NORTHEAST OHIO AREAWIDE COORDINATING AGENCY

Transcription

1 TO: NORTHEAST OHIO AREAWIDE COORDINATING AGENCY M E M O R A N D U M External Affairs Committee Members Anthony Brancatelli, Councilman, City of Cleveland Holly Brinda, Mayor, City of Elyria Armond Budish, County Executive, Cuyahoga County Dennis Clough, Board President, GCRTA Jerry Cirino, Commissioner, Lake County Walter Skip Claypool, Commissioner, Geauga County Timothy DeGeeter, Mayor, City of Parma Blaine A. Griffin, Councilman, City of Cleveland Matt Lundy, Commissioner, Lorain County Valarie McCall, Chief of Government and International Affairs, City of Cleveland Robert Stefanik, Mayor, City of North Royalton FROM: Mayor Robert A. Stefanik, Chair DATE: October 5, 2018 RE: External Affairs Committee Friday, October 12, from 8:30 a.m. to 10:00 a.m. NOACA Offices 1299 Superior Avenue, Cleveland, Ohio I look forward to seeing you on Friday, October 12 th at 8:30 a.m. at the NOACA offices.

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3 NORTHEAST OHIO AREAWIDE COORDINATING AGENCY Friday, October 12, 2018 at 8:30 a.m. 10:00 a.m. NOACA Offices 1299 Superior Avenue, Cleveland, Ohio EXTERNAL AFFAIRS COMMITTEE AGENDA Page 1) Minutes of July 13, 2018 Meeting 1-1 2) Advisory Council Updates a. BAC (Chair: Virginia Benjamin) 2-1 b. CAC (Chair: Frank Whitefield) c. RAC (Chair: Kyle White) 3) Public Comments on Current Agenda Items Oral 4) Chair s/executive Director s Report Oral 5) Action Items a. NOACA 2019 Legislative Agenda 5-1 6) Presentation/Discussion Items a. Hyperloop Public Engagement Plan 6-1 b. Post Legislative Consultants Advocacy Efforts 6-7 7) Reports/Updates 8) Old Business 9) New Business 10) Adjourn Next Regular Meeting: Friday, January 18, NOACA Offices

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5 Agenda Item No. 1 MINUTES

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7 NOACA External Affairs Committee July 13, 2018 NOACA Offices 1299 Superior Avenue, Cleveland, Ohio Present: Please see the attached attendance record. Mayor Robert Stefanik, Chair of the External Affairs Committee, convened the meeting at 8:31 a.m. Meeting Minutes A motion was made by Chief Valarie McCall to approve the minutes of the External Affairs Committee meeting held on April 13, The motion was seconded by Mr. Joe Calabrese. The motion passed by voice vote. Committee Updates The External Affairs Committee received summaries of topics discussed at the Business Advisory Council (BAC) meeting, Community Advisory Council (CAC) meeting, and the Rural Advisory Council (RAC) meeting. Public Comments No public comments were made at this meeting. Executive Director s Report Ms. Grace Gallucci reported on the following: The Northeast Ohio Clean Air Challenge was held throughout the month of June. Century Cycles came in first place and NOACA came in second place. NOACA will be holding Coordinated Public Transit-Human Services Transportation Plan public meetings in Cuyahoga, Geauga, Lake and Medina counties the week of July 16 th. Chief McCall asked if NOACA s public meeting at the Cleveland Public Library (downtown branch) is the only one scheduled in Cleveland. Ms. Gallucci said yes but noted that staff can schedule an additional meeting in one of the Cleveland neighborhoods. The Ohio Freight Conference will be held in Cincinnati on August 15-17, NOACA is accepting nominations for the 2018 Walter F. Ehrnfelt Award through August 10, The award will be presented to the winner at the NOACA Annual Meeting on September 14, c 1-1

8 NOACA staff participated in the INFRA Grant Debrief. NOACA did not receive an award for the Irishtown Bend project. INFRA grants were awarded to six small projects. The OARC Gubernatorial Forum was held on July 10, Mr. Calabrese said the forum was very positive. He noted that the two gubernatorial candidates answered questions related to public transit concerns. ACTION ITEMS No action items were presented at this meeting. PRESENTATIONS / DISCUSSION ITEMS FY2019 NOACA Public Policy and Advocacy Plan Ms. Gallucci reminded the Committee that NOACA s three-year lobbying pilot program has come to an end. She noted that the NOACA Board has decided to no longer fund the lobbyists through dues. She said NOACA s new approach involves the Committee performing advocacy work on behalf of the agency. Mr. Hayes discussed current and pending advocacy activities at the federal and state level; current government relations objectives at the federal and state level; legislative consultants scope of work and advocacy objectives; and future government relations activities. Ms. Gallucci talked about the work done by the lobbyists. She asked Mr. Hayes if INFRA provided a recommendation on how NOACA can be successful in getting a grant for the Irishtown Bend project in the future. Mr. Hayes said INFRA suggested that NOACA include the following in the project application: Make improvements to the cost benefit analysis Provide details of the Irishtown Bend bank failure Provide annual information on the probability of bank failure Quantify the movement of containers Do additional engineering work and an analysis Ms. Gallucci mentioned that INFRA denied the Irishtown Bend project funding three times. As part of NOACA s Advocacy Plan, Mr. Hayes stated that NOACA will do the following: Pursue federal discretionary grants Continue to be a source of information for stakeholders Highlight legislative administrative actions that are pertinent to the region Utilize relationships to advocate for grants Engage the External Affairs Committee Continue coordinating implementation plans in support of policy priorities Chief McCall suggested that NOACA do the following: Continue legislative advocacy work with help from the Committee and Board Engage in the coordination of activities Seek assistance from GCRTA to help with legislative work pertaining to transportation 7942c 1-2

9 Continue relationships with the trade associations Engage key legislators around the NOACA Annual Meeting Coordinate with community stakeholders and leverage relationships with community agencies Ms. Gallucci mentioned that the Association of Metropolitan Planning Organizations (AMPO) Policy Committee has a very strong policy and is doing advocacy work at the federal level. She noted that she was appointed to the AMPO Policy Board. Ms. Gallucci mentioned that the National Association of Regional Councils (NARC) and the Ohio Association of Regional Councils (OARC) do a lot of lobbying work. She noted that Mr. Kevin Futryk, OARC lobbyist, has been invited to the External Affairs Committee in October 2018 to discuss how NOACA can strengthen its relationship with OARC. Ms. Gallucci also mentioned that Mr. Eric Zimmerman, Deputy Executive Director of NARC, will present information to the Committee, as well. Mr. Calabrese said it was a mistake for NOACA to get rid of its lobbyists. He mentioned that GCRTA, along with other Ohio transit systems, receive support from Ohio Public Transit Association (OPTA) lobbyists. Ms. Gallucci stated that NOACA is the largest member of OARC and provides the majority of the funding that pays Mr. Futryk s salary. She noted that Mr. Futryk s time has been consumed by 29 smaller metropolitan planning organizations (MPOs) and regional transportation planning organizations (RTPOs) in Ohio. She mentioned that she will be the President of OARC next year and Mr. Futryk will be focusing more of his attention on the transportation needs of larger MPOs. Ms. Gallucci talked about how transportation needs differ in each MPO region. Mr. Mike Foley talked about how the state budgets can affect the use of lobbyists. He suggested that staff discuss the needs of the NOACA region with OARC lobbyists. Ms. Gallucci stated that the lobbying work done for the smaller MPOs focused on economic development, housing, and senior citizens. She said it was time for the lobbying work to shift towards transportation. Commissioner Claypool suggested that the External Affairs Committee have an informal meeting to discuss NOACA s Legislative Agenda. Commissioner Claypool stated that all cities do not have the same concerns and bigger cities that participate in national trade associations may steer lobbying activities. Ms. Gallucci stated that national trade associations usually cater to the middle market and larger cities support themselves Legislative Agenda Mr. Hayes provided background on NOACA s Legislative Agenda that includes the legislative platform and federal and state legislative priorities. He noted that the hyperloop has been added to the FY 2019 federal priorities. He also noted that steps to improve the rate of return of state funds, advocacy efforts for the inclusion of multimodal transportation within state programs, and funding efforts have been added to the FY 2019 state priorities. Mr. Hayes stated that pending Board approval, the Legislative Agenda will be forwarded to the appropriate state and federal officials. 7942c 1-3

10 Mr. Calabrese mentioned that the State of Ohio is looking to take action on the Internet sales tax. He said the tax could provide GCRTA with approximately $6 million. Mr. Calabrese talked about how companies in Ohio are being outmaneuvered by out-of-state businesses selling items at a reduced price. He noted that legislators should be pushed to act sooner rather than later on the Internet sales tax. Commissioner Claypool talked about the challenge to Internet businesses trying to figure out complex tax structures. He said the Internet is a phenomenal business structure that could be competitive in a different way and purchases made on the Internet could be taxed a different way. REPORTS / UPDATES No reports or updates were presented at this meeting. Old Business No old business was discussed at this meeting. New Business Ms. Gallucci announced that Mr. Patrick Holtz, who worked with NOACA s lobbyists, has left the agency for another career opportunity. She also announced that Mr. Hayes will be leaving NOACA for another career opportunity, as well. The External Affairs Committee wished Mr. Hayes good luck with his career. Adjournment Mayor Stefanik stated that the next External Affairs Committee meeting will be held at the NOACA offices on October 12, 2018 at 8:30 a.m. There being no further business, the meeting was adjourned at 10:00 a.m. 7942c 1-4

11 2018 External Affairs Committee Attendance Record MEETING DATES 1/19/18 4/13/18 7/13/18 10/12/18 Anthony Brancatelli, Councilman, City of Cleveland (Kevin Kelley, Alternate) Holly Brinda, Mayor, City of Elyria (Timothy Ujvari, Alternate) (John Schneider, Alternate as of 7/13/18) Armond Budish, County Executive, Cuyahoga County (Mike Foley, Alternate) Joseph A. Calabrese - CEO and General Manager, Greater Cleveland Regional Transit Authority (Stephen Bitto, Alternate) Jerry Cirino - Commissioner, Lake County (Kenneth J. Filipiak, Alternate) Walter Skip Claypool - Commissioner, Geauga County (Linda Burhenne, Alternate) Timothy J. DeGeeter - Mayor, City of Parma (Brian Higgins, Alternate) Blaine Griffin - Councilman, City of Cleveland (Anthony Hairston, Alternate) Matt Lundy - Commissioner, Lorain County (Greg Zilka, Alternate) Valarie J. McCall - Chief of Government and International Affairs, City of Cleveland (Frank Jackson, Alternate) Robert Stefanik - Mayor, City of North Royalton (Thomas Jordan, Alternate) X X X X A A A A A X X X X X X X X X X X X A A A X X X X A X TOTAL MEMBERS ATTEND: X=Member present A=Alternate 1-5

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13 Agenda Item No. 2 COMMITTEE UPDATES

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15 TO: FROM: NORTHEAST OHIO AREAWIDE COORDINATING AGENCY MEMORANDUM NOACA External Affairs Committee Grace Gallucci, Executive Director DATE: October 5, 2018 RE: Council Updates ACTION REQUESTED No action is requested at this time. This is an informational item. BACKGROUND/JUSTIFICATION FOR CURRENT ACTION The External Affairs Committee evaluates recommendations from its three Councils; Business, Community, and Rural. The Councils provide advice and policy recommendations to the External Affairs Committee. Below are the summaries from the September 28, 2018 Council meetings. Business Advisory Council The Business Advisory Council (BAC) met on September 28, The meeting was chaired by Mr. Nate Kelly. No action items were presented at this meeting. Under presentations/discussion items, BAC received information on the following: Hopkins Freight Hub Analysis Workforce Mobility Vibrant NEO No reports/updates and no old/new business were discussed at this meeting. BAC will meet next on December 7, Community Advisory Council The Community Advisory Council (CAC) met on September 28, The meeting was chaired by Mr. Frank Whitfield. No action items were presented at this meeting. 2-1

16 Under presentations/discussion items, CAC received information on the following: Vibrant NEO Transportation for Livable Communities (TLCI) Program update CAC discussed having NOACA staff set up TLCI and workforce mobility work sessions. The workforce mobility presentation that was supposed to be given at this meeting was deferred to the CAC meeting in December No reports/updates and no old/new business were discussed at this meeting. CAC will meet next on December 7, Rural Advisory Council The Rural Advisory Council (RAC) met on September 28, The meeting was chaired by Ms. Kyle White. Under action items, RAC discussed the Regional Transportation Planning Organization (RTPO) Pilot Program. RAC voted on forming an RTPO which failed (5 no votes and 2 abstentions). Under presentations/discussion items, RAC received information on the following: Workforce Mobility NOACA Project Planning Review and Intergovernmental Review No reports/updates and no old/new business were discussed at this meeting. RAC will meet next on December 7, FINANCIAL IMPACT There is no financial impact. CONCLUSION/NEXT STEPS Updates of the Council meetings will continue to be provided to the External Affairs Committee. GG/bw/7943c 2-2

17 Agenda Item No. 3 PUBLIC COMMENTS

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19 Agenda Item No. 4 CHAIR/EXECUTIVE DIRECTOR S REPORT

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21 Agenda Item No. 5 ACTION ITEMS

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23 NORTHEAST OHIO AREAWIDE COORDINATING AGENCY MEMORANDUM TO: FROM: NOACA External Affairs Committee Grace Gallucci, Executive Director DATE: October 5, 2018 RE: NOACA 2019 Legislative Agenda ACTION REQUESTED The Committee is asked to consider recommending this item to the Executive Committee for placement on the Board of Directors December agenda. Specifically, the item adopts the 2019 NOACA Legislative Agenda. BACKGROUND/JUSTIFICATION FOR CURRENT ACTION The NOACA Legislative Agenda is comprised of a platform of basic principals and specific priorities for advocacy efforts in Washington D.C. and Columbus. The 2018 NOACA Legislative Agenda was approved by the NOACA Board in December The basic principles in the Legislative Agenda do not change much from year to year, as they are statements that reflect the core policy ideas of the Agency and are representative of fundamental NOACA values articulated in the NOACA Regional Strategic Plan. Language representing specific priorities included in the Legislative Agenda are subject to change more often, as the intent is to identify specific state and federal policies currently under consideration. The 2019 Legislative Agenda will be used to inform audiences of the values and priorities of the NOACA region as they relate to state and federal policy. In addition to continuing the principles from 2016, 2017 and 2018; the 2019 Legislative Agenda has been amended to include specific focus on public transit and hyperloop funding programs. A draft document is attached for your review. FINANCIAL IMPACT There is no financial impact. 5-1

24 CONCLUSION/NEXT STEPS Pending Board approval, the Legislative Agenda will guide NOACA advocacy efforts during calendar year GG/sm/7944c 5-2

25 ABOUT NOACA The Northeast Ohio Areawide Coordinating Agency (NOACA) is the federally designated metropolitan planning organization for Northeast Ohio responsible for transportation and environmental planning. NOACA prepares the region s long-range transportation plan and short-range transportation improvement program, which prioritizes and schedules federally funded transportation projects for the region. NOACA works with the Ohio Department of Transportation (ODOT), project sponsors and other stakeholders to help address Northeast Ohio s transportation, air quality, and water quality needs. Funding for NOACA s transportation and environmental planning programs are derived from the Federal Highway Administration (FHWA), Federal Transit Administration (FTA), ODOT, the U.S. Environmental Protection Agency (USEPA) and annual dues paid by local governments throughout the region. ABOUT OUR AGENDA 2019 FEDERAL & STATE LEGISLATIVE AGENDA The Northeast Ohio Areawide Coordinating Agency (NOACA) Board of Directors and staff are proud to present the 2019 Federal and State Legislative Agenda. Transportation infrastructure empowers Ohioans to reach jobs, access healthcare, education, recreational opportunities and see family and friends. Ideally, each of these destinations should be accessible by multiple modes. Furthermore, the optimal alignment of infrastructure and economic activity is the foundation of regional competitiveness. Uncertain funding impacts project delivery, increases congestion, jeopardizes safety, and reduces economic throughput. The basis for these requests is NOACA s Long-Range Transportation Plan (LRTP), AIM Forward AIM Forward 2040 directs investment of all forms of transportation over the next 20 years. With the year 2040 as the planning horizon, NOACA will invest approximately $15.8 billion in the region s transportation over the life of the plan. The NOACA Vision Statement is a fundamental touchstone that will be applied to regional programs, priorities, and projects. It is critical that we develop relationships with our delegation and stakeholders. We look forward to working with you and greatly appreciate your support. Northeast Ohio Areawide Coordinating Agency (NOACA) 1299 Superior Avenue Cleveland, Ohio Facebook: NOACA The preparation of this publication was financed through local dues from the counties of and municipalities within Cuyahoga, Geauga, Lake, Lorain and Medina. The contents do not necessarily reflect official views or policies of the U.S. Department of Transportation or the Ohio Department of Transportation. This document does not constitute a standard or regulation. The Legislative Agenda represents consensus-driven principles that have been approved by NOACA's 45-member Board of Directors in Northeast Ohio. It is intended to guide policy analysis and advocacy on infrastructure issues. While NOACA's principles endure, the national conversation and agenda on transportation infrastructure will change. In this way, NOACA can assist public officials by advocating emerging issues with a non-partisan view. 5-3

26 FEDERAL PRIORITIES PRIORITY 1 Strengthen the MPO s local control of core transportation programs This would include the Surface Transportation Program, Congestion Mitigation Air Quality Improvement Program, and the Transportation Alternatives Program. Directly allocating funding to MPOs and local communities would create a more predictable revenue stream to locally implemented priorities of air quality and improvement in mobility and investments in economic growth. Direct allocation would also facilitate the ability of local communities to precisely define their funding priorities such as funding for multimodal transportation strategies and funding for transit. PRIORITY 2 Promote asset management as a funding priority PRIORITY 3 Incorporate safety, sustainability, multimodalism in planning & funding NOACA advocates that Congress should both revise the federal funding formula to create a more equitable distribution of funds to local communities and strengthen and expand local control to metropolitan planning organizations by allocating more money directly to regional/local authorities for core planning programs. NOACA advocates that Congress should recognize the preservation of transportation assets as an equal or greater economic priority as compared to the development of new infrastructure. Regional authorities similar to NOACA allocate as much as 90 percent of available funding toward asset preservation. U.S. DOT has already recognized this priority by mandating asset management programming at the state level. NOACA advocates that the Congress should create funding streams for asset management implementation for transit, road and bridge at the regional/local level. STATE PRIORITIES PRIORITY 1 Improve the region s rate of return from state allocated funds to meet regional asset management needs PRIORITY 2 Advocate for the inclusion of multimodal transportation within state programs & funding NOACA advocates that the Ohio General Assembly review and amend the state funding formula such that the NOACA region would receive an equitable amount of State gas tax dollars as compared to what is contributed by gas tax payers from the NOACA region. The NOACA Board advocates a redress of this condition through the creation of State programs that would allocate more funding to priorities that are the sole responsibility of MPOs and local communities. Formation of new programs or supplementing existing programs that contribute funding to local and regional planning priorities such as asset management programs would help create a more equitable rate of return. NOACA advocates that the Ohio General Assembly provide sufficient funding for the development and preservation of non-automobile assets, particularly public transit. The Ohio Department of Transportation performed a comprehensive assessment of current needs and long-term demands for transit in the state. NOACA supports the findings and recommendations of the ODOT study, which includes funding to bring Ohio s public transportation network into a state of good repair; and doubling statewide investment in public transit, with the State of Ohio investing 10 percent of the operating and capital costs of the needed service. NOACA advocates that Congress should include safety, sustainability and multimodalism as specific priorities within state and local MPO planning requirements. A specific focus should be to include public transit and hyperloop funding programs. WORKING TO ACHIEVE NOACA'S VISION: NOACA will STRENGTHEN regional cohesion, PRESERVE existing infrastructure, and BUILD a sustainable multimodal transportation system to SUPPORT economic development and ENHANCE quality of life in Northeast Ohio. 5-4

27 Agenda Item No. 6 PRESENTATION/DISCUSSION ITEMS

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29 NORTHEAST OHIO AREAWIDE COORDINATING AGENCY MEMORANDUM TO: FROM: NOACA External Affairs Committee Grace Gallucci, Executive Director DATE: October 5, 2018 RE: Hyperloop Feasibility Study Stakeholder Engagement Plan ACTION REQUESTED No action is requested at this time. This item is for information and discussion only. BACKGROUND/JUSTIFICATION FOR CURRENT ACTION NOACA has entered into a Public-Private-Partnership (P3) agreement with Hyperloop Transportation Technologies, Inc. (HTT) to conduct a feasibility study for a multi-regional Hyperloop transportation corridor. In June 2018, the Board awarded the contract for the Great Lakes Hyperloop Feasibility Study to Transportation Economics & Management Systems, Inc. (TEMS). TEMS, in conjunction with NOACA staff, is developing a Stakeholder Engagement Plan that would benefit from your input. Please review the attached draft Stakeholder Engagement Plan and be prepared to provide any feedback. Additionally, we are requesting your assistance in helping us determine the appropriate stakeholder agencies, organizations and/or governments. We already have established partner relationships (ODOT, the Ohio Turnpike and Infrastructure Commission, and the Cleveland Foundation, but we are now looking to identify other stakeholders who should also be engaged as the feasibility study moves forward. FINANCIAL IMPACT There is no financial impact. CONCLUSION/NEXT STEPS NOACA staff and consultants and will work to carry-out the plan. GG/jc/7945c 6-1

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31 Great Lakes Hyperloop Feasibility Study: Communication and Stakeholder Engagement Plan 2. Stakeholder Engagement The rule of 7 is a tried and true stakeholder engagement messaging technique. Studies have shown that we are oversaturated with media and communication. On average stakeholders ignore the first message, by the third communication there is some recognition of the topic but not until the seventh message is any given topic recognized by the audience. In recognition of this principal, multiple messages and channels of communication will be used to engage NOACA Hyperloop stakeholders. The outreach process for this feasibility study is meant to capture stakeholder interest and engagement and to supplement information to support the technical analysis. This is not a NEPA or a public engagement effort to document and respond to each individual objection. Instead we aim to capture input from public agencies, private freight transportation companies, cargo generators and potential users that can be integrated into the study process. 2 (a) Stakeholder Engagement Process Planning Principals Successful Stakeholder engagement replies on the following set of conditions: 1. We aim to create meaningful participation to aid in the development and capacity building of stakeholders to support collaboration in the development of the Hyperloop feasibility study. 2. We will work with NOACA in the development of a clear purpose and set of goals to support the feasibility study of proposed Hyperloop development. 3. We will work with NOACA project manager to establish a clear structure and process including well-defined rules about how engagement will be conducted and website, and calendar coordination will be communicated. 4. We believe that this feasibility study and stakeholder outreach will provide an actual opportunity for influence, documentation of key findings and commitments will be a key part of the recommendation process. 5. We will deliver an Inclusive and effective process to reach out to representatives of the full range of relevant stakeholder interests. 6. A three step implementation effort will be used to execute the outreach plan. The objective of the Hyperloop outreach will include: 1. Inform audiences by providing information to help them understand the study framework, issues, options, and solutions 2. Obtain feedback on alternatives or decisions 3. Identify concerns and ensure they are considered throughout the decision process, particularly in the development of decision criteria and options 1 6-3

32 2 (b) Stakeholder Engagement Deliverables Great Lakes Hyperloop Feasibility Study: Communication and Stakeholder Engagement Plan a. Inform Stakeholders 1. Webinars Three webinars will provide an opportunity to introduce the technology, the project scope, opportunities for engagement and a description of the efforts associated with the study. The first webinar will be introductory in nature and describe the proposed feasibility study, The second webinar will provide stakeholders with results of the feasibility study, and provide an opportunity to provide input on the project. The third webinar will provide a final summary of the feasibility study and will validate stakeholder support. Press releases will be distributed to media and business publications to inform stakeholders of the feasibility study, meetings and scheduled events. See Appendix for sample press release. 2. newsletters Three newsletters will be prepared to coincide with feasibility study deliverables. A short one page announcement will be prepared to support the findings of the technical analysis modules. See Appendix for newsletter sample. Route and station assumptions, travel times and access assessments, Market analysis for passenger and cargo traffics, System operating and capital costs for infrastructure Survey responses Financial and economic benefit analysis, as well as institutional funding, financing and implementation issues. 3. Stakeholder Interviews key stakeholder interviews will be completed by phone in each of the four station locations. Five interviews will be conducted in each area to understand: Planning integration issues Private sector freight interests Private sector carrier interests Chamber of commerce business interests Economic Development interests 4. Media Interviews As appropriate interviews will be held by NOACA/HTT representatives with media outlets along the corridor. Outreach handouts/newsletters/news package will be prepared to assist this process. b. Document feedback and preferences for proposed service development Electronic Stakeholder Survey a short 10 question survey will be prepared to identify stakeholder interest and concerns after the first three analytical modules are completed. This survey will provide statistics based upon regional location and stakeholder type in an initial effort to quantify stakeholder issues. This survey will be featured in the second webinar. c. Document concerns, objections and jurisdictional interface issues The final webinar will be a validation effort to document the feasibility findings and to provide the participants with the opportunity to provide feedback. d. Coordinate with Press Releases and Media on presentations and meetings. See Appendix Press Release sample 2 6-4

33 2 (c) The Engagement Process Great Lakes Hyperloop Feasibility Study: Communication and Stakeholder Engagement Plan 1. Coordinate with NOACA on the development of a stakeholder engagement list, identify public and private stakeholders and include media contacts. Collaborate with NOACA, HTT and other subcontractors to ensure both public and private sector contacts are included for electronic communication efforts. 2. Inform stakeholders about Hyperloop will be governed, jurisdictional authority, regulatory interface, land use, economic benefits, social benefits, access and service design. 3. Consult with stakeholders to obtain feedback on decisions and alternatives concerning: Route Options, ownership models, management structure, fare structure and the coordination of freight and passenger service. Feedback will be collected in the form of a 10 question electronic survey so that regional respondents and stakeholder types can be analyzed. 4. Involve stakeholders to ensure their concerns are considered throughout the decision process, particularly in the development of decision criteria and options. Four on-site meetings will be held at a public agency meeting. Stakeholders will be invited to voice concerns and register development option preferences. 2 (d) Stakeholder Groups Based upon the geographic span of the stakeholder group, electronic communication will be essential for communication efforts. TEMS will work with NOACA to identify meetings and contact information for each of the stakeholder groups identified. 2 (e) Risks 1. Public Agencies: (States, MPOs, RPCs, Cities) a. Identify planning documents and Hyperloop inclusion b. Identify Public meetings and Freight Advisory Groups to include in public outreach efforts 2. Chamber of Commerce: (Freight and Business Leaders) a. Identify level of interest, access requirements and use b. Identify commercial organizations, freight and carrier interest 3. Economic Development Leaders a. Identify land use and strategic planning elements 4. Media a. Identify news and business publications (Crains), radio programs (NPR) The use of electronic communication allows for technical document links, maps and reference material to be easily saved and reviewed at a later time. Keeping an up to date list of key stakeholders can be challenging with job changes and for those who don t review their own s. The TEMS team is committed to providing a multi-channel communication approach to ensure that all forms of feedback are included in this process. In an ideal situation we would attempt to collection 3 6-5

34 Great Lakes Hyperloop Feasibility Study: Communication and Stakeholder Engagement Plan information on race, age, employment and economic status, we will have to rely on the news media to ensure that their audience reach meets NOACA diversity goals. 2 (f) Multimedia Channels To economically and effectively contact stakeholders, TEMS will utilize GoToMeeting software to present the introductory information. Constant Contact will be used to communicate to multiple stakeholders via . NOACA will be requested to devote a page on their website for Hyperloop documents and newsletters. TEMS will coordinate with Kathleen Sarli about posting Hyperloop communication material on the NOACA website

35 NORTHEAST OHIO AREAWIDE COORDINATING AGENCY MEMORANDUM TO: FROM: NOACA External Affairs Committee Grace Gallucci, Executive Director DATE: October 5, 2018 RE: Post Legislative Consultants Advocacy Efforts ACTION REQUESTED No action is requested at this time. This item is for information and discussion only. BACKGROUND/JUSTIFICATION FOR CURRENT ACTION In January of 2018, the External Affairs Committee voted to extend the Legislative Consultant Contracts for an additional six months, thus continuing them through June of In April of 2018, the External Affairs Committee voted to further continue the contracts for another six months (through December 31 st ), contingent upon the approval of additional local funding in the form of a dues increase. In June of 2018, a dues increase was approved by the Board that did not included any additional local funding for the continuance of the Legislative Services contracts, therefore the relationship ended on June 30 th of this year. As a result, NOACA staff and the External Affairs Committee will assume a stronger role in the development and advancement of our policy agenda. At our last meeting, we discussed the need to: Pursue federal discretionary grants Continue to be a source of information for stakeholders Highlight legislative administrative actions that are pertinent to the region Utilize relationships to advocate for grants Engage the External Affairs Committee Continue coordinating implementation plans in support of policy priorities Continue legislative advocacy work with help from the Committee and Board Engage in the coordination of activities Seek assistance from GCRTA to help with legislative work pertaining to transportation Continue relationships with the trade associations Engage key legislators around the NOACA Annual Meeting Coordinate with community stakeholders and leverage relationships with community agencies At the upcoming committee meeting, we will establish working groups to plan and prioritize the efforts required over the next year to advance these goal areas and the overall legislative agenda. 6-7

36 FINANCIAL IMPACT There is no financial impact. CONCLUSION/NEXT STEPS Upon completion of a strategy and approach for advocacy activities without legislative consultants, the staff and committee will lead these efforts on behalf of NOACA. GG/7946c 6-8

37 Agenda Item No. 7 REPORTS/UPDATES

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39 Agenda Item No. 8 OLD BUSINESS

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41 Agenda Item No. 9 NEW BUSINESS

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43 Agenda Item No. 10 ADJOURN

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