MINUTES THE CORPORATION OF THE MUNICIPALITY OF SIOUX LOOKOUT 1. CALL MEETING TO ORDER/MAYOR'S INTRODUCTORY REMARKS

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1 MINUTES THE CORPORATION OF THE MUNICIPALITY OF SIOUX LOOKOUT COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF SIOUX LOOKOUT REGULAR MEETING HELD IN THE COUNCIL CHAMBERS, MUNICIPAL OFFICE, MAY 21, 2014, 5:30P.M. 1. CALL MEETING TO ORDER/MAYOR'S INTRODUCTORY REMARKS A. Attendance Council Mayor Dennis Leney Cllr. John Bath Cllr. Donald Fenelon Cllr. Steve Forbes Cllr. Calvin Southall Cllr. Doug Squires Cllr. Joyce Timpson Interested Staff, Public and Media Ann Mitchell, Chief Administrative Officer Mary L. MacKenzie, Clerk Brian P. MacKinnon, Deputy Clerk, Culture & Communications Manager Cheryl Maki, Local Authority Services (LAS)- Presentation Call Meeting B. Mayor Leney called the Meeting to order at 5:30p.m. to Order 2. AGENDA a) Introduction of Amendments to the Agenda - None b) Confirmation of Agenda Adopt Agenda CL Moved by: D. Fenelon THAT the Agenda for the Regular Council Meeting of May 21, 2014, be adopted as presented. 3. DECLARATIONS OF PECUNIARY INTEREST - None 4. ADOPTION OF MINUTES a) March 18, 2014 Special Council Meeting b) April16, 2014 Regular Council Meeting c) April 17, 2014 Special Council Meeting d) May 8, 2014 Special Council Meeting Adopt Minutes CL Moved by: J. Bath THAT the Minutes of the March 18, 2014 Special Council Meeting, the April 16, Regular Council Meeting, and the May 8, 2014 Special Council Meeting be adopted as

2 Council Minutes Page 2 May 21, 2014 presented; and that the April 17, 2014 Special Council Meeting be adopted, as amended. 5. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Item Nos. 1, 2, 5, 6, 7, 8, 9, 15, and ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION CL Moved by: D. Fenelon Seconded: S.Forbes That Council approves the following recommendations: Item No.3 Environment Committee Terms of Reference Updates (E-4-b) THAT Council authorizes the passing of By-law No , Being a Clerk By-law to Adopt Terms of Reference for the Sioux Lookout Environment Committee (E.C.) and to Rescind By-law No Item No. 4 Stewardship Youth Ranger Program Agreement (A-1-a/P-1-a) Item No. 10 Section 357 and Vacancy Rebate Applications (F-2-b) Item No. 11 Vesting of Property - Unsuccessful Tax Sale (F-2-b) THAT Council authorizes the passing of By-law No , Being a By-law to Authorize the Mayor and Clerk to Execute an Agreement Between The Corporation of the Municipality of Sioux Lookout and Her Majesty the Queen in Right of Ontario, as Represented by the Minister of Natural Resources. THAT Council approves the applications made under Section 357 of the Municipal Act, 2001, as amended, in the amount of $2, as set out in the Treasurer's Summary Report dated May 21~,2014; and further THAT Council approves the 2013 Vacancy Rebate of Property Tax application for Tax Roll No pursuant to Section 364 of the Municipal Act, 2001, as amended, in the amount of $268.94; and further THAT the reduction in property tax be apportioned to the Municipality of Sioux Lookout and the School Boards as follows: Keewatin-Patricia District School Board in the amount of $ Northwest Catholic District School Board in the amount of $80.05 The Municipality of Sioux Lookout in the amount of $2, THAT Council authorizes the passing of By-law No , Being a By-law to Authorize the Write-off of Municipal Taxes and the Vesting of Properties in the Municipality of Sioux Lookout; and further THAT Council declares the Properties set out in Schedule "A" of By-law No surplus and directs Staff to sell the Properties in accordance with Municipal Policy and practices. Parks and Recreation Manager Treasurer Treasurer Item No. 12 Tangible Capital Assets Policy Revision (F-1-a/P-3-a) THAT Council authorizes the passing of By-law No , Being a Treasurer By-law to Adopt a Tangible Capital Asset Policy for the Municipality of Sioux Lookout and to Rescind By-law No (Being a By-law to Adopt a Tangible Capital Asset Policy for the Municipality of Sioux Lookout) and By-law No (Being a By-law to Adopt Tangible Capital Asset Policy No for the Municipality of Sioux

3 Council Minutes Page 3 May 21, 2014 Item No. 13 Federal Gas Tax Funding Agreement (F-1-a/A-1-a) Lookout, as amended). THAT Council authorizes the passing of By-law No , Being a By-law to Authorize the Mayor and Clerk to Enter Into and Execute the Municipal Funding Agreement for the Transfer of Federal Gas Tax Funds Between The Corporation of the Municipality of Sioux Lookout and the Association of Municipalities of Ontario; and further THAT the Federal Gas Tax Funds be allocated to the Federal Gas Tax Reserve Fund and utilized as per the annual capital budget and financing strategy approved by Council. Treasurer Item No. 14 Municipal Investment Policy (F-1 -a/p-3-a) THAT Council receives the Treasurer's report titled Municipal Treasurer Investment Policy; and further THAT Council authorizes the passing of By-law No , Being a By-law to Adopt Municipal Policy No. 5-3, Being an Investment Policy for The Corporation of the Municipality of Sioux Lookout. 7. DELEGATIONS/PRESENTATIONS/COMMITTEE PRESENTATIONS a) LED Street Light Program, Cheryl Maki, Local Authority Services (LAS) Ms. Maki provided an overview of LAS' LED Street Light design, upgrade and transfer program. Highlights included: An explanation of the benefits of LED street lights, including cost savings as a result of lower energy consumption and reduced maintenance costs. An overview of LAS' partners in providing the turnkey service: ReaiTerm Energy Corp. and Cree Canada. An overview of the various options related to a street light upgrade for the Municipality of Sioux Lookout including design, installation and financing options for the project. 8. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Item No.1 Personnel Policy Amendment (Sick Leave/Personal Days) (H-4-m/P-3-a) CL Moved by: D. Squires Seconded: C. Southall THAT Council authorizes the passing of By-law No , Being a By-law to Amend By-law No , as amended (Being a By-law to Adopt Personnel Policies for the Municipality of Sioux Lookout) DEFEATED Human Resources Note: Council directed staff to review the Policy and consider additional amendments regarding the definition and treatment of "Personal days." Item No. 2 Cemetery Tariff of Rates Review (C-3-a) CL Moved by: C. Southall Seconded: D. Fenelon THAT Council authorizes an amendment to the Cemetery Interment Rights, Supplies and Services Tariff of Rates by: Increasing the Infant/Child Interment Fees from $245 to $275 Increasing the Interment Rights Transfer Fee from $25 to $35 Increasing the License Fee from $10 to $1 2; and further Cemeteries & Licensing Coordinator

4 Council Minutes Page 4 May21,2014 THAT these rate increases become effective July 1st Item No. 5 Economic Blueprint (D-2-b) CL Moved by: S. Forbes THAT Council endorses the Economic Blueprint as outlined in the Economic Manager's report dated May 21 s\ Economic Manager Item No. 6 Official Plan Amendment No. 6 (Remainder of Lot 38, Fuller Street/Second Avenue) (P-2-a) CL Moved by: D. Fenelon Seconded:S.Forbes THAT Council authorizes the passing of By-law No , Being a By-law to Amend the Municipality of Sioux Lookout Official Plan, as amended (Amendment No. 6). Planning Item No. 7 Zoning By-law Amendment No (Remainder of Lot 38, Fuller Street/Second Avenue) (Z-1-a) CL Moved by: S. Forbes Seconded: C. Southall THAT Council authorizes the passing of By-law No , Being a By-law to Amend Municipality of Sioux Lookout Zoning By-law No , as amended. Recorded Vote: D. Leney - For J. Bath- For D. Fenelon- For S. Forbes- For C. Southall- For D. Squires- For J. Timpson- Against Planning Item No. 8 Medical Marihuana Production Facility Proposed Municipality-wide Zoning By-law Amendment (Z-1-a) CL Moved by: J. Bath THAT Council directs the Infrastructure and Department's Planning Division to proceed with an amendment to the Municipality of Sioux Lookout Zoning By-law No , as amended, in accordance with Document 1 attached to the Planning 's Staff Report of May 21 st DEFEATED Planning Note: Council directed staff to undertake additional review of potential Zones in which a Medical Marihuana Production Facility could be located. Item No.9 Waste Management Fees and Mixed Load Procedure (W-1-a) CL Moved by: D. Fenelon Seconded: J. Bath THAT Council directs staff to maintain the current method of receiving mixed loads at the landfill; and further Director of Infrastructure & THAT Council approves the following changes in Landfill fees: 1. Tipping Fees be increased 3.05% each year to account for the costs of inflation and increase in operational expenditures;

5 Council Minutes Page 5 May 21, Fees for Yard Waste to be free for the user and shall be recovered through general taxation; 3. Increase the fees for Sludge from $60 per tonne to $70 per tonne; and further THAT the fee changes come into effect on July 1st. 2014; and further THAT the annual fee increase noted in Item 1, be effective July 1 s\ 2014 and January 1st of every subsequent year starting January 1st. 2015; and further THAT Council directs staff to establish a minimum charge for all Commercial tipping fees; and further THAT Council acknowledges that the $113,544 annual requirement for the Landfill Closure and Post Closure costs will be funded from the same source as the current Long Term Debt servicing proceeds, which matures in Item No Water and Sanitary Sewer Rates and Charges Schedule (W-2-a) CL Moved by: S. Forbes Seconded: C. Southall THAT Council receives the Treasurer's report titled Water and Sanitary Sewer Rates and Charges Schedule 2014 dated May 21st, 2014; and further THAT Council approves the 2014 Water and Sanitary Sewer Rates and Charges Schedule, as contained within the Water and Sewer System Financial Plans (Financial Plan No ) and the 2013 Asset Management Plan for the Municipality, effective July 1st, 2014; and further Treasurer THAT Council authorizes the passing of By-law No , Being a By-law to Establish the Water and Wastewater Service Rates and Charges for the Production, Treatment, Storage and Distribution of Water and/or Wastewater in the Municipality of Sioux Lookout and to Repeal By-law No Item No. 16 Accounts Receivable Write Off (F-1-a) CL Moved by: J. Bath Treasurer Seconded: C. Southall THAT Council approves the Accounts Receivable write-offs pertaining to the Sioux Lookout Flyers Junior A Hockey Team in the amount of $18, BY-LAWS a) By-law No , Being a By-law to Establish the Water and Wastewater Service Rates and Charges for the Production, Treatment, Storage and Distribution of Water and/or Wastewater in the Municipality of Sioux Lookout and to Repeal By-law No b) By-law No , Being a By-law to Adopt Terms of Reference for the Sioux Lookout Environment Committee (E.C.) and to Rescind By-law No

6 Council Minutes Page 6 May 21, 2014 c) By-law No , Being a By-law to Amend the Municipality of Sioux Lookout Official Plan, as amended (Amendment No.6) d) By-law No , Being a By-law to Amend Municipality of Sioux Lookout Zoning By-law No , as amended (Remainder of Lot 38, Fuller Street/Second Avenue) e) By-law No , Being a By-law to Authorize the Write-off of Municipal Taxes and the Vesting of Properties in the Municipality of Sioux Lookout f) By-law No , Being a By-law to Authorize the Mayor and Clerk to Execute an Agreement Between The Corporation of the Municipality of Sioux Lookout and Her Majesty the Queen in Right of Ontario, as Represented by the Minister of Natural Resources (Stewardship Youth Ranger Program) g) By-law No , Being a By-law to Adopt Municipal Policy No. 5-3, Being an Investment Policy for The Corporation of the Municipality of Sioux Lookout h) By-law No , Being a By-law to Adopt a Tangible Capital Asset Policy for the Municipality of Sioux Lookout and to Rescind By-law No (Being a By-law to Adopt a Tangible Capital Asset Policy for the Municipality of Sioux Lookout) and By-law No (Being a By-law to Adopt Tangible Capital Asset Policy No for the Municipality of Sioux Lookout, as amended) i) By-law No , Being a By-law to Authorize the Mayor and Clerk to Enter Into and Execute the Municipal Funding Agreement for the Transfer of Federal Gas Tax Funds between The Corporation of the Municipality of Sioux Lookout and the Association of Municipalities of Ontario By-law Nos , 21-14, 22-14, 23-14, 33-14, 34-14, 36-14, 37-14, CL Moved by: D. Squires Seconded: S. Forbes THAT By-law Nos , 21-14, 22-14, 23-14, 33-14, 34-14, 36-14, 37-14, and be read a first, second and third time and passed. 10. NOTICES OF MOTION/MOTION TO RECONSIDER -- None 11. OUTSIDE RESOLUTIONS/REQUESTS FOR ENDORSEMENT - None 12. QUESTIONS/COMMENTS. MEMBERS OF COUNCIL/MAYOR'S REPORT a) Comments from Members of Council: Cllr. Bath asked that staff complete a drainage study for the Fuller Street/Second Avenue neighbourhood and to work towards the development of Maki Park as a full Municipal park with associated amenities. Cllr. Forbes advised that the Hydro dividend may be a bit more than what was included in the 2014 Municipal Budget. He recommended using the surplus dividend funds to establish a Reserve for the replacement of the Arena/Recreation Centre. Cllr. Southall requested that a staff report come forward outlining the viability of exploring a Public-Private Partnership (P3) to construct a new Arena/Recreation Centre. b) Mayor's Report: Thanked Cllr. Timpson for photos she provided regarding the Fire Department. Thanked Cllr. Bath for attending the Pelican Falls First Nations High School graduation exercises on his behalf. Cllr. Timpson reported that there were 14 graduates.

7 Council Minutes Page 7 May 21, 2014 The Mayor called a brief recess at 8:15p.m. The Meeting resumed at 8:24p.m. 13. MOTION TO MOVE INTO CLOSED SESSION Closed Session CL Moved by: J. Bath THAT the Council Meeting of May 21, 2014, moves into a closed session Chaired by Mayor Leney at 8:25 p.m. to discuss matters of a general nature as noted below: a) personal matters about an identifiable individual, including municipal or local board employees (per Municipal Act, 2001, as amended, Sec. 239 (2)(b)); (1 Item) (Applicant to Youth Commission); b) a proposed or pending acquisition or disposition of land by the municipality or local board (per Municipal Act, 2001, as amended, Sec. 239 (2)(c)); (2 Items) (1. Sale of Land for ; 2. Construction Materials Landfill); c) advice that is subject to solicitor-client privilege, including communications necessary for that purpose (per Municipal Act, 2001, as amended, Sec. 239 (2)(f)); (1 Item) d) labour relations or employee negotiations (per Municipal Act, 2001, as amended, Sec. 239 (2)(d); (1 Item) (Unionized Labour Relations Update) 14. REPORT OUT FROM CLOSED SESSION -- Ratification/Passing Resolutions/By Laws from Closed Session Item No. 1 Youth Commission Appointment (C-2-b) CL Moved by: D. Squires Seconded: D. Fenelon THAT Council approves amending Schedule "A" to By-law No (Being a By-law to Make Appointments to Various Boards and Committees) by adding Yolaine Kirlew to the Youth Commission, effective May 22nd Deputy Clerk, Culture and Communications Manager Item No. 2 Proposal and Sale of Land (L-1 -a) CL Moved by: D. Fenelon Seconded:S.Forbes THAT, pending the outcome of the Official Plan Amendment and the Zoning By-law Amendment and the expiration of the appeal period of 20 days after notice of approval is given, Municipal staff be directed to proceed with a formal Agreement of Purchase and Sale with White Pine General Contracting (the Developer), in the amount of $120,000 plus HST as applicable, with conditions, including, but not limited to, the Developer being responsible for relocation of the Canada Post boxes; legal fees; transfer costs, and construction will begin by May 30 1 h, 2015; otherwise the property will revert back to the Municipality with a first option to purchase, or other agreement to transfer back to the Municipality, to be registered on title. Planning

8 Council Minutes Page8 May 21, 2014 Item No.3 Marchington Rd. Landfill (W-1-a) CL Moved by: C. Southall Seconded: D. Fenelon THAT Council directs staff to investigate the Municipality's options with respect to the possible acquisition of land and potential transfer of ownership of land of the Marchington Road Landfill from the current owner/operator, D.M. Dumphy Backhoe, to the Municipality of Sioux Lookout. Director of Infrastructure and Item No. 4 Legal Matters (A-1-d) This item was for discussion only. Item No.5 Unionized Labour Relations This item was for discussion only. (A-1-d/H-4-e) Note: Council passed Resolution No. CL in Closed Session at 9:55p.m. to extend the meeting beyond 10:00 p.m. 15. CONFIRMATORY BY-LAW By-law No , Being a By-law to Confirm the Proceedings of the Council of The Corporation of the Municipality of Sioux Lookout By-law No CL Moved by: C. Southall Seconded: J. Timpson THAT By-Law No , be read a first, second and third time and passed. 16. MOTION TO ADJOURN Adjourn CL Moved by: D. Squires Seconded: D. Fenelon THAT the Regular Council Meeting of May 21, 2014 be adjourned at 10:15 p.m. 17. MEDIA QUESTION PERIOD- There were no questions from the media. ADOPTED AS PRESENTED THIS EIGHTEENTH DAY OF JUNE, /bmk;may/14