M I N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS FEBRUARY 9, 2017

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1 M I N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS FEBRUARY 9, 2017 PRESENT STAFF PRESENT REGRETS Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr., Jonathan Wolf, Richard Leatham Scott Gawley, C.A.O.-Clerk Magda Badura, Treasurer Spencer Pray, Deputy Clerk ALSO PRESENT CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for February 9, 2017 as printed and circulated; APPROVAL OF MINUTES RES. NO.2 RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; January 26, 2017 Council January 26, 2017 Public Meeting Rezoning Queens Line (B. Trybel and M. Trybel) January 26, 2017 Public Meeting Proposed Revised Draft Plan of Condominium and Zoning By-law Amendment (Lighthouse Waterfronts Inc.) BUSINESS ARISING FROM MINUTES DELEGATIONS 11:30 a.m. Greg Simpson Rodney Community Youth Centre Also in attendance: Greg Simpson

2 February 9, Page 2 of 6 Joan Beckingham Larry Beckingham Patty Roodzant Ed Roodzant Kathryn Okolisan Teresa Tellier Randy Tellier Diane Arsenijevic Collette Filazzola Trudy Williams Rick Williams Wendy Woolsey Kristyn Munroe Taylor Van Beest Andy Kroeker Carolynn Guest Danielle Lafontaine Penny Knapp Greg Simpson outlined his proposal for a public-private partnership for the use, renovation, and upkeep of the Rodney Town Hall. Councillor Seman asked Who would own the building? Greg Simpson responded by saying that they are not looking to own the building, but rather keep it open. Diane Arsenijevic suggested that interested parties meet and come back to Council with a formal plan. REPORTS 1. ROADS RES. NO.3 Moved by Wolf RESOLVED that the monthly report from the Public Works Superintendent dated February 9, 2017 be received. b) Report Krause Drain Culvert RES. NO.4 Moved by Leatham RESOLVED that the Report Krause Drain Culvert from the Public Works Superintendent dated February 9, 2017 be received; AND THAT the Council of the Municipality of West Elgin accepts the quotation from E.S. Hubble in the amount of $5, plus applicable taxes for 24 metres of Corrugated Steel Pipe for the Krause Drain road crossing on Silver Clay Line. c) Gray Line Verbal Discussion The Public Works Superintendent discussed several options regarding Gray Line.

3 February 9, Page 3 of 6 A report will be brought forward to the next Council meeting. 2. RECREATION/EMERGENCY MANAGEMENT RES. NO.5 RESOLVED that the monthly report from the Recreation Superintendent dated February 9, 2017 be received. 3. WATER DISTRIBUTION SYSTEM 4. WASTEWATER 5. BUILDING RES. NO.6 Moved by Seman RESOLVED that the monthly report from the Deputy Chief Building Official dated February 9, 2017 be received. 6. BY-LAW ENFORCEMENT RES. NO.7 RESOLVED that the monthly report from the C.A.O.-Clerk dated February 9, 2017 be received. 7. DRAINS 8. ADMINISTRATION 9. PLANNING 10. ACCOUNTS RES. NO.8 RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher # 2 amounting to $ 412, in settlement of General, Road, Water, and Arena Accounts (including cheques # & EFT dep # ). CORRESPONDENCE: 1. West Lorne Lawn Bowling Grant Request to underwrite water expenses and for purchasing new toilets for facilities. RES. NO.9

4 February 9, Page 4 of 6 RES. NO.9 Cont d RESOLVED that the Council of the Municipality of West Elgin defer the West Lorne Lawn Bowling grant request to the 2017 Budget Discussions. 2. Southwestern Integrated Fibre Technology - Connect to Innovate: Update and Clarification for Service Providers and Communities Connect to Innovate program. The Mayor was going to investigate and bring back to Council. 3. County of Elgin Council Highlights January 24, Association of the Municipalities of Ontario Report to Member Municipalities Highlights of January 2017 Board Meeting. 5. Canadian Postmasters and Assistants Association Request for Support for Postal Banking. RES. NO.10 RESOLVED that the Council of the Municipality of West Elgin support the Canadian Postmasters and Assistants Association for Postal Banking. 6. AMO Watch File January 26, 2017; Watch File February 2, Notification from the Town of Atikokan of their support of the Town of Fort Frances resolution regarding property taxation on Railway Right-of-Ways Collected by Municipalities in Ontario. 8. Notification from the Town of New Tecumseth of their support of the Township of McKellar s resolution recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward. 9. Notification from the County of Prince Edward of their support to request the Minister of Education to Rewrite the Pupil Accommodation Review Guideline. 10. Notification from the County of Prince Edward of their support to request the Minister of Education to Initiate immediate Say of Execution on the Accommodation Review Process. RES. NO.11 Moved by Seman Seconded by Bodnar RESOLVED that the above correspondence items numbered 3, 4, 6 10 be received and filed. BY-LAWS

5 February 9, Page 5 of 6 1. By-Law No Interim Tax Levy RES. NO.12 Moved by Seman Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a by-law to provide for an Interim Tax Levy for the year 2017 and this shall be the first and second reading and provisional adoption thereof. RES. NO.13 Moved by Wolf RESOLVED that a by-law to provide for an Interim Tax Levy for the year 2017 be now read a third time and finally passed, signed, sealed and numbered By-law Interim Tax Levy. MINUTES NOTICE OF MOTION OTHER BUSINESS 1. Council Announcements Councillor Leatham Deputy Mayor Bodnar - Would like to attend the 2017 Ontario Southwest Tourism Conference on March 6 th and 7 th. - The 2017 Rural Ontario Municipal Association went well. It was really focused on rural issues. CLOSED SESSION RES. NO.14 Moved by Wolf RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: Personal matters about an identifiable individual (M.A. s.239 (2)(b)); RES. NO.15 Moved by Wolf RESOLVED that the Council of the Municipality of West Elgin do now rise and report. RISE AND REPORT Direction was given to the C.A.O.-Clerk on staffing Service Ontario. CONFIRMING BY-LAW RES. NO.16

6 February 9, Page 6 of 6 RES. NO.16 Cont d RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on February 9, 2017 and this shall be the first and second reading and provisional adoption thereof. RES. NO.17 Moved by Wolf RESOLVED that a By-law to confirm the proceedings of the meeting held on February 9, 2017 be now read a third time and finally passed, signed, sealed and numbered By-law February 9, 2017 Confirming By-law. ADJOURNMENT RES. NO.18 Moved by Wolf RESOLVED that this Regular Meeting of Council shall adjourn at 1:55 p.m. to meet again on February 23, These minutes were adopted on the 23 rd of February, Bernie Wiehle Bernie Wiehle Mayor R. Scott Gawley R. Scott Gawley C.A.O.-Clerk