MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF JORDAN IN THE COUNTY OF SCOTT OCTOBER 14, 2014

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1 Page 1 MINUTES OF THE PROCEEDINGS OF THE PLANNING COMMISSION OF THE CITY OF JORDAN IN THE COUNTY OF SCOTT OCTOBER 14, 2014 Present: Planning Commissioners Gene Flynn, Donna Breeggemann, Sally Schultz and Jeff Will. Also Present: James Terwedo, Thom Boncher, and City Planners Laura Holey and Andrew Barbes. Gene Flynn Called the meeting to order at 6:00 p.m. at the Mini Met Hockey Rink. Commissioners toured the Outdoor Hockey Rink and Skate Park and made notations on future improvements. The regular meeting resumed at 6:30 p.m. at City Hall. 3.0 ADOPT AGENDA Motion by Lance Schmitt, seconded by Sally Schultz to adopt agenda. With all in favor, the Agenda was approved. 4.0 APPROVAL OF MINUTES Motion Lance Schmitt, seconded by Gene Flynn to adopt the Planning Commission minutes from September 9 th, With all in favor, the Minutes were approved. 5.0 PUBLIC HEARINGS There were no public hearings scheduled. 6.0 NEW BUSINESS A. Downtown Site Plan Review for Deck at 208 South Broadway Jim Terwedo, owner, addressed the Commission and explained the intent of building the deck to create an amenity for his tenants. The Commission reviewed the deck as it relates to the Downtown Design Standards. Motion by Donna Breeggemann, seconded by Jeff Will to approve the site plan for the deck on 208 South Broadway Street contingent upon the approval from the building inspector. With all in favor, the motion was approved. B. Wolf Building Lot Combination Water St East & 116 First St East

2 Page 2 Planner Holey explained that the City recently purchased two lots located at 115 Water Street East and 116 First Street East. The lots are adjacent to one another. In order to accommodate a parking lot on 116 First Street East, it is suggested the lots be combined, as parking is allowed as an accessory use and not a principal use in the downtown. Motion by Jeff Will, seconded by Donna Breeggemann to recommend to the City Council the approval of the lot combination for 115 Water St East & 116 First St East. With all in favor, the Motion carried. C. Wolf Building Design Review Water St East Planner Holey presented preliminary plans for exterior improvements to the building the City of Jordan purchased at 115 Water Street East. Commissioners asked about the makeup of the interior of the building and what the use will be. City Council has yet to decide what the space will be used for, so Council directed staff to create a shell for the building to make it safe. An overview of the proposed design as it relates to the Downtown Design Standards was provided. Motion by Donna Breeggemann, seconded by Sally Schultz to recommend approval of the exterior building design, as presented, for 115 Water Street East, with the City Council approving the final color scheme. With all in favor, the Motion carried. D. Minor Subdivision Triangle Lane, Jordan Clarence (Clancy) Kaiser owner of two lots located at 220 Triangle Ln N. requested approval of a minor subdivision to divide a 30 foot wide section from the vacant lot (PID # ) and add it to the lot in which Clancy s Bar & Pizza Parlor is located (PID # ). This will provide a greater setback for Clancy s Bar & Pizza s patio (which currently encroaches onto the other lot) and make the lot 150 feet wide, meeting the Highway Commercial (C-3-District) minimum lot requirements. At this time, the lot Clancy s Bar & Pizza is located on is considered a legal non-conforming small lot as the street frontage is 120 feet. In 2010, the C-3 Zoning Regulations were updated with the new 150 foot minimum requirement. Planner Holey explained one lot is 0.50 acres in size and is the site of Clancy s Bar & Pizza Parlor. The adjacent lot is GIS acres in size and is vacant and used for overflow parking. It was noted the minor subdivision meets the requirements of Section , Minor Subdivisions, and the C-3 District lot requirements. Motion by Donna Breeggemann, seconded by Sally Schultz to recommend approval of subdivision, contingent upon the granting of easements needed for the future. With all in favor, the Motion carried.

3 Page OLD BUSINESS A. Dog Park Discussion Planning Commissioners discussed the future implementation of a dog park. City Planners Barbes and Holey presented potential location options, a comparable dog park from Eden Prairie, and a list of typical amenities for the space. Commissioner Will recommended the Planning Commission add this to the CIP for the future and not implement the idea right now. Commissioners reached consensus that if a group of citizens wants to take the lead on this project and decide on the amenities and location, they would allow citizens to conduct the research for a future informed decision. Consensus was to bring this topic back up for discussion in a few years or if a group of citizens brings it to Planning Commission. Motion by Jeff Will, seconded by Sally Schultz to table the Dog Park and add it to the Park CIP for future discussion. With all in favor, the Motion carried. B. Hockey Rink Maintenance Laura Holey spoke about the Hockey Rink Repair. Commissioners asked about the life expectancy for the different options and how much the outdoor rink is used by residents. Commissioner Breeggemann noted that the Public Works Department should be able to create the chain link fence for option one so that cost should be eliminated. Motion by Donna Breeggemann, seconded by Jeff Will to recommend Option number 1, the 6.0 dasher board system, but with other options for fencing to be added to the CIP. With all in favor, the Motion carried. C. Park Discussion and CIP proposals Commissioners reviewed the draft Park CIP. Consensus was that all of the parks and their amenities should be imputed before discussion on replacement items should take place. D. Downtown Advisory Committee Minutes for September 22, A copy of the minutes from the September 22, 2014 Downtown Advisory was provided to the Planning Commission. 8.0 PLANNERS REPORT

4 Page 4 A. The next regular meeting of the Planning Commission is scheduled for Monday, November 10, 2014 Motion by Sally Schultz, seconded by Donna Breeggemann to move the meeting to 6:00 pm at Lions Park November 10, B. Façade Design Update-223 1st St. East Greg Ott contacted staff in October and requested a color change to the awnings to his building at st St. East. The color he presented was on the color pallet for the Downtown Design Manual and therefore was approved administratively. The color changed from the maroon, which was presented to the Planning Commission, to blue. C. 205 Mill Street Park The potential for a new neighborhood park was brought to the attention of City staff. Once this is more formal, Parks and Planning will discuss the types of amenities desired for this space. D. 620 Corporate Drive Update Minger Properties requested a color change to their accessory structure. The color pallet changed to greys which is consistent with the area. The change was approved administratively, but Planners wished to bring it to the Planning Commissions attention as they approved a tan color pallet. E nd St East - Banquet Hall Holey explained she had an inquiry regarding the ability to add a Banquet Hall in the building at nd St. East. This use is not specifically listed as a permitted use in the Downtown. The code allows the Planner and/or Planning Commission to allow uses similar in nature. The Commission agreed this would be considered a similar type use as a restaurant in the zoning code. Planning Commission discussed the use and reached a consensus that a banquet hall is similar to other permitted uses, so it is considered a permitted use per our zoning code. 9.0 CITY COUNCIL MEMBER UPDATE Jeff Will spoke about some great projects coming in the next few months COMMISSIONER MEMBER REPORT A. Park Vandalism Discussion

5 Page 5 Donna Breeggemann brought up this topic for discussion. She would like to encourage local neighborhood watch, with the Chamber of Commerce providing Jordan Dollars as a reward for identifying who did it. Laura Holey confirmed that this topic was brought up to the police and they recommend coordination with the HOA and concur a reward system is a good mechanism to catch vandals ADJOURNMENT Motion by Jeff Will, seconded by Donna Breeggemann to adjourn the meeting at 8:30 pm. With all in favor, the meeting adjourned. Respectfully submitted: Laura Holey, City Planner