STREET NAMING INQUIRY & POLICY REPORT

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1 AGENDA ITEM #: 7.6 Request for Decision JULY 9, 2018 REGULAR COUNCIL MEETING PURPOSE: STREET NAMING INQUIRY & POLICY REPORT The following report is to request Council direction on the idea of naming streets in Coaldale after former residents. BACKGROUND: There was a request received by a resident, requesting that a street be named after a former resident. The Town of Coaldale has a Development/Subdivision & Street Naming Policy, currently in effect, dated April 28, 2008, but does not address the specific process of application to name a street at the request of a resident. PUBLIC ENGAGEMENT: n/a OPTIONS: 1. THAT Council approve the DRAFT Street Naming Policy OR 2. THAT Council direct administration to make amendments to the DRAFT Street Naming Policy. OR 3. THAT Council receive the report as information. RECOMMENDATION: THAT Council approve the DRAFT Street Naming Policy. Respectfully Submitted: Lana Unger Legislative Coordinator This report has been prepared in consultation with the following listed departments: PAGE 1 OF 7

2 Senior Advisor Department Signature Attachments: - Development / Subdivision & Street Naming Policy #ARG Draft of Street Naming Policy PAGE 2 OF 7

3 TOWN OF COALDALE POLICY NUMBER: ARG-012 SUBJECT: DEVELOPMENT/SUBDIVISION AND STREET NAMING DEPARTMENT: ADMINISTRATION - GENERAL EFFECTIVE DATE: APRIL 28, 2008 AMENDED DATE: BACKGROUND The Town of Coaldale recognizes that it would be beneficial to ensure orderly and appropriate naming of developments/subdivisions and streets within the Town. The Town of Coaldale wishes to establish in policy that all proposed development and/or subdivision naming or branding is first approved by Town Council before any marketing or substantial planning is effected. The Town of Coaldale also wishes to establish in policy that when street names are proposed in a development or subdivision, the naming of those streets is first approved by Council before any marketing or substantial planning is effected. POLICY 1. Development and/or Subdivision Naming or Branding a) Developers are required to seek naming/branding approval from Town Council when they are proposing new or re-furbished developments and/or subdivisions with an identifying name or brand. Where new or re-furbished developments and/or subdivisions are eligible for submission directly to the Municipal Subdivision Authority (MSA) or the Municipal Development Authority (MDA), and the applicant has not garnered said approval from Council, upon referral of the application from the MSA or the MDA to the Town, Council will recommend to the MSA or MDA that the applicant must first seek approval for the naming or branding of the development and/or subdivision from the Town of Coaldale before consideration of the application is given. b) If Council approves a name or brand for a proposed new or re-furbished Page 1 of 2 Policy ARG-012 Development/Subdivision and Street Naming PAGE 3 OF 7

4 2. Street Naming development and/or subdivision, it in no way should be interpreted that Council is approving or endorsing the proposed development or subdivision. a) Developers are required to seek naming approval from Town Council when they are proposing new or re-furbished developments and/or subdivisions with street names. Where new or re-furbished developments and/or subdivisions are eligible for submission directly to the Municipal Subdivision Authority (MSA) or the Municipal Development Authority (MDA), and the applicant has not garnered said approval from Council, upon referral of the application from the MSA or the MDA to the Town, Council will recommend to the MSA or MDA that the applicant must first seek approval for the naming or branding of the development and/or subdivision from the Town of Coaldale before consideration of the application is given. b) Pre-existing Determination: Council will not consider street names within a proposed development or subdivision where the street names are the same with only the identifier being different. Example: John Doe Drive; John Doe Way; John Doe Crescent; John Doe Lane; etc. The main purpose for this restriction is to reduce potential delays when citizens or businesses on those streets require Emergency Response, and exceptions to this tenet will not be considered. b) If Council approves street names within a proposed new or re-furbished development and/or subdivision, it in no way should be interpreted that Council is approving or endorsing the proposed development or subdivision. c) Exceptions: If a developer is proposing to use a numbering system for the streets and avenues within a proposed new or re-furbished development and/or subdivision that is consistent with the current numbering system for streets and avenues within the Town, approval from Council is not required. End of Policy Page 2 of 2 Policy ARG-012 Development/Subdivision and Street Naming PAGE 4 OF 7

5 Town of Coaldale Street Naming Policy Policy Statement Street names are critical for municipal addressing and emergency response purposes. This Policy establishes criteria to name or rename a street or assign a ceremonial name to a Street. ISSUE BACKGROUND Street naming, the process to legally name a municipal address, is an important municipal function that enables people to locate properties quickly and effectively. Street naming should be simple, easy for the public to understand and enable the effective management of municipal street networks and the delivery of municipal services, including emergency response. Ceremonial street naming involves assigning a secondary name to a street usually to honour an individual, event or organization. A ceremonial street name does not replace the legal street name and is symbolic. Criteria for Naming or Renaming a Street or Assigning a Ceremonial Name to a Street a. The Town will consider proposals for street naming but is under no obligation to accept a proposal to name, or rename a street, or assign a ceremonial name to a Street. b. Street names, including ceremonial Street names should portray a strong positive image and have historical, cultural or social significance or contributions to the community, the Town, the Province of Alberta or Canada. c. Street names shall not impair the ability of First Responders to respond to emergencies or impair the Town s ability to deliver services. d. Streets that have been named, renamed, or assigned a ceremonial name within the previous ten years will not be renamed. e. Suffixes for Street names are assigned by Infrastructure Services to ensure the appropriate suffix is used to describe the type, function, length and configuration of the Street. f. All Town costs involved in renaming a Street shall be the responsibility of the individual requesting a street name or renaming or ceremonial name. g. Street names, including ceremonial names, shall not: i. Result in, or be perceived to confer, any competitive advantage, benefit or preferential treatment or advertisement to the named party, or a development, product, service or a particular business; ii. Be or be perceived to be discriminatory or derogatory of race, colour, ethnic origin, gender identity or expression, sex, sexual orientation, creed, political affiliation, disability or other social factors; iii. Result in inappropriate abbreviations or acronyms; iv. Duplicate or be similar sounding to an existing Street name; PAGE 5 OF 7

6 v. Place the Town in conflict with any agreements established in the acquisition or management of the street; and vi. Make a direct or indirect reference to recent events or recently deceased individuals, except where the event or the individual had a legacy or significant contributions to the Town of Coaldale. Names of recent events or recently deceased individual may be considered after two years. h. Street signs must comply with the Town s corporate identity and the physical location of the sign shall be determined by the Town. i. Naming or renaming a Street, or assigning a ceremonial name to a Street, on behalf of an individual, event, or an organization requires the written consent of the named party or the named party's representative. i. In circumstances where consent has not been received, despite reasonable efforts, the Town, in absence of any refusal to provide consent or legal concerns, may approve the name if the applicant is able to demonstrate efforts to obtain consent to the satisfaction of the Naming an Unnamed Town Street A proposal to name an unnamed Street is to be made by written request through Infrastructure Services and at minimum is to include: a. The proposed name; b. Rationale for naming the Street; c. Documented support from property owners/ residents who directly abut the unnamed street or local community members and/or organizations, and d. A map or an illustration, including major intersections of the unnamed street. If the proposed name complies with this Policy, the Town shall give public notice on its intention to name the street including the proposed name in compliance with its Public Participation Policy. If the proposed name does not comply with this Policy, the Division Head of Infrastructure Services will report to Council; Renaming Town Streets A proposal to rename a Street is to be made by written request through Infrastructure Services and at minimum is to include: a. Rationale for changing the name and significance of the proposed name; b. Relevance of the proposed name to the Street; c. Documented support, including but not limited to petitions and support letters, from at least 75 percent of property owners that abut the street; and d. A map or an illustration, including major intersections of the street to be renamed. PAGE 6 OF 7

7 If the proposed name complies with this Policy, the Town will provide public notice on its intention to rename an existing street and the proposed name in compliance with the Town s Public Participation Policy. If the proposed name does not comply with the Policy, the Division Head of Infrastructure Services will report to Town Council. Assigning a Ceremonial Name to a Town Street Assigning a ceremonial name to a street is symbolic and should be reserved for honouring individuals, events or organizations that have made a significant positive contribution to their local community, the Town of Coaldale, Alberta or Canada. Assigning a ceremonial name to a street needs to consider the impact of multiple signs on the street, the broader street network, and the public realm, to ensure that signage is not confusing to the public. A proposal to assign a ceremonial name to a Street is to be made by written request and at minimum is to include: i. The Street proposed for the ceremonial name; ii. Rationale and significance of the proposed name; iii. Relevance of the proposed name to the Street, community and Town; iv. Documented support from the local community, including but not limited to petitions and support letters; and v. A map or an illustration, including major intersections of the Street. The proposed name will be considered by Town Council in accordance with the criteria set out in this Policy. If the proposed name complies with this Policy, the Town will provide public notice on its intention to assign a ceremonial name and the proposed name in compliance with the Town s Public Participation Policy. In circumstances, where a specific Street or location is not identified, Infrastructure Services will provide Street location options in a report to Council. PAGE 7 OF 7