Council Election Packet

Transcription

1 Council Election Packet Dear Council Candidate, You are about to embark on a journey of involvement that is available only at the International House. Becoming a part of the I-House Council opens a door to a unique world experience specific to working with 11 other colleagues from around the globe. Your mission is to enrich the lives of your fellow residents by fostering a blend of activities and events that stimulate interaction and discourse among the many different people that comprise the I-House community. As a spokesperson for the community you will have an opportunity to become deeply involved in the inner workings of the I-House administration and impact your community in a very positive way. What follows is all the information you need to run for a post with the I-House Council. Included in this packet is: a list of election process important dates procedures for fair elections a platform sheet a copy of the I House Mission Statement. Should you wish to review a copy of the I House Council Constitution, I have copies available in my office. Also, if you have any questions regarding the process, please do not hesitate to call or drop by my office. Thank you for demonstrating an interest for one of the I-House s best volunteer opportunities. No doubt, the return on your investment will be substantial. Good luck in your campaign. Mike Roesler Assistant Director of Programs International House at the University of California, Berkeley (510) mroesler@berkeley.edu

2 Council Elections Election Process and Important Dates Please keep the following dates in mind for the Council Election. Late applications will not be accepted. Filing your Candidate Platform Statement and Council Availability schedule will be considered a complete application and as such, must be submitted to the Program Office no later than Thursday, September 20 th, 12:00 pm. Council Forum: The Council Forum is your opportunity to speak to the residents about your candidacy and provides a public forum where all residents can hear from each candidate. Come prepared to speak about your platform and any other matters relevant to the election. The Forum will be held on Monday, September 24 th, 8:00 pm in the Great Hall. Voting: Voting will be conducted during the lunch and dinner hours in the Dining commons; Tuesday, September 25th, 2012 until Friday, September 28 th, 2012 (only lunch time). Vote Counting: The votes will be counted on Friday, September 28 th, 2012 (afternoon). All Candidates are invited to witness the counting at the determined time. Results will be announced immediately following the ballot counting and posted at the Program Office and around I-House. Council Meetings: Council meetings are usually scheduled weekly due to schedules of Council members. They usually last for two hours or less. For more information and a copy of the Constitution please come to the Program Office Remember to turn in your Platform Statement (both hard and electronic copy) along with a photograph sent through and a completed class schedule no later than Thursday, September 20 th, 12:00 pm.

3 Council Elections Procedures for Fair Elections Note: The I-House Residence Council Constitution, Article XI Section 3 gives the Program Office the responsibility for arranging elections. Prior to Election: 1. Residents may pick up candidate application packets in the Program Office. 2. The platform and photo will be posted on the entrance bulletin board outside the dining hall, and the country of citizenship will be mentioned as well. 3. The Program Office sponsors a Candidates Forum to discuss the issues of the election with equal time given to each speaker (approx 3 Minutes each). Election Procedure: 1. Before the elections, platforms and pictures will be posted on the Council board outside the Dining Hall near the polls. 2. Official ballots are prepared the day before the election. They are counted and locked up to prevent duplication. Each ballot will be checked before being given to a voter. 3 Only residents are allowed to vote. 4. The Accounting Office will give the Program Office a current list of valid residents before the election. Election Officials will mark the students name off the master list as the resident is given a ballot. 5. No campaigning is allowed at the polls or in the face of voters as they vote. All posters, hand-outs, or other publicity is to be kept outside the dining room area. All questions from voters to staff will be referred to the statement and constitution posted on the easel. This is to prevent any possible bias arising from answers to questions. 6. Voters must mark their candidates names themselves. Program Office staff and Election Officials will not write on ballots.

4 After the Election: 1. After the polls close, the Program Office staff and Election Officials will count ballots after the locked ballot box is opened. Candidates are invited to keep their own tally. Program Office Staff will keep a general tally. After each 50 ballots, a check is made to insure that everyone has the same number - candidates and staff. If the numbers don t agree, a recount is made at that time. In the case of a dispute, representatives from both sides are asked to count along with the Program Office Staff. 2. Resident lists and marked ballots are kept in a locked area of the Program Office until some time after the election. 3. All candidates are notified of election results. 4. The platforms and photos of winning candidates are put on the Council board case for all residents to see. 5. A memo is written to all I House Staff announcing the winning candidates and a luncheon for Managers and Council members is scheduled.

5 International House Council Candidate s Platform Statement Name: Family (last), First, Middle (if applicable) address: Phone Number: Country of Citizenship: Please Photo: mroesler@berkeley.edu Resident Sponsors (names and room numbers of residents endorsing the candidate): Platform Statement (please attach separate typed sheet - no more than 100 words): Signature: Date: This form must be submitted to the Program Office An exact electronic copy (through ) MUST be submitted to the following mroesler@berkeley.edu Candidates will be invited to a forum in the Great Hall on Monday, September 24 th, 2012 at 8:00pm.

6 I-House Council Constitution Article XI, Section 3, part F : Elections for Council... F. Council candidates may not have election material posted in the room where voting is taking place, nor may they solicit votes where voting is taking place. Exception: the Program Office may publicize candidate statements where it sees fit, but must include a statement from each candidate at such locations. G. Residents running for council will be required by the Program Office to sign that they have read and agree to abide by Article XI, Section 3, part F. Candidates failing to follow these guidelines are barred from election to council at that election. I have read and agree to abide by Article XI, Section 3, part F, for the Fall 2012 Resident Council Election. Print Name: Signature: Date: This must be signed by the candidate for him/her to be eligible to run.

7 International House Mission To foster intercultural respect, understanding, lifelong friendships and leadership skills for the promotion of a more tolerant and peaceful world.