THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE MUNICIPAL COUNCIL COUNCIL MEETING A G E N D A

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1 THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE MUNICIPAL COUNCIL COUNCIL MEETING A G E N D A DATE: July 18, 2016 TIME: PLACE: PRESIDING: MEMBERS OF COUNCIL: MUNICIPAL OFFICERS: ORDERS OF THE DAY: 6:30 PM Council Chambers Oliver Paipoonge Municipal Complex Mayor L. Kloosterhuis Councillor A. Bishop Councillor J. Byers Councillor B. Kamphof Councillor A. Vis Margaret (Peggy) Dupuis, CAO/Clerk Judy Jacobson, Deputy Clerk Chris Bowles, Public Works Superintendent Kyle Bushby, Community Services Supervisor Sharron Martyn, Manager of Planning Mike Horan, Fire Chief Larry Eyres, By-law Enforcement OPENING THE MEETING DISCLOSURES OF INTEREST ADOPTION OF THE AGENDA DEPUTATIONS MINUTES OF PREVIOUS MEETINGS REPORTS OF MUNICIPAL OFFICERS REPORTS OF COMMITTEES MAYOR'S REPORT BY-LAWS PETITIONS AND COMMUNICATIONS PENDING ITEMS NEW BUSINESS ADJOURNMENT Page 1 of 10

2 1. CALL TO ORDER 2. DISCLOSURES OF INTEREST 3. ADOPTION OF AGENDA Adoption of the Agenda THAT with respect to the July 18, 2016, Council Agenda, we recommend that the agenda as printed including any additional information and new business be confirmed. 4. PRESENTATION 2015 Consolidated Financial Statements Rosy Brizi, CPA, BComm (Hons), Partner, Grant Thornton LLB, will be in attendance to make a presentation with respect to the 2015 Draft Oliver Paipoonge Financial Statements. A copy of the Draft Financial Statements distributed separately with the agenda package. 5. MINUTES OF PREVIOUS MEETINGS Special Council Meeting Minutes of the Special Council Meeting held on June 27, 2016, for approval. Discussion on the above noted minutes. THAT the Minutes of the Special Council Meeting held on June 27, 2016, BE APPROVED. Special Closed Session Minutes of the Special Closed Session held on June 27, 2016, for approval. THAT the Minutes of the Special Closed Session held on June 27, 2016, BE APPROVED. (c) Council Meeting Minutes of the Council Meeting held on June 27, 2016, for approval. Discussion on the above noted minutes. Page 2 of 10

3 THAT the Minutes of the Council Meeting held on June 27, 2016, BE APPROVED. (d) Closed Session Minutes of the Closed Session held on June 27, 2016, for approval. THAT the Minutes of the Closed Session held on June 27, 2016, BE APPROVED. 6. REPORTS OF MUNICIPAL OFFICERS Monthly Capital Projects Progress Update Capital Projects Progress Update as of July 8, By-law Enforcement Report from Larry Eyres, By-law Enforcement Officer for June (c) Fire and Emergency Services Activity Log from the Fire and Emergency Services for June 2016, for information. (d) Fire and Emergency Services Minutes of the Fire and Emergency Services Officers Meeting held on June 21, 2016, for information. (e) Request for Proposal No Design Build HVAC Replacement Rosslyn Community Hall Report No to award Request for Proposal No for Design Build HVAC Replacement at the Rosslyn Community Hall was presented at the June 6, 2016, meeting. At that time the resolution was deferred pending further information. Report No represented. Kyle Bushby, Community Services Supervisor to provide an update on this matter. Page 3 of 10

4 THAT with respect to Report No we recommend that the contract for the Design Build HVAC Replacement of the Rosslyn Community Hall be awarded to Beebe Mechanical Systems Limited in the amount of $33,859 plus HST as being the proposal that meets the requirements of the Municipality; AND THAT the necessary By-law be presented to Council for ratification. (f) Options for Mini Storage Buildings at New Office Report No to provide Council with information on the options for the mini storage buildings located at the new office property at 3250 Highway 130. (g) Planning Monthly Report Monthly report from the Manager of Planning. (h) Committee of Adjustment - A copy of a Notice of Decision on Application No. 1B/38/16 on behalf of Bruce J. Halow on property known as Lots 21 and 22 Conc. 1 NKR, Blind Line Road, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge for a proposed lot addition, for information. (i) Committee of Adjustment - A copy of a Notice of Decision on Application No. 1B/40/16 on behalf of Shane and Tina Zimmer on property known as Lot 18, Concession 1, 31 Martyn Drive, Village of Kakabeka Falls, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge for a proposed minor variance, for information. (j) Committee of Adjustment - Application Nos. 1B/41/16 and 1B/42/16 on behalf of Gary Martin on property known as Con. 3 N/R PT Lot 31 Parcel 1740 MR436, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge for proposed new lots, for comments. (k) Committee of Adjustment - Application No. 1B/43/16 on behalf of William Montieth on property known as Lot 19, S/R Concession 1, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge for a proposed new lot, for comments. Page 4 of 10

5 (l) Committee of Adjustment - Application Nos. 1B/44/16 and 1B/45/16 on behalf of the Municipality of Oliver Paipoonge on property known as Concession 4, Lot 5, S/R RP 55R11345, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge for proposed new lots, for comments. (m) Committee of Adjustment - Application No. 1B/46/16 on behalf of Brenda Cheetham and Robert Mattas on property known as Part of Broken Lot 32, Concession A, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge for a proposed new lot, for comments. (n) Committee of Adjustment - Minutes of the Committee of Adjustment Meeting held on May 12, 2016, for information. (o) Wildlife Damage Compensation Claim Report No to receive approval of the Livestock Valuer's Report dated June 27, 2016 for Jerry Martyn. THAT with respect to Report No we recommend the 2016 Program Application of June 27, 2016, made by Jerry Martyn under the Ontario Wildlife Damage Compensation Program, in the amount of $ for one Black Angus heifer calf, BE APPROVED. (p) New Municipal Office Outdoor Sign Report No to approve the quote received for the purchase and installation of the outdoor sign at the Municipal Office at 3250 Highway 130. THAT with respect to Report , the quote for the outdoor sign for the Municipal Office at 3250 Highway 130 submitted by Thunder Bay Sign & Install (2016) Inc., in the amount of $7, including HST, BE APPROVED; AND THAT the funds from the cancelled Murillo Hall/Library digital sign project be allocated to the cost of the sign and installation. (q) Rosslyn Village Water Supply Memorandum relative to the Rosslyn Village Water summary reports from ALS Canada Ltd. advising they do not show any adverse reports for the above noted. Page 5 of 10

6 (r) Rosslyn Community Hall Remote Control Toy Car Racing Track Following a deputation at the June 27, 2016, Council meeting with respect to the above noted, Council directed Administration to provide a report to the July 18, 2018, with regard to this matter. Verbal report from Chris Bowles, Public Works Superintendent providing information on the current status of the project. (s) Oliver Paipoonge - Police Stats A copy of the Police Statistics for April, May and June (t) Special Council and Closed Session Meetings THAT a Special Council and Special Closed Session Meeting be established for Wednesday, July 27, 2016, commencing at 9:00 a.m. to meet with Leigh Whyte, Consultant, Quartek Consulting relative to the Draft Official Plan. 7. REPORTS OF COMMITTEES Restroom Facilities Kakabeka Falls Village Letter from Jenn Johnson, Chair, Economic Development Committee dated June 24, 2016, relative to the above noted. Oliver Paipoonge Public Library Minutes of the Library Board of Directors` Meeting held on June 22, 2016, for information. (c) Thunder Bay District Health Unit Minutes of the Thunder Bay District Health Unit Meeting held on May 18, 2016, for information. (d) Lakehead Region Conservation Authority Minutes of the Lakehead Region Conservation Authority Meeting held on May 25, 2016, for information. Page 6 of 10

7 (e) The District of Thunder Bay Social Services Administration Board Minutes of The District of Thunder Bay Social Services Administration Board Meeting Nos. 09/2016 and 10/2016 held on May 26, 2016, for information. 8. MAYOR S REPORT 9. BY-LAWS Municipal Weed Inspector THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to appoint an Area and Municipal Weed Inspector for the Municipality of Oliver Paipoonge, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO Agreement - G-Tel Engineering THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to authorize the execution of an Agreement between The Corporation of the Municipality of Oliver Paipoonge and G-Tel Engineering to renew services to undertake utility locates, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO PETITIONS AND COMMUNICATIONS (A) Action Items Valley Harvest Art Fest Letter from Jodi Belluz dated June 24, 2016, requesting the Valley Harvest Art Fest be recognized as a municipally significant event. Page 7 of 10

8 WHEREAS a letter was received from Jodi Belluz dated June 24, 2016, with respect to the Valley Harvest Art Fest to be held on Saturday, September 10, 2016 at Belluz Farms from 1:00 p.m. to 2:00 p.m.; THEREFORE BE IT RESOLVED THAT the Municipality of Oliver Paipoonge deems this as an event of municipal significance. Intercity Bus Consultation Letter from The Honourable Steven Del Duca, Minister of Transportation and Michael Gravelle, Minister of Northern Development and Mines dated June 27, 2016, relative to the above noted. A copy of the discussion paper on the Environmental Registry outlining the proposed path forward for modernizing the intercity bus regulatory regime. (c) Municipal Elections Act Proposed Ranked Ballot Regulations & Consultation from the MSO North Local Government Team, MMAH, dated June 17, 2016, attaching information with respect to the above noted and advising the last day to submit comments on the regulations is July 28, (B) For Information Only OGRA Board of Directors Highlights A copy of the OGRA Board of Directors Highlights for information. Provincial Policy Statement 2014 InfoSheet on Community Hubs attaching a copy of the Provincial Policy Statement, 2014 InfoSheet on Community Hubs. (c) Climate Change Action Plan and Natural Gas in Ontario Letter from The Honourable Kathleen Wynne, Premier of Ontario dated June 16, 2016, in response to our letter with respect to the above noted. Page 8 of 10

9 (d) Mandatory Municipal Consent Future Renewable Energy Projects Letter from Carolyn Langley, Clerk, West Lincoln dated June 28, 2016, relative to the above noted. (e) Agriculture, Aquaculture and Food Processing Strategy for Northern Ontario Letter from Rick Kieri, Reeve, Township of Gillies dated June 28, 2016, to the Ontario Ministry of Agriculture, Food and Rural Affairs providing comments to the summary of the Thunder Bay session. (f) Ontario Ombudsman Letter from Linda Williamson, Director of Communications, Office of the Ombudsman of Ontario dated June 28, 2016, providing information about the Ombudsman's new jurisdiction with respect to municipalities. (g) Proposed Regulations under the Waste Diversion Transition Act from Wendy Ren, PH.D., Director Resource Recovery Policy Branch, Climate Change and Environmental Policy Division, Ministry of the Environment and Climate Change dated July 5, 2016 relative to the above noted. A copy of the proposal notice on the Environmental Registry is attached. (h) OMB Summit Minutes from Tom Mrakas, Councillor Town of Aurora dated July 5, 2016, attaching a copy of the OMB Summit Minutes from May 14, (i) Ban on Door-to-Door Sales Electricity and Natural Gas Contracts Resolution from the City of Kenora dated June 14, 2016, with respect to the above noted, for information. Letter from Kimberley Kitteringham, City Clerk, City of Markham dated July 12, 2016, containing a resolution with respect to the above noted. Page 9 of 10

10 (j) Jobs and Prosperity Fund Program Resolution from the City of Kenora dated June 14, 2016, relative to the above noted, for information. 11. PENDING ITEMS List of Pending Items List of Pending Items for review. 12. NEW BUSINESS 13. CONFIRMING BY-LAW Confirming By-law THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to confirm the proceedings of a meeting of Council held on the 18th day of July, 2016, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO ADJOURNMENT Adjournment of Meeting THAT the Council Meeting held on July 18, 2016, be adjourned, the hour being p.m. Page 10 of 10