Minutes of the Executive Committee of the Council of the City of Abbotsford held June 25, 2018, at 3:03 p.m. in the Matsqui Centennial Auditorium

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1 3:03 p.m. in the Matsqui Centennial Auditorium Council Present: Mayor H. Braun (part); and Councillors L. Barkman; S. Blue ; K. Chahal; B. Falk; M. Gill; D. Loewen; P. Ross; and R. Siemens Staff Present: City Manager - P. Sparanese; Director, Legislative Services/City Clerk - B. Flitton; Acting General Manager, Engineering and Regional Utilities - R. Isaac; General Manager, Finance and Corporate Services - R. Sharma; General Manager, Innovation, Strategy and Intergovernmental Relations - K. Treloar; Interim General Manager, Parks, Recreation and Culture - K. Holden; General Manager, Planning and Development Services - S. Bertelsen; Deputy Fire Chief - J. Adams; Director, Development Planning - D. Braun; Director, Finance - K. Basatia (part); Acting Director, Infrastructure Planning -T. Bowie (part); Director, Park Services - J. Arden (part); Director, Project Management Office - N. Koning (part); Director, Recreation and Culture - A. Friesen (part); Deputy City Clerk - K. Karn; Economic Development Officer - K. O Sullivan (part); Manager, Engineering Inspections and Permits - D. Loewen (part); Senior Transportation Manager - M. Kelly (part); Economic Development Coordinator - S. Georgees (part); Records Coordinator - K. Brow; and Executive Assistant - N. Friesen (part) Media Present: Public Present: CALL TO ORDER Mayor Braun called the meeting to order at 3:03 p.m. 2. ADOPTION OF MINUTES 2.1 Executive Committee minutes - June 11, 2018 ( ) 3. PRESENTATIONS Moved by Councillor Blue, seconded by Councillor Barkman, THAT the minutes of the Executive Committee meeting held June 11, 2018, be adopted. 3.1 Mayor Braun to announce the 2018 Recipient of the Order of Abbotsford ( ) Mayor Braun announced that Carol Timoffee is the recipient of the 2018 Order of Abbotsford, and invited the public to attend the award ceremony taking part during the Canada Day celebrations at Exhibition Park on July 1, Mayor Braun to present Certificates of Achievement to: Emily Eberding, Prince Charles Elementary; and Ojasva (Ozy) Rajput, Dormick Park Elementary, who will be representing the Fraser Valley Region at the Provincial Heritage Fair in Squamish on July 4 to 8, 2018 Cindy Rowell, BC Heritage Fairs Society, advised Council that since 2003 the Society has worked closely with teachers, schools and museums, helping children to learn how to gather research information, and orally present it at the Heritage Fair.

2 3:03 p.m. in the Matsqui Centennial Auditorium Page 2 Mayor Braun presented certificates of achievement to Emily Eberding and Ojasva (Ozy) Rajput, in recognition of their representing the Fraser Valley region and the Provincial Heritage Fair in Squamish July 4 to 8, 2018, and thanked the educators and parents for supporting students. 3.3 Mayor Braun to present the award to the Taste of Abbotsford competition winner "Brodeur's Bistro" Mayor Braun presented the award of the 2018 Taste of Abbotsford Chef s Competition to chefs Nick James and Ryan Cocker of Brodeur s Bistro, as voted by the community. 4. DELEGATIONS 4.1 A. Flavelle, 3170 Horn Street; and J. Bach - Update on the recent delegation to Fukagawa, Japan ( ) A. Flavelle advised Council that the 20 th anniversary of Abbotsford s sister city relationship with Fukagawa, Japan, was recently celebrated with a delegation of individuals from Abbotsford traveling to Fukagawa, and provided an overview of the trip, including who participated and itinerary. He noted that the focus of the trip was on agriculture, highlighting visits to a rice farm, cucumber farm, vegetable processing plant, and snow cooling rice store house. He concluded by noting that the delegation made new friends for Abbotsford, allowed for the exploration of new technologies, such as snow cooling, and renewed opportunities. J. Bach spoke to the warmth and graciousness of the people of Fukagawa, and spoke of the importance of travel. He concluded by encouraging the city to continue its role in the sister city relationship. 5. BUSINESS OUT OF MINUTES 6. REPORTS 6.1 AIRPORT 6.2 CITY MANAGER'S OFFICE Moved by Councillor Siemens, seconded by Councillor Chahal, THAT the delegation of A. Flavelle, 3170 Horn Street, and J. Bach, providing an update on the recent delegation to Fukagawa, Japan, be received for information.

3 3:03 p.m. in the Matsqui Centennial Auditorium Page FINANCE AND CORPORATE SERVICES 6.4 FIRE RESCUE SERVICE 6.5 ENGINEERING AND REGIONAL UTILITIES Soil Removal Permit Application #1963 for Ward Road by BC Ltd. (Director: K. Toews) ( ) (SRP#1963) The Manager, Engineering Inspections and Permits gave a PowerPoint presentation, providing an overview of the Soil Removal Permit application for the property located at Ward Road. Moved by Councillor Blue, seconded by Councillor Siemens, 1. THAT a soil removal permit application, for the property located at Ward Road, be issued to BC Ltd. to extract aggregate down to the 170 m level pending execution of applicable agreements between the City and the Applicant regarding blasting, truck route monitoring, drainage, cross-boundary agreements, temporary access roads, and water contingency fund contributions; and 2. THAT the Mayor and Corporate Officer be authorized to execute all documents related to this matter FCM Climate Change Staff Grant Application ( ) Moved by Councillor Ross, seconded by Councillor Siemens, THAT staff be directed to apply to the Federation of Canadian Municipalities for a climate change staff grant of up to $125,000 over two years to supplement the salary of a new staff position working on climate change initiatives Transportation and Transit Master Plan - Stage 4 (Consultant: John Steiner, Urban Systems) ( / ) The General Manager, Finance and Corporate Services, provided a PowerPoint presentation, giving an overview of the Plan 200K process, which includes all Master Plans, Neighborhood Plans and Studies and Projects; the four stages of progress throughout Plan 200K; summary of engagement; and next steps, including how the Plans will be incorporated in future financial planning.

4 3:03 p.m. in the Matsqui Centennial Auditorium Page 4 J. Steiner, Urban Systems, gave a PowerPoint presentation, providing an overview of the Transportation and Transit Master Plan. Moved by Councillor Blue, seconded by Councillor Chahal, 1. THAT the Transportation and Transit Master Plan be adopted; and 2. THAT the Transportation and Transit Master Plan be used to develop a long term financial plan. 6.6 INNOVATION, STRATEGY, AND INTERGOVERNMENTAL RELATIONS 6.7 PARKS, RECREATION AND CULTURE Parks, Recreation & Culture Master Plan - Stage 4 (Consultant: John Steiner, Urban Systems) ( ) J. Steiner, Urban Systems, provided a PowerPoint presentation, giving an overview of the Parks, Recreation and Culture Master Plan. Moved by Councillor Loewen, seconded by Councillor Siemens, 1. THAT the Parks, Recreation and Culture Master Plan, be adopted; and 2. THAT the Parks, Recreation and Culture Master Plan be used to develop a long term financial plan Matsqui Trail Regional Park Dedication Bylaw (5810) Moved by Councillor Blue, seconded by Councillor Siemens, 1. THAT Bylaw No , Matsqui Trail Regional Park Dedication Bylaw, 2018 proceed for three readings at the next regular meeting of Council; and 2. THAT the Mayor and Corporate Officer be authorized to execute all documents related to this matter.

5 3:03 p.m. in the Matsqui Centennial Auditorium Page PLANNING AND DEVELOPMENT SERVICES Land Use Contract Discharge application for the property located at Charlotte Avenue, to permit a secondary suite (Owners: S.S. Cheema, J.K. Cheema and S.K. Cheema) ( ) (PRJ17-051) Moved by Councillor Ross, seconded by Councillor Gill, 1. THAT Bylaw No , Land Use Contract No. 200, Discharge Bylaw, 2018", be given first and second readings at the next Regular Meeting of Council, and be advanced to an upcoming Public Hearing; and 2. THAT the Mayor and Corporate Officer be authorized to execute all documents relating to this matter Rezoning application for the property located at 2810 Maple Street to permit a two lot subdivision (Owners: R.S and B.K. Thiara) ( ) (PRJ17-191) Moved by Councillor Blue, seconded by Councillor Chahal, 1. THAT Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 201, be given first and second readings at the next Regular Meeting of Council, and be advanced to an upcoming Public Hearing; 2. THAT prior to adoption of Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 201, the following conditions be satisfied: a) entering into a Development Agreement to secure the required road dedication and utility upgrades and extensions, in accordance with Development Bylaw, 2011, as detailed in the Rezoning Works and Services Report; b) road widening dedication approximately 2.4 m along the full frontage of Walnut Avenue, in accordance with Development Bylaw, 2011; c) providing a community benefit contribution of $400 per dwelling unit towards future transit and cycle infrastructure; d) providing a community benefit contribution of $225 per dwelling unit for park improvements; e) Ministry of Transportation and Infrastructure approval of Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 201 ; and f) resolving all issues of funding for items not

6 3:03 p.m. in the Matsqui Centennial Auditorium Page 6 budgeted by the City; and 3. THAT the Mayor and Corporate Officer be authorized to execute all documents relating to this matter Rezoning and Land Use Contract Discharge applications for the property located at Marshall Road (Owner: BC BC Ltd.; Directors: J. and S. Saini), proposing to create a new Residential Corner Store Zone (RCS), rezone the subject property to RCS, and discharge Land Use Contract No. 56 to permit an accessory day care on the subject property ( ) (PRJ17-123) Moved by Councillor Barkman, seconded by Councillor Ross, 1. THAT Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 184, be given first and second readings at the next Regular meeting of Council, and be advanced to an upcoming Public Hearing; 2. THAT prior to adoption of Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 184, the following condition be satisfied: a) Ministry of Transportation and Infrastructure approval of Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 184 ; 3. THAT Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 185, be given first and second readings at the next Regular meeting of Council, and be advanced to an upcoming Public Hearing; 4. THAT prior to adoption of Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 185, the following conditions be satisfied: a) adoption of Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 184 ; b) Ministry of Transportation and Infrastructure approval of Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 185 ; c) securing the required road dedication and utility upgrades and extensions, in accordance with Development Bylaw, 2011, as detailed in the Works and Services Report; d) road widening dedication of approximately

7 3:03 p.m. in the Matsqui Centennial Auditorium Page m along the full frontage of Marshall Road; e) providing a $10,000 cash-in-lieu contribution for future transit stop improvements in the general area; f) providing a $3,500 cash-in-lieu contribution for the extension of the existing water main on Cordova Avenue up to the west property line of the subject property; and g) repainting of the existing parking stalls on the subject property; 5. THAT Bylaw No , Land Use Contract No. 56, Discharge Bylaw, 2018, be given first and second readings at the next Regular meeting of Council, and be advanced to an upcoming Public Hearing; and 6. THAT the Mayor and Corporate Officer be authorized to execute all documents related to this matter Site Specific Rezoning to the Local Commercial (C1) Zone to legitimize several legal nonconforming uses for the property located at No.1 Road, with a Text Amendment to the Official Community Plan (OCP) to add a new policy statement to allow Council to consider Zoning Bylaw Amendments to legitimize existing legal non-conforming uses on non-agriculturally zoned properties in the Agriculture land use designation (Owners: R. and H. Vanderwal) ( ) (PRJ17-163) Moved by Councillor Siemens, seconded by Councillor Falk, 1. THAT Bylaw No , Official Community Plan Bylaw, 2016, Amendment Bylaw No. 002, be given first and second readings at the next Regular Meeting of Council; 2. THAT, following second reading of Bylaw No , Official Community Plan Bylaw, 2016, Amendment Bylaw No. 002 : a) Council consider the Bylaw in conjunction with the City of Abbotsford s Financial Plan, Wastewater System Master Plan, and JAMES Wastewater Master Plan, and the Fraser Valley Regional District s Solid Waste Management Plan; b) Staff be directed to send a copy of Bylaw No , Official Community Plan Bylaw, 2016, Amendment Bylaw No. 002 to the Agricultural Land Commission for comment; and c) Council consider and resolve that further consultation is not required under Section 475

8 3:03 p.m. in the Matsqui Centennial Auditorium Page 8 of the Local Government Act; 3. THAT Bylaw No , Official Community Plan Bylaw, 2016, Amendment Bylaw No. 002, be advanced to an upcoming Public Hearing; 4. THAT Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 187, be given first and second readings at the next Regular Meeting of Council, and be advanced to an upcoming Public Hearing; 5. THAT prior to adoption of Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 187, Bylaw No , Abbotsford Official Community Plan, 2016, Amendment Bylaw No. 002 be adopted; and 6. THAT the Mayor and Corporate Officer be authorized to execute all documents related to this matter. Mayor Braun declared a conflict of interest with the following item, as he owns an interest in property adjacent to the subject property, and excused himself from the meeting at 4:46 p.m. Councillor Blue assumed the Chair for the remainder of the meeting Rezoning and Development Permit with Variances applications for the properties, located at 3008 and 3112 Gladys Avenue in order to allow for the development of a new BC Transit Operations and Maintenance facility to serve Abbotsford and Mission (Owners: British Columbia Transit) (3100) (PRJ17-147) Moved by Councillor Loewen, seconded by Councillor Ross, 1. THAT Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 181, be given first and second reading at the next Regular Meeting of Council and be advanced to an upcoming Public Hearing; 2. THAT prior to adoption of Bylaw No , Abbotsford Zoning Bylaw, 2014, Amendment Bylaw No. 181, the following rezoning conditions be satisfied: a) consolidation of the properties into one legal lot; b) entering into a Development Agreement with the City to secure all required road and utility upgrades and extensions, in accordance with Development Bylaw, 2011; c) Ministry of Transportation and Infrastructure approval of Bylaw No , Abbotsford

9 3:03 p.m. in the Matsqui Centennial Auditorium Page 9 Zoning Bylaw, 2014, Amendment Bylaw No. 181 ;and d) resolving all issues of funding for items not budgeted by the City; 3. THAT Development Permit No with Variances, proceed for public comment at an upcoming Public Hearing, in conjunction with the rezoning application, subject to the following conditions being satisfied prior to the Development Permit with Variances being issued: a) completing all necessary revisions to the Detailed Fish Habitat Assessment Report; b) providing security for all recommendations contained within the Detailed Fish Habitat Assessment Report in accordance with the Development Application Procedures Bylaw, 2016, including: i. security for on-site habitat compensation works, maintenance and monitoring; ii. security for off-site habitat compensation works, maintenance and monitoring in Willband Creek Park; and iii. security for any other recommendations contained within the Detailed Fish Habitat Assessment Report; c) registering a Section 219 Fisheries Protection Covenant over the Streamside Protection and Enhancement Area; d) receiving a Certificate of Compliance from the Ministry of Environment and Climate Change Strategy; e) providing security for mass lot grading and installation and monitoring of erosion and sediment control measures in accordance with Development Application Procedures Bylaw, 2016; f) paying the environmental inspection fees, in accordance with Development Application Procedures Bylaw, 2016; g) providing security for landscaping measures in accordance with Development Application Procedures Bylaw, 2016; h) paying the landscaping inspection fee measures in accordance with Development Application Procedures Bylaw, 2016; i) submitting four final signed and sealed sets of Development Permit plans, reports and assessments; and j) the owners providing written acknowledgement of the terms and conditions of the permit in

10 3:03 p.m. in the Matsqui Centennial Auditorium Page NEW BUSINESS 8. ADJOURNMENT accordance with Development Application Procedures Bylaw, 2016; and 4. THAT the Mayor and Corporate Officer be authorized to execute all documents related to this matter. Moved by Councillor Gill, seconded by Councillor Siemens, THAT the June 25, 2018 Executive Committee, be adjourned. (4:52 p.m.) Certified Correct: Henry Braun Mayor Bill Flitton Director, Legislative Services/City Clerk