CITY OF COLWOOD MINUTES OF THE REGULAR MEETING OF COUNCIL. That the agenda be approved as amended: MOVE Item 6.2. to become Item 6.

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1 CITY OF COLWOOD MINUTES OF THE REGULAR MEETING OF COUNCIL Monday, August 26, 2002 at 7:00 p.m Wishart Road, Colwood, B.C. - Council Chambers PRESENT Mayor Councillors G. E. Beth Gibson Hugh Bryce Scotty Davidson Gordie Logan Jason Nault Ernie Robertson (arrived at 7:04 p.m.) Jody Twa ATTENDING Chief Administrative Officer Joseph Calenda 1. APPROVAL OF THE AGENDA That the agenda be approved as amended: Add as Item 5.C.7 Allandale Storm Drain Report Under Agenda Item No. 6. Bylaws: MOVE Item 6.2. to become Item 6.5, and add: 2. Bylaw No. 652 Final Reading Olympic View Colwood Trunk Sewer (Phase IV) Loan Authorization Bylaw No. 446, 1998 Amendment No. 1 (Increased Borrowing), Bylaw No. 652, Bylaw No. 653 Final Reading Royal Bay/Producers Pit Colwood Trunk Sewer (Phase IV) Specified Area Establishment and Loan Authorization Bylaw No. 602, 2001 Amendment No. 1 (Increased Borrowing), Bylaw No. 653, Bylaw No. 654 Final Reading Spurling Colwood Trunk Sewer (Phase III and IV) Specified Area Establishment and Loan Authorization Bylaw No. 461, 1999 Amendment No. 1 (Increased Borrowing), Bylaw No. 654, 2002 Continued.

2 2. PUBLIC PARTICIPATION Regular Meeting of Council August 26, 2002 Page #2 Mr. Mike Hoey, 155 Belmont Road, presented a petition regarding signs at Belmont Park Bridge. 3. ADOPTION OF THE MINUTES That the following minutes be adopted with the following amendment to the August 19, 2002 Committee-of-the-Whole minutes: a) Regular Meeting of Council - July 8, 2002 b) Special Meeting of Council - July 26, 2002 c) Committee-of-the-Whole - August 19, 2002 Page 5 Item 2.C.2 Wishart Road Improvements for Colwood Elementary School Amend the recommendation to read as follows: That the report of July 18, 2002 be referred back to Engineering for more recommendations of the Ledsham Neighbourhood Traffic Issue Focus Group as directed by Council at the Regular Council Meeting of February 26, Councillor Ernie Robertson arrived at this point (7:04 p.m.). COUNCILLOR BRYCE That the following minutes be received: d) Advisory Design Panel - June 14, 2001 e) Advisory Planning Commission - June 11, 2002 f) Capital Regional District Board - July 10, 2002 g) Capital Regional District Board - August 14, 2002 h) Capital Regional District Environment Committee - July 3, 2002 i) Capital Regional Hospital District Board - July 10, 2002 j) Capital Regional Hospital District Board - August 14, 2002 k) Capital Regional Water Supply Commission - July 17, 2002 l) Colwood Cycling Advisory Committee - June 6, 2002 m) Community Social Planning Council of Greater Victoria - June 22, 2002 n) Greater Victoria Public Library Board - May 28, 2002 o) West Shore Parks & Recreation Society - June 13, 2002 p) West Shore Parks & Recreation Society - July 3, 2002 q) West Shore Parks & Recreation Society - July 15, 2002

3 4. PRESENTATIONS Regular Meeting of Council August 26, 2002 Page #3 1. Ms. Joan Weston Outreach Counsellor RE: RENEW RESTART PILOT PROJECT FOR WORKERS AGES 55 TO 64 (A1.8.27) Ms. Joan Weston, Outreach Counsellor for the Older Workers Pilot Project at Spectrum Job Search Centre, provided Council with an overview of the Renew/Restart Pilot Project. The project is an initiative to help experienced workers (55 to 64), and it is funded by the Ministry of Advanced Education and Human Resources Development Canada. Ms. Weston answered questions from the audience. The Mayor thanked Ms. Weston for her presentation. 5. BUSINESS ARISING FROM THE MINUTES A. PLANNING AND ZONING COMMITTEE 1. Report Municipal Planner RE: APPLICATION FOR OCP AND ZONING AMENDMENTS RZ SOOKE ROAD (P )) Referred from Committee-of-the-Whole August 19, 2002 COUNCILLOR BRYCE 1. That bylaws be prepared: to amend the Official Community Plan by designating 2403 Sooke Road Comprehensive Development; by designating it as a development permit area (Development Permit Area No. 6 Multi-Family/Commercial) and by adding an Appendix F (Allandale Area Plan); to amend the Land Use Bylaw by rezoning 2403 Sooke Road to a new CN1 Zone; and to amend the Subdivision and Development Bylaw and the Sign Bylaw, and that if and when satisfactory provision is made for a development agreement (restrictive covenant) that requires further planning work to take place prior to development of the lands, that further consideration be given to the proposed bylaws. 2. That the development agreement and the Land Use Bylaw and OCP amendment bylaws be reviewed by the Municipal Solicitor. OPPOSED: MAYOR GIBSON

4 Regular Meeting of Council August 26, 2002 Page #4 MAYOR GIBSON That Mr. Stott be permitted to speak to the issue of affordable housing. IN FAVOUR: MAYOR GIBSON DEFEATED. COUNCILLOR BRYCE That this property at 2403 Sooke Road not be subject to community amenity charges. OPPOSED: MAYOR GIBSON COUNCILLOR BRYCE That Colwood write the Ministry of Transportation and Highways supporting the right turn only into the 2403 Sooke Road property from Sooke Road. B. PARKS AND RECREATION COMMITTEE 1. Report Chief Administrative Officer RE: PURCHASE OF 40 ACRE PARK SITE: COUNTER OFFER, WATER SUPPLY RIGHT OF WAY AND TERM SHEET / PARTNERSHIP AGREEMENT WITH LANGFORD (A (V)) Referred from Committee-of-the-Whole August 19, 2002 COUNCILLOR ROBERTSON That the City of Colwood respond to the counter offer to purchase the 40 acre park site such that the July 15, 2002 date for acceptance by the Province of British Columbia for Colwood s Offer to Purchase Lot A, Section 62, Esquimalt District, Plan VIP70430, be waived; and That the closing date for the purchase of Lot A, Section 62, Esquimalt District, Plan VIP70430, be changed to October 4, 2002; and That Colwood accept the revision to Clause 9.02(i) of the Offer to Purchase with Colwood receiving any land surplus to the actual road to be transferred to Colwood at the cost of the Province; and That Colwood execute the revised document.

5 Regular Meeting of Council August 26, 2002 Page #5 That Colwood enter into an agreement with the Capital Regional District for a water line right of way on Lot A, Section 62, Esquimalt District, Plan VIP70430, in accordance with the CRD letter of August 2, 2002, subject to any procedures required to grant a right of way in a park. COUNCILLOR ROBERTSON That Colwood enter into a Partnership Agreement with Langford regarding the purchase of Lot A, Section 62, Esquimalt District, Plan VIP70430 in accordance with the Term Sheet as proposed by Langford in its letter of August 7, C. TRANSPORTATION AND PUBLIC WORKS COMMITTEE 1. Report Municipal Engineer RE: CITY OF COLWOOD STREET LIGHT REQUIREMENTS (10.3.2/P7.1.1) Referred from Committee-of-the-Whole August 19, That the Cyclone luminaire series CY1507 with BD55 and BD11 poles in black blue, allowing developers to substitute Cyclone luminaire CY2601 or CY1605 be adopted as the new standard; and 2. That the road illumination requirements in Colwood Bylaw No. 285 remain the same but that the intersection lighting requirements be changed to 12 lux, consistent with TAC, the American standard and Colwood s other requirements; and 3. That the standards be reviewed in three years. 2. Report Municipal Engineer/Municipal Planner RE: WISHART ROAD IMPROVEMENTS FOR COLWOOD ELEMENTARY SCHOOL (P / / ) Referred from Committee-of-the-Whole August 19, 2002 That the report of July 18, 2002 be referred back to Engineering for more complete review and costing of the recommendations of the Ledsham Neighbourhood Traffic Issue Focus Group as directed by Council at the Regular Council Meeting of February 26, 2001.

6 Regular Meeting of Council August 26, 2002 Page #6 3. Memorandum - Chief Administrative Officer RE: LETTER WOLFGANG GUELICH -560 WINDTHROP ROAD AND WELL WATER SUPPLY (A4.4.55) Referred from Committee-of-the-Whole August 19, 2002 That the Chief Administrative Officer s memorandum regarding the well water supply at 560 Windthrop Road be received. 4. Memo - Mayor Gibson RE: CORRESPONDENCE LETTER FROM MR. DIMITRI KARKANIS REQUEST FOR SUPPORT SHUTTLE SERVICE (A1.1.3(h)) Referred from Committee-of-the-Whole August 19, 2002 COUNCILLOR ROBERTSON That Colwood endorse the application by Mr. Karkanis for a commercial license for a shuttle van service that will connect the Western Communities and Saanich to the airport and ferry. 5. Report Chief Administrative Officer RE: TRIANGLE MOUNTAIN STORM DRAIN AND DETENTION POND PROJECT (2002) LOAN AUTHORIZATION BYLAW NO. 641, 2002 COUNTER PETITION RESULTS ( ) Referred from Committee-of-the-Whole August 19, 2002 Councillor Bryce excused himself from the discussion and vote on this matter due to a conflict of interest (he owns property in the area). He left the Council Chambers at 7:30 p.m. That Loan Authorization Bylaw No. 641 be forwarded to Council for final reading. 6. Report - Chief Administrative Officer RE: ESQUIMALT LAGOON COUNCIL INITIATIVE COLLECTION SEWER /COUNTER PETITION BYLAW 657 TO CREATE A SPECIFIED AREA AND AUTHORIZE BORROWING FOR A SANITARY SEWER COLLECTION SYSTEM ( / A4.6.60A) Referred from Committee-of-the-Whole August 19, 2002 Councillor Davidson excused himself from the discussion and vote on this matter due to a conflict of interest (he owns property in the area). He left the Council Chambers at 7:31 p.m.

7 Regular Meeting of Council August 26, 2002 Page #7 That Bylaw No. 657, being the Esquimalt Lagoon Council Initiative Collection Sewer Specified Area Establishment and Loan Authorization Bylaw No. 657, 2002, be forwarded to Council for adoption. Councillors Bryce and Davidson returned to the meeting at 7:32 p.m. 7. Memorandum - Chief Administrative Officer RE: ALLANDALE STORM DRAIN ( ) Council reviewed a report from the Chief Administrative Officer, Mr. Joseph Calenda, regarding installation of the storm drain on Allandale Road. That Chew Excavating be given a Purchase Order to install 60 metres of storm drain on Allandale Road for a cost of up to $26,000 as per the August 23, 2002 report of the Senior Engineering Technologist. D. ADMINISTRATION COMMITTEE 1. Report Senior Engineering Technologist RE: REQUEST FOR NON ENFORCEMENT OF BYLAW NO. 38 COLWOOD NOISE BYLAW 1986, SECTION D.1 AND AMENDMENTS THERETO CONSTRUCTION OF COLWOOD TRUNK SEWER PROJECT PHASE VI (A / ) Referred from Committee-of-the-Whole August 19, 2002 The Chief Administrative Officer advised Council that Chew Construction Ltd. will not be able to start the night work on Sooke Road until September 3, 2002, instead of August 26 th. Consequently, they are requesting that Council approve an amendment to the requested Noise Bylaw variance to allow them to do the necessary works starting September 3, 2002 through September 27, (Chew Construction was awarded the Colwood Trunk Sewer Phase VI Project the Ministry s permits will only allow the works on Sooke Road, between Fulton Road and the new Millstream Extension intersection, to be done at night, Sunday through Thursday, between the hours of 7:00 p.m. and 7:00 a.m.) That enforcement of Bylaw No. 38, being the City of Colwood Noise Bylaw, 1996 Section D.1 and amendment thereto, be waived for Chew Construction Ltd. and any subcontractors working within the limits of construction on Sooke Road, between Fulton Road and the new Millstream Extension intersection,

8 Regular Meeting of Council August 26, 2002 Page #8 from September 3, 2002 to September 27, 2002 and that residents and businesses in the area be notified by the contractor. That the contractor be advised that any drilling and blasting be done from 7:00 p.m. to 10:00 p.m. September 3, 2002 to September 27, 2002 and with generous notice to property owners. COUNCILLOR ROBERTSON That staff provide information on the blasting and drilling schedule. 6. BYLAWS 1. BYLAW NO. 641 Triangle Mountain Storm Drain and Detention Pond Project (2002) Loan Authorization Bylaw No. 641, (A ) FINAL READING COUNCILLOR ROBERTSON That Bylaw No. 641, being the Triangle Mountain Storm Drain and Detention Pond Project (2002) Loan Authorization Bylaw No. 641, 2002, be Finally Passed and Adopted. 2. BYLAW NO. 652 Olympic View Colwood Trunk Sewer (Phase IV) Loan Authorization Bylaw No. 446, 1998 Amendment No. 1 (Increased Borrowing), Bylaw No. 652, (A5.2.98) FINAL READING That Bylaw No. 652, being the Olympic View Colwood Trunk Sewer (Phase IV) Loan Authorization Bylaw No. 446, 1998 Amendment No. 1 (Increased Borrowing), Bylaw No. 652, 2002 be Finally Passed and Adopted.

9 Regular Meeting of Council August 26, 2002 Page #9 3. BYLAW NO. 653 Royal Bay/Producers Pit Colwood Trunk Sewer (Phase IV) Specified Area Establishment and Loan Authorization Bylaw No. 602, 2001 Amendment No. 1 (Increased Borrowing), Bylaw No. 653, (A ) FINAL READING That Bylaw No. 653, being the Royal Bay/Producers Pit Colwood Trunk Sewer (Phase IV) Specified Area Establishment and Loan Authorization Bylaw No. 602, 2001 Amendment No. 1 (Increased Borrowing), Bylaw No. 653, 2002, be Finally Passed and Adopted. 4. BYLAW NO. 654 Spurling Colwood Trunk Sewer (Phase III and IV) Specified Area Establishment and Loan Authorization Bylaw No. 461, 1999 Amendment No. 1 (Increased Borrowing), Bylaw No. 654, (A5.2.99) FINAL READING That Bylaw No. 654, being the Spurling Colwood Trunk Sewer (Phase III and IV) Specified Area Establishment and Loan Authorization Bylaw No. 461, 1999, Amendment No. 1 (Increased Borrowing), Bylaw No. 654, 2002, be Finally Passed and Adopted. 5. BYLAW NO. 657 Esquimalt Lagoon Council Initiative Collection Sewer Specified Area Establishment and Loan Authorization Bylaw No. 657, (A ) FIRST, SECOND AND THIRD READINGS Councillors Bryce and Davidson excused themselves on the discussion and vote on this matter due to a conflict of interest (they both own property in the area). The left the Council Chambers at 7:44 p.m. That Bylaw No. 657, being the Esquimalt Lagoon Council Initiative Collection Sewer Specified Area Establishment and Loan Authorization Bylaw no. 657, 2002, be given First Reading. That Bylaw No. 657, being the Esquimalt Lagoon Council Initiative Collection Sewer Specified Area Establishment and Loan Authorization Bylaw no. 657, 2002, be given Second Reading.

10 Regular Meeting of Council August 26, 2002 Page #10 That Bylaw No. 657, being the Esquimalt Lagoon Council Initiative Collection Sewer Specified Area Establishment and Loan Authorization Bylaw no. 657, 2002, be given Third Reading. (After third reading of Bylaw No. 657, the bylaw will be forwarded to the Deputy Inspector of Municipalities for approval.) Councillors Bryce and Davidson did not return to the meeting until the in-camera portion. 7. IN-CAMERA That the meeting move In-Camera at 7:44 p.m., and that under the authority of Section 242.2(1) (e) 1 and (h) 2 of the Local Government Act, the public be excluded from the August 26 th In-Camera Council Meeting. That the meeting move Out of Camera at 8:41 p.m. 8. ADJOURNMENT That the meeting adjourn at 8:42 p.m. CERTIFIED CORRECT APPROVED AND CONFIRMED 08 Council Agenda August doc 1 The acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure might reasonably be expected to harm the interests of the municipality; 2 Litigation or potential litigation affecting the municipality

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