TOWN OF WHITCHURCH-STOUFFVlLLE COUNCIL IN COMMITTEE MINUTES TUESDA Y, DECEMBER 4, :00 p.m. Chair: Mayor Emmerson

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1 , TOWN OF WHITCHURCH-STOUFFVlLLE COUNCIL IN COMMITTEE MINUTES TUESDA Y, DECEMBER 4, :00 p.m. Chair: Mayor Emmerson The regular meeting of Council in Committee was held at the municipal offices on the above date and time. All Members of Council were in attendance with the exception of Councillor Hargrave. Staff present: Dave Cash, Michele Kennedy, Tom Graham, Tom Parry, Andrew McNeely, Marc Pourvahidi, Paul Whitehouse, Chris Powers, Chris Paule Town Solicitor present: Stan Makuch, Cassels, Brock &Blackwell RECOGNITIONS - None at this time INTRODUCTION OF CHIEF ADMINISTRATIVE OFFICER APPROVED ADDENDUM ITEMS There were no addendum items. Memorandums/correspondence regarding the following were received: Report #1 - from Charlene & Jim Mason re seating at new ice pads Report #5 - memo M. Pourvahidi re addition of two recommendations - Letter from Goodmans re development charges Development Charges Update Study Report Development Charges Update Study (Power POint) Report #fj - memo from Tom Parry to defer enactment of by-law MOVED by Councillor Bannon SECONDED by Councillor Hilton THAT Council receive these memorandums/correspondence. CONFIRMATION OF AGENDA SECONDED by Councillor Smith THAT the Agenda be confirmed as circulated with additional information.

2 2 DECLARATIONS Whitchurch-Stouffville There were no declarations from members of Council. ADOPTION OF MINUTES MOVED by Councillor Ferdinands SECONDED by Councillor Bannon THAT the minutes of the Council in Committee meeting dated November 20, 2007, be adopted as circulated. DETERMINATION OF REPORTS ON THE CONSENT AGENDA REQUIRING SEPARATE DISCUSSION The following items were identified for separate discussion: Items # 1,2,3,4,5,6,7,8,9,10 APPROVAL OF REPORTS ON THE CONSENT AGENDA NOT REQUIRING SEPARATE DISCUSSION All items were pulled for separate discussion. OUTSIDE PRESENTATION (i) YORK REGION ECONOMIC DEVELOPMENT Patrick Draper, York Region Economic Development made a presentation to Council on "Marketing and Communications Strategy". The Economic Development Mission is "the sustainable development of community wealth and increased living standards as measured by increases in per capita income, better education, improved health and environmental protection". Five strategic priorities include: o create an environment to share of information and ideas o sustain a high quality workforce o strengthen entrepreneurship and industry clusters o enhance quality of place o encourage the efficient movement of goods and people

3 Whltchurch-Stouffville MOVED by Councillor Bannon SECONDED by Councillor Smith THAT Council receive the presentation "Economic Development Marketing and Communications Strategy Consultations Presentation" from Patrick Draper, Region of York. DELEGATIONS (i) WASTE MANAGEMENT Mr. Cal Bricker, Vice President - Public Affairs (Canada) for Waste Management, addressed Council on a proposal to build a Waste Management owned and operated Organics Processing plant on a site on Hwy 48, north of Bloomington Rd. This facility would process biosolids into compost/mulch and fuel. MOVED by Councillor Bartiey SECONDED by Councillor Bannon THAT the delegation and documentation from Mr. Cal Bricker, Vice President, Public Affairs for Waste Management of Canada Corporation be received and referred to staff. (Ii) WHISTLE RADIO Mr. Jim Priebe, Whistle Radio, presented to CounCil the cost and engineering factors of placing an antennae on the top of the Clock Tower. It was noted that the Heritage Committee does not recommend this action and Mr. Priebe asked Council to consider a proposal to put it on the top of the Stouffville Fire Hall on Main St. MOVED by Councillor Hilton SECONDED by Councillor Ferdinands THAT the delegation from Whistle Radio be received and referred to staff with regard to a location for the antennae.

4 4 Whitchurch-Stouffville CONSIDERATION OF REPORTS ON THE CONSENT AGENDA REQUIRED SEPARATE DISCUSSION 1. NEW ARENA COMPLEX - BUILDING PROGRAM (C10 LS & A19) Mr. Rob Lockhart of Rethink Group updated Council on the costs and the advantages and disadvantages of building a one or two-pad arena. SECONDED by Councillor Smith 1) THAT Council endorse the Building Program for the new Arena Complex to be designed and constructed as a Twin Pad Facility; 2) AND FURTHER THAT staff be directed to include the cost of this project and related funding in the 2008 Capital Budget. 2. TENDER AWARD FOR RENOVATION OF 19 CIVIC AVENUE AND PROJECT STATUS REPORT FOR DECEMBER, 2007 (C10-LS & A19) MOVED by Councillor Smith SECONDED by Councillor Hilton 1) THAT the December 2007 Status Report regarding the restoration/renovation project for 19 Civic Avenue be received for information; 2) AND THAT the Council endorse the plans for the renovation/rehabilitation of 19 Civic Avenue and that Building Permit Application No be approved in accordance with Section 33(1) of the Ontario Heritage Act; 3) AND THAT Council approve a revised Total Project Cost to complete the restoration/renovation of 19 Civic Avenue to an amount equivalent to $3,397,997; 4) AND THAT Council confirms the funding model to support the Total Project Cost to a SO/50 allowance which reflects a 50% contribution by

5 , Whitchurch-Stouffvil/e the Town with the balance of the funding being comprised of community fund raising initiatives and government grants; 5) AND THAT staff be directed to draw upon the Voluntary Assistance Agreement for an Arts & Culture project (19 Civic Avenue) and to provide Notice in accordance with the terms of the Agreement; 6) THAT the Treasurer be authorized to allocate alternative funding resources, if the assigned funding and/or government grants are not available; 7) AND THAT 2008 Capital Budget reflect the Total Project Cost and the sources offunding as set out in this report. 8) AND THAT Staff be authorized to initiate a Request for Expressions of Interest with respect to Naming Rights for 19 Civic Avenue in accordance with Town Policy; 9) AND THAT the Mayor and Clerk be authorized to execute an Agreement to award the project for the renovation and rehabilitation of 19 Civic Avenue for an Arts, Culture and Entertainment Centre with J.J. McGuire General Contractors in the amount of $2,681,342, plus G.S. T, 3. TENDER AWARD - MAIN STREET WIDENING AND RECONSTRUCTION WS T (C10 PW & T-04) MOVED by Councillor Ferdinands SECONDED by Councillor Bartley 1) THAT tender WS-T for the widening and reconstruction of Main Street from a point 65 metres east of Winona Drive to a point 330 metres west of Ringwood Drive be awarded to Miwel Construction Limited; 2) AND THAT the Mayor and Clerk be authorized to sign an agreement between Miwell Construction Limited and the Whitchurch Stouffville.

6 Whitchuroh-Stouffvil/& Council in Committee Minutes December MAIN STREET WIDENING AND RECONSTRUCTION PROJECT - LAND ACQUISITION (C10 PW & L07) SECONDED by Councillor Hilton 1) THAT the Main Street widening property acquisition as described in this report be approved at a total cost of $ plus associated fees; 2) AND THAT the CAO in conjunction with the town Solicitor be authorized to complete these transactions subject to the conditions of purchase being satisfied. 5. PROPOSED 2007 DEVELOPMENT CHARGES UPDATE STUDY (C10-FI & F21) Andrew Grunda. Watson & Associates did a presentation to Council on the Development Charges Update Study. MOVED by Councillor Smith SECONDED by Councillor Ferdinands 1) THAT Council approve the Development Charges Update Study and adopt the assumptions contained within the Development Charges Update Study dated November (as amended). and presented in "Appendix A"; 2) AND THAT Council approve in principle. the capital projects listed in the Development Charges Update Study. subject to further review as part of the annual capital budget deliberation; 3) AND THAT Council adopt by resolution that no further public meetings are required under the Development Charges Act for the review and consideration of the Development Charges Update Study dated November ; 4) AND THAT a by-law to establish the collection of development charges at the new rates for residential and non-residential growth within the Town be considered for approval at the December Council meeting ;

7 Whitchurch-Stouffville 5) AND THAT staff be authorized to collect any top-up of the development charges provided for in subdivision agreements at the time of issuance of a building permit or for those lots for which a building permit has already been issued immediately on passing of the by-law; 6) AND THAT the development charge for industrial buildings remain at the September 2007 rates and the by-law referred to in recommendation 4 include this provision CARRIED AS AMENDED. 6. SITE ALTERATION BY-LAW TO REGULATE OR PROHIBIT REMOVAL OF TOPSOIL, PLACING OR DUMPING OF FILL AND ALTERATION OF GRADE OF LAND WITHIN THE TOWN OF WHITCHURCH-STOUFFVILLE (C10 DV & P11) MOVED by Councillor Smith SECONDED by Councillor Hilton 1) THAT the Site Alteration By-Law No RE to regulate or prohibit removal of topsoil, placing or dumping of fill and alteration of grade within the Whitchurch-Stouffville be deferred to December 18, 2007 to allow for any changes deemed necessary by the town SoliCitor; 2) AND THAT current fill control By-law No RE be repealed upon enactment of the new by-law; 3) AND THAT an application for a set fine order by the Regional Senior Justice of the Ontario Court of Justice regarding offences under the new Site Alteration By-law be made by the Senior By-law Enforcement Officer; 4) AND THAT By-law No AP being a by-law to appoint Municipal By-law Enforcement Officers, Property Standards Officers, Fire Protection Building Inspectors and Provincial Offences Officers be enacted to appoint Oscar Orellana, Engineering Co-ordinator as Site Alteration Enforcement Officer for the purpose of enforcing the site alteration By-law No RE;

8 8 Whitchurch-Stouffville 5) AND THAT current appointment By-law No AP be repealed upon enactment of the new By-law No AP CARRIED AS AMENDED. 7. STATUS REPORT: MAJOR IN PROCESS PLANNING STUDIES MOVED by Councillor Smith SECONDED by Councillor Ferdinands 1) THAT the Status Report: Major In-Process Planning Studies be received for the purposes of information. 8. SUBDIVISION AGREEMENT ONTARIO LIMITED (LEBOVIC) STAGE 1A - DRAFT PLAN 19T(W) (C10 DV & 012) MOVED by Councillor Ferdinands SECONDED by Councillor Bartley 1) THAT the Subdivision Agreement between Ontario Limited (Lebovic) and the Whitchurch-Stouffville be approved subject to any revisions recommended by the Town's solicitor. 2) AND THAT the Mayor and Clerk be authorized to sign a Subdivision Agreement between Ontario Limited and the Whitchurch-Stouffville subject to execution of the tri-party agreement in connection with the transfer of lands for stormwater management purposes between the Owner, the Town and the Markham; 3) AND THAT Ontario Limited be granted development charge credits in the order of $59, for the construction of a portion of the Ninth Line watermain project consistent with the Town's "Development charge Background Study".

9 , Whitchurch-Stouffville Council in Committee Minutes December EXTENSION OF FILL PERMIT ONTARIO INC. (PllWAY HOLDINGS) (C10 DV & P11) SECONDED by Councillor Smith 1) THAT Fill PelTTlit No issued to Ontario Inc. (Pitway Holdings) be extended for a further period of two years; 2) AND THAT the additional voluntary contribution to the municipal services fee be increased to 10 per cubic metre. CARRIED AS AMENDED. 10. ECONOMIC DEVELOPMENT INTERN (C10 CA & 002) SECONDED by Councillor Hilton 1) THAT the position of EconomiC Development Intem be considered for a full-time position in the 2008 budget; 2) AND THAT in the interim, the existing contract position be extended until March INFORMATION/ACTION ITEMS FROM TOWN ADVISORY COMMITTEES There were no infolttlation/action items. NOTICES OF MOTION There were no Notices of Motion. RESOLUTIONS FROM MEMBERS OF COUNCIL There were no Resolutions from members of Council.

10 Whitchurch-Stouffvil/e VERBAL REPORT, REGION OF YORK There was nothing to report from the Region RESOLUTION TO HOLD AN IN-CAMERA MEETING There was no resolution to hold an in-camera meeting at this time. ADJOURNMENT SECONDED by Councillor Smith THAT there being no further business the Council in Committee meeting be adjourned at 9:50 p.m.