Board minutes are not official until approved at the February 2018 board of education meeting. Roll: Time 6:00 p.m.

Transcription

1 ELMWOOD LOCAL SCHOOLS BOARD OF EDUCATION Organizational/Regular Meeting Monday, January 8, 2018 / 6:00 p.m. Elmwood Middle School Media Center Bloomdale, Ohio Board minutes are not official until approved at the February 2018 board of education meeting. Roll: Time 6:00 p.m. Mrs. Davis Mrs. Endicott Mr. King Mr. Lee Mrs. Reynolds Present Present Present Present Present 1-18 Oath of Office New Board Members Brian King and Kristen Endicott Call to Order Meeting called to order. Pledge of Allegiance Organization The floor is now open for nominations for President of the Board of Education: Mrs. Reynolds was nominated by Mrs. Davis.. Mr. King was nominated by Mr. Lee Motion to close nominations. Mr. Lee Yes Mrs. Davis Yes Mrs. Endicott Yes Mr. King Yes Mrs. Reynolds Yes Roll call to elect board president. Mrs. Davis Mrs. Reynolds Mr. King Mr. King Mr. Lee Mr. King Mrs. Reynolds Mrs. Reynolds Mrs. Endicott Mr. King Brian King Declared President of the Board of Education 2-18 The floor is now open for nominations for Vice-President of the Board of Education: Mrs. Reynolds has been nominated by Mr. Lee. Motion to close nominations. Seconded by Mrs. Davis Mrs. Endicott Yes Mrs. Reynolds Yes Mr. King Yes Mrs. Davis Yes Mr. Lee Yes Roll Call to elect board vice-president. Mr. King Mrs. Reynolds Mr. Lee Mrs. Reynolds Mrs. Reynolds Mrs. Reynolds Mrs. Endicott Mrs. Reynolds Mrs. Davis Mrs. Reynolds Mrs. Reynolds Declared Vice-President of the Board of Education.

2 ELMWOOD BOARD OF EDUCATION January 8, 2018 Organizational/Regular Treasurer administered the Oath to the President and Vice-President The regular meetings have been scheduled for the second Monday of each month. The Elmwood Middle School Media Center has been designated as the place for the regular board of education meetings. The meetings will begin at 6:00 p.m. Seconded by Mrs. Endicott Mrs. Reynolds Yes Mrs. Endicott Yes Mrs. Davis Yes Mr. Lee Yes Mr. King Yes 4-18 It is recommended the board designate the Sentinel-Tribune Bowling Green, as the official newspaper to receive notices of special meetings of the Elmwood Board of Education. Seconded by Mrs. Davis Mr. Lee Yes Mr. King Yes Mrs. Endicott Yes Mrs. Reynolds Yes Mrs. Davis Yes 5-18 Section of the Ohio Revised Code provides that each board may set aside from the general fund a sum not to exceed $2.00 per child enrolled or $20, whichever is greater, to be known as Service Fund, to be used only to pay expenses of its members in performance of their duties. It is recommended that the amount of $5, be appropriated at this time. Seconded by Mrs. Davis Mrs. Endicott Yes Mrs. Davis Yes Mr. King Yes Mr. Lee Yes Mrs. Reynolds Yes 6-18 It is recommended the board recognize the following bargaining agents as majority membership holders: Local 482 Ohio Association of Public School Employees /AFSCME Local 4 /AFL-CIO Elmwood Education Association OEA/NEA Mrs. Davis Yes Mrs. Reynolds Yes Mr. Lee Yes Mr. King Yes Mrs. Endicott Yes 7-18 It is recommended that the board establish the 2018 Elmwood Records Commission as: 1) President, Elmwood Board of Education 2) Treasurer, Elmwood Board of Education 3) Superintendent, Elmwood Local Schools Seconded by Mrs. Davis Mrs. Reynolds Yes Mr. King Yes Mrs. Davis Yes Mrs. Endicott Yes Mr. Lee Yes

3 ELMWOOD BOARD OF EDUCATION January 8, 2018 Organizational/Regular 8-18 Resolution Authorizing Investments WHEREAS, the Elmwood Local Board of Education is desirous of investing all funds not required for the day-to-day operations of the school district; and WHEREAS, the Elmwood Local Board of Education is desirous of reinvesting funds as previous investments mature from time-to-time, there be it RESOLVED, that the Treasurer of the Elmwood Local Board of Education is hereby authorized and directed to make investments authorized by law with depositories of interim funds whenever said funds are not required for the day-to-day operation of the school district, and be it further RESOLVED, that the Treasurer of the Elmwood Local Board of Education is hereby authorized and directed to reinvest maturing investments of interim funds as provided by law as such funds are not required for the day-to-day operation of the school district. Seconded by Mrs. Endicott Mr. King Yes Mrs. Endicott Yes Mrs. Reynolds Yes Mr. Lee Yes Mrs. Davis Yes 9-18 It is recommended the board authorize the Treasurer to request local tax advances from the Wood and Hancock County Auditors as funds become available and that they forward said funds immediately. Mrs. Endicott Yes Mr. Lee Yes Mrs. Davis Yes Mr. King Yes Mrs. Reynolds Yes It is recommended that the Board approve the Estimate of Revenues (annual tax budget) for fiscal year 2019 as presented. (Exhibit A) Mrs. Reynolds Yes Mrs. Davis Yes Mr. King Yes Mrs. Endicott Yes Mr. Lee Yes It is recommended that the Board retain the legal services of Scott Scriven, LLP for advice and assistance in matters relating to school law and employment relations for Seconded by Mrs. Endicott Mr. King Yes Mrs. Davis Yes Mr. Lee Yes Mrs. Reynolds Yes Mrs. Endicott Yes

4 ELMWOOD BOARD OF EDUCATION January 8, 2018 Organizational/Regular It is recommended to authorize the Superintendent, on behalf of this Board, to accept resignations which have been submitted by employees during times when this Board is not in session, subject to ratification by this Board; provided however, that upon ratification by this Board, such resignations shall be deemed effective as of the date of time of the Superintendent s acceptance. Seconded by Mrs. Endicott Mrs. Davis Yes Mrs. Endicott Yes Mrs. Reynolds Yes Mr. Lee Yes Mr. King Yes It is recommended to authorize the Superintendent, during periods when this Board is not in session, to make offers of employment directly to candidates for either teaching or nonteaching positions on behalf of this Board, and to acknowledge acceptance of such offers on behalf of this Board, subject to a subsequent vote of ratification by this Board; provided however, that upon ratification by this Board, the employment shall be deemed effective as of the date and time of the employee s acceptance of the Superintendent s offer. Secondly, nothing in this resolution shall require the Board of Education to employ or continue to employ an individual who has not provided a criminal records check satisfactory to the Board or who has not satisfied any other prerequisite to employment created by law or Board policy. Mr. Lee Yes Mrs. Reynolds Yes Mrs. Endicott Yes Mr. King Yes Mrs. Davis Yes It is recommended to declare the Superintendent as chief purchasing agent for all goods and services, and establish a $25,000 limit at which the purchasing agent may make purchases/expenditures without prior Board approval. In addition, it is recommended to authorize payment by the Treasurer of all invoices for goods and services deemed acceptable by the Superintendent for Motion by Mrs. Endicott Mrs. Reynolds Yes Mr. Lee Yes Mrs. Davis Yes Mrs. Endicott Yes Mr. King Yes It is recommended to authorize the Superintendent and Treasurer to enter into and/or accept/participate in Federal, State or Local Grant(s) or agreements and authorize the Treasurer to appropriate funds for the grant(s) awarded. Mr. King Yes Mrs. Reynolds Yes Mr. Lee Yes Mrs. Davis Yes Mrs. Endicott Yes

5 ELMWOOD BOARD OF EDUCATION January 8, 2018 Organizational/Regular It is recommended that the Treasurer be designated as Privacy Protection Officer for the Elmwood Local School District. Mrs. Davis Yes Mr. Lee Yes Mr. King Yes Mrs. Endicott Yes Mrs. Reynolds Yes It is recommended that the following liaisons / representatives be selected for Legislative Liaison: Brian King Student Achievement Liaison: Debbie Reynolds / Melanie Davis Penta Career Center Representative: Ryan Lee Seconded by Mrs. Endicott Mrs. Endicott Yes Mr. King Yes Mrs. Davis Yes Mrs. Reynolds Yes Mr. Lee Yes It is recommended that the following standing committees be established, with at least one Board member serving on each committee. Community Center Committee: Melanie Davis / Kristen Endicott Instructional / Tech Committee: Brian King / Melanie Davis Budget / Finance / Audit Committee: Entire Board Booster Group / PTO Committee: Debbie Reynolds / Kristen Endicott Building & Grounds / Transportation Committee: Brian King / Ryan Lee Melanie Davis Mr. Lee Yes Mrs. Endicott Yes Mrs. Reynolds Yes Mr. King Yes Mrs. Davis Yes Acceptance of Minutes of Previous Meeting Regular Meeting, December 11, 2017 Seconded by Mrs. Davis Mrs. Davis Yes Mrs. Reynolds Yes Mrs. Endicott Yes Mr. Lee Yes Mr. King Yes Adjustment of Proposed Agenda for Tonight s Meeting Superintendent Borton made any changes to the agenda at this time. Superintendent s Recognition and Updates School Board Members OSBA Appreciation Awards LED Lighting Project Calendar and Hours of Instruction discussion Hearing of the Public Jerri Love Girl Scouts Lauren Winters Girl Scouts Recruitment Manager

6 TREASURER S REPORTS Financial ELMWOOD BOARD OF EDUCATION January 8, 2018 Organizational/Regular It is recommended that the financial statements for the month of December be approved as presented by the Treasurer. Seconded by Mrs. Endicott Mr. King Yes Mr. Lee Yes Mrs. Davis Yes Mrs. Reynolds Yes Mrs. Endicott Yes It is recommended that the Board authorize the continuation of petty cash funds in the care of the following: High School Building Principal not to exceed $200 Middle School Building Principal not to exceed $200 Elementary School Building Principal not to exceed $200 Central Office Administrative Assistant not to exceed $250 High/Middle School Athletic Checking Account Athletic Director not to exceed $6,000 Mrs. Reynolds Yes Mr. King Yes Mr. Lee Yes Mrs. Davis Yes Mrs. Endicott Yes It is recommended to adopt the confirming rate resolution accepting the tax rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor. (Exhibit B) Seconded by Mrs. Davis Mrs. Endicott Yes Mrs. Davis Yes Mr. King Yes Mr. Lee Yes Mrs. Reynolds Yes SUPERINTENDENT S RECOMMENDATIONS & REPORTS Consent Agenda a) It is recommended that the Board approve the Policy updates. (Exhibit C) b) It is recommended that the annual Ohio School Boards Association membership be continued for the year Cost is $4, This would also include the subscriptions to OSBA Briefcase, electronic copy (FREE) and School Management News, electronic copy ($150). c) It is recommended to approve the Agreement between the Wood County Board of Developmental Disabilities and the Elmwood Board of Education for the school year. (Exhibit D) Seconded by Mrs. Davis Mr. Lee Yes Mrs. Endicott Yes Mrs. Reynolds Yes Mr. King Yes Mrs. Davis Yes

7 ELMWOOD BOARD OF EDUCATION January 8, 2018 Organizational/Regular Action Agenda It is recommended that the following individuals be hired as substitutes as indicated on an as needed basis for the school year, pending BCII/FBI and licensure if applicable. CAFETERIA CUSTODIAN FITNESS CENTER Rebecca Wright Rebecca Wright Ronald Inkrott Mrs. Reynolds Yes Mr. Lee Yes Mr. King Yes Mrs. Davis Yes Mrs. Endicott Yes AUTHORIZING ENERGY SAVINGS SERVICE AGREEMENT The Superintendent recommends that the Elmwood Local School District Board of Education authorize an energy efficiency service agreement with Energy Optimizers, USA, LLC that will result in both energy improvements and related services for energy efficiency in District facilities. Rationale: 1. Energy Optimizers, USA, LLC proposes to provide energy efficiency improvements and related services that will result in energy savings and efficiencies for building operations through a unique energy management service agreement program which is available only through Energy Optimizers, USA, LLC. 2. It is in the best interest of the District to procure the energy efficiency improvements and services through this program, which does not require any initial payment by the Board based upon the energy management service agreement, and ORC Section (B)(2) includes an exception to competitive bidding when an item is available and can be acquired only from a single source if the Board determines that the single source exception applies by two-thirds vote of all of its members. 3. Energy Optimizers proposes to provide energy efficiency improvements and related services that will result in energy savings and efficiencies for building operations through a unique 10-year service program as described in the Energy Savings Service Agreement with financing provided by Energy Optimizers. BE IT RESOLVED by the Board as follows: 1. The Board approves the energy savings service agreement with Energy Optimizers, USA, LLC based upon the exception to competitive bidding stated in ORC (B)(2), which allows the Board to purchase items available from a single source, in order to take advantage of the unique 10-year energy savings service program available through Energy Optimizers USA, LLC, with no-interest financing through Energy Optimizers. 2. The Board authorizes the Superintendent and Treasurer to sign the energy savings service agreement on behalf of the Board. 3. The Treasurer is directed to issue a purchase order to pay for the energy savings services agreement with Energy Optimizers, USA, LLC, which includes energy efficiency improvements and related on-going services for a 10-year period, in the total amount of $353, Energy Optimizers, USA shall provide all funding and financing associated with the project until which time the project is deemed 100% installed and complete by the District, at which time the District will pay the full amount of the agreed upon project cost within (30) days of project completion acceptance. Seconded by Mrs. Davis Mrs. Endicott Yes Mr. King Yes Mrs. Davis Yes Mr. Lee Yes Mrs. Reynolds Yes

8 26-18 ELMWOOD BOARD OF EDUCATION January 8, 2018 Organizational/Regular Building Reports High School Scheduling for will begin soon. College Credit Plus participation meeting will be held on Jan. 22 at 7pm in the Auditeria Winter Homecoming will be Friday, February 16 We will host OHSAA Div 3 Wrestling Team Duals on January 24 starting at 5 Joe Z Duals are Saturday, January 27 NBC Wrestling Championship will be held here on February 3 The Robotics Team will compete on January 11 and 26, both in Marion. HS Quiz Bowl Team will air on NBC 24, Feb 25 at 11am Middle School Student Council will be sponsoring a MS dance at the end of January or early March, depending on DJ availability Quiz Bowl season is ready to kickoff, and again Elmwood is in charge of the league we are in. Practices have started Testing dates are being solidified for late April and early May 2 nd nine week grade cards went out last Friday Middle school wrestling NBC championships are coming up on Saturday January 20 th and are here at Elmwood 7 th and 8 th Girls basketball teams start tourney play on Sat, February 3 rd Elementary Results for the 3 rd grade Fall Reading Test are back and we had 53% score proficient or better. Additionally, 85% met the minimum subscale score for the Third Grade Guarantee. Those that didn t meet the minimum subscale score will have multiple opportunities this spring in order to improve. With the exception of make-up tests, gifted testing has been completed for 2 nd and 4 th grade students. The addition of 2 nd grade was to meet state requirements. The second quarter ended on December 20 th with report cards to be distributed on January 8 th. Legislative Update Board Member Comments The next Board meeting is scheduled for Monday, February 12, 2018 at 6:00 pm in the Middle School Media Center. Adjournment Time 7:38 p.m. Mrs. Davis Yes Mrs. Endicott Yes Mrs. Reynolds Yes Mr. King Yes Mr. Lee Yes LuAnn Vanek, Treasurer Brian King, Board President

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