Planning and Development Committee Minutes May 19, :00 pm Council Chambers Whitby Municipal Building

Transcription

1 May 19, :00 pm Council Chambers Whitby Municipal Building Present: Also Present: Councillor Coe Councillor Drumm Councillor Emm Councillor Leahy Councillor Gleed Councillor Roy Councillor Yamada R. Petrie, Chief Administrative Officer P. LeBel, Commissioner of Community & Marketing Services B. Rice, Acting Commissioner of Public Works R. Short, Commissioner of Planning S. Cassel, Deputy Clerk S. Davé, Legislative Coordinator Regrets: Mayor Mitchell 1. Declarations of Pecuniary Interest 1.1 Councillor Gleed made a declaration of pecuniary interest under the Municipal Conflict of Interest Act regarding the correspondence received from Malone Given Parsons Ltd. on behalf of Brooklin North Golf Inc., Item 5.4, Planning Department Report, PL 45-15, Co-ordinated Review of Provincial Land Use Plans. He advised that he resides at the property immediately adjacent to this area. Councillor Gleed did not take part in the discussion on the matter. 2. Delegations/Presentations 2.1 Meaghan Craven, Sustainability Coordinator Re: Planning and Development Department Report, PL Corporate Energy and Emissions Management Plan Phase 2: Partners for Climate Protection Program M. Craven, Sustainability Coordinator, and Shona Adamson, President, Page 1 of 12

2 IndEco, appeared before the Committee and provided a PowerPoint presentation with respect to Corporate Energy and Emissions Management Plan Phase 2: Partners for Climate Protection Program. Ms. Adamson provided an overview of the second phase of the plan and highlighted key differences between the first and second phases. She provided further information on how the second phase meets the requirements under the Federation of Canadian Municipalities (FCM) Partners for Climate Protection program, and detailed three milestones that were part of the second phase: the creation of a Green House Gas inventory and forecast; setting an emissions reduction target; and developing a local action plan. A detailed question and answer period ensued with respect to the following: developing an urban forest management strategy; costs to the Town of Whitby with respect to the proposed reductions in green house gasses and energy usage; best practices in budgeting currently in place through the Regional Municipality of Durham, FCM and other municipalities; benchmarking processes, in particular accounting for particularly hot or cold seasons; partnering with Whitby's businesses to involve the community in sustainable energy practices; and incorporating roundabouts into Whitby's new developments. 2.2 Tom Kovendi, Energy Conservation Officer Re: Planning and Development Department Report, PL Corporate Energy Management Implementation Strategy T. Kovendi, Energy Conservation Officer, and M. McDonnell, Manager, Downtown Development, appeared before the Committee to provide a PowerPoint presentation with respect to the Corporate Energy Management Implementation Strategy. He provided an overview of the fundamental principles underpinning the strategy as well as key recommendations, including: establishing an Energy Performance Management and Monitoring System which includes sub-metering at three Town of Whitby facilities; supporting departments to identify and prioritize actionable energy saving opportunities for incorporation on both capital and operating budgets; establishing Integrated Facility Level Performance Improvement teams; and establishing a Corporate Engagement program for employees. Page 2 of 12

3 Mr. Kovendi provided further detail on the sources of energy savings for the Town such as building operations, changing occupant behaviour and incorporating energy saving strategies into building and infrastructure design. Detailed discussion ensued with respect to: the importance of measuring and data collection in order to effectively implement energy saving practices; developing a strong communication plan that seeks alignment with the Corporate Energy Management Implementation Strategy; costs associated with the implementation of this strategy, including capital costs and realigning the tendering process to include measures for energy savings; reviewing return on investments (ROI) when creating budget line items to maximize energy savings and minimizing cost to the Town; the benefits of the wise use of energy in promoting the local economic opportunities, energy system reliability, improved energy supply security and reduced price volatility;and project timelines, including the sub-metering for the three Town facilities, midnight audits and reviewing capital budget items in September Gerald Parker Re: Planning and Development Department Report, PL Site Plan Application - Metrolinx - Broken Front Concession, Part of Lots 23 and 24 (SP-05-15) Gerald Parker, Executive Director of the Institute of Canadian Justice, appeared before the Committee. He referenced correspondence dated May 11, 2015 that was distributed to Members of Council. Mr. Parker issued a call for action to increase government oversight for large scale projects such as the Metrolinx facility so that accessibility concerns and compliance with current standards are monitored closely. He further advised that he was against Recommendation #2 of Report PL 47-15, due to the need for more comprehensive input from the Accessibility Advisory Committee (AAC) and other stakeholders into the site plan drawings for this facility. Mr. Parker further recommended that Council put forward a motion for a report that would look at the possibility of placing the Accessibility Coordinator under the Office of the Town Clerk or the Office of the Chief Administrative Officer. He further requested a report that would reflect the needs for a singular sidewalks policy in the Town of Whitby. 2.4 Bryan Bowen, Tom Kyle and Scott Reitsma representing Metrolinx Page 3 of 12

4 Re: Planning and Development Department Report, PL Re: Site Plan Application - Metrolinx - Broken Front Concession, Part of Lots 23 and 24 (SP-05-15) Bryan Bowen, Planning Alliance, Tom Kyle, Stantec Architecture, and Scott Reitsma, Bird Kewitt, appeared before the Committee to provide a PowerPoint presentation on the East Rail Maintenance Facility Site Plan Application on behalf of Metrolinx. Mr. Kyle advised that the East Rail Maintenance Facility was part of Metrolinx's Big Move strategy to expand and integrate transportation services across the Greater Toronto Area. The 500,000 sq. ft. facility would support the growing GO Train fleet by enabling increased service across the Durham Region. He noted that the new facility would bring an anticipated jobs to the Town of Whitby. Mr. Kyle stated that Metrolinx was working closely with municipalities to ensure that municipal requirements were met, and this project was subject to provincial oversight including the Accessibility for Ontarians with Disabilities Act (AODA). He further stated that the site plans would be reviewed by the Design Excellence Panel as well as Quadrangle Architects, ensuring that accessibility and sustainable design features were incorporated into the overall plan. A detailed question and answer period ensued regarding: whether the jobs created in Whitby would result in loss of jobs at the other Metrolinx sites; the involvement of the AAC in the site plan approval process; whether this facility would require the Town of Whitby's Fire Department for firefighting purposes; site plan features such as the change in fence design as well as a viewing window for residents to see the workfloor; the impact on traffic and the importance of reviewing traffic impact studies and working with other agencies to reduce traffic burden in that area; and project timing. 2.5 Wendy Nott representing Walker, Nott, Dragicevic Associates Limited Re: Planning and Development Department Report, PL Zoning By-law Amendment Application, Dr. Harry Weingarten, Southeast Corner of Dundas Street East and Springwood Street (Z-01-15) Wendy Nott, Walker, Nott, Dragicevis Associates Limited, appeared before the Committee and stated that she was in support of the report with the exception of Recommendation #2. She suggested that the drainage swale issues could become a Holding provision in the by-law, Page 4 of 12

5 so that until they were resolved, the by-law would not be final and binding. She further advised that the Central Lake Ontario Conservation Authority (CLOCA) had indicated that there may be alternative measures in place to accommodate the drainage and run-off from this land, and it would be resolved to the satisfaction of the Town and CLOCA prior to the by-law coming into full force and effect. 2.6 Colin McLachlan representing Minthollow Developments Inc. Re: Planning and Development Department Report, PL Applications to Amend the Town of Whitby Official Plan and Zoning By-Law (Liza Communities) Southeast Corner of Promenade Drive and Garden Street (OPA-2014-W/01 & Z-07-14) Colin McLachlan, proponent for the applicant, appeared before the Committee and requested that this matter be deferred to the next regularly scheduled Planning and Development Committee to be held on June 15, 2015 to provide adequate time for further discussions with the Region of Durham. He advised that due to scheduling conflicts, he had not been able to provide comprehensive comments on the report. 2.7 Lucky Dutt representing Kiya Developments Inc. Re: Planning and Development Department Report, PL Re: Zoning By-law Amendment Application - Kiya Developments Inc., 805 Dundas Street West (Z-07-15) 3. Correspondence Lucky Dutt, Kiya Developments Inc., appeared before the Committee and stated that the applicant did not agree with some of the conditions set out in the report, and requested that this matter be deferred to the next regularly scheduled Planning and Development Committee to be held on June 15, 2015 in order to provide adequate time for the applicant to review the comments and provide feedback. 3.1 Correspondence from Malone, Given, Parsons Ltd. dated May 19, 2015 Re: Item 5.4, Co-ordinated Review of Provincial Land Use Plans Moved By Councillor Leahy That correspondence from Malone, Given, Parsons Ltd. dated May 19, 2015, regarding Item 5.4, Co-ordinated Review of Provincial Land Use Plans be received and referred to consideration of Item 5.4, Planning Page 5 of 12

6 and Development Department Report, PL Correspondence from Building Industry and Land Development Association (BILD) dated May 15, 2015 Re: Item 5.4, Co-ordinated Review of Provincial Land Use Plans Moved By Councillor Leahy That correspondence from BILD dated May 15, 2015, regarding Item 5.4, Co-ordinated Review of Provincial Land Use Plans be received and referred to consideration of Item 5.4, Planning and Development Department Report, PL Public Meetings 4.1 There were no public meetings. 5. Staff Reports 5.1 Planning and Development Department Report, PL Re: Site Plan Application - Metrolinx - Broken Front Concession, Part of Lots 23 and 24 (SP-05-15) Discussion ensued with respect to the scope of work involved in the development of the Metrolinx site and the traffic implications around Brock Street as a result of the large amount of construction that would take place. Further discussion ensued regarding the involvement of the AAC in the site plan development of this facility. R. Short, Commissioner of Planning and Development, advised that the Town's approach was consistent with the AAC's terms of reference. Moved By Councillor Emm 1. That Council approve the Site Plan Application (SP-05-15) subject to the conditions of approval as set out in Section 8.0 of Planning Report PL 47-15; and, Page 6 of 12

7 2. That the requirement of a site plan agreement be waived and in the alternative that the Commissioner of Planning be authorized to approve the site plan, elevation and landscape drawings. 5.2 Planning and Development Department Report, PL Re: Applications to Amend the Town of Whitby Official Plan and Zoning By-Law (Liza Communities) Southeast Corner of Promenade Drive and Garden Street (OPA-2014-W/01 & Z-07-14) Brief discussion ensued regarding the implications of deferring this decision. Moved By Councillor Emm That Planning Report PL be deferred to the next Planning and Development Committee meeting scheduled for June 15, Planning and Development Department Report, PL Re: Zoning By-law Amendment Application, Dr. Harry Weingarten, Southeast Corner of Dundas Street East and Springwood Street (Z-01-15) Discussion ensued with respect to the historical significance of Lick's Pond and the implications of changing the zoning for that area, and the implications of adding the drainage swale provision as a holding provision. Further discussion ensued regarding the cut and fill process and its potential impact on open space. P. Lebel, Commissioner of Community and Marketing Services, advised that he would review the previous CMS comments with respect to this matter and report back to Council. Moved By Councillor Emm That this matter be referred to Council for direction in order that the outstanding matters indicated in relation to Report PL may be resolved. Page 7 of 12

8 5.4 Planning and Development Department Report, PL Re: Co-ordinated Review of Provincial Land Use Plans Detailed discussion ensued with respect to the comments noted in Report PL 45-15, specifically: balanced growth and reducing urban sprawl so that resources are used wisely; sustainable building techniques and standards for fire safety; large scale fill operations and the importance of maintaining a strong water supply; the importance of aligning plans while not significantly changing their intended purpose; allowing flexibility to permit more farm diversified uses and larger agricultural related uses; municipal engagement in growth management planning; and the development of complimentary tools to assist in achieving affordable housing targets, such as enabling legislation that permits inclusionary zoning. It was the consensus of the Committee that staff be directed to include comments regarding age-friendly communities and affordable housing into the report sent to the Ministry of Municipal Affairs and Housing and the Region of Durham, more specifically: the importance of building an environment that is conducive to agemindful governance; ensuring that public spaces and buildings such as streets, walkways, etc. are universally accessible; universal mobility in the public space; and the importance of building communities that incorporate affordable senior housing. Moved By Councillor Drumm 1. That Planning Report PL be received for information; 2. That Council endorse PL as the Town s comments regarding the Province s 2015 Co-ordinated Review of Provincial Plans; and, 3. That the Clerk forward a copy of Report PL and a copy of Council s resolution to the Ministry of Municipal Affairs and Housing and the Region of Durham. Page 8 of 12

9 5.5 Planning and Development Department Report, PL Re: Zoning By-law Amendment Application - Kiya Developments Inc., 805 Dundas Street West (Z-07-15) Moved By Councillor Leahy That Planning Report PL be deferred to the next Planning and Development Committee meeting scheduled for June 15, Planning and Development Department Report, PL Re: Corporate Energy and Emissions Management Plan Phase 2: Partners for Climate Protection Program Moved By Councillor Emm 1. That Planning Report Item PL be received as information; and, 2. That the Corporate Energy and Emissions Management Plan Phase 2: 2012 Corporate Emissions Inventory and Action Plan (See Attachment #1) be endorsed by Council. 5.7 Planning and Development Department Report, PL Re: Corporate Energy Management Implementation Strategy Moved By Councillor Emm 1. That Planning and Development Report PL be received as information; and, 2. That Council approve the proposed Corporate Energy Management Implementation Strategy as outlined in PL Page 9 of 12

10 5.8 Planning and Development Department Report, PL Re: That Council Declare Portions of Existing Coronation Road and the Future Desmond G. Newman Boulevard as being Surplus to Municipal Needs Discussion ensued with respect to the frequency of bicycling on this route and the importance of incorporating multi-use paths along this route. R. Short, Commissioner of Planning and Development, advised that the realignment of Coronation Road was in line with the Official Plan and it would be a multi-use path. He further advised that although there would be a slight disruption to the bicycling route, the Town would attempt to manage it to the best of its ability. Moved By Councillor Emm 1. That Planning and Development Report Item PL be received for information; 2. That Council upon receiving the transfer of lands from the Ministry of Transportation for the road allowance of Desmond G. Newman, declare part 7 on plan 40R-27296, parts 3, 4, 5 and 6 on plan 40R and parts 2, 3, 4, 5 and 11 on plan 40R as being surplus to municipal needs; 3. That Council stop up and close a portion of the existing Coronation Road and deem the same surplus to municipal needs, in order to sell the surplus lands to Monarch, Chelseahill and TFP Whitby Developments Inc. to complete the lotting fabric for the draft plans of subdivision; 4. That the Clerk advertise in the local newspaper in accordance with the established procedures for the disposal of surplus property, Council s intent to sell the surplus property, for a nominal fee, to Monarch, West Whitby Holdings, Chelseahill, TFP Whitby Developments Inc. and Lazy Dolphin to complete the draft plans of subdivision; 5. That provided no objection is received in connection with the proposed disposal of the surplus lands, the fees incurred for the conveyance of the lands to the Developers shall be at no cost to the Municipality; 6. That the Mayor and Clerk be authorized to execute the necessary documents for the conveyance; and, 7. That the preparation of the reference plans, transfer documents and registration of the land transfers between the Town and Developers Page 10 of 12

11 be the responsibility of the West Whitby landowners group. 5.9 Planning and Development Department Report, PL Re: Comments on the Proposed Smart Growth for Our Communities Act, 2015 (Bill 73) Discussion ensued regarding the timespan within which Provincial Plans were coming to municipalities for review, and the issue of cash-in-lieu payment for parkland dedication under Bill 73. Further discussion ensued with respect to Bill 73 and its potential to give municipalities more independence in municipal and citizen engagement by enhancing transparency. Further clarification on the legislation as related to development charges and more opportunities to resolve disputes locally was requested through the Commissioner of Corporate Services. Moved By Councillor Drumm 1. That Planning and Development Report PL be received for information; 2. That Council endorse the comments contained in Planning and Development Report PL as the Town s comments regarding Bill 73; and, 3. That the Clerk forward a copy of Planning and Development Report No and Council s resolution to the Ministry of Municipal Affairs and Housing and the Region of Durham. 6. New and Unfinished Business 6.1 Councillor Emm inquired on whether a report would be coming forward through Corporate Services regarding mobile phone plans at the Town of Whitby, as there were discrepancies in pricing. R. Petrie, Chief Administrative Officer, advised that Corporate Services would provide a memo to Council regarding this matter. 6.2 Chair Coe inquired about the timelines in relation to naming a local street after war veteran Walter Nesbitt. R. Short, Commissioner of Planning and Development, advised that the potential street name was Page 11 of 12

12 7. Adjournment reserved and would be included in the overall process for assigning names to different streets. 7.1 Motion to Adjourn Moved By Councillor Leahy That the meeting adjourn. The meeting adjourned at 9:41 p.m. 8. Advisory Committee Minutes For Information Only 8.1 LACAC Heritage Whitby Minutes - April 14, 2015 Downtown Whitby Development Steering Committee Minutes - April 16, 2015 Accessibility Advisory Committee Minutes - April 21, 2015 Brooklin Downtown Development Steering Committee Minutes - April 23, 2015 Susan Cassel, Deputy Clerk Councillor L. Coe, Committee Chair Page 12 of 12