VILLAGE OF FRANIZFORT EST l855 MINUTES OF THE REGULAR FRANKFORT VILLAGE BOARD MEETING AUGUST 15, 2016

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1 VILLAGE OF FRANIZFORT EST l855 MINUTES OF THE REGULAR FRANKFORT VILLAGE BOARD MEETING AUGUST 15, 2016 Mayor Jim Holland called the regular meeting of the Frankfort to order on Monday,, at 7:00 P.M. Village Clerk Adam Borrelli called the roll. In attendance were Mayor Jim Holland, Clerk Adam Borrelli, Trustees Cindy Heath, Bob Kennedy, Keith Ogle, Mike Stevens, Dick Trevarthan, and Doug Walker. Also in attendance were Attorney George Mahoney, Police Chief John Burica, and Village Administrator Jerry Ducay. APPROVAL OF SPECIAL ORDERS - UNANIMOUS CONSENT AGENDA [ l All items on the Omnibus Agenda are considered to be routine in nature and are enacted in one motion. There is no separate discussion of these items unless a board member makes a request, in which event, the item will be removed from the Consent Agenda and will be considered separately. A. Approval of Minutes 1. Regular Meeting (August 1, 2016) B. Approval of Bills - $274, C. Departmental Operations Committee Report 1. Industrial Park Water Tower Maintenance Project - Resolution RESOLUTION (NO ) AWARDING A CONTRACT TO SEVEN BROTHERS PAINTING for the rehabilitation and repainting of the Village's 400,000 Gallon Toro Ellipse Water Storage Tank located at 1025 Lambrecht Road, in the amount not to exceed $494, Water Main Replacement Program - Resolution RESOLUTION (NO ) AWARDING A CONTRACT FOR THE 2016 WATER MAIN REPLACEMENT PROGRAM TO STEVE SPIESS CONSTRUCTION for its low alternate bid of $484,008.00, for the replacement of the water main on Linden Road, Linden Court, and a portion of Illinois Road and the resurfacing of the road as part of the project. l l

2 Page 2 3. EZ Valve Cutting Machine Purchase Approval - Resolution RESOLUTION (NO ) AUTHORIZING AN EXPENDITURE TO HD SUPPLY, INC., in an amount of $53, to purchase an EZMlE Complete Cutting Machine 4-12" with electric motor. Formal bidding of this equipment is waived as the unique nature of this equipment requires purchase from a single vendor precluding formal bidding. 4. Traffic Ordinance Amendment: Big Buck Trail- Ordinance Accept the recommendation of the Departmental Operations Committee, waive the First and Second Readings, and adopt AN ORDINANCE (NO. 3048) AMENDING THE VILLAGE OF FRANKFORT CODE OF ORDINANCES, TITLE VII: TRAFFIC CODE, CHAPTER 71: TRAFFIC CONTROL SCHEDULES, to restrict parking on the south side of Big Buck Trail from 80th A venue, east 220 feet; and restrict parking on the north side of Big Buck Trail from 220 feet east of 80th A venue to 80th A venue. 5. Public Works Vehicle Replacement Purchase Approval -Resolution RESOLUTION (NO ) AUTHORIZING AN EXPENDITURE TO CURRIE MOTORS OF FRANKFORT in the amount of $36, for the purchase of a 2017 Ford F-350 XL 4X4 SD Regular Cab for use by the Public Works Department. 6. Surplus Vehicle Disposal - Ordinance Accept the recommendation of the Departmental Operations Committee, waive the First and Second Readings, and adopt AN ORDINANCE (NO. 3049) AUTHORIZING THE SALE OF CERTAIN SUPLUS PROPERTY OWNED BY THE VILLAGE OF FRANKFORT, WILL & COOK COUNTIES, ILLINOIS, authorizing the sale of the surplus vehicle via public auto auction. 7. Breidert Green Parking Lot Project- Resolution RESOLUTION (NO ) AWARDING A CONTRACT TO "D" CONSTRUCTION for the resurfacing of the Breidert Green Parking Lot, located in the Downtown District of Frankfort, in the amount not to exceed $32, Sidewalk Replacement Program -Resolution RESOLUTION (NO ) AWARDING A CONTRACT TO WHITELINE CONSTRUCTION, INC. for the 2016 Sidewalk Replacement Program, in the amount not to exceed $10,

3 Page 3 9. Pfeiffer Road Multi-Use Path- Resolution RESOLUTION (NO ) AWARDING A CONTRACT TO IROQUOIS PAVING CORPORATION for the Pfeiffer Road Multi-Use Path Project (FAU 3751) in the amount not to exceed $228, D. Plan Commission Report Summary 1. Sackman Animal Hospital Special Use: 712 Center Road - Ordinance Accept the Plan Commission recommendation, waive the First and Second Readings, and adopt AN ORDINANCE (NO. 3050) GRANTING A SPECIAL USE PERMIT FOR AN ANIMAL HOSPITAL TO CERTAIN PROPERTY LOCATED IN THE VILLAGE OF FRANKFORT, WILL AND COOK COUNTIES, ILLINOIS, (SACKMAN ANIMAL HOSPITAL CENTER ROAD), granting a special use permit for an animal hospital to accommodate the operation of Sackman Animal Hospital, located at 712 Center Road, in accordance with the reviewed plans and public testimony. 2. Bear Down Barbecue Special Use: S. LaGrange Road- Ordinance Accept the Plan Commission recommendation, waive the First and Second Readings, and adopt AN ORDINANCE (NO. 3051) GRANTING A SPECIAL USE PERMIT FOR A CARRY-OUT RESTAURANT TO CERTAIN PROPERTY LOCATED IN THE VILLAGE OF FRANKFORT, WILL AND COOK COUNTIES, ILLINOIS, (BEAR DOWN BARBECUE LAGRANGE ROAD), granting a special use permit for a carry-out restaurant to accommodate the operation of Bear Down Barbecue, located at LaGrange Road, in accordance with the reviewed plans and public testimony, and conditioned upon no catering or delivery vehicles being staged or parked in the shared parking field. 3. Elan Therapeutic Massage Special Use: S. LaGrange Road- Ordinance Accept the Plan Commission recommendation, waive the First and Second Readings, and adopt AN ORDINANCE (NO. 3052) GRANTING A SPECIAL USE PERMIT FOR MASSAGE SERVICES TO CERTAIN PROPERTY LOCATED IN THE VILLAGE OF FRANKFORT, WILL AND COOK COUNTIES, ILLINOIS, (ELAN THERAPEUTIC MASSAGE S. LAGRANGE ROAD, SUITE 200), granting a special use permit for massage services to accommodate the operation of Elan Therapeutic Massage located at S. LaGrange Road, Suite 200, in accordance with the reviewed plans and public testimony. Trustee Trevarthan made a motion (#1), seconded by Stevens, to approve the Unanimous Consent Agenda.

4 Page 4 Following a motion to approve, Trustees Heath, Stevens and Trevarthan provided a brief overview of the consent agenda docket items under consideration for approval. Mayor Holland invited trustee and audience comment on the consent agenda items prior to a vote being taken. No comments were forthcoming. Clerk Borrelli called the roll. Ayes: Trustees Heath, Kennedy, Ogle, Stevens, Trevarthan, and Walker. Nays: None. The motion carried. ECONOMIC DEVELOPMENT COMMITTEE REPORT A. Downtown Parking Study - Presentation B. Downtown Parking Study -Adoption Trustee Walker introduced Sam Schwartz Consulting representative, Kelly Conolly, who then gave a presentation of the methods, findings, and recommendations as outlined in the downtown parking study conducted by the transportation consultants. Ms. Conolly highlighted some strategies for the Village to consider implementing to enhance the downtown district. The options suggested by the consultant team included: increase on-street parking, explore the feasibility of introducing valet parking, develop an event parking management plan, strengthen pedestrian connections to parking and destinations, introduce more bike parking downtown, consider eliminating the Breidert Green parking lot, consider expanding time restrictions, and exercise caution if/when considering construction of new parking facilities. She summarized the findings by stating the Village's existing parking supply is adequate in both number and distribution to support new commercial development. Following presentation, Mayor Holland invited trustee and audience comment on the downtown parking study prior to a vote being taken. Trustee Heath requested consultant's input relating to the implementation of metered parking. Ms. Conolly stated metered parking is not typically recommended until parking demand exceeds 85% utilization, highlighting expanding time restrictions as a more viable solution. Trustee Heath asked how other communities enforce parking time limits. Ms. Conolly explained an enforcement officer would monitor timed parking and also mentioned license plate recognition software as a method used by other municipalities. Trustee Stevens requested consultant's input in addressing safety concerns related to valet parking. Ms. Conolly referenced the Village of LaGrange as an example, stating a specific parking area is reserved for runners to utilize for valet parking and that she wasn't aware of any increase safety concerns. Trustee Stevens supported exploring the feasibility of valet parking further as a viable parking strategy for the Village. Trustee Ogle asked who bears the costs associated with valet parking. Ms. Conolly stated that Villages generally budget $40,000-$50,000 for the valet parking program yearly. Trustee Ogle also mentioned residents' concerns of valet parking in residential areas. She stated valet parking

5 ', Page 5 is usually assigned to a more remote parking area that is being underutilized. Trustee Ogle also voiced his support for a valet parking program and developing an event management plan. Trustee Walker commented on the benefits of timed parking restrictions recently enacted within the downtown district. Following question and comment session, Trustee Heath made a motion (#2), seconded by Trustee Trevarthan, to accept the recommendation of the Economic Development Committee and adopt the Downtown Parking Evaluation prepared by Sam Schwartz Consulting, LLC, for the Village of Frankfort. Following the motion, Mayor Holland expressed his appreciation to Ms. Conolly and the Sam Schwartz parking consultant team for the report and encouraged residents to view the report on the Village website. The Mayor noted that the findings of the study indicated an event driven management problem rather than an insufficient parking supply in the downtown area. He then went on to summarize the concerted efforts leading to the revitalization of the downtown district, noting the Village's adoption of the Historic District Revitalization Strategies P Ian prepared by the Hitchcock Design Group in July Mayor Holland stated the Village undertook the strategies mentioned in the Hitchcock Plan to create a vision to help guide the downtown to a higher level of commerce and activity. Mayor Holland highlighted some of the strategies suggested in the Hitchcock Plan including creating a high quality festival marketplace to attract visitors and increase visit frequency to the historic downtown and for the Village to acquire property and consolidate lots to expand the downtown district for commercial development. Mayor Holland noted these revitalization strategies were part of the Village's commitment to promote future redevelopment efforts for the expansion and enhancement of the downtown district. He concluded by noting current parking can accommodate new development and new development will create the synergy needed between the businesses to make the downtown more self-sustaining. Mayor Holland recommended to create an event management plan and consider reducing or relocating certain events to make them more conducive to traffic and parking for the nearby residents and shopkeepers. He also requested Village staff to propose ways to publicly review these issues and address the strategies compiled by the Sam Schwartz Parking Consultants to benefit the people of Frankfort and help the downtown district flourish at a future committee meeting. Clerk Borrelli called the roll. Ayes: Trustees Heath, Kennedy, Ogle, Stevens, Trevarthan, and Walker. Nays: None. The motion carried. MAYOR'S REPORT Mayor Holland announced the winners of the annual Amateur Rib Cook-Off, held on Saturday, August 6.

6 Page 6 Mayor Holland stated the Frankfort Preservation Foundation ice cream social will be held on Sunday, August 28 from 4:00 PM to 6:00 PM. In addition to the weekly calendar of events, Mayor Holland invited residents to attend the annual Fall Festival, which will take place over the Labor Day weekend and a "9/11 Tribute Concert" which will take place on Sunday, September 11, from 5:00 PM to 7:30 PM at Breidert Green. POLICE DEPARTMENT REPORT Chief John Burica thanked residents and staff for the success of Frankfort's "Night Out Against Crime" event held on August 2. He reminded residents of the upcoming Fall Fest street closures and also reminded residents to lock their vehicles, noting there has been an increase in car burglaries over recent weeks. VILLAGE ADMINISTRATOR'S REPORT Administrator Ducay stated the Village has stringent storm water standards for new development which reduces flooding in the community and encouraged residents to contact the Village to address any drainage concerns that may arise.,, Mayor Holland requested Village staff to compile a chronological history of documents related to the efforts of selling the house located on Village property at 11 N. White Street. VILLAGE ATTORNEY'S REPORT Village Attorney George Mahoney had no report. OTHER BUSINESS Clerk Borrelli encouraged residents to vote in the upcoming November 8th Presidential Election. He stated Early Voting hours at the Village Administration Building begin on Monday, October 24 and run through November 4, from 8:30 AM to 4:00 PM, Monday-Friday. Clerk Borrelli voiced his appreciation to the Police Department for a great "Night Out Against Crime" event. The Trustees thanked the Sam Schwartz's parking consultant team and Village staff for their collaborative efforts with the Downtown Parking Study. They also voiced their appreciation to the Mayor for his comments following the parking study presentation. Trustee Ogle also encouraged residents to view the Downtown Parking Evaluation on the Village website homepage and view the Historic District Revitalization Strategies Plan adopted in 2007 which can be found under Work - Historic Business District - Downtown Revitalization.

7 Page 7 l Trustee Stevens noted the has implemented many of the revitalization strategies suggested by the Hitchcock Plan and supports moving forward with the strategies outlined in the downtown parking study. He also extended a Happy Birthday to Trustee Trevarthan. Trustee Walker also spoke in favor of undertaking the parking study strategies suggested by the traffic consultants to use in the future development of the downtown. He encouraged residents to purchase a Village vehicle sticker to access local streets during Fall Fest. PUBLIC COMMENTS No public comments were addressed to the. ADJOURNMENT TO EXECUTIVE SESSION - PERSONNEL Trustee Trevarthan made the motion (#3), seconded by Trustee Heath, to adjourn to Executive Session for the purpose of discussing personnel and litigation. Clerk Borrelli called the roll. Ayes: Trustees Heath, Kennedy, Ogle, Stevens, Trevarthan, and Walker. Nays: None. The motion carried. [ ] The adjourned to Executive Session at 8:06 P.M. The came out of Executive Session at 9:21 P.M. and resumed the regular board meeting. No action was taken as a result of Executive Session. ADJOURNMENT Hearing no further business, Trustee Kennedy made a motion (#4), seconded by Trustee Stevens, to adjourn the regular board meeting of Monday,. A voice vote was taken. All were in favor. The motion carried. The meeting adjourned at 9:22 P.M. Adam Borrelli Village Clerk J --~--~] i._)=,,,_-- Adam Borrelli, Village Clerk