Please Note: Cellular phones/pagers must be switched to the nonaudible function during this meeting.

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1 Please Note: Cellular phones/pagers must be switched to the nonaudible function during this meeting. AGENDA For the Regular Meeting of the Council of the Municipality of West Grey To be Held on Monday, June 19, 2017 at 6:00 p.m. At the Council Chambers West Grey Municipal Office 1. Call to Order 6:00 p.m. 2. Moment of Reflection 3. Declarations of Pecuniary Interest & General Nature Thereof 4. Closed Session A proposed or pending acquisition or disposition of land for municipal or local board purposes. 5. Matters Arising from the Closed Session 6. Public Meeting - None 7. Part I - Consent Agenda 7:05 p.m. (For the purpose of convenience and for expediting meetings, matters of business that are of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request on any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.) Adoption of Minutes (Only changes in the form or errors or omissions taken at a previous meeting may be made in adopting the Minutes. Other comments are out of order.)

2 (2) June 19, 2017 Council: A1 Minutes of Regular Council Meeting June 5, 2017 (draft) (attachment) Minutes of the Committee of the Whole (Planning) June 5, 2017 (draft) (attachment) Resolution Prepared Minutes Be Adopted as Circulated Committees: A2 West Grey Committee of Adjustment May 8, 2017 (previously submitted) West Grey Committee of Adjustment June 5, 2017 (draft) (attachment) Resolution Prepared Minutes Be Received as Circulated Other A3 Multi-Municipal Wind Turbine Working Group April 13 & May 11, 2017 (attachment) Resolution Prepared Minutes Be Received as Circulated Award of Tenders B1 None Routine Department Reports Clerk Report #CC 06/19/17 (attachment) Miscellaneous Correspondence (For Information Only - Not Circulated but Available for Viewing at Meeting) D1 Ontario Power Generation Nuclear re: Deep Geologic Repository (DGR) Future Committee Meetings E1 West Grey Committee of the Whole Meeting June 26, 2017, 9:00 a.m., West Grey Municipal Office E2 West Grey Committee of Adjustment June 26, 2017, 1:00 p.m., West Grey Municipal Office Part II - Regular Agenda 8. Communications from the Mayor and Council 7:10 p.m. 9. Delegations

3 (3) June 19, 2017 Tony Commisso, Account Manager, Frank Cowan 7:15 p.m. Company Limited; Dave Eccles, Registered Insurance Broker, CMR Insurance Brokers Ltd.; Shawn Kazarian, Adjuster, Crawford & Company (Canada) Inc. presentation of cheque for the new West Grey fire truck Bob Miller request for re-surfacing of a portion of Mulock 7:30 p.m. Road by the intersection of Grey Road Business Arising from the Previous Meeting 11. Staff Reports 7:45 p.m. Director of Finance/Treasurer Report #FTR 06/19/17 (attachment) Director of Infrastructure and Public Works - Report #FTR 06/19/17 (attachment) 12. By-Laws First, Second & Third Readings 8:45 p.m A By-law to adopt a policy respecting required securities for Subdivision Agreements (attachment) A By-law to amend ice rental rates/fees and charges bylaw (attachment) A By-law to rezone Part Lots 8 & 9, Concession 9, former Township of Glenelg (Wren/Guenther-Wren ZA (B12/2016)) (attachment) A By-law (Housekeeping By-law) to rezone Plan 500, Park Pt Lot 12 & 13 (655 Saddler Street East), former Town of Durham ( Ontario Ltd.) (attachment) A By-law to provide for the adoption of the estimates of all sums required during the year, to strike the tax rates, and to provide for penalty and interest in default of payment thereof for the year 2017 (repeals By-law Number ) (attachment) A By-law to appoint officials and citizens to various committees (attachment) A By-law to enter into a Letter Agreement for Biosolids Transportation, Processing, Storage & Marketing between the Municipality of West Grey and Lystek International Inc. (attachment)

4 (4) June 19, A By-law to confirm the proceedings of the June 19, 2017 Council meeting (attachment) 13. New Business 14. Addendum 15. Notice of Motion/Direct Motions (Notices of Motion shall consist of motions brought forward by individual members for the consideration of Council. The member shall read the proposed motion and shall present a copy of it in writing to the Clerk. The Clerk shall include the motion in the agenda of the next regular Council meeting under New Business. Direct Motions may be introduced under this section of the agenda with the consent of a 2/3 majority of Council. All such motions shall be introduced no later than one-half hour before curfew. It is the intent of Direct Motions to consider items which, due to time constraints, require the immediate attention of Council.) 16. Closed Session Incomplete Items Only 17. Matters Arising from Closed Session Incomplete Items Only 18. Question Period 9:00 p.m. (Inquiries during the question period shall be directed by the public and press to Council members and shall deal with matters specific to Agenda business. A maximum of two (2) minutes per person is allotted for questions, and the maximum time allotted for the Question Period as a whole is fifteen (15) minutes. Each inquiry made during the question period shall be recorded in the minutes, and the minutes shall note whether the inquiry was answered or requires an answer at or before the next meeting.) 19. Municipal Act Notices (Notices pursuant to Section 251 of the Municipal Act 2001, and in accordance with West Grey By-law No , are entered here for public notification purposes. Items listed will be placed on the next regularly scheduled meeting of the Council)

5 (5) June 19, Adjournment 9:15 p.m. *Please Note: all times are approximate, and are subject to change.

6 Draft MINUTES Draft For the Regular Meeting of the Council of the Municipality of West Grey Held on Monday, June 5, 2017 at 9:00 a.m. At the Council Chambers West Grey Municipal Office Council Staff Mayor Kevin Eccles, Deputy Mayor John A. Bell, Councillor Bev Cutting, Councillor Rebecca Hergert, Councillor Doug Hutchinson, Councillor Carol Lawrence, Councillor Rob Thompson Larry C. Adams, CAO/Deputy Clerk; Mark Turner, Clerk; Kerri Mighton, Director of Finance/Treasurer; Brent Glasier, Director of Infrastructure and Public Works; Phil Schwartz, Fire Chief during reports. Moment of Reflection Declarations of Pecuniary Interest and General Nature Thereof Councillor Lawrence declared a pecuniary interest relating to Bylaw Number , as her husband is a realtor, and sold the subject property to the current owner. Councillor Lawrence left the Council Chambers prior to any discussions relating to By-law Number , and did not participate in any discussions or voting thereafter respecting same. Closed Session Hergert-Cutting, Whereas, the Municipal Act, S.O. 2001, Section 239 (2), authorizes Councils of municipalities to close to the public a meeting or part of a meeting for dealing with certain subject matters, Now therefore be it resolved that, the Council of the Municipality of West Grey, does now go into a closed session of Council at 9:05 a.m., with the CAO/Deputy Clerk, Clerk, Director of Finance/Treasurer, and Director of Infrastructure and Public Works, to discuss items which relate to personal matters about an identifiable individual, including municipal or local board employees. # Carried. Hutchinson-Hergert, Be it resolved that, the Council of the Municipality of West Grey hereby returns to Open Session of Council at 10:06 a.m Carried.

7 (2) June 5, 2017 (Mayor Eccles confirmed that only closed session items identified were discussed in closed session) Matters Arising from the Closed Session Part-time Public Works Administrative Assistant resolution # Cutting-Bell, Be it resolved that, the Council of the Municipality of West Grey hereby authorizes advertising for the position of a part-time Administrative Assistant to the Director of Infrastructure and Public Works on a one year contract based on a 3.5 hours per day, 5 days per week basis, with a potential option to renew. # Carried. Public Meeting - None Part I - Consent Agenda Cutting-Bell, Be it resolved that, Items A1 to C1 inclusive, contained in Part 1 Consent Agenda, be adopted, as amended; And further that, authorization be given for the action to be taken as may be necessary to give effect to the recommendations contained therein. # Carried. Adoption of Minutes Council: A1 Minutes of Regular Council Meeting May 15, 2017 Minutes of Special Committee of the Whole Meeting May 24, 2017 Minutes of Committee of the Whole Meeting May 29, 2017 Committees: A2 West Grey Parks & Recreation Committee April 11, 2017 Durham Recreation Advisory Committee April 20, 2017 Normanby Recreation Advisory Committee April 27, 2017 Other A3 Elmwood Fire Department Joint Board of Management February 8, 2017 Durham BIA Executive Meeting February 8, 2017 Durham BIA General Meeting March 15, 2017 Saugeen Mobility and Regional Transit March 24, 2017 Elmwood Community Centre Board April 18, 2017 West Grey Chamber of Commerce May 2, 2017 Elmwood Community Centre Board May 7, 2017 Special Meeting resolution #191-17

8 (3) June 5, 2017 Thompson-Hutchinson, Be it resolved that, the Minutes of the Regular Council Meeting held on May , be adopted, as amended; and the Minutes of the Special Committee of the Whole Meeting held on May 24, 2017; and the Minutes of the Committee of the Whole Meeting held on May 29, 2017; be adopted, as printed; Further that, the Minutes of the West Grey Committees A2, be received, as circulated; And further that, the Minutes of the Other Committees A3, be received, as circulated. # Carried. Award of Tenders B1 None Routine Department Reports C1 Clerk Report #CC 06/05/17 resolution # to # Thompson-Bell, Be it resolved that, the Council of the Municipality of West Grey hereby approves the Director of Infrastructure and Public Works to proceed with the Durham Walkway Bridge Request for Proposals (RFP), as recommended by the Committee of the Whole. # Carried. Hutchinson-Thompson, Be it resolved that, the Council of the Municipality of West Grey hereby approves selling up to 20,000 tonnes of gravel from the West Grey Pit to Markdale Aggregates Inc., at a cost of 85 cents/tonne plus HST (includes TOARC fees), with Markdale Aggregates Inc., responsible for paying surveying and stripping fees, to be extracted by October 31, 2017, as recommended by the Committee of the Whole. # Carried. Bell-Hutchinson, Be it resolved that, the Council of the Municipality of West Grey hereby approves a wage rate increase of 1.6% for West Grey firefighters effective 2017, as recommended by the Committee of the Whole. # Carried. Thompson-Bell, Be it resolved that, the Council of the Municipality of West Grey hereby approves engaging Infinity Networks Solutions to perform a Computer Security Audit; And further that, the cost be covered with a transfer from the

9 (4) June 5, 2017 Administration IT Reserve, as recommended by the Committee of the Whole. # Carried. Cutting-Lawrence, Be it resolved that, the Council of the Municipality of West Grey hereby approves consulting with the West Grey Employee Consultation Committee for comments on instituting a Mandatory Generic with Exception Process Drug Plan, as recommended by the Committee of the Whole. # Carried. Lawrence-Cutting, Be it resolved that, the Council of the Municipality of West Grey hereby approves the quotation from Domm Construction for wall insulation, new steel exterior doors and new sign in the amount of $12, plus HST, as recommended by the Committee of the Whole. # Carried. Cutting-Lawrence, Be it resolved that, the Council of the Municipality of West Grey hereby re-schedules the July 3, 2017 Council Meeting to July 4, 2017, 10:00 a.m., as recommended by the Committee of the Whole. # Carried. Lawrence-Cutting, Be it resolved that, the Council of the Municipality of West Grey hereby supports the resolution of the Municipality of Brockton Council opposing the Province s proposal to amend the Conservation Authorities Act that would require Conservation Authority Boards to have a composition of 50% of members with scientific backgrounds; And further that, a supporting letter be forwarded to the Premier of Ontario, Minister of Natural Resources and Forestry, the Municipality of Brockton, and local MPPs. # Carried. Lawrence-Cutting, Be it resolved that, the Council of the Municipality of West Grey hereby designates the Canada Day 150 celebration event to be held on July 1, 2017, and hosted by the West Grey Durham Lions Club in conjunction with other West Grey organizations, as Municipally Significant. # Carried.

10 (5) June 5, 2017 Note: There is no resolution # as it was inadvertently missed in the sequencing of resolutions. Miscellaneous Correspondence (For Information Only - Not Circulated but Available for Viewing at Meeting) D1 Bruce Power 2016 Annual Report (hard copy only) D2 Durham & Community Health Care Foundation thank you letter re: 2017 Scrubs and Scopes fundraising golf tournament Future Committee Meetings E1 West Grey Committee of Adjustment June 5, 2017, 1:00 p.m., West Grey Municipal Office E2 West Grey Committee of the Whole (Planning) Meeting June 5, 2017, 1:30 p.m., West Grey Municipal Office Part II - Regular Agenda Communications from the Mayor and Council Mayor Eccles, and Councillors Lawrence, Hutchinson, Thompson, and Hergert, reported on past activities and events since the last regular meeting of Council, and on upcoming events and activities. Delegations Barry Heaney, Partner, BDO Canada LLP Barry Heaney, Partner, BDO Canada LLP, presented the 2016 Financial Statements to Council. In BDO s opinion, the consolidated financial statements present fairly, in all material respects, the financial position of The Corporation of the Municipality of West Grey as at December 31, 2016 and the results of its operations, its change in net debt, and it cash flows for the year then ended in accordance with Canadian public sector accounting standards. The BDO Canada LLP report concludes in the financial statements that West Grey s finances are sound. The only area of concern is the large taxes receivable balance (although it was noted that some positive steps have been taken in this regard). BDO recommends continuing with the increased collection efforts that has been apparent over the past year. West Grey has net financial assets of $4.3 million, reserves and reserve funds of $6.4 million, an annual surplus for 2016 of

11 (6) June 5, 2017 $410,000, and an accumulated surplus at December 31, 2016 of $78.3 million. - resolution # Bell-Thompson, Be it resolved that, the Council of the Municipality of West Grey hereby accepts the Municipality of West Grey Consolidated Financial Statements for the year ended December 31, 2016 as prepared by BDO Canada LLP. # Carried. Matthew Jackson, Manager, Municipal Affairs Franchise Relations, Union Gas Limited Matthew Jackson, Manager, Municipal Affairs Franchise Relations; Aaron Chapman, Manager of Construction and Growth; and Jeremy Miller, Utilities Services Manager; of Union Gas Limited, came before Council to discuss potential plans for natural gas expansion to Neustadt and Ayton. Mr. Jackson provided some background regarding Union Gas, noting they have 2,300 employees, assets of $7.2 billion, and 1.4 million customers. Expanding access to natural gas supports local economic growth, creating jobs and improving the lives of Ontario families. Natural gas continues to be the low cost, reliable and clean energy solution, with the lowest greenhouse gas emissions when compared with propane and heating oil. The Ontario Energy Board approves natural gas rates quarterly. Ontario is helping to expand access to natural gas across the province with a $100 million grant program aimed at municipalities, First Nations, and unincorporated areas. Union Gas is seeking a commitment from the municipality via a Council resolution supporting making a financial contribution towards the proposed project for Neustadt and Ayton in an amount equivalent to the municipal portion only of the property tax that would be recovered on the new natural gas infrastructure for a minimum period of 10 years as per the natural gas grant program requirements. Council asked how many homes and businesses will be serviced by the proposed expansion to Neustadt and Ayton. Mr. Chapman responded that Union Gas is currently conducting a door to door survey to confirm these numbers, however, it is anticipated that there will be a potential of up to 700 customers.

12 (7) June 5, 2017 Council questioned how many projects are being applied for approval from the Province. Mr. Jackson indicated there are currently over 40 projects, and that number continues to grow. Council asked how Union Gas envisions the pecking order for submission of projects. Mr. Jackson responded that he is hopeful that Neustadt and Ayton will be considered for funding, and noted any lobbying by the municipality will be helpful, as will be the length of term that West Grey Council deems appropriate to fund the project, with 10 years being the minimum. Council emphasized the tremendous opportunities that the expansion of natural gas to Neustadt and Ayton would provide to West Grey. Council asked for clarification regarding the requested. Mr. Jackson stated that the Province requires municipalities to provide the equivalent of the municipal portion of tax revenue for this project for a minimum of 10 years. Mr. Jackson indicated the estimated equivalent of the municipal portion of tax revenues is between $8,500 of $9,000 per year, with no net negative revenue to be assessed to the municipality. Mr. Jackson stated that if the project is approved by the Province, an Agreement will be formalized with Council. Council asked if the funding by the municipality will only relate to the proposed Union Gas expansion into Neustadt and Ayton. Mr. Jackson replied in the affirmative, as Union Gas will pay full municipal taxes for another proposed natural gas expansion of pipe lines that will placed in portions of West Grey. Council asked how committed is Union Gas to this project as there are 40 projects in total. Mr. Jackson replied that the proposed project to expand natural gas to Neustadt and Ayton is already on their list, and therefore, this project is further along the process than some projects in other communities. Union Gas has spent significant resources on this project, so Union Gas is seriously hoping that approvals are obtained for this project. Council questioned what the actual cost to homeowners will be to convert to a natural gas furnace. Mr. Jackson noted it could be as little as $200 - $300, but if it is an older home with baseboard heating, it could cost $8,000 to $10,000.00, however, most homes canvassed utilize propane heating. There is no fee to connect to the proposed

13 (8) June 5, 2017 system if home are within 40 metres of the pipeline, which most homes are. Once natural gas is in place, homeowners can apply for incentives to assist with energy saving programs. Council asked if Union Gas has an equalized billing program. Mr. Jackson replied in the affirmative. Council asked if farmers, etc., can tap into the off-lines. Mr. Jackson responded that Union Gas is willing to work with potential customers to hookup to the offline. Council questioned where Union Gas gets its supply of gas. Mr. Jackson stated that Union Gas obtains approximately ½ from Western Canada and ½ from the U.S.A. - resolution # Bell-Thompson, WHEREAS access to natural gas infrastructure is limited in parts of the Municipality of West Grey and increased access will provided more affordable and reliable energy; AND WHEREAS expanding access to natural gas within the Municipality of West Grey is a key strategic priority supported by council; AND WHEREAS access to natural gas for residents, farms and business will provide an economic advantage; AND WHEREAS natural gas access can provide residents on higher-emitting fuels with a lower carbon energy source that will help reduce greenhouse gas emissions; THEREFORE BE IT RESOLVED that the Council of the Municipality of West Grey formally support an application submitted by a natural gas distributor or supplier to the Government of Ontario, for a grant from the provincial Natural Gas Grant Program, to expand the natural gas system to service the Municipality of West Grey; and THAT Council supports making a financial contribution towards the proposed project in an amount equivalent to the property tax that would be recovered on the new natural gas infrastructure for a period of 15 years as per the natural gas grant program requirements; THAT a copy of this resolution be forwarded along with the application to Ontario s Natural Gas Grant Program. # Carried.

14 (9) June 5, 2017 Mike Muir, Director of Paramedic Services, and Geraldine Cole, Labour Relations Officer, Grey County Mike Muir, Director of Paramedic Services, and Geraldine Cole, Labour Relations Officer, Grey County, came before Council to discuss the Grey County Paramedics Post Traumatic Stress Disorder (PTSD) Prevention Plan, and to answer general questions regarding PTSD issues. Research shows that First Responders are at least twice as likely to suffer from PTSD than the general public, due to the risk of frequent exposure to traumatic stressors. The Paramedic Services PTSD Prevention Policy incorporates other existing County programs, including Respectful Workplace, Harassment & Discrimination; Early & Safe Return to Work; and Job Hazard Analysis. The three focus areas of the Paramedic Services PTSD Prevention Plan are prevention, intervention, and recovery & return to work. The County is working its way from being reactive, towards being proactive. The County is undertaking training and education, screening protocols & early intervention, and crisis & accessing treatment. Mike Muir indicated the County is looking to collaborate with local Grey County municipalities to address PTSD issues. Council asked about County training for spouses or equivalents of first responders. Ms. Cole indicated this has been discussed, and can be referred to the peer support group. Council asked for confirmation that the County PTSD Policy is only for first responders. Ms. Cole replied that it is currently only mandatory for first responders, however, she envisions this being extended to nursing in the future. A Corporate PTSD Prevention Plan is not required at this time. Council questioned if West Grey fire and police can access the Grey County PTSD program, such as the peer support program. Ms. Cole noted it is only initially for the County until the County is more comfortable with the program, and in time, it will likely be accessible to other local Grey County municipalities. Council questioned who decides when an employee should return to work. Phil Schwartz, West Grey Fire Chief, noted West Grey firefighters

15 (10) June 5, 2017 are different than County first responders as they are volunteer firefighters. The Workplace Safety and Insurance Board (WSIB) will be involved, so there will be medical inspections. Mayor Eccles noted it is more difficult to determine mental health issues rather than a physical injury or ailment. Ms. Cole stated municipalities should push the to be more involved in the return to work process for PTSD related matters. Council temporarily adjourned for lunch and the West Grey Committee of Adjustment and Committee of the Whole (Planning) meetings at 12:15 p.m., and reconvened the meeting at 2:18 p.m. Business Arising from the Previous Meeting - None Staff Reports Director of Finance/Treasurer - Report #FTR 06/05/17 Approval of Accounts, Voucher #10, 2017 resolution # Durham Arena Heated Viewing Area Project Donor Recognition Plaque and Window Shelf resolution # Council Remuneration month ended May 2017 (received for information) Cutting-Lawrence, Be it resolved that, the Director of Finance/Treasurer be authorized to pay the accounts presented as Voucher # of the Municipality of West Grey, in the amount of $430, # Carried. Bell-Thompson, Be it resolved that, the Council of the Municipality of West Grey hereby approves the installation of a shelf along the interior of the windows in the Durham Arena Viewing Area and completion of the Donor Recognition Plaque to be funded from the Municipal Capital Facilities Reserve, at an upset limit of $1, # Carried. Director of Infrastructure and Public Works - Report #FTR 06/05/17 Tenders resolution # Durham Sanitary Sewer Review resolution # Cutting-Hergert, Be it resolved that, the Council of the Municipality of West Grey hereby awards Tender WG#17-16 for Supplying, Hauling, Mixing and Placing Winter Sand, to Harold Sutherland Construction Ltd., for Part A - total cost of $28,680 plus HST, Part B

16 (11) June 5, 2017 total cost of $21,420 plus HST, and the Murray Group, for Part C total cost of $11,095 plus HST. # Carried. Thompson-Hutchinson, Be it resolved that, the Council of the Municipality of West Grey hereby approves GSS Engineering to undertake a Durham Sanitary Sewer Review at a cost of $9, plus HST, with funding being utilized from the Bridge Rationalization Study Engineering reserve. # Carried. Fire Chief Report #FCR 06/05/17 Post Traumatic Stress Disorder (See By-law Number ) Clerk Report #CR 06/05/17 Joint Building Services Department re: Proposed Radon Gas Mitigation Program resolution # Recommendation from the May 29, 2017 Committee of the Whole Meeting re: Request from Great Lakes Mayors resolution # Municipality of East Ferris resolution # Norman White resolution # West Grey Parks & Recreation Committee resolution # (Council noted a meeting should be arranged with Cowan Insurance to review signage requirements for trails.) Proposed Policy/By-law re: Required Security for Subdivision Agreements (see By-law Number ) Bell-Thompson, Be it resolved that, the Council of the Municipality of West Grey hereby adopts the Radon Gas Mitigation Program contained in the Regular Agenda - Clerk Report CR #05/15/17, as requested by the Chief Building Official of the Municipality of West Grey, Municipality of Grey Highlands, Township of Chatsworth, and Township of Southgate, Joint Building Department, with an effective date of January 1, Recorded Vote For: Deputy Mayor Bell, Mayor Eccles, Councillor Thompson Against: Councillor Cutting, Councillor Hergert, Councillor Hutchinson, Councillor Lawrence # DEFEATED.

17 (12) June 5, 2017 Cutting-Lawrence, Be it resolved that, the Council of the Municipality of West Grey hereby authorizes Mayor Eccles to sign the letter from the Great Lakes Mayors opposing a storage site for nuclear waste in the Great Lakes basin, as recommended by the Committee of the Whole. # Carried. Cutting-Lawrence, Be it resolved that, the Council of the Municipality of West Grey hereby supports the Municipality of East Ferris resolution in support of the letter by Cheryl Gallant, MP Renfrew-Nipissing-Pembroke, opposing the Trudeau Liberals proposed removal of the tax-exempt portion of remuneration paid to elected officials as contained in the 2017 Federal Deficit Budget. # Carried. Lawrence-Bell, Be it resolved that, the Council of the Municipality of West Grey hereby refers the letter from Norman White requesting the Zoning By-law to be amended to permit raising chickens in an urban zone/area, to the West Grey Planning Advisory Committee for review and a recommendation to Council. # DEFEATED. Cutting-Lawrence, Be it resolved that, the Council of the Municipality of West Grey hereby authorizes the West Grey Parks & Recreation Committee to establish a Durham Community Trail at the southeast end of Durham, as shown on the map contained in Clerk Report CR #06/05/17, at an estimated cost up to $ to the Municipality of West Grey to be funded from the West Grey Parks & Recreation materials and supplies budget, as certain individuals and companies are also donating materials and labour towards this project. # Carried. By-Laws First, Second & Third Readings A By-law to amend By-law Number (Municipality of West Grey Personnel Policy Manual) in order to establish a Post Traumatic Stress Disorder (PTSD) Prevention Plan resolution #212-17, # A By-law to appoint a Deputy Chief Building Official and Building Inspector (Bill Klingenberg) resolution # A By-law to enter into a Clean Water and Wastewater Fund (Ontario) Transfer Payment Agreement with Her Majesty the

18 (13) June 5, 2017 Queen in right of Ontario as represented by the Minister of Infrastructure resolution # A By-law to enter into a Subdivision Agreement with DJ Land Developments Ltd. resolution # A By-law to provide for the adoption of the estimates of all sums required during the year, to strike the tax rates, and to provide for penalty and interest in default of payment thereof for the year 2017 (repeals By-law Number ) resolution # A By-law to appoint Gary Rouw as Deputy Fire Chief for Ayton) resolution # A By-law to assume Part of PIN , being Part of Lot 48, Concession 2 EGR, Geographic Township of Glenelg, being Part 1, Plan17R-2227, now in the Municipality of West Grey, County of Grey, as previously described in Instrument No. GS153591, into the municipal highway system (repeals By-law Number ) resolution # A By-law to adopt a policy respecting required securities for Subdivision Agreements resolution #219-17, # A By-law to confirm the proceedings of the June 5, 2017 Council meeting resolution # Hergert-Lawrence, Be it resolved that, the Council of the Municipality of West Grey hereby lifts resolution # from the table. # Carried. Hergert-Bell, Be it resolved that, By-law Number , being a By-law to amend By-law Number (Municipality of West Grey Personnel Policy Manual) in order to establish a Fire Service Post Traumatic Stress Disorder (PTSD) Prevention Plan, be now read a first, second and third time as amended, passed and numbered and that the said by-law be signed by the Mayor and CAO/Deputy Clerk, sealed with the seal of the Corporation and be engrossed in the by-law book. # Carried. Thompson-Hutchinson, Be it resolved that, By-law Number , being a By-law to appoint a Deputy Chief Building Official and Building Inspector (Bill Klingenberg), be now read a first, second and third time, passed and numbered and that the said by-law be signed by the Mayor and CAO/Deputy Clerk, sealed

19 (14) June 5, 2017 with the seal of the Corporation and be engrossed in the by-law book. # Carried. Hutchinson-Thompson, Be it resolved that, By-law Number , being a By-law to enter into a Clean Water and Wastewater Fund (Ontario) Transfer Payment Agreement with Her Majesty the Queen in right of Ontario as represented by the Minister of Infrastructure, be now read a first, second and third time, passed and numbered and that the said by-law be signed by the Mayor and CAO/Deputy Clerk, sealed with the seal of the Corporation and be engrossed in the by-law book. # Carried. Thompson-Bell, Be it resolved that, By-law Number , being a By-law to enter into a Subdivision Agreement with DJ Land Developments Ltd., be now read a first, second and third time, passed and numbered and that the said by-law be signed by the Mayor and CAO/Deputy Clerk, sealed with the seal of the Corporation and be engrossed in the by-law book. # Carried. Hergert-Cutting, Be it resolved that, By-law Number , being a bylaw to provide for the adoption of the estimates of all sums required during the year, to strike the tax rates, and to provide for penalty and interest in default of payment thereof for the year 2017, be now read a first, second and third time, passed and numbered and that the said by-law be signed by the Mayor and CAO/Deputy Clerk, sealed with the seal of the Corporation and be engrossed in the by-law book. # Carried. Bell-Hutchinson, Be it resolved that, By-law Number , being a By-law to appoint Gary Rouw as Deputy Fire Chief for Ayton, and rescind the appointment of Kevin Hilgendorf as Deputy Fire Chief for Ayton, be now read a first, second and third time, passed and numbered and that the said by-law be signed by the Mayor and CAO/Deputy Clerk, sealed with the seal of the Corporation and be engrossed in the by-law book. # Carried.

20 (15) June 7, 2017 Hergert-Cutting, Be it resolved that, By-law Number , being a By-law to assume Part of PIN , being Part of Lot 48, Concession 2 EGR, Geographic Township of Glenelg, being Part 1, Plan17R-2227, now in the Municipality of West Grey, County of Grey, as previously described in Instrument No. GS153591, into the municipal highway system (repeals By-law Number ), be now read a first, second and third time, passed and numbered and that the said by-law be signed by the Mayor and CAO/Deputy Clerk, sealed with the seal of the Corporation and be engrossed in the by-law book. # Carried. Hutchinson-Bell, Be it resolved that, By-law Number , being a By-law to adopt a policy respecting required securities for Subdivision Agreements, be now read a first, second and third time, passed and numbered and that the said by-law be signed by the Mayor and CAO/Deputy Clerk, sealed with the seal of the Corporation and be engrossed in the by-law book. # TABLED. Hutchinson-Bell, Be it resolved that, the Council of the Municipality of West Grey hereby tables resolution # # Carried. Cutting-Bell, Be it resolved that, By-law Number , being a bylaw to confirm the proceedings of the June 5, 2017 Council meeting, be now read a first, second and third time, passed and numbered and that the said by-law be signed by the Mayor and CAO/Deputy Clerk, sealed with the seal of the Corporation and be engrossed in the by-law book. # Carried. New Business Appointment of Kris Kennedy to the West Grey-Hanover Police Services Amalgamation Negotiating Committee. (see resolution #222-17) Addendum - None Notice of Motion/Direct Motions Kris Kennedy resolution #222-17

21 (16) June 5, 2017 Bell-Hutchinson, Be it resolved that, the Council of the Municipality of West Grey hereby appoints Kris Kennedy as a West Grey representative on the West Grey-Hanover Police Services Amalgamation Negotiating Committee. # Carried. Closed Session Incomplete Items Only n/a Matters Arising from Closed Session Incomplete Items Only n/a Question Period Don Tremble noted in other area municipalities they are negotiating deals with developers to bring plans of subdivision to their respective municipalities. Mr. Tremble stated as such, that West Grey should leave the door open to attract business, noting permitting a performance bond for security for subdivision agreements would help developers a lot. Don Tremble mentioned that property standards are still an issue that needs to be addressed by West Grey. Mayor Eccles cited the difficulties with trying to enforce property standards and zoning by-law infractions. Council requested the CAO/Deputy Clerk to prepare a report for the June 19 Council meeting with a resolution to authorize the property standards and zoning by-law enforcement officer to enforce infractions that she comes across at her discretion. Municipal Act Notices - None Adjournment Hergert, Resolved that, we do now adjourn at 3:59 p.m., to meet again on June 19, 2017, 7:00 p.m., or at the call of the Mayor. Carried. Kevin Eccles, Mayor Larry C. Adams, CAO/Deputy Clerk

22 Committee of the Whole (Planning) Minutes dated June 5 th, 2017 Page 1 DRAFT Committee of the Whole (Planning) DRAFT Municipality of West Grey Minutes of June 5 th, 2017, at 1:30 p.m. The Committee of the Whole (Planning) met at the Council Chambers with the following members in attendance. Council Staff: Also Present: Mayor Kevin Eccles, Deputy Mayor John A. Bell, Councillor Bev Cutting, Councillor Doug Hutchinson, Councillor Rebecca Hergert, Councillor Carol Lawrence, Councillor Rob Thompson Mark Turner, Clerk Ron Davidson, Municipal Planner 1) Disclosure of Pecuniary Interest - None 2) Public Meetings 1) Zoning By-law Amendment (Housekeeping By-law) Plan 500, Park Pt Lot 12 & 13 (655 Saddler Street East), former Town of Durham ( Ontario Ltd.) Attendance: Don Tremble The Secretary-Treasurer read the statutory requirements for the Public Meeting, and noted the purpose and effect of the Zoning By-law Amendment is to update the Zoning By-law for the Municipality of West Grey by correcting an error/omission that has been detected since the By-law was adopted in 2006, respecting a portion of a subject property described as Plan 500, Park Pt Lot 12 & 13 (655 Saddler Street East), former Town of Durham, Municipality of West Grey. The easterly portion of the subject property was incorrectly zoned M1 (Industrial Zone) as is being changed to the correct zoning, being R1B (Residential Zone). Written comments were received from the Grey County Planning & Development Department, the Municipal Planner, Saugeen Valley Conservation Authority, and the Historic Saugeen Metis. The Historic Saugeen Metis indicated by dated May 10, 2017 that they have no objection or opposition to the proposed rezoning.

23 Committee of the Whole (Planning) Minutes dated June 5 th, 2017 Page 2 The Grey County Planning & Development Department indicated in a letter dated May 17, 2017 that County planning staff recommend placement of a visual buffer between the proposed residential site on the severed parcel and the adjacent warehouse. Grey County long term care staff have no concerns with the subject applications. Provided adequate servicing can be met, County planning staff have no concerns with the subject applications. The Saugeen Valley Conservation Authority indicated in a letter dated May 31, 2017 that it has come to the attention of SVCA staff that habitat of threatened or endangered species may be located in the area of the proposed development. Section of the Provincial Policy Statement (PPS 2014) indicates that development and site alteration shall not be permitted in habitat of endangered species or threatened species, except in accordance with provincial and federal requirements. It is the responsibility of the applicant to ensure the threatened and endangered species policy referred to in the PPS has been appropriately addressed. Please contact the Ministry of Natural Resources and Forestry (MNRF) for information on how to address this policy. Provided the natural heritage policies referenced above are appropriately addressed, then this application will be acceptable to SVCA staff. The Municipal Planner noted in his Planning Report dated June 5, 2017 that the proposed rezoning is in keeping with the Residential designation on this property. The proposed By-law, intended to correct an error, should be approved. Don Tremble indicated his support for the proposed zoning by-law amendment. Cutting-Hergert, Resolved that, the West Grey Committee of the Whole (Planning) hereby recommends approval of the zoning bylaw amendment. #12-17 Carried. 2) Zoning By-law Amendment Application ZA Part lots 8 & 9, Concession 9, former Township of Glenelg (Christopher Wren & Lisa Guenther-Wren - owners) Attendance: Chris Wren & Lisa Guenther-Wren The Secretary-Treasurer read the statutory requirements for the Public Meeting, and noted the purpose and effect of the Zoning By-law Amendment is to implement a condition of severance application B12/2016 to rezone the subject

24 Committee of the Whole (Planning) Minutes dated June 5 th, 2017 Page 3 lands described as Part Lots 8 & 9, Concession 9, former Township of Glenelg, Municipality of West Grey, from the A2 (Rural Zone) and NE (Natural Environment Zone), to the A2 (Rural Zone), A2-386-h (Rural Exception- Holding Zone), and NE (Natural Environment Zone) for the severed parcel, and from the A2 (Rural Zone) to the A2-386 (Rural Exception Zone), and A2-386-h (Rural Exception-Holding Zone), for the retained parcel. The A2-386 (Rural Exception Zone) recognizes the deficient lot size of the retained parcel. The A2-386-h (Rural Exception-Holding Zone) shall not permit any activity such as fill, grading and excavation that would change the land form and natural vegetative characteristics in the A2-386-h (Rural Exception- Holding Zone). The Holding Symbol (-h) shall not be removed until an Environmental Impact Study has been completed to the satisfaction of the Saugeen Valley Conservation Authority. The subject lands are designated Rural and Hazard Lands on Schedule A to the County of Grey Official Plan. Written comments were received from the Grey County Planning & Development Department, the Municipal Planner, Saugeen Valley Conservation Authority, and the Historic Saugeen Metis. The Historic Saugeen Metis indicated by dated May 12, 2017 that they have no objection or opposition to the proposed rezoning. The Municipal Planner noted in his Planning Report dated June 5, 2017 that the proposed rezoning conforms with the County Official Plan and is consistent with the Provincial Policy Statement. The rezoning request should therefore be given favourable consideration. The Grey County Planning & Development Department indicated in a letter dated May 31, 2017 that provided positive comments are received from the Conservation Authority, County planning staff have no further concerns with the above noted application. The Saugeen Valley Conservation Authority indicated in a letter dated May 31, 2017 that the purpose of this proposed Zoning By-law Amendment is to implement a condition of severance application B12/2016 to rezone the subject lands and apply a holding provision to portions of the property that shall not be removed until an Environmental Impact Study has been completed to the satisfaction of the SVCA. This proposed Zoning By-law Amendment is acceptable to SVCA staff.

25 Committee of the Whole (Planning) Minutes dated June 5 th, 2017 Page 4 Chris Wren and Lisa Guenther-Wren spoke in favour of the proposed zoning by-law amendment. Bell-Hutchinson, Resolved that, the West Grey Committee of the Whole (Planning) hereby recommends approval of the zoning bylaw amendment. #13-17 Carried. 3) Other 1) Town of Lakeshore Council resolution re: Surplus Dwelling Severances in Areas Zoned Agriculture The Municipal Planner provided Committee members with an explanation of the current policies in the Grey County Official Plan respecting Rural and Agriculture designations. The Municipal Planner noted the Provincial Policy Statement (PPS) does not permit any severances in the Agricultural designation less than 100 acres in size unless it is a surplus farm dwelling for a bona fide farmer, with the retained property being rezoned so that a dwelling cannot be built on it. The Municipal Planner held discussions with a Town of Lakeshore staff member who indicated Town Council does not feel it is fair that only a bona fide farmer can sever a surplus farm dwelling. The Municipal Planner indicated that in his opinion the Province will not support this request, as it would make it too easy to sever off a property. The Committee of the Whole asked the Municipal Planner how close does a bona fide farmer have to be from a property in order to qualify for severing a surplus farm dwelling. The Municipal Planner responded that the policy does not specify an exact distance, or and does not specify if the bona fide farmer has to own farm property even within the same municipality or County. Bell-Hergert, Resolved that, the Committee of the Whole (Planning) hereby recommends Council receive as information, the Town of Lakeshore letter respecting surplus farm dwellings. #14-17 Carried. 4) Next Meeting not determined to date

26 Committee of the Whole (Planning) Minutes dated June 5 th, 2017 Page 5 5) Adjournment On motion of Rob Thompson, the Committee adjourned at 2:06 p.m. Kevin Eccles, Mayor Mark Turner, Clerk

27 Committee of Adjustment Minutes dated June 5 th, 2017 Page 1 Draft Municipality of West Grey Draft Committee of Adjustment Minutes of June 5 th, 2017 at 1:05 p.m. The Committee of Adjustment met at the Council Chambers with the following members in attendance: Members Present: Also Present: John A. Bell (Chair), Kevin Eccles, Bev Cutting, Rebecca Hergert, Doug Hutchinson, Carol Lawrence, Robert Thompson Mark Turner, Secretary/Treasurer; Ron Davidson, Municipal Planner 1. Disclosure of Pecuniary Interest - None 2. Approval of Minutes May 8, 2017 COA 21/17 Moved by: Doug Hutchinson Seconded by: Rob Thompson That, the Municipality of West Grey Committee of Adjustment hereby adopts the minutes of May 8, 2017, as printed. Committee Members: Attending members present. All yea. Carried. 4. Public Meetings 1) Severance Application B05/2017 Plan 500, Park Pt Lot 12 & 13 (655 Saddler Street East), former Town of Durham ( Ontario Ltd.) File Applicant Decision B05/ Ontario Ltd. GRANTED (Former Town of Durham) ATTENDANCE: Don Tremble The Secretary-Treasurer read the statutory requirements for the Public Meeting, and noted the purpose of the severance application is to sever an existing lot currently zoned R1B (Residential Zone) and M1 (Industrial Zone), with the proposed severed lot to be rezoned R1B (Residential Zone) and the proposed retained lot to remain zoned R1B (Residential Zone). Written comments were received from the Grey County Planning & Development Department, Saugeen Valley Conservation Authority, Municipal Planner, The Historic Saugeen Metis, and Union Gas.

28 Committee of Adjustment Minutes dated June 5 th, 2017 Page 2 The Historic Saugeen Metis indicated in an dated May 10, 2017 that they have no objection or opposition to the proposed severance. Union Gas indicated by dated May 19, 2017 that Union Gas does have service lines running within the area which may or may not be affected by the proposed severance. Should the proposed severance impact these services, it may be necessary to terminate the gas service and relocate the line according to the new property boundaries. Any service relocation required due to the severance would be at the cost of the property owner. The Grey County Planning & Development Department indicated in a letter dated May 17, 2017 that County planning staff recommend placement of a visual buffer between the proposed residential site on the severed parcel and the adjacent warehouse. Grey County long term care staff have no concerns with the subject applications. Provided adequate servicing can be met, County planning staff have no concerns with the subject applications. The Saugeen Valley Conservation Authority indicated in a letter dated May 31, 2017 that it has come to the attention of SVCA staff that habitat of threatened or endangered species may be located in the area of the proposed development. Section of the Provincial Policy Statement (PPS 2014) indicates that development and site alteration shall not be permitted in habitat of endangered species or threatened species, except in accordance with provincial and federal requirements. It is the responsibility of the applicant to ensure the threatened and endangered species policy referred to in the PPS has been appropriately addressed. Please contact the Ministry of Natural Resources and Forestry (MNRF) for information on how to address this policy. Provided the natural heritage policies referenced above are appropriately addressed, then this application will be acceptable to SVCA staff. The Municipal Planner indicated in his Planning Report dated June 5, 2017 that the proposal to sever the property into two equal parcels and build a detached dwelling on the vacant, retained parcel is supported by the Residential designation and consent policies of the West Grey Official Plan. The development would also be consistent with the PPS. As such, the severance has merit and should be approved. Don Tremble spoke in favour of the proposed severance, noting it was a severed parcel at one time, however, it was inadvertently merged into one deeded lot. Mr. Tremble indicated there currently is a buffer from the warehouse.

29 Committee of Adjustment Minutes dated June 5 th, 2017 Page 3 COA 22/17 Moved by: Carol Lawrence Seconded by: Bev Cutting Resolved that, Severance Application B05/2017 be approved, subject to the conditions of the Municipality and Agencies. Committee Members: Attending members present. All yea. Carried. 1) Minor Variance Application A05/17 Plan 813, Lot 22 & Pt Blk 71, former Township of Glenelg (Tracy & Tom O Neill) File Applicant Decision A05/17 Tracy & Tom O Neill GRANTED (Former Township of Glenelg) ATTENDANCE: Tom & Tracy O Neill, Chris Wren, Lisa Guenther-Wren The Secretary-Treasurer read the statutory requirements for the Public Meeting, and noted the purpose of the minor variance application is to seek relief from Sub-section ii) of West Grey Comprehensive Zoning Bylaw Number , as amended, to increase the permitted maximum square footage requirement for a proposed accessory structure (storage/workshop) from 1,000 square feet to 1,800 square feet, for the subject property, and to reduce the required distance for the accessory structure from the unopened road allowance abutting to the west of the subject property from 15 to 3.7. Written comments were received from the Grey County Planning & Development Department, Municipal Planner, and The Historic Saugeen Metis. The Historic Saugeen Metis indicated by dated May 12, 2017 that they have no objection or opposition to the proposed minor variance. The Grey County Planning & Development Department indicated in a letter dated May 25, 2017 that Appendix B of the County OP identifies 'Significant Woodlands' on the majority of the subject property. Through reviewing satellite imagery of the subject property, it seems as though a large portion of the Significant Woodlands were removed. Under normal circumstances, we would normally request an EIS. But because it appears the future development area has already been cleared, an EIS may not be required. These comments should not prejudice any other agency from requesting one. County planning staff recommend comments are received from the local Conservation Authority regarding the hazardous feature and significant woodlands.

30 Committee of Adjustment Minutes dated June 5 th, 2017 Page 4 The Grey County Planning & Development Department letter further indicated that Schedule B of the County OP designates a portion of the subject property as an 'Aggregate Resource Area'. In this case, since zoning is in place for residential use, the conflict already exists. County planning staff have no further concerns with the above noted policy. Provided positive comments are received from the local Conservation Authority, County planning staff have no concerns with the subject application. The Saugeen Valley Conservation Authority indicated in a letter dated May 25, 2017 that while significant woodlands are located on the majority of the property, the SVCA does not anticipate impacts on these features associated with the proposal as a development area for a single detached dwelling and related uses is already allowed on the subject lands. It has come to the attention of the SVCA that habitat of threatened or endangered wildlife species may be located in the area of the proposed development. Section of the Provincial Policy Statement (PPS 2014) indicates that development and site alteration shall not be permitted in habitat of endangered species or threatened species, except in accordance with provincial and federal requirements. It is the responsibility of the applicant to ensure the threatened and endangered species policy referred to in the PPS has been appropriately addressed. Please contact the Ministry of Natural Resources and Forestry (MNRF) for information on how to address this policy. SVCA staff concluded in the letter that they are of the opinion that this application for minor variance appears to comply with policies referred to in the agreement. The Municipal Planner indicated in his Planning Report dated June 5, 2017 that the proposed variance appears to maintain the intent and purpose of the Official Plan. The Municipal Planner indicated in his opinion that the minor variance does not maintain the intent and purpose of the Zoning By-law as the proposed building is 80% larger than what is currently permitted by the Zoning By-law and will likely have a larger ground floor area than the dwelling that is also to be erected on the site. In terms of the minor variance being minor in nature, the Municipal Planner indicated it is doubtful that the building is to be located on the site where it can t be seen by the neighbours to the south or east, due to the topography of the property and the tree cover it s doubtful that the neighbours will be impacted. In terms of the minor variance representing an appropriate or desirable use of the land and buildings, although there is a concern that a building of this size is too large for a residential property, on this particular parcel, the proposed building in the proposed location may be acceptable. The Municipal Planner concluded in his letter that this proposal raises general concerns about large accessory buildings on residential lots; and, in this particular case, the size of the accessory building is significantly larger that what is currently permitted in West Grey. The proposal does not appear to

31 Committee of Adjustment Minutes dated June 5 th, 2017 Page 5 maintain the intent and purpose of the Zoning By-law. On the subject property, it would seem that the accessory building will be well hidden from public view; however, there is a concern about the precedent that may be set if the variance is granted. The Committee should be advised that there have been other recent inquiries in West Grey regarding this same issue. The variance cannot be supported. On a related note, it has been brought to the attention of West Grey staff since the circulation of the Minor Variance application that the proposed building is too close to the unopened municipal road allowance located adjacent to the property s rear lot line. If the variance for the size of the building is looked upon favourably by the Committee, then this new issue also need be addressed. It is currently not part of the Minor Variance application. Tom O Neill spoke in favour of the proposed minor variance, and noted if the proposed shop is moved to the east, away from the unopened road allowance, it would result in cutting down a hill and removing a number of trees. Mr. O Neill noted the unopened road allowance is underwater, and also noted he has an interest in purchasing the unopened road allowance. The Committee of Adjustment questioned if the proposed accessory building is going to be used as a home business. Mr. O Neill indicated it will only be for their own personal use. Chris Wren & Lisa Guenther-Wren own property abutting to the west of the O Neill property, and noted they have no objections to the proposed accessory structure. COA 23/17 Moved by: Rob Thompson Seconded by: Doug Hutchinson Whereas, there is a requirement to amend minor variance application A05/17, to recognize the deficient setback from the unopened road allowance; And whereas, in the opinion of the West Grey Committee of Adjustment, the amendment is minor in nature, and therefore does not require another public meeting; Now therefore be it resolved that, Minor Variance Application A05/17 be approved, as amended, as the Committee is satisfied that the variance maintains the intent and purpose of the Grey County Official Plan, and Municipality of West Grey Comprehensive Zoning By-law Number , as amended; is minor in nature; and represents an appropriate or desirable use of the lands and buildings. Committee Members: Attending members present. All yea. Carried. 4. Other - None

32 Committee of Adjustment Minutes dated June 5 th, 2017 Page 6 5. Next Meeting July 10, 2017, 1:00 p.m. On motion of Bev Cutting, the Committee adjourned at 1:43 p.m. John A. Bell, Chair Mark Turner, Clerk

33 Multi-Municipal Wind Turbine Working Group Thursday, April 13, 2017 at 7:00 p.m. Chesley Fire Hall st Ave N., Chesley, Ontario MINUTES A meeting of the Multi Municipal Wind Turbine Working Group was held on Thursday, April 13, 2017 at the Chesley Fire Hall. The Chair, Stewart Halliday, welcomed new members from the Township of West Lincoln, Joann Chechalk and Dave Bylsma to the Committee. Participating Municipalities Present: Municipality Name of Members in attendance Arran-Elderslie Mark Davis (Vice-Chair), Doug Bell Brockton Steve Adams, Philip Englishman Central Huron Alex Westerhout Chatsworth Scott Mackey, Tony Clark Georgian Bluffs Dwight Burley, Carol Barfoot Grey Highlands Stewart Halliday (Chair), Larry Close Kincardine Randy Roppel Meaford André Den Tandt Northern Bruce Peninsula Patricia Greig, Linda Weatherhead South Bruce Peninsula Ana Vukovic West Grey Carol Lawrence West Lincoln Joann Chechalk, Dave Bylsma Participating Municipalities Absent: Bluewater Huron-Kinloss Wainfleet The following members of Staff were present: Teresa Gowan Arran-Elderslie Secretary Bill Palmer Saugeen Shores Technical Advisor Others in attendance were: Warren Howard Mike Stachura Carla Stachura Sheldon Weatherhead Dave Hemingway Patti Kellar Doug Ducharm Heather Hufton Gary Fohr North Perth Ashfield-Colborne-Wawanosh Ashfield-Colborne-Wawanosh Northern Bruce Peninsula Central Huron Bluewater Bluewater Grey Highlands Grey Highlands Page 1 of 6 Multi-Municipal Wind Turbines Working Group Meeting Minutes April 13, 2017

34 1. ADOPTION OF THE AGENDA Moved by: Ana Vukovic Seconded by: André den Tandt That the Agenda for the Multi-Municipal Wind Turbine Working Group meeting of April 13, 2017 be received and adopted as distributed by the Recording Secretary. Carried 2. DECLARATION OF PECUNIARY INTERESTS: No disclosures of pecuniary interests were made by the Committee. 3. APPROVAL OF MINUTES Moved by: Ana Vukovic Seconded by: Randy Roppel That the Multi-Municipal Wind Turbine Working Group adopt the minutes of the last Committee Meeting held March 9th, 2017, as circulated. Carried 4. DELEGATIONS 4.1 Warren Howard addressed the Committee and presented a PowerPoint presentation titled "Observations on Regulation of Wind Noise Emissions." The presentation reviewed the MOECC approval process. Under EPA Section 9, a person shall not discharge a contaminant into any part of the natural environment if the discharge may cause an adverse effect. A contaminant means any sound, vibration, radiation or combination of any of them resulting directly or indirectly from human activities that causes or may cause an adverse effect. EPA definition of "adverse effect" means one or more of (a) harm or material discomfort to any person, (b) an adverse effect on the health of any person (c) impairment of the safety of any person or (d) loss of enjoyment of normal use of property. Warren reviewed the restrictions on adverse effects. The presentation included reviewing REA approvals for audible noise performance limits for wind farms. Warren included a chart indicating infrasound levels in a citizen's home. He also reviewed EPA Remedies for Stop Orders, in that when the Director, upon reasonable and probable grounds, is of the opinion that a source of a contaminant constitutes an immediate danger to human health or the health of any person may issue a Stop Order. Warren stated that there have been a few first cases raised with the MOECC which have targeted a few straight-forward situations, Page 2 of 6 Multi-Municipal Wind Turbines Working Group Meeting Minutes April 13, 2017

35 requesting an investigation under Section 14.1 to confirm the presence of infrasound, and requesting the issuance of a Stop Order to address health situations. 4.2 Stewart Halliday introduced Kevin Dooley to the Committee. There was an interview from the Dale Goldhawk radio show circulated to the members which included Kevin's background as an engineer with Pratt & Whitney Canada for 40 years and his work as an inventor with over 100 US patents. Kevin addressed the Committee to provide information on a device he is developing with Elwood Morris, a former co-worker at Pratt & Whitney, to suppress infrasound in homes. In 2014 they did some research work which led to a device to cancel infrasound inside a building. Kevin explained to the Committee that there is natural infrasound which can occur due to barometric pressure changes. Natural infrasound is random and is measured the highest near large bodies of water, such as Niagara Falls. Natural infrasound doesn't measure easily in a home. Kevin explained that there is also cyclical infrasound which is a tonal type of noise such as a hum or whistle and can be below the frequency that we can hear. Cyclical infrasound penetrates homes much more readily than natural infrasound. Cyclical infrasound can get in a home anywhere that air can get in, it's in the movement of air that comes in and out of the house. They have developed a device that stabilizes the pressure in enclosed spaces. The device looks like a sound speaker and is about 15" square and 32" high. Kevin and his partner started beta testing this infrasound suppression system in a few homes in early Kevin reviewed with the Committee the results of these three beta tests. The residents of the homes noticed a difference after the device was installed. These people were suffering severe effects of infrasound as they were unable to sleep or even stay in their homes due to the wind turbine infrasound. One individual suffered such severe ill effects of infrasound, that he was able to sleep inside his car as he was unable to sleep in his own home. Once the device was installed, the people noticed that they were able to sleep better and were able to stay in their homes. However, at one location when the wind came from the East, the effects of the infrasound reappeared. At another location, when there was a strong wind, the effects of infrasound came back. Kevin stated that since the beta tests, they have made improvements to the infrasound suppression device and hope to market it later this year. 4.3 Andy Metelka addressed the Committee and presented results of the study he conducted in Grey Highlands. Andy's company was hired to conduct acoustic testing of three homes near industrial wind turbines in Grey Highlands both before the wind turbines were turned on and after the wind turbines started turning. Andy stated that when he was able to begin his testing, the industrial wind turbines had already started Page 3 of 6 Multi-Municipal Wind Turbines Working Group Meeting Minutes April 13, 2017

36 operating and he was unable to conduct the acoustic testing before they began operating. Andy's acoustic tests were taken both indoors and outdoors. The homes were at varying distances from industrial wind turbines. Andy stated that the proposed standard testing for amplitude modulation is not going to work because the noise from industrial wind turbines are harmonically related. Andy set up the microphones at the three homes and left the system record continuously for three months. He was able to monitor the systems remotely. His data also included wind speed, direction and weather. He was able to measure low frequency infrasound and he was able to determine that it is the lowest frequency of a pulse that comes into the home. The pulse comes from when the industrial wind turbine blade passes in front of the tower. Andy's visual presentation showed the location of the three homes in relation to industrial wind turbines, the type of home structure, and the location of his microphones for gathering the data. He showed a number of slides indicating the measurements of sound at each location. The data included all types of sound, including background noise such as crickets and day to day family living noise (e.g. doors closing, appliance noise, etc.). Andy was able to distinguish the levels of various sounds and noted that there was a definite spike in sound levels occurring at a constant rhythm which was attributed to the industrial wind turbines. Andy advised that he was going to be attending the Wind Turbine Noise Conference in Rotterdam in May and will be presenting his data at that conference. 5. BUSINESS ARISING FROM THE MINUTES 5.1 Stewart Halliday advised the Committee that he was speaking with Ron Higgins, Mayor of the Township North Frontenac and who is also the Deputy Warden for the County of Frontenac. Stewart said that Ron Higgins has not proceeded any further with developing a wind turbine working group in his area. Ron Higgins stated that the new PC Energy Critic is Todd Smith an MPP for Prince Edward-Hastings which is close to his area. Ron Higgins stated that he was speaking to Todd Smith and he advised Ron that the PC party is interested in getting input for their policy platform for the next election. Stewart asked the Committee if there were some issues that they could put forth and he will personally deliver it to Ron Higgins who will forward to Todd Smith. A discussion followed about how to present ideas. A comment was made that only 4 or 5 crisp ideas that are politically saleable would be the best format. Stewart asked members to send ideas to the Recording Secretary. Stewart said that he needs feedback from the Committee to present ideas to Ron Higgins. Page 4 of 6 Multi-Municipal Wind Turbines Working Group Meeting Minutes April 13, 2017

37 Warren Howard stated that discussions are going on now to determine policies for the PC party. 5.2 Stewart Halliday told Committee that we have agreed to contribute $ in memory of Dave Colling. Stewart will speak more with Wilf Gamble at the next Saugeen Conservation Authority meeting to determine where best to put this donation. 5.3 Stewart Halliday suggested a sub-committee be formed with approximately 5 committee members to come up with suggestions to use the reserve funds of the Committee. Keith Stelling suggested looking at the Terms of Reference with regard to using the funds. Once we determine how to use the funds, local councils may need to approve the use. 5.4 Mark Davis spoke with Bill Walker about issues the Committee have been dealing with and Mark suggested that maybe the easiest way for the PC party to say that most industrial wind turbines are non-compliant with their approvals. Bill Walker was going to contact Bill Palmer to get more detailed information. As of this meeting date, Bill Palmer had not heard from Bill Walker MPP. 6. NEW BUSINESS 6.1 Dave Hemingway advised the Committee that the video from the bus tour in June 2016 has been edited and he will be able to show the video at the May meeting. The Committee agreed that the people whom they visited on the bus tour be invited to view the video. The Recording Secretary will contact the people and invite them to the May meeting. 7. FOR INFORMATION 7.1 No discussion on updates from municipalities occurred at this meeting. 8. DATE AND LOCATION OF NEXT COMMITTEE MEETING The next meeting date is scheduled for Thursday, May 11, 2017, at 7:00 p.m. at the Chesley Fire Hall, st Ave. N., Chesley. 9. RESOLUTION TO MOVE INTO CLOSED SESSION AND GENERAL NATURE THEREOF (includes appointed Councillor(s) and citizen appointee) Not Required Page 5 of 6 Multi-Municipal Wind Turbines Working Group Meeting Minutes April 13, 2017

38 10. RESOLUTION TO RECONVENE IN OPEN SESSION Not Required 11. ADOPTION OF RECOMMENDATIONS ARISING FROM CLOSED SESSION (if any) None 12. ADJOURNMENT Moved by: Randy Roppel Seconded by: Carol Barfoot That the meeting be adjourned to the call of the Chair. The meeting was adjourned at 9:10 p.m. Carried Original Signed by Mark Davis, Vice-Chair Original Signed by Teresa Gowan, Recording Secretary Page 6 of 6 Multi-Municipal Wind Turbines Working Group Meeting Minutes April 13, 2017

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44 Report Consent Agenda Clerk Report CC #06/19/17 Date: June 19, Page 1 of 2 Proposed West Grey Committees Appointment By-law Number Proposed By-law Number repeals current West Grey Committees Appointment By-law Number in order to incorporate the following requested amendments: Appoint Jim Wilkinson to the Durham Cemetery Board; Appoint Erin Cowell, Kyle Heard, Phillip Heard, and Ed Stangler to the Elmwood Community Centre Joint Board Volunteer Subcommittee; Rescind appointment of Wayne Pfeffer on the Normanby Recreation Advisory Committee, and appoint Wayne Pfeffer to the Normanby Recreation Advisory Volunteer Sub-committee; Appoint Sherry Pfeffer to the Normanby Recreation Advisory Committee, and rescind appointment of Sherry Pfeffer on the Normanby Recreation Advisory Volunteer Sub-committee; Appoint Jess Farquharson to the Normanby Recreation Advisory Volunteer Sub-committee. CC#1 Recommendation: That Council pass By-law Number Recommendation from the June 5, 2017 Committee of the Whole (Planning) Committee re: Town of Lakeshore Council The Town of Lakeshore Council is seeking support for their resolution requesting the Province ease restrictions of surplus dwelling severances in areas zoned agriculture. (attachment) The Committee of the Whole (Planning) Committee passed a resolution recommending Council file as information the correspondence from the Town of Lakeshore as it was the consensus of the Committee, Clerk, and Municipal Planner, that the request would not represent good planning practices, and would not be supported by the Province.

45 Clerk Report CC #06/19/17 Page 2 of 2 CC#2 Recommendation: That Council receives as information the letter from the Town of Lakeshore. West Grey 2020 Action Plan Decisions respecting this report should support the following Strategic Priorities and Goals identified in the approved West Grey 2020 Action Plan: Strategic Priorities Ensure the Financial Sustainability of the Municipality. Pursue Economic Development in West Grey. Enhance Efforts to Inform and Communicate. Respectfully submitted: Mark Turner, Clerk

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48 Report Regular Agenda Director of Finance/Treasurer Report FTR#06/19/17 Page 1 of 2 Date: June 19, Approval of Voucher No in the amount of $2,779, FTR#1 Recommendation: That Council approves Voucher No Respectfully submitted: Kerri Mighton Director of Finance/Treasurer West Grey 2020 Action Plan Decisions respecting this report should support the following Strategic Priorities and Goals identified in the approved West Grey 2020 Action Plan: Strategic Priorities 1. Ensure the Financial Sustainability of the Municipality. 2. Pursue Economic Development in West Grey. 3. Enhance Efforts to Inform and Communicate.

49 Page 2 of 2 Municipality of West Grey Council Remuneration 2017 *indicates expense paid by WG directly 2017 May Monthly Name No. Council No. Committee Ex officio Other Seminar Technology Honorarium SUBTOTAL Parking Meals Mileage SUBTOTAL Total Other Meeting/Seminar/Conference Meeting Meeting Conference Allow ance EARNINGS Accomd's EXPENSES Attended J. Bell , , OSUM B. Cutting , , K.Eccles , , , OSUM, legal, Ch.of Comm. AGM, etc. D. Hutchinson , , C. Law rence , , OSUM R. Hergert , , R. Thompson , , OSUM Total , , , , , , , , Year to Date Name No. Council No. Committee Ex officio Other Seminar Technology Honorarium SUBTOTAL Parking Meals Mileage SUBTOTAL Total Conferences Attended Meeting Meeting Conference Allow ance EARNINGS Accomd's EXPENSES J. Bell 10 1, , , , , OSUM B. Cutting 10 1, , , , , , , OGRA K.Eccles 9 1, , , , , , , , , ROMA, OGRA, OSUM D. Hutchinson 12 1, , , , , ROMA C. Law rence 10 1, , , , , , , OSUM R. Hergert , , , R. Thompson 12 1, , , , , OSUM Total , , , , , , , , , , ,

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79 Report to Council Director of Infrastructure and Public Works Report June 19, Subject: Durham Walkway Bridge Request for Proposal (RFP) Background: The Department recently completed and placed the above RFP on the West Grey Web Site and in the Daily Commercial News. As part of the evaluation process, the RFP allows for the Municipality to have an Evaluation Committee which will analyze and score the projects based on the scoring criteria contained in the RFP. The Director requests Council to select a minimum of three (3) Councilors to form part of the Evaluation Committee along with the Director of infrastructure and Public Works. Secondly, the closing date for the RFP is July 19th allowing a five (5) week period for proponents to respond. It is the intention of the Director to bring to the Committee of the Whole Meeting on July 31, the best project proposal selected by the Evaluation Committee with the proponent providing a small presentation to fully inform the Committee of the Whole of the project. The next scheduled Council meeting is August 9 th, As time is of the essence for completing the project, the Director is requesting Council to hold a Council meeting on July 31, 2017 to award the project to the best overall proponent. Recommendation: That Council pass a resolution to hold a Special Council Meeting on July 31, 2017 at 1:00pm as requested by the Director. Page 1

80 West Grey 2020 Action Plan Decisions respecting this subject support the following Strategic Priority and Goals identified in the approved West Grey 2020 Action Plan: Strategic Goal 1. The long-term financial sustainability of the Municipality A.3 Asset Management Planning 3. Providing information and communicating with the public C.1 Municipal Communication 2. Subject: Lystek Agreement for Biosolids Transportation, Processing, Storage and Marketing Background: The Department has been using Lystek since 2015 and they have provided an excellent and economical way of disposing of the Durham Waste Water Treatment plant sludge. Lystek is seeking an Agreement to provide service for the balance of 2017 and (see attached) Based on annual quantities, the new cost is approximately $35,500 per annum. The increase in cost over 2016 is approximately $4200. Recommendation: That Council approves By-law # West Grey 2020 Action Plan Decisions respecting this subject support the following Strategic Priority and Goals identified in the approved West Grey 2020 Action Plan: 3. Providing information and communicating with the public C.1 Municipal Communication Page 2

81 Respectfully Submitted, Brent Glasier, C.E.T. Director of Infrastructure and Public Works Page 3

82 June 7, 2017 Municipality of West Grey Grey Rd 4, RR#2 Durham, ON N0G 1R0 Attention: Mr. Brent Glasier Director of Infrastructure and Public Works Re: Letter Agreement for Biosolids Transportation, Processing, Storage & Marketing Dear Mr. Glasier: We are pleased to provide you with this Letter Agreement between Lystek International Inc. (Lystek) and the Municipality of West Grey (the Municipality) with respect to our arrangement for acceptance and processing of liquid biosolids material from the Durham Wastewater Treatment Facility (the WWTF) for the remainder of 2017 and The following are the terms and conditions for the acceptance and processing of this material at Lystek s Southgate Organic Materials Recovery Centre (OMRC) located at 191 Eco Parkway in the Town of Dundalk, Township of Southgate, Ontario: 1. All trucking/delivery of the materials is to be provided by the Municipality and all pricing outlined below is based on F.O.B. at the OMRC at 191 Eco Parkway, Dundalk, Ontario. 2. For the duration of this contract Lystek will hold 200 cubic meters of capacity per month for liquid biosolids from the WWTF. Volumes greater than 200 cubic meters can be accepted, but must be approved by Lystek prior to delivery. 3. As part of Lystek s ongoing quality control measures, samples of the biosolids will be collected periodically; the results of these sampling events will be provided to the Municipality, if desired. 4. A base price of $17.00/cubic meter of liquid biosolids will be charged upon delivery to the OMRC that are 3% solids (or lower). A surcharge of $2 will be charged for each additional percentage of solids up to 5%, for example: - $17.00/cubic meter at a solids content of 3% or lower - $19.00/cubic meter at a solids content of 3 4% - $21.00/cubic meter at a solids content of 4 5% - Solids concentrations greater than 5% will be subject to prior approval from Lystek but if accepted, acceptance of the material will be at a price of an additional $1 per % of increased solids above 5%. 5. The liquid biosolids material will be received on a regular delivery schedule that is mutually agreed upon at least 48 hours in advance of delivery. The OMRC is open Monday - Friday (6:00am - 6:00pm) and Saturday (7:00am - 4:00pm). 6. Payments (as described in point 4 above) will be based on weigh scale records as collected at the OMRC (it is assumed that 1 tonne = 1 m3) as well as percent solids analysis performed by Lystek and confirmed by the Municipality (if preferred). 7. Invoices for materials received shall be issued on a monthly basis with a term of net 15 days for all receivables.