MINUTES OF THE REGULAR COUNCIL MEETING HELD ON JANUARY 20, 2015

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1 MINUTES OF THE REGULAR COUNCIL MEETING HELD ON JANUARY 20, 2015 Present were: Also present: Regrets: Also present: Mayor Sam Synard Deputy Mayor Al Spencer Councillor Mary Beth Farrell Councillor Ruby Hoskins Councillor Darlene LaFosse-Blagdon Councillor Leonard Pittman Councillor Lisa Slaney Dominic Lundrigan, Director of Recreation & Community Services Barbara Walsh, Director of Finance & Administration Petrina Power, Executive Clerk Mike Walsh, Deputy Clerk Dennis Kelly, Chief Administrative Officer Alje Mitchell, Director of Planning & Development Control Dan Walsh, Manager of Outside Operations Paul Herridge, The Southern Gazette 1. Call to Order Mayor Synard called the meeting to order at 7:02 p.m. and welcomed everyone present. 2. Adoption of Agenda MMC /001R BE IT RESOLVED the agenda be adopted. carried unanimously. 3. Adoption of Minutes, January 13, 2015 MMC /002R Moved by Deputy Mayor Spencer, seconded by Councillor Hoskins BE IT RESOLVED the minutes of the held on January 13, 2015, be adopted. carried unanimously. 1

2 Privileged Council Meeting, December 10, 2014 MMC /003R Moved by Deputy Mayor Spencer, seconded by Councillor Pittman BE IT RESOLVED the minutes of the Privileged Council Meeting held on December 10, 2014, be adopted. carried unanimously. 4. Business Arising from Regular Meeting There was no business to bring forward from the of January 13, Delegations There were no delegations scheduled to speak before Council. 6. Committee Reports Planning & Development Committee Councillor Slaney advised that the Planning & Development Committee has not met since the last held on January 13, Councillor Slaney brought forward several applications on behalf of the Planning & Development Committee. MMC /004R Moved by Councillor Slaney, seconded by Deputy Mayor Spencer BE IT RESOLVED that an application received from a resident for Crown Land measuring 45m x 90m at Round Pond for the purpose of constructing a seasonal residence be advertised as a discretionary use in a Rural Zone. carried unanimously. MMC /005R Moved by Councillor Slaney, seconded by Deputy Mayor Spencer BE IT RESOLVED that an application received from a resident for Crown Land measuring 45m x 90m at Garnish Pond for the purpose of constructing a seasonal residence be advertised as a discretionary use in a Rural Zone. carried unanimously. Councillor Slaney advised that an application has been received from Bennett s Construction for the partial demolition of the Ocean Choice International building in Mooring Cove. Councillor Slaney advised that there is nothing in the Town s Tax Structure (permit fees) to accommodate a 2

3 demolition of a building of that size. As such, Mayor Synard will follow up with other municipalities as to how they handle such applications. MMC /006R Moved by Councillor Slaney, seconded by Deputy Mayor Spencer BE IT RESOLVED that an application received from Bennett s Construction for the partial demolition and removal of Ocean Choice International at Mooring Cove be deferred pending further consultation with other municipalities regarding permit fees. carried unanimously. MMC /007R Moved by Councillor Slaney, seconded by Deputy Mayor Spencer BE IT RESOLVED that a renewal for a quarry (gravel and sand) for Brenton Investments Ltd. located West from Route 210, 2.5 km North of Jean de Baie, be approved. carried unanimously. Finance Committee Deputy Mayor Spencer advised that the Finance Committee has not met since the last Regular council Meeting held on January 13, Deputy Mayor Spencer brought forward several recommendations on behalf of the Finance Committee. MMC /008R BE IT RESOLVED approval be given to adopt Project Status Report No. 16 as received from exp. Services Inc. dated January 8, 2015 for the 2013 Marystown Water & Sewer System Project, DMA No for engineering fees for January 2015 in the amount of $11, including HST as per Invoice No with an estimated cost to finish in the amount of $60, including HST and a contract payment to Wally Drake s Trucking Ltd. in the amount of $178, including HST with an estimated cost to finish in the amount of $595, including HST. carried unanimously. 3

4 MMC /009R BE IT RESOLVED approval be given to adopt Project Status Report No. 15 as received from exp. Services Inc. dated January 8, 2015, for the Industrial Water Supply Completion Project, DMA No for engineering fees for January 2015 in the amount of $ including HST as per Invoice No with an estimated cost to finish in the amount of $20, including HST. carried unanimously. MMC /010R BE IT RESOLVED approval be given to adopt Project Status Report No. 8D as received from exp. Services Inc. dated January 8, 2015, for the 2009 Street Improvements Project, DMA No for engineering fees for January 2015, in the amount of $ including HST as per Invoice No with an estimated cost to finish in the amount of $622, including HST. carried unanimously. MMC /011R BE IT RESOLVED approval be given to adopt Project Status Report No. 17 as received from exp. Services Inc. dated January 6, 2015, for the Town Hall Upgrades Project, DMA No , for engineering fees for December 2014 in the amount of $3, including HST as per Invoice No with an estimated cost to finish in the amount of $20, including HST and a contract payment to Wally Drake s Trucking Ltd. in the amount of $57, including HST with an estimated cost to finish in the amount of $9, including HST. carried unanimously. MMC /012R BE IT RESOLVED approval be given to adopt Project Status Report No. 25 as received from Lat49 Architecture Inc. dated December 31, 2014, for the New Marystown Recreation Complex Project, DMA No for engineering fees for December 2014 in the amount of $17, including HST as per Invoice No with an estimated cost to finish in the amount of $343, including HST and a contract payment to Pomerleau in the amount of $485, including HST with an estimated cost to finish in the amount of $6,504, including HST. carried unanimously. 4

5 MMC /013R BE IT RESOLVED Council approve Contract Change Order #7 as received from Lat 49 Architecture Inc. dated January 12, 2015 for the New Recreation Complex Project, DMA No , for an addition to the Contract Agreement to cover fees for change room revisions for mechanical conflicts in the amount of $3, including HST. carried unanimously. MMC /014R BE IT RESOLVED Council approve Contract Change Order #8 as received from Lat 49 Architecture Inc. dated January 12, 2015 for the New Recreation Complex Project, DMA No , for an addition to the Contract Agreement to cover fees for a sink L-2 change in the amount of $2, including HST. carried unanimously. MMC /015R BE IT RESOLVED approval be given to pay invoice ID No as received from the International Institute of Municipal Clerks for annual membership fees through to March 31, 2016 in the amount of $ US plus continuing education support in the amount of $25.00 US for a total of $ US. carried unanimously. MMC /016R BE IT RESOLVED approval be given to pay invoice no. CAMAMEM-4508 as received from the Canadian Association of Municipal Administrators dated December 29, 2014, for CAMA membership fees for the period from April 1, 2015, to March 31, 2016, in the amount of $ including HST. carried unanimously. 5

6 MMC /017R BE IT RESOLVED approval be given to pay invoice no as received from BDO Canada LLP dated November 13, 2014, in the amount of $3, including HST for professional services provided to the Town. carried unanimously. MMC /018R BE IT RESOLVED Council approve the Request for Tax Adjustments Listing No. 5-1 in the amount of $11.47, as per policy. carried unanimously. Public Works Committee Councillor Pittman advised that the Public Works Committee has not met since the last Regular Council Meeting held on January 13, Councillor Pittman advised that there is an issue with consistency with regards to snow clearing operations in that there are some areas of town that should not be receiving snow clearing services, such as private driveways. Councillor Pittman advised that he would be interested in touring the town with the Supervisor of Public Works to determine the areas where snow clearing services should cease. Councillor Pittman advised he has received a number of s regarding snow clearing services for the unpaved section of Charlotte Street that is currently outside the Limits of Service Agreement area. The LOS Agreement is an agreement between the Department of Municipal and Intergovernmental Affairs and a municipality with delineates the areas eligible for costshared funding for water and sewer services. As the end of Charlotte Street falls outside of that agreement, any upgrades to the area is 100% the responsibility of the Town and not eligible for Provincial-Municipal cost-shared funding under the Multi-Year Capital Works Program. However, Councillor Pittman noted there are other areas of town that fall outside of the LOS Agreement area that are receiving snow clearing services. Councillor Pittman noted that for safety purposes, it would be more feasible for the Town s equipment to snow clear to the end of the street, which is about another 150 feet, where there is sufficient space to allow the equipment to safely and quickly turn around rather than attempt a turnaround in the middle of the street. 6

7 MMC /019R Moved by Councillor Pittman, seconded by Deputy Mayor Spencer BE IT RESOLVED approval be given to extend snow clearing operations to areas of town that, in the past, did not receive snow clearing services due to the fact that those areas fell outside of the Limits of Service Agreement should it be determined that doing so would improve the safety and efficiency of snow clearing operations without adding substantial additional cost. carried unanimously. Recreation Complex Committee Councillor Farrell advised that Council met earlier in the evening to discuss the Recreation Complex. Follow-up will be made to set up a meeting with Mr. Jason Brown, President and CEO of the Northeast Avalon Y, and Mr. Richard Symonds, Architect with Lat 49 Architecture Inc., to discuss naming rights and other issues regarding the complex. Recreation Committee Councillor Farrell advised the Recreation Committee has not met since the last Regular Council Meeting held on January 13, Councillor Farrell advised that the Lions Club of Marystown has been fundraising for a new Zamboni for the Kaetlyn Osmond Arena. The Lions, in partnership with Eastlink TV, will host a Marystown Lions and Friends Eastlink Telethon Benefit Concert on February 15 th from 1:00 p.m. to 5:00 p.m. to raise funds for the Zamboni. Residents are asked to drop by and make a donation or call in a pledge. As well, residents, businesses, organizations and service clubs in the area and surrounding areas are encouraged to arrange their own fundraising events. Councillor Farrell thanked the Lions Club, Eastlink TV, the members of the Arena Board and the members of the Recreation Committee for their initiative in supporting a worthwhile cause. Earlier in the evening, Council discussed the need to reestablish the tennis courts, which had been removed to make room for the construction of the Recreation Complex. MMC /020R Moved by Councillor Farrell, seconded by Councillor Slaney BE IT RESOLVED approval be given to include the rebuilding of the Town s tennis courts in the Town s Capital Investment Plan (CIP) that will be submitted to the Department of Municipal and Intergovernmental Affairs in order to utilize funding through the Gas Tax Funding Agreement between the Town and the Department. carried unanimously. 7

8 MMC /021R Moved by Councillor Farrell, seconded by Councillor Slaney BE IT RESOLVED approval be given for the Director of Recreation & Community Services to attend an Arena Managers Meeting in Bay Roberts on January 28, carried unanimously. Councillor Farrell advised that the work for the installation of the new sprinkler system at the Kaetlyn Osmond Arena will commence on April 15 th. Tourism & Special Events Committee Councillor LaFosse-Blagdon advised that the Tourism & Special Events Committee has not met since the last of January 13, Councillor LaFosse-Blagdon advised that she attended a meeting at St. Gabriel s Hall regarding the celebration of the Hall s 100 th anniversary, which will take place September 11 th to 20 th. Councillor LaFosse-Blagdon advised that the Come Home Year Committee is interested in updating the logo used for previous Come Home Year events. It was noted that because the Come Home Year Committee is incorporated as a separate entity, there should be no issue in updating the logo. Protection to Persons & Property Committee Councillor Hoskins advised that the Protection to Persons & Property Committee has not met since the last held on January 13, Councillor Hoskins has just one item to bring forward. MMC /022R Moved by Councillor Hoskins, seconded by Deputy Mayor Spencer BE IT RESOLVED approval be given to submit an application to Fire & Emergency Services NL prior to the March 31, 2015, deadline for funding under the Fire Protection Vehicle Program for funding to replace the Fire Department s 1990 Chev Rescue Van. carried unanimously. 7. Correspondence There was no correspondence to bring forward. 8

9 8. Approvals to Purchase MMC /023R BE IT RESOLVED approval be given to the Water Treatment Department for the following purchases: Alpha Chemical Ltd kg Sodium Hydroxide and Tote - $7, including HST Alpha Chemical Ltd L Alpha, 1200kg Citric Acid and Tote - $5, including HST Alpha Chemical Ltd. - Polyaluminum Chloride - $2, including HST. carried unanimously. MMC /024R BE IT RESOLVED approval be given to the Water Treatment Department for the purchase of a POT6101 Corrosion Inhibitor Water Additive from Millennium Water Management in the amount of $7, including HST. carried unanimously. MMC /025R BE IT RESOLVED approval be given to the Water Treatment Department to expend funds for vac truck services plus environmental disposal fees from Mallay s Industrial Services Ltd. at a cost of $1, including HST. carried unanimously. 9. Regulations There were no Regulations to bring forward. 10. Other Business There was no Other Business to bring forward. 11. Notices of There were no Notices of to bring forward. 9

10 12. Adjournment MMC /026R Moved by Deputy Mayor Spencer, seconded by Councillor Farrell BE IT RESOLVED the meeting was adjourned at 7:32 p.m. carried unanimously. Sam Synard Mayor Petrina Power A/Town Clerk 10