April 12, Moved by Mrs. Kreil that the agenda be adopted as amended.

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1 April 12, The regular meeting of the Lacombe County Council was called to order by Reeve Law at 9:05 a.m. on April 12, 2018 in the Council Chamber of the Lacombe County Administration Office. Present Present: Reeve Paula Law; Deputy Reeve, K. Wigmore and Councillors, J. Ireland, B. Knight, D. Kreil, B. Shepherd and K. Stephenson; County Manager, T. Timmons; Manager of Operations, P. Lodermeier; Manager of Corporate Services, M. Minchin; Manager of Planning, D. Freitag; Planner/Development Officer, C. Paradis, Executive Assistant L. Turnbull and the public at large. C/219/18 Agenda Mrs. Law inquired if there were any additions or deletions to the agenda. There was one addition to the agenda Personnel Matter FOIP Section 24(b)(1) Moved by Mrs. Kreil that the agenda be adopted as amended. C/220/18 Minutes Moved by Mr. Wigmore that the minutes of the March 8, 2018 meeting be approved as presented. C/221/18 Bylaw No. 1276/18 Public Hearing Moved by Mrs. Knight that the meeting recess in order to conduct a public hearing for Bylaw No. 1276/18. The public hearing process is intended to allow all interested parties to address Council on Bylaw No. 1276/18. Bylaw No. 1276/18 received first reading on March 8, 2018 and approval to hold a public hearing. Bylaw No. 1276/18 is a bylaw of Lacombe County to amend the Town of Eckville/Lacombe County Intermunicipal Development Plan, Bylaw No. 1088/08. Ms. Paradis advised that the majority of the amendments in Bylaw No. 1276/18 have been made to clarify the document and ensure that the Plan is in accordance with the policy direction included in the new Municipal Government Act (MGA). The overall intent of the Plan has not changed. Ms. Paradis reviewed the proposed amendments. Mrs. Law inquired if there were questions by Council. Ms. Shepherd referred to Item 5.6, which identifies a 30-metre setback from waterbodies and inquired if the Town agreed with this distance. Ms. Paradis advised that this would refer to all waterbodies on Lacombe County lands and that existing lands within the Town are not included. Mr. Stephenson inquired if developers are responsible for trail development. Ms. Paradis commented that this is dependent on the type of development that would be undertaken. Mrs. Kreil commented that the trail to the cemetery is on County land so it would it be a County initiative? Mr. Freitag advised that anything identified on the Plan is conceptual at this time and would be developed at Council s direction. agencies. Mrs. Law inquired if there were verbal submissions by government There were no verbal submissions by government agencies. agencies. Mrs. Law inquired if there were verbal submissions by municipal There were no verbal submissions by municipal agencies. Mrs. Law inquired if there were verbal submissions by the public. There were the following verbal submissions by the public.

2 April 12, Public Verbal Submissions Tina Matison Commended the proposed trails in the Plan There is a need for more recreational and park lands next to the Medicine River The best features are the Medicine River and Last Hill Creek There are very few green space parks with no development in Central Alberta We need to do whatever we have to, to make parks happen Unprepared to say what is possible but use the beauty of the Medicine River On the Plan the commercial area gets very close to the flood plain of the river There should not be a commercial building next to a park Those who live in the area need to do things as well developments. Mr. Freitag commented that Council requires parks as part of all Karen Green It is proposed that land could be Country Residential but it is still zoned Agricultural. How will it be County Residential if it cannot be subdivided under Agricultural? Ms. Paradis commented that there is an opportunity for subdivision under Agricultural if you are identified in a plan area that would provide for a multi-lot subdivision. Mr. Freitag advised that a series of studies would have to be done for a multi-lot subdivision. Ms. Shepherd commented that the 30-metre setback is more than is required by the province so everyone understands that the County respects and wants to protect watersheds. Mrs. Kreil referred to Item which identified a minimum 5-metre wide municipal reserve dedication requirement along the environmental reserve to allow for trail development. Mrs. Kreil inquired if this would be on top of the 30-metre setback. Mr. Freitag commented that a trail could go on the environmental reserve if required. Mrs. Kreil inquired if there is public access to the 30-metre setback lands. Ms. Paradis commented that the environmental reserve lands ensure there is public access. If it were an environmental reserve easement, there would be limited public access. The 30- metre setback restricts new development but old development is grandfathered. Mrs. Knight inquired if the land is zoned Agriculture if there can still be a first parcel out or a fragmented parcel and if rezoning is only required for multi-lot development. Ms. Paradis commented that Agricultural land is identified for rezoning only in the case of multi-lot development. A 30-metre easement is always taken for a second parcel out to protect the riparian lands. Mrs. Law inquired if there were written submissions from government or municipal agencies. Ms. Paradis advised that there was a written submission from Alberta Transportation citing no objections to the bylaw and advising that they will work with the County at the time of any future development. Mrs. Law inquired if there were any written submissions from the public. There were no written submissions from the public. Mrs. Law advised that if Council is satisfied that everyone has had an opportunity to make a presentation and that further information is not required it would be appropriate to close the public hearing. C/222/18 Bylaw No. 1276/18 Public Hearing Adjourned C/223/18 Bylaw No. 1272/18 Second Reading Moved by Mr. Wigmore that the public hearing adjourn. Time: 9:28 a.m. Moved by Mr. Stephenson that Bylaw No.1276/18, having been read a first time now be read a second time. C/224/18 Moved by Mr. Ireland that Bylaw No.1276/18, having been read a Bylaw No. first time and second time now be read a third time. 1276/18 Third Reading

3 April 12, C/225/18 SLMC Terms of Reference Ms. Paradis presented the revised Terms of Reference (TOR) for the Sylvan Lake Management Committee (SLMC). The TOR were revised during the Committee s annual strategic planning workshop held in January The TOR identifies key responsibilities which the Committee can use to ensure that the lake remains healthy and remains a treasured asset in the future. Ms. Paradis addressed questions of Council. Moved by Mr. Stephenson that the presentation on the revised Terms of Reference for the Sylvan Lake Management Committee be received for information. 9:30 a.m. Anita O Driscoll entered the meeting. C/226/18 Milton- Morningside Area Structure Plan Terms of Reference Ms. O Driscoll advised that a review of County plans and guidelines has been undertaken to ensure that they are consistent with the newly adopted Municipal Development Plan and the Land Use Bylaw. Ms. O Driscoll advised that a Terms of Reference (TOR) has been developed for the Milton-Morningside Areas Structure Plan (ASP). The TOR provides a blueprint for the development of the ASP update, and sets out new objectives, which will ensure the update addresses the changes to the MDP, LUB and other relevant studies. Moved by Ms. Shepherd that Council endorse the Terms of Reference for the Milton-Morningside Area Structure Pan; and further, authorize the County Manager to move forward with the development of the Plan. C/227/18 Milton Morningside ASP Public Meeting Moved by Mrs. Knight that a public meeting be held on May 22, 2018 commencing at 7:00 p.m. at the Lacombe County Administration Office with regard to the update of the Milton-Morningside Area Structure Plan. C/228/18 Bylaw No. 1266/18 Third Reading Ms. Paradis presented Bylaw No. 1266/18, a bylaw of Lacombe County to amend the Lacombe County Land Use Bylaw No. 1237/17 to rezone approximately 64 hectares (160 acres) of land on the SW W4M from Agricultural A to Recreation PR District. Ms. Paradis advised that the development proposal includes seasonal RV camping lots, a washroom/shower facility and a caretaker suite. Amenities include a play set, horseshoe pit, gazebo and sand volleyball court. A public hearing was held on February 22, 2018 and second reading was given to Bylaw No. 1266/18. The Development Agreement is now complete so third reading can be considered by Council. Moved by Ms. Shepherd that Bylaw No. 1266/18 having been read a first and second time, now be read a third time and finally passed. 9:55 a.m. Ms. Paradis and Mr. Freitag withdrew from the meeting. C/229/18 ICF Workshop Workbooks/ Reference Material Mr. Timmons presented the Committee of the Whole meeting notes and recommendations from the March 29 and April 3, 2018 meetings. Moved by Ms. Shepherd that the County Manager be directed to provide Council with Intermunicipal Collaborative Framework workbooks and reference material for their review. C/230/18 ICF Workshop Date Moved by Ms. Shepherd that a Committee of the Whole meeting be held on May 3, 2018 at 1:00 p.m. in order to discuss the Intermunicipal Collaborative Framework workbooks and reference material.

4 April 12, C/231/18 Policy AD(40) Moved by Mr. Stephenson that Policy AD(40) Public Participation be presented for approval at a future Council meeting. C/232/18 Lacombe County Playgrounds Moved by Mrs. Knight that the County Manager be directed to undertake an inventory of playgrounds that are located on Lacombe County property. C/233/18 Mirror Volunteer Fire Department Moved by Mrs. Knight that the report on the Mirror Volunteer Fire Department be received for information; and further, that the County Manager be directed to prepare a report/recommendation with regard to the Mirror Volunteer Fire Department to be presented to Council in June C/234/18 Fusarium Graminarium Moved by Mr. Ireland that the report on Fusarium Graminarium be received for information. Carried. C/235/18 Attendance at Community/ Facility Fundraising Activities C/236/18 Development Agreements Process C/237/18 Cannabis Report/ Open Houses Moved by Ms. Shepherd that the County Manager be directed to prepare a report regarding Council attendance at community/facility fundraising activities; and further, that the report be presented at a future Council meeting. Moved by Mrs. Knight that the report on the process for development agreements be received for information. Moved by Ms. Shepherd that the report on cannabis be received for information; and further, that the County Manager be directed to organize two public open houses with regard to the Legalization & Regulation of Cannabis; one to be held in the east and one in the west area of the County. C/238/18 Council Self- Assessment Questionnaire Moved by Mrs. Knight that Council use the self-assessment questionnaire provided with the addition of what could we do to improve as a Council ; and further, that Council complete and review the form at the June 5, 2018 Committee of the Whole meeting. C/239/18 Committee of the Whole Meeting Notes Moved by Mr. Wigmore that the meeting notes of the March 29 and April 3, 2018 Committee of the Whole be received for information. 10: 15 a.m. Keith Boras and Nicole Plewis entered the meeting. Mr. Wigmore withdrew from the meeting. Mrs. Plewis and Ms. O Driscoll presented Policy AD(40) Public Participation Policy and the guideline Participation Policy for the Public - Your County, Your Conversation. Under new provincial legislation of the Municipal Government Act every municipality is required to have a public participation policy in place by July 23, The documents were presented to Council at the April 4, 2018 Committee of the Whole meeting. Mrs. Plewis advised minor amendments have been made based on Council feedback. C/240/18 AD(40) Public Participation Policy approved. Moved by Ms. Shepherd that Policy AD(40) Public Participation be

5 April 12, C/241/18 Guideline for Public Participation Moved by Mrs. Kreil that Council endorse the guideline Participation Policy for the Public Your County, Your Conversation. 10:30 a.m. Ms. O Driscoll withdrew from the meeting. C/242/18 BoomTown Trail Community Marketing Campaign Mr. Timmons referred to the BoomTown Trail community marketing campaign proposal considered by Council at the March 22, 2018 Council meeting. At that time Council deferred further consideration of the proposal until such time as more Lacombe County local communities were able to participate in the campaign. Since that meeting information has been received that the Village of Clive is proceeding with participation in this initiate. As such, Council could consider participating in the BoomTown Trail initiative for the Mirror/Tees communities. Council discussion took place. Moved by Mr. Ireland that Lacombe County participate in the BoomTown Trail community marketing campaign proposal at an estimated cost of $ 2,645. C/243/18 Mirror Library Property Mr. Boras informed Council that as per Council s direction at the November 23, 2017 Council meeting the Mirror Library was put up for tender as the building was vacant. Four bids were received prior to the tender deadline ranging from $ 1,500 to $ 10,500. All bidders understand the building and lots are to be sold as is. Moved by Mrs. Knight that the County Manager be authorized to sell the Mirror Library property, Lots 9 and 10 Block 17 Plan 7159AI, to Ron Smithman for the sum of $ 10,500. C/244/18 SLRWWC 2018 Business Plan Mr. Boras advised that the Sylvan Lake Regional Wastewater Commission is moving forward with development of the primary transmission line (Sylvan Lake to Red Deer). Tenders have been received and the project cost is within the initial budget established for the project. The total cost is approximately $ 41.7 million, which will be funded through the Water for Life program based on a 90/10 funding spilt between the province and the Commission. Construction will commence this year with completion in The Commission s share of the funding is to be provided through debenture borrowing. At this time, the Commission has requested the Minister of Municipal Affairs to increase the debt limit necessary for this project. A condition of considering this increase is the provision of a current Business Plan for the Commission complete with project utility rates, both of which have to be adopted by the member municipalities. Council is being requested to to approve the proposed 2018 Business Plan and rates. Mr. Boras addressed questions of Council. Moved by Mrs. Knight that the Council of Lacombe County approve the 2018 Business Plan dated March 27, 2018 as presented by the Sylvan Lake Regional Wastewater Commission and agree to the rates for wastewater services and the allocation of expenses as set out in the Plan. C/245/18 SLRWWC Request to Minister Moved by Mrs. Kreil that the Council of Lacombe County recognizes the need to adopt a current Business Plan to support the request of the Sylvan Lake Regional Wastewater Commission to the Minister of Municipal Affairs to extend the debt limit of the Commission to enable the Commission to proceed with the development of the Primary Transmission System. C/246/18 SLRWWC Review of Business Plan Moved by Mrs. Knight that Lacombe County agrees to consider an interim version of the Sylvan Lake Regional Wastewater Commission 2018 Business Plan dated March 27, 2018 for the purposes of enabling the Primary Transmission Line project to move ahead on the understanding that the outstanding issues among the Members that have arisen from the existing 2015 Business Plan will be addressed as part of a comprehensive review of the Business Plan to be undertaken over the next few months. 10:55 a.m. Mr. Boras withdrew from the meeting.

6 April 12, C/247/18 Strategic Plan Update Session Mr. Timmons referred to the Strategic Plan update session which will be held on April 24 and 25, The process for the meeting will be: 1. Administration will provide a status update of the existing Strategic Action Items; 2. Review of the existing Strategic Action Items to assess their merit and continued relevancy to the Plan; and 3. Discuss and prioritize any new Strategic Action Items that Council may have and determine which ones should be included in the updated Strategic Plan. Council was provided with a feedback sheet to identify and provide Administration with one to four priorities that they wold like to see addressed. The Strategic Plan for the three-year period of will be updated following the session and presented to Council at a future meeting for final review and approval. Mr. Timmons commented that Council may wish to consider adopting a four-year plan to coincide with the new four-year Council term. Council discussion took place. Moved by Mr. Stephenson that the report on the Strategic Plan update session to be held on April 24 and 25, 2018 be received for information. C/248/18 NRDRWWC Commissioning Ceremony Moved by Mrs. Kreil that Council be authorized to attend the North Red Deer Regional Wastewater System Commissioning Ceremony being held on May 4, 2018 at 2:00 p.m. 11:05 a.m. Nicole Plewis withdrew from the meeting. C/249/18 Wolf Creek Public Schools Networking Evening Moved by Mr. Stephenson that Council be authorized to attend the Wolf Creek Public Schools Municipal Networking Evening being held on June 7, 2018 at 6:30 p.m. C/250/18 Monthly Statement Moved by Ms. Shepherd that the Monthly Statement as at February 28, 2018 be received for information. C/251/18 Agenda Item Follow-up Moved by Mr. Kreil that the Agenda Item Follow-up for March 22, 2018 be received for information. Council Reports Mrs. Kreil reported on the following: Annual visit Eckville Fire Department CAEP Annual General Meeting Mr. Stephenson reported on the following: Rural Municipalities of Alberta (RMA) Convention Bentley Agricultural Society Farm Safety Days Mrs. Knight reported on the following: Buffalo Lake Management Team Synergy Alberta Calumet Synergy Mirror Main Street Project Mirror Library Highway 12/21 Regional Water Services Commission Ms. Shepherd reported on the following: CN Community Meeting Lacombe County Farm Safety Day Blackfalds & District Recreation, Culture & Parks Board Blackfalds Public Elementary School Construction Postponed

7 April 12, Red Deer/Lacombe Rural Crime Watch BBQ May 16, 2018 Lacombe Lake Watershed Society Meeting C/252/18 MPC C/253/18 Reconvene C/254/18 Road Damage Letter to Producer Council Reports Moved by Mr. Stephenson that the meeting recess in order to conduct a Municipal Planning Commission meeting. Time 11:00 a.m. Moved by Mr. Stephenson that the meeting reconvene. Time 11:45 a.m. Moved by Mrs. Knight that the County Manager be authorized to send a letter to a local producer regarding Council s concern regarding the abuse of Lacombe County infrastructure by his equipment; and furthermore, advising that future occurrences of this nature will result in charges for road clean up and repairs being levied. Mr. Ireland reported on the following: Rural Municipalities of Alberta (RMA) Convention Clive Seed Cleaning Association Safety Presentation Central Alberta Trails Society (CARTS) Meeting Mrs. Law reported on the following: HUME Bonspiel Red Deer/Lacombe Rural Crime Watch Presentation Lacombe Foundation Reeves/Mayors meeting Meeting with Justice Minister Ganley at Red Deer County UCP Consultant Meeting Regarding Rural Crime City of Lacombe Meeting with Senator Doug Black Council reconvened following lunch with all Councillors (with the exception of Ms. Shepherd & Mr. Wigmore), Mr. Timmons, Mr. Lodermeier, Mr. Minchin and Mrs. Turnbull present. A moment of silence was held in honor of victims of the Humboldt Broncos fatal bus accident. 1:00 p.m. Glenna Thompson and Barb Cappis, representatives of the Morningside Community Society Playground Committee entered the meeting. C/255/18 Morningside Playground Mr. Minchin advised that the Morningside Community Society has submitted a funding request to Lacombe County. Ms. Thompson advised that the Society is requesting funding to assist with a portion of the costs for the replacement of existing playground equipment and upgrades to the playground site. The Society will be applying for provincial grant funding as well as making a funding request to Ponoka County. Ms. Thompson provided an overview of the total costs for the project and commented that the request to Lacombe County is for $ 15,000 in funding. Ms. Thompson and Ms. Cappis responded to questions of Council. Moved by Mr. Ireland that the funding request from the Morningside Community Society regarding upgrades to the Morningside Playground be received for information; and further, that the request be referred to the County Manager for the preparation of a report on this matter to be presented at a future Council meeting. C/256/18 Consent Agenda presented. Moved by Mrs. Knight that the Consent Agenda be approved as 1:15 p.m. Ms. Thompson and Ms. Cappis withdrew from the meeting. 1:20 p.m. Fahim Quamrul, Alterra Engineering Ltd. and Craig Haan, Eagle Builders entered the meeting. Anita O Driscoll also entered the meeting.

8 April 12, C/257/18 North Aspelund Industrial Park Redesignation Proposal Mr. Quamrul advised that Alterra Engineering Ltd., on behalf of the property owner Alberta Ltd., is seeking permission to redesignate approximately 60.4 hectares (149.3 acres) on NE W4M (excepting Lot 1 Block 5 Plan ) and Lot 7 Block 6 Plan , Pt. NW W4M located on the east side of the wetland, from Agricultural A District to Business Industrial I-BI. Mr. Quamrul provided an overview of the proposed concept plan. 1:25 p.m. Dale Freitag entered the meeting. The proposed redesignation and subsequent subdivision is intended to facilitate the expansion of Eagle Builders Inc s. current concrete manufacturing business in the North Aspelund Industrial Park. Mr. Quamrul and Mr. Haan addressed questions of Council. Ms. O Driscoll provided a presentation on the project overview, existing site conditions and policy considerations. Ms. O Driscoll addressed questions of Council. Moved by Mrs. Knight that the presentation on the North Aspelund Industrial Park redesignation proposal be received for information. Alterra Engineering Ltd. will hold a public information meeting on May 8, 2018 at the Eagle Builders office from 5:00 p.m. to 7:00 p.m. 1:50 p.m. Mr. Quamrul and Mr. Haan withdrew from the meeting. Stephanie Smith and Joan Dickau, representatives of the Blindman & District Agricultural Society entered the meeting. C/258/18 Bentley Valley Ag Centre Funding Approval Ms. Smith and Ms. Dickau spoke to the Policy RC(1) application submitted by the Society that was considered by Council at the March 22, 2018 meeting. As per the County s request Ms. Smith provided additional information regarding the application with regard to financial statements and support from the Town of Bentley. The Society is seeking funding to replace the dance floor, carpet and roof of the Blindman Valley Ag Centre. The proposed project has a total cost of $ 94,134 with the request to the County being $ 45,000. Ms. Smith and Ms. Dickau addressed questions of Council. Moved by Mr. Stephenson that Lacombe County contribute up to $ 45,000 to the Bentley Agricultural and District Society s Bentley Valley Ag Centre renovation project; and further, that this contribution be funded from the Recreation Capital Assistance Reserve. 2:10 p.m. Ms. Smith and Ms. Dickau withdrew from the meeting. Council Inquiries Mr. Ireland inquired regarding the 2017 budget projection relative to the actual figures. Mr. Minchin advised that the 2017 financial statements have just been received and they will be presented to Council at the April 26, 2018 Council meeting. Mr. Ireland inquired if reserve allocations are done at the end of the year. Mr. Timmons advised that many are allocated at the end of the year, as the actual amounts have not been confirmed prior to that time. Mrs. Knight commented that a sign should be put in the Clive Arena that it is supported by Lacombe County and inquired if the County should have these signs made and put up in the facilities that the County supports. Mr. Timmons advised that this initiative was undertaken a number of years ago but there was no requests from local facilities for the signage. Mr. Timmons commented that he will look into the costs of signage and provide this information to Council at a future meeting. Mrs. Knight advised that the Municipal Users Group is holding a meeting on May 11, 2018 regarding a toolkit they have developed for protecting water sources. Mrs. Knight commented there should be a public meeting in Mirror regarding the Mirror Volunteer Fire Department. Mrs. Kreil inquired regarding the recognition of volunteers in the County. Mr. Timmons advised that he is currently working on this initiative and will present a proposal in mid to late summer for Council s consideration.

9 April 12, C/259/18 In-Camera C/260/18 Reconvene C/261/18 Adjourn Moved by Mr. Stephenson that the meeting recess in order to meet In-camera for the purpose of discussing the In-camera Agenda Item Follow-up. Time: 2:25 p.m. Moved by Mr. Ireland that the meeting reconvene. Time: 2:35 p.m. Moved by Mrs. Kreil that the meeting adjourn. Time: 2:35 p.m. REEVE COUNTY MANAGER