Mr. Hunt stated that he has received cease and desist orders from the City.

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1 Tuesday, Council Chamber City Hall Avenue Surrey, B.C. Tuesday, Time: 3:07 p.m. Present: Absent: Staff Present: Acting Mayor Councillor Hunt - City Manager Chairperson Enter meeting in progress: City Clerk Councillor Villeneuve Councillor Caissie C. Bonneville, Administrative Assistant Councillor Lewin Councillor Robinson Councillor Eddington Councillor Higginbotham Councillor Watts Mayor McCallum A. CORPORATE REPORTS B. ITEMS REFERRED BY COUNCIL C. DELEGATIONS Carried 1. Dave Hunt Breakaway Self Empowerment Society Street File: ; Mr. Dave Hunt of the Breakaway Self Empowerment Society was in attendance with respect to their Society being in contravention of the Zoning By-law. COMMITTEE RECOMMENDATION It was Moved by Councillor Watts Seconded by Councillor Villeneuve That the letter from Environmental Health Officer of the Ministry of Health and Ministry Responsible for Seniors regarding the Breakaway Self Empowerment Society be received for information. Mr. Hunt stated that he has received cease and desist orders from the City. He stated that the Breakaway Self Empowerment Society was created on August 1, Since then the

2 Zoning By laws have changed and have restricted the Society. In September of 1997 the Society applied for an operating license, and was advised that there were no such licenses available for recovery houses. He stated that they are currently operating four homes with the maximum capacity of eighty eight clients. The Society is trying to create standards and ethics for the recovery homes in the Surrey area. Currently they are operating structured programs for recovery. The Society employs staff that are required to have a minimum of a counseling certificate and specialize in relationship counseling and addiction counseling. Mr. Hunt is a addiction counselor. The recovery homes that are operating were inspected by the By laws Department and the Fire Department. Mr. Hunt believes the fire regulations are up to standard. The City Solicitor advised Council that the complaints received are from four different premises in the neighbourhood. He further advised that the property is zoned as a RF zone and this type of facility is not allowed to operate in this zone. Councillor Watts spoke on behalf of the Recovery House Task Force and advised Council that the Task Force is making regulations and standards for recovery homes. She further advised that the Task Force is working with the Planning Department regarding zoning and regulations for this type of zoning, and a report will be submitted to Council in early September. Mayor McCallum entered at 3:17 p.m. but did not assume the Chair. Councillor Watts advised Council that Casey Gilroy from the British Columbia Ministry for Families is a member of the Task force and is providing provincial input. It was discussed by Council that the issue may be out of the Citys jurisdiction and should not be regulated by by-laws but, rather, regulations should be put in place by the province. Councillor Higginbotham entered the meeting 3:23 p.m. Mr. Hunt advised Council that there was open house held for the neighbourhood and that members of the Society went door-to-door to meet with their neighbours. In response to an inquiry from Council, the City Solicitor advised that the complaint letters are stating that the recovery homes are not in compliance with the zoning by-law for the area. Mr. Hunt advised that the houses are large new houses that are approximately 5,700 square feet in size, with a maximum of 14 rooms with 2 persons to each room. It was discussed by Council that single family dwelling zoning allows to a maximum of 10 rooms in a home. The City Solicitor advised that there is a maximum of clients in a home at one time. Mr. Hunt advised that there are three different payment scales used for their clients, depending on the individual situation. The payment is $ per month if client is being assisted by the Ministry, and $ per month per private client, this averages a income per home of approximately $10-12,000 per month. This income is spent on overhead cost such as food and staff.

3 Councillor Watts advised that the Recovery Home Task Force was formed three months previous. The Task Force has researched and gathered information regarding the licensing of recovery homes and they are working with the Planning Department in regards to zoning. Councillor Watts requested that the issue be tabled until early September when the Task Force will submit a report regarding the issues. Council discussed the matter of directing staff to rescind the cease and desist order. COMMITTEE RECOMMENDATION It was Moved by Councillor Lewin Seconded by Councillor Eddington That a letter under the Mayors signature, be sent to the appropriate Ministry advising of the issue in Surrey and asking for regulations and assistance with respect to recovery houses. Carried Council requested that the letter express the urgency of the matter and advise of the eviction deadline of August 15, in which 600 people in the City of Surrey will be homeless. It was further requested that the letter advise that this will become a issue in other jurisdictions and request the Ministry to take immediate action. It was discussed by Council that this issue is to be brought forward to the Regular Council meeting of this evening. 2. Mrs. Heide Lester and Petitioners 70B Avenue Association File: ; ; ; Councillor Eddington and Councillor Watts declared a conflict of interest and left the meeting at 3:40 p.m. Mrs. Heide Lester and petitioners were in attendance to request Council take whatever steps are necessary to designate the area outlined on the map 'a no suite zone'. Mrs. Lester stated that the homes in the area are single rancher homes and the large mega homes are developing as small motels. The zoning is for single family homes and the developers should develop as such. She stated that the members of the 70B Avenue Association are requesting Council to help and advise them on how to stop the mega home construction in their neighbourhood. She presented to Council pictures of the homes in the neighbourhood. She advised Council that there are no undeveloped lots in the area. Mr. Calvin Keere was present and stated the history of the area: in 1976 the houses that were built were ranchers and some two storey houses under 2,800 square feet. Mega houses were built in 1991, 1994 and again now in He stated that there are two houses for sale in the area. He presented a map and pointed out the houses for sale and houses that were sold. He discussed the falling value of the homes in the area due to the

4 mega homes being built. Zoning for a no-suite zone will tell developers that the area is not available for these large mega homes. There was a discussion regarding the area and a map was presented, and it was stated that the school site should not be included and that the section cut out under the section number 11 should be included in the area of discussion. It was requested by Council that staff report back on this issue, and provide copies of the land use contracts and the by-laws of the area. Mr. Calvin Keere requested that a meeting between the City, the community and the developers take place to resolve this issue. He was advised by Council that the developers may not agreed to this. He stated that if the City was to put a stop work order on the development they would agree. The delegation was advised by Council that staff will report on this issue and they would be advised accordingly. Councillor Robinson entered the meeting at 4:03 p.m. Councillor Robinson stated that he maybe in conflict of interest, stating that he resides in Northridge, which is located four blocks away from the area in discussion. It was decided that there is no conflict of interest. Councillor Eddington returned to the meeting at 4:04 p.m. Mayor McCallum assumed the Chair at 4:04 p.m. 3. Doris Foster File: ; Mayor McCallum stated that the Rabanco representatives have advised that they would not be able to attend. He further stated that Engineering staff will give an overview the transfer station proposal and then Council will receive the delegation. There was concern from Council that when dealing with a multi-million dollar contract the proponents involved in the contract should be present. Mayor McCallum advised Council that Rabanco representatives are working towards attending a future public meeting. He further advised that Council will not be signing or voting on this issue this evening. Council advised that there is a video regarding Rabanco that the public has not viewed and considered the showing of this video. Mayor McCallum advised that Council is here to hear the concerns of the public. Mr. Jamie Umpleby, Manager, Operations gave a brief presentation on the proposed transfer station. He stated the site location is at Timberland Road, and that major access will be from Scott Road to Tannery, through to Timberland road.

5 He stated that there will be 80 trucks coming to and from the transfer station, as well as 80 vehicles, but pointed out that 65% of the traffic will be accessing the site from the south of Tannery and the remaining 35% from the north of Tannery. The overall increase in traffic will be 8.5% in trucks and 1.6% in cars. He further advised of the guidelines that have to be followed with respect to the Fraser Port Authority and the Ministry of the Environment. Councillor Watts entered the meeting at 4:10 p.m. Carried Ms. Doris Foster was in attendance, on behalf of the residents of the Royal Heights area, to present the residents views with respect to the Rabanco proposal. She stated that Mr. Gary Sheperd would be speaking first. COMMITTEE RECOMMENDATION It was Moved by Councillor Lewin Seconded by Councillor Eddington That the petition of 1,012 signature be received for information. Mr. Gary Sheperd of Bailey Crescent stated that he has been a resident of the area for 30 years. He mentioned that the petition consists of over 1,000 names and that this number will grow to over 2,500. He presented pictures to the Council of the North Surrey residential owners. He stated his concerns and questions of the proposed waste transfer station development. There is a concern regarding the increase of traffic in the area and the impact the development will have on the area. He stated his questions: What are the proposed truck routes to and from the station? What studies of maps and other associated studies have been done regarding the street upgrades and air pollution from the vehicles? What guarantee is there that there will be no offensive odor? What relief will be in place when value of properties drop due to the development of this facility? Public consultation is needed before the Citys decision to sign this contract, Will Council do this? Mayor McCallum advised the delegation that his questions cannot be answered this evening and that a written report will come from staff and he will be advised. Ms. Barbara Kaminsky of Avenue gave her background regarding her involvement in the community, stating that she was previously the CEO of the Canadian Cancer Association. She stated her objection to the lack of public process and stated that Council should have public input on this issue. She stated that there seems to be apparent panic by the City to sign this contract. Rabanco has not presented themselves this evening and this makes the residents feel skeptical. She stated that the increase in noise, odor and traffic will decrease the property values of the area.

6 She stated questions to the Council: What processes will be put in place for the Council to hear the public before a vote is to take place? ; What guarantees are in place that garbage is limited and additional garbage from other jurisdictions wont be sent to this waste station?; Is it wise for the City to be dealing with an American company?; Is there a concern for the import of garbage to this location?; Has consideration been given to the wear and tear of the access roads to the location?; What are the implications of withdrawing from the GVRD?; and Is it fair for the Council to call a meeting again in two weeks as residents of the area work during the day and this is the vacation season? She stated that she feels that Surrey does not respect the rights of this neighbourhood, and that they have no way of knowing the intent of the Council. Ms. Kathy Napp of Street stated her objection to the lack of public process and stated the moral obligation of Council is to advise all the residents of Surrey. She further stated that the residents do not want this facility in their backyard. Ms. Napp discussed her concerns with respect to Council rushing the process, and suggested that the Council take a step back and look at other reasonable options. Her questions to Council were: Why hurry to make a decision?; What are the long-term implication of this development?; and What will be the impacts on the environment? In closing she stated that it is time to listen to the people. Mr. Mel Dear of 9769 Princess Drive stated his questions and concerns of the Rabanco proposed development: What is it about the contract that makes is such a good deal for Rabanco, and what will ensure that Surrey will win financially with this proposal as opposed to joining the GVRDs waste management plan?; What safeguards has the City put into place to deal with a potentially significant increase in garbage and industrial waste truck traffic from outside the City, much of which would travel right through the Surrey streets, should Rabanco sign deals with other municipalities? What studies have been commissioned by the City to address such concerns and what process does the City have in place to address future complaints which may arise? Why is Council in such a rush to enter into an agreement with Rabanco before there has been an opportunity for a thorough review of the plan, with adequate public input? Mayor McCallum advised that Surrey does need a waste transfer station. Initially East Surrey was the proposed location. Mr. Dear stated that there has been a lack of public process in the Royal Heights site verses the amount of public process done regarding the proposed Cloverdale site. He further stated that he would welcome an additional public information meeting and requested Council do additional research before voting.

7 With respect to the time frames, Mayor McCallum advised that the Port Mann Waste Station will only be open for four more months and that the Transfer Station will take four months to build. Mr. Julius Liptak of 9779 Princess Drive stated that he moved into Surrey from New Westminster. He stated his concerns regarding the focus of Council, namely the cost involved. He objected to the lack of public process, and stated that for the Council to build trust, public concerns should be heard. He stated that when the proposal was in the area of East Surrey, the GVRD undertook studies and considered the public process. The residents of Northwest Surrey should have the same rights as the residents of East Surrey and Langley. Ms. Asa Tromp of A Avenue gave a brief history of residing within Surrey. She gave an overview of her lifestyle and outlook on life stating that she doesnt sweat the small stuff, and that this issue is not small stuff. She stated the neighbourhood is comprised of well kept family homes, with people from multiple cultures. She gave a descriptive overview of the area and surrounding views. She stated that entering into this enviable life is a major garbage-sorting-transfer station, threatening air pollution, rodent problems, increasing noise pollution and traffic congestion. She requested that Council reject the Rabanco proposal. Ms. Alison Poynter of Royal Crescent North, stated that she appreciated the fact the Surrey Council is searching for avenues to reduce taxes, and stated her concerns and questions regarding the proposed waste transfer station: How will issues of environmental impact, noise, odor, and traffic be measured and quantified? What process will be in place to satisfy the residents concerns and complaints? Will the penalties to Rabanco for non-compliance be severe enough to force compliance? Will full analysis of these issues be completed and all concerns satisfactorily resolved prior to the signing of any contracts? Will this transfer station be used for industrial or hazardous waste? Mr. Al Cleaver of A Avenue stated that he has concerns regarding the development of this waste transfer station in this area. He stated that there is lack of public consultation and lack of Council advice. It may be okay to have this in our backyard if we were advised that it is safe and secure, but we havent been told this. He stated that there is a concern regarding the increase of traffic, especially on the snake hill of Scott Road Has there been any consideration to straighten the Hill on Scott Road? He stated that this issue is being pushed too fast, there is a need to slow down and do things correctly. Mayor McCallum indicated that there will be a public information meeting before a vote is considered.

8 Mayor McCallum further stated that public consultation is why the delegation was asked here today. He further stated that time is essential, as there will be no place to send garbage when the Port Mann facility closes in November and this will be a problem. Ms. Cynthia Style of the Royal Heights area stated there was a noise impact in the area by the CNR Intermodal yards and she is concerned that the same will happen in this situation with the transfer trucks. She discussed concerns with respect to the possible change in health conditions in the area. She stated that all of Council should have an opportunity to vote on this issue. Mayor McCallum stated that Council has voted twice unanimously to proceed with negotiations. D. DELEGATION REQUESTS E. COUNCIL MEMBERS REPORTS F. OTHER COMPETENT BUSINESS G. ADJOURNMENT It was Moved by Councillor Hunt Seconded by Councillor Watts That the Council-in-Committee meeting do now adjourn. Carried The Council-in-Committee adjourned at 4:58 p.m.