Present: John Miller, Wendall Brock, Jeremy Jones, Tom Reed, Joe Brown, Tammy Sebens, Ian Clark, Pam Harlan

Transcription

1 MONTICELLO CITY COUNCIL February 25, 2019 Mayor Stoner called the meeting to order at 7 p.m. Alderman Stoner led the Council in the Pledge of Allegiance, and Pastor Rodney Burris from Open Hearts Four Square Church, led the council in prayer. Roll Call was taken by Deputy City Clerk, Maura Metcalf. ROLL CALL: Present: John Miller, Wendall Brock, Jeremy Jones, Tom Reed, Joe Brown, Tammy Sebens, Ian Clark, Pam Harlan Absent: Also Present: City Administrator, Terry Summers, Brett Baker, Monticello Police Chief, John Carter PUBLIC PARTICIPATION: NONE CONSENT AGENDA: a) Claims Report Claims dated February 12, 2019 thru February 25, 2019 b) Meeting Minutes City Council Meeting Minutes January 28, 2019; City Council Closed Session Meeting Minutes January 28, 2019; City Council Meeting Minutes February 11, 2019; Planning & Zoning Meeting minutes December 17, 2018 Planning & Zoning Meeting minutes January 22, 2019 c) Treasurer s Report January, 2019 Alderman Brown asked what the storm water review was for on the claims report. City Administrator Terry Summers indicated it was for the High School Renovation. A motion was made by Alderman Jones and seconded by Alderman Miller to approve the Consent Agenda items. A voice vote was taken and motion carried with all present voting yes.

2 MAYOR S REPORT: NONE OLD BUSINESS: NONE NEW BUSINESS: Ordinance ; An Ordinance Amending Title V, Chapter 50 of the City of Monticello Code of Ordinances (Waste Hauling) Mayor Stoner asked City Administrator, Terry Summers to give the council an overview of the ordinance. Summers stated According to the Illinois Municipal League Risk Management Association, the minimum insurance recommendations for the waste hauler is to provide General Liability limits in an amount not less than $1 million per occurrence/$2 million aggregate naming the City additionally insured by endorsement; Auto Liability coverage in an amount not less than $1 million per occurrence combined single limit naming the City additional insured by endorsement; statutory Workers Compensation coverage; and Employer s Liability in an amount not less than $1 million. The City of Monticello has always required $1 million per occurrence and $3 million aggregate for contractors working in City right of way. Surrounding municipalities are similar to our current insurance requirements and do not require the Environmental Impairment Pollution Liability insurance for the waste haulers. This Ordinance amends Chapter 50 of Title V of the City of Monticello Code of Ordinances by eliminating the Environmental Impairment Pollution Liability Insurance as a requirement for licensure as a licensed hauler and adjusts all other insurance requirements to what is required by all other contractors working on property owned by Monticello. This (insurance) is the only amendment to the original Ordinance # You will find the deletion of this requirement on page 5 under (D) of Section License Required within the attached Ordinance. Alderman Brock asked what the current requirement is. Alderman Jones asked what part was difficult for the haulers to meet. Alderman Miller asked if it was a cost savings to the haulers to lower the limits. Summers stated by decreasing the limits, and eliminating the Environmental Impairment Pollution Liability insurance, the haulers would save around $9,000 - $10,000. Mayor Stoner asked if there was a motion to waive the second reading of Ordinance A motion was made by Alderman Brock and seconded by Alderwoman Sebens to waive second reading of Ordinance A voice vote was taken and the motion carried with 6 yes and 2 no votes. Alderman Jones and Brown voted no. A motion was made by Alderman Clark and seconded by Alderman Miller to approve An Ordinance

3 Amending Title V, Chapter 50 of the City of Monticello Code of Ordinances (Waste Hauling). A voice vote was taken and the motion carried with 7 yes and 1 no vote. Alderman Jones voted no. Ordinance ; An Ordinance Amending Title III, Chapter 31 of the City of Monticello Code of Ordinances to Create the Office of City Collector Mayor Stoner asked City Administrator, Terry Summers to give the council an overview of the ordinance. Summers stated the Mayor will need to appoint a City Clerk to fulfill the term of Pam Harlan who resigned from this position on February 11th, 2019 when she was appointed to the Ward III Alderman position. The current Administrative Assistant, Jill Potts, is interested in filling the vacant City Clerk position. In order for this to occur, the creation of the Office of City Collector is required to meet State Statute because Jill is already a full-time employee receiving a salary separate from that of the City Clerk and because State Statute does not allow for the adjustment of the City Clerk s salary during the term being served. Some of the duties of the City Collector include preserving all warrants returned to the collector, keeping books and accounts in the manner prescribed by the corporate authority, paying over to the treasurer all money collected, and some of the duties of City Clerk include keeping the corporate seal, keeping all papers belonging to the municipality, attends all meetings of the corporate authorities, keeps a full record of their proceedings in the form of minutes, publishes all ordinances, and often times fulfills all duties of the FOIA Officer. Jill currently performs many of these duties in her role as Administrative Assistant. Alderman Brown indicated he wants the position to stay as an elected position. The clerk is an independent position and only answers to the public. He feels it is a conflict of interest to have a staff member fill the position. City Attorney Dan Bolin explained that this would only change the position for this appointment. A referendum would have to be put on the ballot to change the position from elected to appointed. Mayor Stoner asked if there was a motion from the council to waive second reading of Ordinance A motion was made by Alderman Clark and seconded by Alderman Reed to waive second reading of Ordinance A voice vote was taken and the motion carried with 6 yes and 2 no votes. Alderman Jones and Alderman Brown voted no. A motion was made by Alderman Miller and seconded by Alderman Reed to approve Ordinance ; An Ordinance Amending Title III, Chapter 31 of the City of Monticello Code of Ordinances to Create the Office of City Collector. A voice vote was taken and the motion carried with 7 yes and 1 no vote. Alderman Brown voted no.

4 Mayoral Appointment with advice and consent of City Council City Clerk and City Collector Mayor Stoner asked the council to make a motion to support his appointment of Jill Potts for City Clerk and City Collector. A motion was made by Alderman Jones and seconded by Alderman Reed to approve the mayoral appointment of Jill Potts for City Clerk and City Collector. A voice vote was taken and the motion carried with 7 voting yes, and Alderman Brown no. Deputy City Clerk, Maura Metcalf then swore in Jill Potts to the City Council. City Clerk Potts joined the council and the meeting continued. Ordinance ; Creation of a Class K Liquor License Classification Mayor Stoner asked City Administrator, Terry Summers to give the council an overview of the ordinance. Summers stated that The City has been approached by an individual who has an interest in hosting a temporary pop-up wine bar establishment to operate out of an existing building. Additionally, the City has been contacted numerous times about the potential for wineries/breweries and their respective vendors to participate at events such as the farmer s market. The current alcohol ordinance does not provide an appropriate class of license without the local liquor commissioner providing numerous restrictions and conditions on said license. The proper action if the council were to entertain it, is to create a new class of license that would offer the flexibility for operation of the growing trend of the pop-up or non-traditional concept, as well as provide the regulatory ability needed to prevent the operation from becoming a regular full-time business without obtaining the requirements of a permanent establishment. Notable points: -Licensee could sell at retail, wine and beer by the drink or in package, for consumption on or off the premises. -Not more than 3 licenses may be issued and outstanding at one time -Sales may not be served or sold before 3:00pm -Licensee must provide a written schedule upon application, with the dates, times and location where the sale/serving shall take place stated. This information shall be provided to the local law enforcement agency prior to the event. All other location and operation requirements (background check, setbacks, dram shop insurance, etc.) as stated in the liquor ordinance, would be adhered to.

5 Mayor Stoner asked if there was a motion to waive second reading of Ordinance There was not motion so the Ordinance will be voted on at the 3/11/2019 meeting. Alderman Jones asked why the license would start at 3pm. Would like the provision referring to dancing removed from the ordinance as it is not relevant. Alderman Clark asked what was driving the request. Summers indicated we have had a lot of requests for these types of events recently. Alderman Brock asked for the language to be changed that packaged liquor could not be consumed on the premises. Alderman Miller asked if the food truck at FroYo would be an example of where this would be allowed. Summers indicated it would be. Alderman Reed and Jones would like to see the time the same as the other licenses. Ordinance ; An Ordinance Amending Title XIII, Chapter 130 of the City of Monticello Code of Ordinances Regarding Smoking in Certain Public Places Mayor Stoner asked City Administrator, Terry Summers to give the council an overview of the ordinance. Summers stated that due to the recent increase in vaping and other alternative forms of nicotine and to promote safe and uncontaminated air, the City of Monticello desires to address the issue and include the banning of such within the general offenses chapter of the Municipal Code on City-owned property and also in conjunction with the Monticello Community Unit School District #25 and their properties and buildings located within corporate limits of the City of Monticello. Alderman Jones asked if the ordinance was redundant as the state already addresses the issue. Chief Carter indicated that the smoking ban in certain places is regulated by the Department of Public Health, therefore the city can not give tickets to violators. This ordinance would allow for the police to fine people for not obeying it. Alderman Brown inquired as to what the fine structure would be. Chief Carter said that they would give people a warning the first time and then the fines would start at $100 and go up to $750 for repeat offenders. City Attorney Bolin indicated that the ordinance would include all city property, including all parks and all school property. Alderwoman Sebens asked how we would let residents know. Summers indicated we would put signage at the locations notifying residents no smoking is allowed. Mayor Stoner asked if there was a motion from the council to waive second reading of Ordinance A motion was made by Alderman Clark and seconded by Alderwoman Sebens to waive second reading of Ordinance A voice vote was taken and the motion carried with 6 yes and 2 no votes. Alderman Jones and Alderman Brown voted no. A motion was made by Alderman Miller and seconded by Alderman Reed to approve Ordinance Amending Title XIII, Chapter 130 of the City of Monticello Code of

6 Ordinances Regarding Smoking in Certain Public Places. A voice vote was taken and the motion carried with all present voting yes. Ordinance ; Final Plat of Sage Crossing Subdivision, City of Monticello, Piatt County, IL Mayor Stoner asked Capitol Improvement Project Manager, Brett Baker to give the council an overview of the ordinance. Baker stated Brent A. Bazan, P.L.S. with Farnsworth Group and Kirby Medical Center (owner) have submitted a Final Plat for Sage Crossing Subdivision and supporting documents to City staff for review. This subdivision is located along the South side of Medical Center Drive across from Kirby Medical Center. Kirby Medical Center is proposing a subdivision of one of the larger parcels of property to create the Sage Crossing Commercial Subdivision. This subdivision meets the definition and requirements of Chapter 152 Section (f) of the Municipal Code (Final Plat Submission, Review and Approval). This subdivision requires a preliminary plan, the required public notice was published in the January 3rd edition of the Piatt County Journal Republican. The Planning and Zoning board met at their regularly scheduled meeting on January 22, 2019 and held the required public hearing; no comments were brought from the public. The Planning and Zoning Board approved the motion with a vote of 6 yes, 0 no and 1 absent. The City Council met at its regularly scheduled meeting on January 28, 2019 and approved the Preliminary plan, resolution with a vote of 6 yes, 0 no, 1 absent and 1 vacant. This Subdivision Final Plat does require City Council approval by way of ordinance passage. Mayor Stoner asked if there was a motion from the council to waive second reading of Ordinance A motion was made by Alderman Clark and seconded by Alderman Miller to waive second reading of Ordinance A voice vote was taken and the motion carried with 6 yes and 2 no votes. Alderman Jones and Alderman Brown voted no. A motion was made by Alderwoman Sebens and seconded by Alderman Miller to approve Ordinance Final Plat of Sage Crossing Subdivision, City of Monticello, Piatt County, IL. A voice vote was taken and the motion carried with all present voting yes. ALDERMAN S REPORT: Alderman Brown asked Maura Metcalf why he received a bill when he used no water. Ms. Metcalf indicated that there is a minimum bill whether there is any water usage. He inquired whether the loan from General Fund to Sewer had been repaid. Ms. Metcalf indicated that it has not. It will be

7 repaid once the construction loan is closed. He also mentioned that the ordinance for City Clerk still says Superintendent of City Services. Alderman Clark mentioned that the McIntosh lights are being damaged by falling tree limbs. Summers said they have been in contact with Mr. McIntosh. Clark also indicated he was approached regarding a stop sign at the library entrance. Summers said he will contact the library to let them know. POLICE CHIEF S REPORT: Monticello Police Chief, John Carter stated that post cards have been mailed for Shop with the Cop flags. CITY ADMINISTRATOR S REPORT: City Administrator, Terry Summers indicated that some of you may recall that Karen Gentry resigned as the beautification lead last December. We are excited to announce that the new beatification lead, Rebekah Niemerg, will be starting tomorrow. Rebekah has an Associate s Degree in Horticulture and a Bachelor s degree in Plant and Soil Science and Landscape Design and nearly 15 years professional experience in gardening and landscaping. He also said the Illinois Municipal League has been advocating a full consolidation of pension funds that would create long-term taxpayer savings by combining all public safety pension assets into a single fund. This consolidated fund would have the ability to produce greater returns on investments for public safety employees by combining assets that will better diversify the investment portfolio. This plan would resemble the Illinois Municipal Retirement Fund, which is the second largest and best funded pension system in the state. In 2018 the Actuarial required $76,012 and the City contributed $209,288 or 175% of actuarial. **Special City Council meeting at 6:00 p.m. on Monday, March 4, Resolution authorizing a natural gas aggregation with Good Energy. Up to 15% to 18% savings. A motion was made by Alderman Miller and seconded by Alderman Clark to adjourn the meeting at 7:50 p.m. Respectfully Submitted by: Maura Metcalf Deputy City Clerk