OFFICE OF COLLECTOR AND DISTRICT E-GOVERNANCE SOCIETY, SIDHI (M.P.)

Transcription

1 OFFICE OF COLLECTOR AND DISTRICT E-GOVERNANCE SOCIETY, SIDHI (M.P.) Tender No: /E-Governance/Tender/Sidhi/Date TENDER ENQUIRY FOR SUPPLY AND TESTING OF LASER PRINTERS FOR OFFICE OF DISTRICT E-GOVERNANCE SOCIETY, SIDHI(M.P.) Tender Document Cost : Rs 1, Office Of Collector And District E- Governance Society, Sidhi Collectorate Campus, Sidhi Phone degmsidhi@gmail.com

2 OFFICE OF COLLECTOR AND DISTRICT E-GOVERNANCE SOCIETY, SIDHI (M.P.) NIT NO -5 Sidhi, Date 18/10/2014 TENDER NOTICE Office Of District E-Governance Society Sidhi invites the electronic tender from original equipment manufacturers or their authorized distributors for supply of 29 Laser Printers. The details of bid and bidding schedule is given below- System tender No EGSS/TENDER NO-5 Tender portal Cost of Document Earnest Money Deposit (EMD) INR (non-refundable) + (e-procurement processing fees, non-refundable) to be paid online Rs 10000( Rs Ten Thousand Only) Purchase of Tender Start Date 21/10/2014 time 10:30 Purchase of Tender End Date 11/11/2014 time 17:30 Bid Submission End Date 12/11/2014 time 11:00 Opening Of Technical Bid 12/11/2014 time 12:45 Opening Of Financial Bid 17/11/2014 time 11:00 Details of configuration, bidding procedure and other details are given in Bid document which is available at Interested bidders may submit the bid on e- tendering portal The Cost of document and EMD is payable online via payment gateway of e-tendering portal. The corrigendum and agendum issued (if any) related to this bid will be published on e-tendering portal only. District Manager(Lok Seva) Sidhi (M.P.)

3 OFFICE OF COLLECTOR AND DISTRICT E-GOVERNANCE SOCIETY, SIDHI (M.P.) Office Of District E-Governance Society Sidhi wish to procure the 29 Laser Printers (All in one type). The minimum desired configuration is given in annexure A. The reputed original Equipment manufacturers or their authorized distributor (who is authorized by OEM to participate in this particular bid) may submit the bid for supply (Including Installation testing) of desired hardware. This bid will be processed via e-tendering system of Government of MP on 1. Services to be provided by the supplier: 1. Supply of desired hardware (as Per Supply-order) at client location(s). 2. Installation and testing of Desired hardware. 3. Provide Three year onsite service support and cover warranty. I. Details of Desired hardware : As per Annexure A II. The Eligibility Criteria for Participating in the Tender 1. The bidder should be an Original Equipment Manufacturer (OEM) or their Business Partners/Agents/Authorised Dealer duly Authorised by OEM for participation in this particular tender. The OEM advised to authorize only one partner/agent or dealer to participate in this bid. Multiple authorization by OEM may result to rejection of all bids of respective OEM 2. OEM Should be a registered Company and at least 5 years of existence as on 30 september, OEM Should be submitted existence of core Laser Printers. 4. If Bid Submitted by Authorized Dealer/partner or agent firm the same should have commercial existence since last three years. 5. The OEMs must have service centres for supporting the quoted brands in Bhopal/Jabalpur city. These service support centres could be of either OEM or its channel partner. Enclose complete address and details of contact Persons. 6. The Bidder should have valid VAT registration. 7. The Bidder shall have IT- PAN. 8. The average turnover of the bidder firm should not be less than 25 lakh in last three financial years and in this regard bidder must submit the turnover certificate of last three financial year issued by auditor of firm

4 9. the bidder shall have supplied the Laser Printers costing more than 10 lakh in last Financial Year. III Bidding Procedure: 1. The bid document is available on District Sidhi website and e tendering portal 2. Interested bidders may download the bid document from the above site(s) 3. Preparation of eligibility cum technical Bid : (a) Doc.1 : Print all pages of the Bid Document, Sign All pages of document by Ink, put rubber stamp below the signature This will be a proof that Bidder read, Understand and agree the terms and conditions mentioned in document (b) Doc.2 : Prepare cover letter in Annexure B, sign the letter by Ink. (c) Doc.3: Fill the details in Annexure C. Attach the document(s) in following order- Authorization of OEM VAT Registration Certificate IT PAN Turnover certificate issued by auditor (for last three Financial Year) Supply order(s) of comply the criteria set forth in point 9 of eligibility criteria. (c) Doc 4.: Fill the desired detail in Annexure D. Attach the product brochure. Sign each page of Doc1/2/3/4 by ink and put rubber stamp. Scan Doc1 to Doc 4 in PDF Format in digitally sign. 4. Open www. mpeproc.gov.in 5. Log in by user name password provided by (First time user need to register) 6. Fill the desired detail in online portal 7. Pay Document Fee, and bid processing fee via online payment gateway provide by e- tendering portal. 8. Upload PDF of Doc1 to Doc Fill the rate quote in financial Bid on portal. 10. Digitally sign the bid and close.

5 IV General Conditions of Bid: 1. The bidder should not include any rules/condition/optional conditions or any deviation for any terms and condition of this Tender. Their tender will not be accepted. 2. If bidder submitted the bid in manner set forth in this bid document, the bid will not consider for evaluation. 3. Bidders who are NOT meeting the eligibility criterion of the tender bid, they shall stand disqualified and accordingly their bids shall not be considered for further evaluation. 4. Technical bid(s) will be examined by Committee appointed by Collector And Secretary, District E-Governance Society Sidhi(M.P.). The financial Bid of technically qualified bidders will be open on pre notified date. 5. The earnest money of un-successful bidder will be returned to the bidder in same bank account. 6. However EMD of L2 Bidder will be held up till the supply of desired hardware of successful bidder. 7. The EMD of successful bidder will be released after supply and testing of desired hardware. 8. The vendor shall submit before installation of the equipment a Performance Security Deposit for an amount as security deposit equal to 5% of the value of the purchase 9. The Performance guarantee shall be discharged by the buyer to the dealer within 60 days of the expiry of the service cum support period. Date of service cum support period shall start from the date of successful commissioning of the equipment. 10. The lowest evaluated bid (L1 Basis) shall be considered further for agreement for placement of supply order after complete clarification and price negotiations as applicable. 11. All the items of Annexure-A should be quoted failing which the tender will be rejected. The door delivery price for each configuration / item should be indicated. 12. The rates, Bids will be valid for 180 days from date of opening of Bid. 13. Final choice of bidder to execute the work shall be made on the basis of conformity to technical specifications, appropriateness of the product offered, capability of bidder to execute and service the project and appropriateness of financial offer from the point of view of cost-effectiveness over the entire maintenance period for the products/services. 14. If two or more bidders quote the same rate, the firm with more experience, infrastructure & service shall be considered. However, the sole discretion in such instance shall rest with Collector And Secretary,District E-Governance Society, Sidhi (M.P.)

6 15. Collector And Secretary,District E-Governance Society, Sidhi reserves the right to accept or reject any or all the quotations without assigning any reasons therefore and to add, modify or delete any of the terms and conditions without any notice. 16. In the event the bidder s company or the concerned division of the company is taken over / bought over by another company, all the obligations and execution responsibilities under the agreement with Collector And Secretary District E-Governance Society, Sidhi should be passed on for compliance by the new company in the negotiation for their transfer. 17. Bidder shall have to enter into a written agreement (As given in Annexure G ) within 7 days of issue of LOA with Collector And Secretary District E-Governance Society, Sidhi This agreement will valid till 36 months from date of signing the agreement for honouring all tender conditions and adherence to all aspects of fair trade practices in executing the purchase orders placed by Collector And Secretary District E-Governance Society, Sidhi 18. Rate should be inclusive of Supply, Installation and 3 Years onsite warranty, all taxes and duties etc including VAT and Sales tax. 19. For Participation in e-tendering Bidders must have registered in MP Government Portal at their own cost 20. All legal disputes are subject to the jurisdiction of Civil Courts Sidhi only. 21. The payment to the bidder shall be made as under: # % Payment Condition/Event 1 90% After delivery, verification, installation, demonstration and working condition of items at respective locations. 10% After complying with acceptance criteria Acceptance Criteria: 2 The Hardware check/ Functionality performance test will be performed by Technical Team appointed by Collector And Secretary District E-Governance Society, Sidhi The Supplier required to correct/replace /change as suggested by Technical team. District Manager(Lok Seva) Sidhi (M.P.)

7 Annexure A Laser Printers SPECIFICATION for LASER PRINTER No. Features Specifications 1. Speed(min.) min.20 PPM (A4) 2. Memory (min.) min. 8 MB 3. Resolution 600 x 600 dpi 4. Interface USB, Ethernet{UTP} with respective cables 5. Monthly Duty Cycle Min Pages 6. Duplex Automatic Duplex, 7. Drivers Windows XP, Windows Vista, Windows 7, MAC OS 9.0,MAC OS X,Linux kernel 2.4 later Note: Cost of full cartridge and the number of page per cartridge must be specified for laser Printer

8 Annexure -B Location, Date To, Collector and Secretary District E-Governance Society Sidhi (M.P.) Sub : TENDER ENQUIRY FOR SUPPLY AND TESTING OF LASER PRINTERS FOR OFFICE OF DISTRICT E-GOVERNANCE SOCIETY, SIDHI Ref. NIT NO.../E-Governance/Tender /sidhi, dated... (Online tender No...) Sir, In response to above mentioned NIT: 1. We<the Bidder> hereby submit the bid for supply the desired hardware. 2. I... S/o Shri...authorized to prepare and submit the bid on behalf of firm. 3. We as well as OEM are not black listed or debarred by any department or agency of government of Madhya pradesh for supplying Laser printers. 4.All document and information submitted/attached with this document are true and correct as in my knowledge. 5. Original copy of documents is kept in my pussetion and Office Of Collector And District E- Governance Society, Sidhi may call the original copy for verification. 6. All documents are digitally signed by me. I am well aware of the provisions of IT act 2000 and subsequent amendments. Assuring you the best service. Signature: Name : Signed In capacity of : Name of Firm: Rubber Stamp

9 Annexure C Name of OEM: Address of OEM : Phone Fax: Web page: Name of Bidding Firm : Contact Person : Designation Address: Phone Cell: Fax Status of Bidder : OEM / Authorized Dealer -Distributor/ Partner / Agent OEM's Authorization Letter No :(Attach Copy) Date of incorporation of OEM in India : Date of Incorporation of Bidder: VAT registration No (of Bidder) (Attach Copy) IT PAN of Bidder (Attach Copy) Turnover of Bidding Firm FY: FY: FY: Details of Supplied hardware to government agency Sr. Agency/ type of hardware Units Unit cost Total cost of Supply order No work order Total : Signature

10 Annexure -D Laser Printer SI. Details Specifications Compliance Brand...Model... System Type : Laser Printer 1. Speed(min.) min.20 PPM (A4) 2. Memory (min.) min. 8 MB 3. Resolution 600 x 600 dpi 4. Interface USB, Ethernet{UTP} with respective cables 5. Monthly Duty Cycle Min Pages 6. Duplex Automatic Duplex, 7. Drivers Windows XP, Windows Vista, Windows 7, MAC OS 9.0,MAC OS X,Linux kernel 2.4 later

11 To be submitted Online [Location, Date] To: FINANCIAL BID/QUOTE FORMAT Annexure E Collector and Secretary District E-Governance Society Sidhi (M.P.) Sub : Financial Bid for TENDER ENQUIRY FOR SUPPLY AND TESTING OF LASER PRINTERS FOR OFFICE OF DISTRICT E-GOVERNANCE SOCIETY SIDHI Ref : NIT NO.../ E-Governance / dated...(online tender No...) Sir, In response to above mentioned NIT our financial Bid / Price quote below: S.No Particular Qty Unit Price Total Price Inclusive of Three years warranty and service support (Rs.) Laser Printer 29 Note-: Unit Price should include packing, forwarding, freight, insurance, installation, commissioning, warranty or any other charges. Dated: (Signature) (In the capacity of) Duly authorized to sign the Bid Response for and on behalf of: (Name and address of Bidding Company) (Seal/Stamp of Bidder)