Mayor Bradshaw called the Regular Council Meeting to order at 6:30 p.m.

Transcription

1 Page 1 CITY OF WINLOCK CITY COUNCIL Regular Council Meeting 6:30 p.m. 1. CALL TO ORDER Mayor Bradshaw called the Regular Council Meeting to order at 6:30 p.m. 2. DETERMINATION OF QUORUM Council Members Present: Andrew Maloney, Barb Pedersen, Jodie Curtis, Connie Sneed and Anne Randt Employees Present: Tedi Curry, Clerk Treasurer and Rodney Cecil, Water Sewer Superintendent 3. FLAG SALUTE Councilor Sneed led the flag salute. 4. APPROVAL OF AGENDA Councilor Pedersen made a motion to approve the Agenda, Councilor Curtis second, motion carried. 5. OLD BUSINESS Mayor Bradshaw stated that the bids were opened for the SR505 waterline project and that he would be asking for Council approval at the end of the Agenda. He stated that the grant project for solar panels on the treatment plant is moving forward. The crew will be here tomorrow to take measurements. He stated that the South East First Street has been a long time coming and due to unforeseen circumstances, the pavement will not be able to be done this year. He will be speaking with TIB to roll it over until next year and combine it with the grant that will complete the pavement on the remainder of the street. 6. COUNCIL COMMENTS There were no Council comments. 7. MAYOR COMMENTS Mayor Bradshaw stated that there has been controversy about the Small Acts of Kindness having an event to raise money for the Terry family. Mrs. Terry passed away with a short illness with bone cancer. This is a good thing and I support it, but we have problems with the venue. I want to make it clear, and a lot of things have been reported, but the fact is that I, being the

2 Page 2 City, did not authorize it. We did what we have to do. He simply wrote a letter to the Liquor and Cannabis Board stating referencing the Banquet Permit for the Small Acts of Kindness that the City of Winlock has no objection to the event being held at the Senior Center. The City does not own the building and does not own the property that it sits on. The building itself is owned by the County and the control of the use of the building is controlled by the Lewis County Senior Board. Mayor Bradshaw asked Colonel Averill to speak. Colonel Ron Averill, President of the Lewis County Seniors Board stated that the Senior Board has a contract with the County for the use of the building. He stated that the contract states that if alcohol is to be served in the building, there must be a ten-day notice to the County by providing the County Commissioners with a copy of the Banquet Permit and proof that there is one-million-dollar liquor insurance that indemnifies County employees from any liability. The Lewis County Senior Board has the same requirement. He stated that the proof of insurance has not been provided and that the date to do it is on Wednesday. A vote was taken by the local advisory board and the majority of them have approved the event. If they do not receive the documents in time, then the event will not be allowed. Mayor Bradshaw stated that the City is in support of the event however the Small Acts of Kindness must provide the permit for the banquet. He stated that the City has no authority over the building; however, has to make sure that all requirements of the City are met. Colonel Averill stated that the Senior Board has no objections, and supports the event; however, if they fail to provide the board with required documents, the event can still happen without alcohol. 8. STAFF REPORTS a. Police Department N/A b. Community Development N/A c. Public Works N/A d. Water Sewer Mr. Cecil prepared a written update for the Council regarding updates to the water and sewer departments. He stated that the galvanized waterline project goes hand-in-hand with the work that will be performed on South East First Street that will be funded through TIB (Transportation Improvement Board). He stated that the sewer plant should be fully operational within a couple of weeks. He stated that everything is on track and where it should be. e. Finance N/A 9. PARK BOARD UPDATE

3 Page 3 Ms. Sally Vogel stated that the irrigation project is done, and grass has been planted over the top. The line will be run from the meter box to the irrigation when Rodney is not so busy. The small picnic shelter on the lower end of the park is getting primed and prepped to replace the supports and be re-stained. They are still working with the manufacturers of the skate ramps to determine what to do with the paint. She stated that they want to get the skate park open as soon as possible, and not have it closed longer than is necessary. 10. PUBLIC COMMENT NON-AGENDA ITEMS There were no public comments on non-agenda items. 11. CONSENT AGENDA 1. Payment of Vouchers - $49, Approval of Minutes Minutes of the Regular Council Meetings dated September 10, Councilor Randt made a motion to approve the Consent Agenda, Councilor Maloney second, motion carried. 12. AGENDA 1. Holly Orbino Community Building Rental Waiver of Fees Ms. Orbino thanked the Mayor for appointing her to the Winlock Park Board. She was there on behalf of the sophomore class. The class must do fundraisers to pay for prom during their junior year and graduation, homecoming, senior tea and their senior trip during their senior year. They would like to have a dance at the Community Building on December 12, Councilor Sneed made a motion to approve the request and waive the rental fees, Councilor Pedersen second, motion carried. 2. Small Acts of Kindness Special Event Permit for Council Approval Mr. Timothy White stated that he appreciated moving forward on the permitting of the event. The Liquor Board liked the plan and said there was no issue with the permit. I do appreciate the position that you have taken. We will have the insurance in place by the end of the week. We are actually working with Glenda from the County and we are actually working through their insurance carrier. He stated that the event should end no later than 11:00 p.m. Mayor Bradshaw asked if there would be a licensed server.

4 Page 4 Mr. White stated that April Pennington will be the bartender and there will be four (4) servers. Randy Pennington will be the security with two (2) other individuals. Councilor Pedersen wanted reassurance about the time frame of the event as the Liquor License stated a different time than the original application. Mr. White stated that they matched the Liquor License. We plan on shutting down at 11:00 p.m. We just matched the Liquor License. Councilor Curtis asked if they had received permission from the County Commissioners and how the beer garden will be set up. Mr. White stated the beer garden will be out the side door with a six-inch fence. There will be no children allowed in the building after 8:00 p.m. There will be a little bit of mingling but at 11:00 p.m. it will be over. Mayor Bradshaw stated that the City s involvement is only because the event is being held in the City limits and it is up to the County what they will allow in the Senior Center. He stated that he is supportive of the event; however, wants it to have the blessing of the Senior Board as well as the County Commissioners. Councilor Randt stated that it says on the Special Event Permit that neighbors within three hundred feet must be notified of the event at least two (2) weeks prior to the event taking place. Mr. White asked if the City was responsible for the notification or if the Small Acts of Kindness was responsible for the notification. Mayor Bradshaw stated. You are. He stated that he would support a motion to approve contingent on all the documentation being provided to the appropriate parties. Councilor Randt made a motion to approve the event contingent on all documentation being provided to the City and the County, Councilor Maloney second, motion carried. Councilor Sneed and Councilor Curtis recused themselves from voting due to their close affiliation with the Senior Center. 3. Ordinance No Parking Ordinance Councilor Curtis asked that valid be added to the ordinance. ORDINANCE NO AN ORDINANCE OF THE CITY OF WINLOCK,

5 Page 5 WASHINGTON, ESTABLISHING PARKING ZONES, TIME LIMITS, SCHOOL ZONE PARKING, HANDICAP PARKING, FIFTEEN MINUTE ZONES AND PENALTIES REPEALING ORDINANCE NO AND ALL OTHER ORDINANCES OR PARTS OF ORDINANCES CONFLICTING AND ESTABLISHING THE EFFECTIVE DATE HEREIN, HEREWITH Councilor Curtis made a motion to approve Ordinance No as amended, Councilor Pedersen second, motion carried. 4. Ordinance No Amending Ordinance No Councilor Randt asked for a correction to a typo. ORDINANCE 1065 AN ORDINANCE OF THE WINLOCK CITY COUNCIL, AMENDING WINLOCK MUNICIPAL CODE SECTION and CONCERNING CONSUMER DEPOSITS AND SECTION CONCERNING THE RESPONSIBILITY FOR MAINTENANCE OF ORDINANCE NO ADOPTED MARCH 26, 2018 Councilor Curtis made a motion to approve Ordinance No with typo corrections, Councilor Maloney second, motion carried. 5. SR505 Waterline Bids Strickland and Sons Mayor Bradshaw stated that there were nine (9) bids on the SR505 Waterline Project. He stated that Strickland & Sons was the low bid. He asked for an approval contingent on their qualification. Councilor Curtis made a motion award Strickland & Sons the construction contract contingent upon their qualifications, Councilor Randt second, motion carried. 13. CORRESPONDENCE from Jon Hinton, Park Board Minutes from September 5, 2018 There was no discussion on the correspondence. 14. ADJOURNMENT Councilor Pedersen made a motion to adjourn the meeting, Councilor Curtis second, motion carried.

6 Page 6 The Council Meeting was adjourned at 7:02 p.m. Attest: Don Bradshaw, Mayor Tedi Curry, Clerk Treasurer