9i1LA1 U T2 S. Municipal District #124 Council Meeting November 21, :00 a.m. M.D. Council Chambers, Slave Lake

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1 9i1LA1 U T2 S November 21, :00 a.m. M.D. Council Chambers, Slave Lake MEMBERS PRESENT Murray Kerik - Darren Fulmore - Robert Esau - Jeff Commins - Darcie Acton - Brian Rosche - MEMBERS ABSENT Denny Garratt - Deputy Reeve Reeve IN ATTENDANCE Allan Winarski Chief Administrative Officer, M.D. 124 Lana Spencer Recording Secretary, M.D. 124 Shirley Moerman Manager of Planning & Development, M.D. 124 Charlie Macdonald Director of Transportation, Utilities and Infrastructure, M.D. 124 Russ Jassman Director of Rural Services, M.D. 124 Curtis Albach Fawcett Lakeside Development Joe McWilliams Lakeside Leader CALL TO ORDER Deputy Reeve Kerik called the meeting to order at 10:07 a.m. ADOPTION OF AGENDA MOTION ADOPTION OF MOTION Moved by Councillor Rosche to adopt the Agenda with the following additions/deletions: Deletions: 4.1 Slave Lake & Area Cemetery Additions: 12.1 In-Camera Legal Council Debriefing Issues FireSmart in Smith Moved by Councillor Commins to accept the October 24, 2012 Organizational Meeting Minutes as presented. MOTION Moved by Councillor Rosche to accept the October 24, 2012 Council Meeting Minutes as amended with the correct spelling of pier. MOTION Moved by Councillor Acton to accept the November 5, 2012 Special Council Meeting Minutes as amended with the addition of A question and answer period took place. ADMINISTRATION FUNDING FOR SENIORS - RECOVERY Administration advised that Tn-Council will be reviewing a 2 Year Seniors Social Recovery and Support Program as a part of the Slave Lake Recovery Plan at tonight s meeting. The aim of this program is to expand both senior home support and senior programming and planning. Tn Council will be asked to endorse the application for the amount of $154,000 from the health recovery funding for the Town of Slave Lake and the Sawridge First Nation. Administration advised that the Municipal District is not included in this request as they felt that they should query senior citizen support groups and develop a needs assessment. After consultation with the groups, Administration will go back to Tn-Council for a request for endorsement of funding if required. MOTION Moved by Councillor Commins to accept the Funding for Seniors Recoveiy as information.

2 November 21, 2012 Page 2 INTERMUNICIPAL LIBRARY BOARD ESTABLISHMENT BYLAW Administration advised that the Slave Lake Regional Library Board was directed by Alberta Municipal Affairs that it needed to update its establishment bylaw to better reflect the fact that it is an intermunicipal operation with libraries in both the Town of Slave Lake and the Municipal District. At the last Intermunicipal meeting, the committee reviewed the agreement and agreed to take back to their respective councils for approval. Administration provided Council will the draft bylaw to establish an intermunicipal library board and the agreement (Appendix A) incorporated as part of the bylaw. The Town and the Municipal District must pass parallel bylaws. MOTION Moved by Councillor Rosche to give first reading to Bylaw Establishment of An Intermunicipal Library Board. MOTION Moved by Councillor Commins to give second reading to Bylaw Establishment of an Intermunicipal Library Board. MOTION Moved by Councillor Acton to give unanimous consent to go to third reading of Bylaw Establishment of an lntermunicipal Library Board. MOTION Moved by Councillor Kerik to give third reading to Bylaw Establishment of an lntermunicipal Library Board. DELEGATION STORAGE OF EQUIPMENT/CAMPS SHANE & DENNIS KROPP No one was in attendance for this discussion. FINANCE CHEQUE REGISTERS Councillor Fulmore joined the meeting at 10:40 a.m. PLANNING & MOTION Moved by Councillor Rosche to accept the Cheque Registers as information. DEVELOPMENT BYLAW MUNICIPAL DEVELOPMENT PLAN Administration provided Council with the Municipal Development Plan drafted by ISL Engineering and Land Service Ltd and the draft bylaw to adopt the Municipal Development Plan. Remarks on the MDP by Council: Environmental Reserves Government Act Format is difficult to understand Terminology needs to be defined Executive Summary needs to be provided : wording of may and should should parallel the Municipal Council discussed that with all core pieces of legislation, the municipality must provide residents the opportunity for their feedback by way of public consultations and open houses with Council being a part of these engagements.

3 November 21, 2012 Page 3 MOTION RECESS 11:40 a.m. Moved by Councillor Fulmore to provide an Executive Summary for the draft Municipal Development Plan and commence public consultations in the start of RECONVENE 11:45 a.m. REQUEST TO LEASE UNDEVELOPED ROAD ALLOWANCE Administration advised that an application to lease undeveloped road allowance has been received that runs east of Plan 1864 ET; Block A; Lot 1. Administration stated that the criteria of this application does not qualify as a special circumstance as the reason for the lease includes, but is not limited to addressing privacy issues. This road allowance provides public access to the lake and should remain as a public access now and for potential trail development in the future. Although the resident is using this road allowance for access to his property, Council stated they did not think it was necessary to have the owner build another approach and road for access. Administration confirmed that although the mapping of the GIS system is not completely accurate to scale, there may be encroachments on the road allowance. MOTION Moved by Councillor Rosche to refuse the application for leasing of Undeveloped Road Allowance made by Shane Krupinski that runs east of Plan 1864 ET; Block A; Lot Widewater. MOTION Moved by Councillor Acton to direct Administration to work with Shane Krupinski to resolve access issues onto his property (Plan 1864 ET: Block A; Lot 1) LEASE OF A PORTION OF ENVIRONMENTAL RESERVE AT FAWCETT LAKE MOTION Moved by Councillor Acton to defer the Bylaw Lease of a Portion of Environmental Reserve at Fawcett Lake until later in the meeting to accommodate the landowners request for attendance. in TRANSPORTATION REQUEST TO LEASE AN UNDEVELOPED ROAD ALLOWANCE Administration advised that an application to lease undeveloped road allowance has been received by Frank Wilson. In the application Mr. Wilson confirmed that purposes for the lease included; movement and containment of livestock, to prevent logging of merchantable timber on MD Right of Way and fence off grazing lease. Administration confirmed that the criteria of this application for leasing undeveloped road allowance does not qualify as a special circumstance. Council discussed options to accommodate all landowners in the area. MOTION Moved by Councillor Acton to refuse the application for leasing of Undeveloped Road Allowance made by Frank Wilson that wns on the west side of NW W4M, north side of NW W4M and north side of NE W4M. MOTION Moved by Councillor Rosche to explore the options of a land swap to with Frank Wilson which would allow access for adjacent property owners.

4 November21, 2012 Page 4 WIDEWATER COMPLEX AND SMITH AGRIPLEX STUDIES Administration provided Council with both the Widewater Complex and Smith Agriplex studies for review stating that they have received structural, mechanical, electrical and Provincial Health Board reports and waiting for an inspection/remedial for mould/asbestos report. It was decided to hold another meeting in Smith at 7:00 p.m. on November 26th to discuss the Smith Agriplex reports, options and feedback from residents. Councillor Esau joined the meeting at 12:10 p.m. Administration advised of possible options for funding the repairs/reconstruction for the complex: Federal Grant Application (50/50 cost share) Review and rebalance of reserves Donations strategy SHARA applicable for grant funding Council advised that it must be communicated as to why some portions of the complex must be torn down, provide a concept plan, and costs for all options. Estimated costs for the Smith Complex (2.7 million) and the Widewater Complex (.5 million) MOTION Moved by Councillor Rosche to accept the Widewater Complex and Smith Agriplex Studies as information. RECESS 12:30 p.m. RECONVENE 1:05 p.m. PLANNING & DEVELOPMENT LEASE OF A PORTION OF ENVIRONMENTAL RESERVE AT FAWCETT LAKE Administration provided Council with a draft bylaw created to allow a limited number of crossings for water access for the purpose of seasonal piers, boat lifts and moors as per the MGA. This bylaw also identifies the encroachments such as stairs, boat launch, craft building, playgrounds etc. for Fawcett Lakeside Development subdivision. A public hearing will take place on December 12, 2012 after completing advertisement in two consecutive issues of the Lakeside Leader. MOTION Moved by Councillor Fulmore to give first reading to Bylaw Lease of a Portion of Environmental Reserve at Fawcett Lake. UTILITIES REGIONAL WATERLINE GRANT SPONSORSHIP Administration advised that the CAO Secretariat will be requesting Tn-Councils endorsement for the release of the $20,000,000 held by Municipal Affairs under the Regional Recovery Plan so funds can be appropriately invested until a final Waterline Project design has been approved and adopted. Given the location of the project, Administration advised that funds should be placed under the stewardship of the Municipal District. MOTION Moved by Councillor Rosche that the Municipal District be the sponsor for the Regional Waterline Project for $20,000,000 through the Disaster Recovery Plan funding.

5 November 21, 2012 Page 5 WESTLOCK REGIONAL WATER Administration advised that there may be opportunity to partner with Westlock County on a regional water initiative through Water for Life grant funding. A report will be provided at the November 27th Council meeting. MOTION Moved by Councillor Rosche to accept the Westlock Regional Water as information. RURAL SERVICES PEACE RIVER TRAIL ACCESS Administration advised that in an effort to restrict access to only off-highway vehicles, the Peace River Trail has been gated at the Moose Portage staging area and the Sawdy staging area. These gates restrict access to vehicles 65 and narrower. The issue of restricted trail access and the issuance of gate keys to various user groups and/or individual users have hit media outlets. One topic discussed was traplines along the Peace River Trial which have been in place for decades and the trappers have historically accessed their trapline by various methods. Administration reviewed the guiding principles of the Peace River Trail Group. MOTION Moved by Councillor Rosche to approve that issuance of a gate key to Lloyd Jewel for the purposes of accessing his trapline and related infrastructure and to develop a trail-use agreement that includes the duration of the agreement, specifies no on-highway vehicle access, outlines user responsibilities and includes termination clauses for non-compliance. BOARD REPORTS lntermunicipal Committee COUNCIL meeting January 7th, Slave Lake Regional Library December to elect new board. Slave Lake Watershed $60,000) Slave Lake Airport LSRWMSC Approved qualify for the loan. Meeting AAMDC Convention Calahasen circulate ASB Fall Social Blue SL & Area Cemetery Project, Regional Library Agreement. Next Working on 2013 Budget, Peggy Laing is acting chair, AGM in Water Satelite presentation (each image $1 1,000 changed to December 6th. purchase of packer Allan financing 6 images through the MD if the landfill does not Winarski received the RW Hay Award, Meeting with MLA, Pearl Social Policy Framework document to Council. Well attended DEBRIEFING NOVEMBER 27Th COUNCIL MEETING Due to the CAPP Presentation on November 27th at 11:00 a.m. Administration recommended starting the Council meeting at 9:00 a.m. breaking for the presentation and resuming thereafter. MOTION Moved by Councillor Fulmore to commence the November 27th Council meeting at 9:00 a.m. FIRESMART IN SMITH Councillor Fulmore advised that a stand of black spruce close to the hamlet of Smith may be a risk for the community. The stand is located on private land with the owner willing to have it cleared. Council discussed taking the issue forward to the CAO Secretariat.

6 November 21, 2012 Page 6 IN-CAMERA OUT-OF-CAMERA ADJOURNMENT MOTION Moved by Councillor Acton to go In-Camera at 2:25 p.m. MOTION Moved by Councillor Commins to come Out-of-Camera at 3:35 p.m. The meeting was adjourned 3:36 p.m. 2qX4ij Reeve