Chief; Rodney Cecil, Water/Sewer Superintendent and Erin Hillier, City Attorney. 3. FLAG SALUTE Erin Hillier led the flag salute. 4. APPROVAL OF AGENDA Councilor Maloney asked for an amendment to the Agenda for Item 10, requesting that public comment period be extended from 3 minutes to 5 minutes. Councilor Maloney made a motion to amend Agenda Item #10 public comment, from 3 minutes to 5 minutes from here on, seconded by Councilor Pedersen, motion carried. Councilor Pedersen motioned to approve the Amended Agenda, seconded by Councilor Curtis, motion carried. 5. OLD BUSINESS There was no old business. 6. COUNCIL COMMENTS Councilor Maloney requested clarification and status on Mr. Hogg being able to enter city hall. Ms. Hillier stated that he was trespassed from city hall based on interactions with staff, with police reports in regard to that. Ms. Hillier stated that during her time of not representing the city, she was not fully up to date on the issue, but that she would research it and let the Council know. Councilor Pedersen asked for an update on property on Front Street. Mayor Bradshaw stated that we re making every effort to get the property owners to get it cleaned up, one is out of country and the other is not responsive, we ve been very patient with their slow progress. However, Mr. Ziegler has been working on it, and Fred Terry would like the metal and lumber. Mayor Bradshaw stated that with what s been done he doesn t believe it poses a danger.

2 Page 2 7. MAYOR COMMENTS We continue to move forward on all fronts, and the waterline is progressing as planned, but with a bit of setback due to weather conditions, and we re pleased with the contractor, and anticipate completion sometime next month. With additional funding that we have we plan to extend the line past Knowles Road to as close to I-5 as possible. Property owners there have expressed desire to develop knowing the utilities will be available. We recently mowed down the briar patch next to the fire station, which is now presentable. We ve also cleaned up the Police garage, and made $103 on scrap metal, and moved vehicles inside that were left outside. The Mayor stated that the dump truck we have was purchased prior to him taking office, that it was purchased from Pacific County and that we ve had nothing but problems with it. It is currently at NC Machinery with various issues, primary issue being an oil leak that they d isolated to the oil pan that is unrepairable. Being that the truck came from Pacific County, the salt had rusted out the oil pan. Given the inclement weather we ll be facing, the County has agreed to sand our roads until we get our truck back. The report today from NC Machinery, which we knew last week is that the oil pan can only come from Germany and can t ship until the 21 st. The cost of the oil pan $860, and shipping if $84. We had a water main break on New Years Day, and crew is working to get that repaired, located across from the IGA store on Walnut. The crew had to work on New Years Day, as we did not want not to address it and end up with a sink hole like they did in Nevil Road. We had to get three (3) bids for further work, as that area is a State Highway and needs to be to State standards. We will accept the lowest of the bids, and in the meantime, we re paying $75/day per steel plate because we don t have any, and they re required by DOT. We also repaired the hill behind the Post Office, which was due to a broken pipe up above. We replaced that culvert ourselves and the problem should be alleviated. We cannot due a permanent repair until things dry out. We did have a State geologist review it to let us know what we could and could not do. We did not do any work or move any soil until the geologist said we could. The County was very helpful in this and delivered eight (8) jersey barriers at no cost to us for emergency repair. They ve been very helpful and supportive. 8. STAFF REPORTS a. Police Department Report Chief Valentine stated that there had been a total of 82 calls in December and went over the list defining what types of calls they were. There were no questions for him. b. Community Development Report None c. Public Works Report Included in Agenda Item 3.

3 Page 3 d. Water Sewer Billing Department Report - Mayor Bradshaw stated that Penny Jo was available for questions. Councilor Pedersen asked if there were 6 or 7 properties in escrow. Ms. Haney clarified that there were six (6) pending. She added that a new buyer came in today to let us know that they d purchased two (2) properties not reflected in the report, as the sale went through a private sale process and not through escrow, so there are an additional two (2) properties sold. e. Finance Report None 9. PARK BOARD UPDATE Ms. Sally Vogel was unable to attend; however, Mayor Bradshaw stated that the storage building had been ordered, and that Gregg Robinson would work with Ms. Vogel to prep the spot with gravel and leveling. The Mayor has promised the Park Board that by summer, the park bathrooms would be fully renovated to include ADA accessibility and with showers. We have $35,000 in the budget to do this and will do it inhouse with qualified staff and volunteers. There are six (6) RV spaces that don t have water, sewer or electric to them. We will be providing water and electric to them before summer in order for them to be rentable and provide revenue to the Park Department. I ve asked Jon Hinton our Engineer to give us an idea, not for this but by next summer to see if we can update the 2 older septic systems or add to have sewer to the six (6) spaces. 10. PUBLIC COMMENT NON-AGENDA ITEMS Jo-Lene Tover, Winlock Ms. Tover stated that she s been trying to get a business license from the City since early January and was told that she could not get a 2019 license until the new licensing ordinance was passed. Ms. Tover asked if she would be permitted to get a license under the old laws if the new didn t pass. Mayor Bradshaw explained that her issue was on the agenda and asked to address it with her now. He went on to state that because of the State s new licensing requirements, and that we were without legal counsel, we were unable to issue any licenses. This issue is on the agenda this evening with the hope your issue will be solved. 11. CONSENT AGENDA 1. Payment of Vouchers $15, Open Period, and $856, (inclusive of 835, and addition of $21, as provided by Ms. Curry) Councilor Pedersen motioned to approve vouchers as provided, Councilor Curtis seconded, motion carried. 2. Approval of Minutes Special Meetings

4 Page 4 Mayor Bradshaw stated that City Clerk Curry is still trying to get caught up with the minutes but is behind due to all of the frivolous public records requests and noted that all future requests will be forwarded to the City Attorney to satisfy. 11/13/2018 Councilor Pedersen motioned, Councilor Curtis seconded, motion carried. 12/27/2018 Councilor Pedersen motioned, Councilor Maloney seconded, motion carried. 12. AGENDA 1. Annual Appointment of Mayor Pro-Tempore Councilor Pedersen made a motion to nominate Connie Sneed for Mayor Pro-Tempore, motion died for lack of a second. Mayor Bradshaw asked if there were any further nominations. Councilor Sneed nominated Jodie Curtis, Councilor Curtis seconded, Councilors Sneed and Curtis voted in favor, Councilors Pedersen, Maloney and Randt voted against. Councilor Sneed requested that the issue be tabled. City Attorney, Hillier let them know that this issue could be done at any time, that the City doesn t have an ordinance dictating a specific time to elect a Mayor Pro-Tempore. The issue was tabled. 2. Renewal of Certificate of Deposit Timberland Bank Councilor Pedersen made a motion to approve the Renewal of Certificate of Deposit with Timberland Bank, seconded by Councilor Maloney, motion passed. 3. Rodney Cecil, Water Sewer Superintendent-Request Funds a) Mr. Cecil informed the Council that his #1 Digester Blower had seized and that they were currently using the back up blower. The blower provides air and mixing for the digester. He requested $11,000 dollars from his capital improvement funds. He stated that Department of Ecology requires this, and there are strict guidelines to follow, so it s a necessity to repair the blower. b) Reported the water leak across the street from IGA on Walnut/SR505 (provided pictures), and since this is a state highway, there are certain requirements we have to meet for the repairs. He requested from Council $20,000 from the capital improvement fund to cover costs of the road repair and a Vac truck that had to be used to dig the hole. He wasn t sure of the exact costs yet; however, any unspent money would not be pulled from the capital improvement funds. Mayor Bradshaw noted that we will submit the costs to the County for pass-thru dollars before using our own funds. c) Reported that their Ford Ranger s current condition is not longer reliable and safe to be driven. He s located a 2004 Ford F-150 pickup with 72,000 available for $6,000. The approved budget has $5,000 (provided pictures). He requested from Council $1,000 to complete the purchase and noted that the Ford Ranger would be surplused with the hope to gain $500 from sale.

5 Page 5 d) Mr. Cecil and the Mayor updated Council on the excavator and stated that they are still looking for one and that they are more expensive than originally thought. They will continue to look, and when found will bring back to Council for decision, probably in the $35,000-$40,000 range. Project Updates: a) Tapani Project Side Sewers We re just waiting for final signoffs from citizens. Once he gets those, he ll do personal visits. b) The wastewater plant is about 99% done, and on the 28 th of January, they ll be doing a whole system test run. c) SR505 project is moving along with few obstacles d) Galvanized water lines on SE First will be ready to go out for bid that will prepare for the next phase to pave, sidewalks, etc. Councilor Curtis made a motion to approve Mr. Cecil s fund requests, seconded by Councilor Maloney, motion passed 4. Ordinance No Official Newspaper of Record Mayor Bradshaw stated that by moving from the Town Crier to The Chronicle we would be published three (3) times per week vs. once per week and meet deadlines for grant submittal publishing. Councilor Maloney asked about the difference in pricing, Ms. Curry said the Town Crier is $9/column inch and The Chronicle $4.80/column inch. Councilor Sneed motioned to change the City s Official Newspaper of Record from the Town Crier to The Chronicle, seconded by Councilor Curtis, motion passed 5. Ordinance No Business License Ordinance Ms. Hillier stated that this ordinance and the intent of the State is to streamline the business license process and established a uniformed definition of what it means to do business in the City. The State also set limitations which basically say that if a business does under $2,000 per year they wouldn t be subject to business license requirements. Ms. Hillier also noted that getting back to a question that came up earlier in regard to issuing licenses in the interim, that if cities did not adopt their ordinance by December 31, 2018, they were prohibited from issuing any business licenses. She also noted that the burden of proof will be on the applicant to prove whether they gross under $2,000 per year. Ms. Curry stated that she receives from the Department of Revenue monthly statements showing the revenue of businesses that will help track the activity. Councilor Sneed made a motion to approve Ordinance No Business License as written Option 2, seconded by Councilor Curtis, motion passed. 13. CORRESPONDENCE Mayor Bradshaw stated that Council had copies of 1) Park Board Minutes from December 5, 2018, 2) Letter to Hillier, Scheibmeir and Kelly, P.S., and 3) Letter of Understanding from Hillier, Scheibmeir and Kelly, P.S. 14. ADJOURNMENT

6 Page 6 Councilor Pedersen made a motion to adjourn, Councilor Curtis seconded, motion carried. The Council Meeting was adjourned at 7:25 p.m. Attest: Mayor Don Bradshaw Tedi Curry, Clerk Treasurer