Questions and Answers Project RFQ Bond Program Management Services

Transcription

1 Purchasing Department 4343 IH-30 Mesquite, Texas March 4, 2019 ADDENDUM NO. 1 RFQ No Bond Program Management Services District Service Center 4343 IH-30, West Building Mesquite, TX Deadline/Due Date: March 18, :00 p.m. Please take note that the above referenced Request for Qualifications is amended as follows: ADDENDUM NO. 1 Questions and Answers Project RFQ Bond Program Management Services 1. Question: Can a M/WBE be part of a Joint Venture and count toward the 30% M/WBE goals for this project? Answer: The MWBE prime bidder dollars are counted as 1 st Tier direct spend and the aspirational 30 % goals are subcontracting dollars. 2. Question: Is it the intent of the statement on Page 36, Item C, Section A that M/WBE firms must be sub-consultants in order for their participation to count towards the M/WBE goal? Answer: Yes 3. Question: If a team includes two or more M/WBE firms, one listed as a Joint Venture partner (prime consultant) and others listed as subconsultant firms,

2 will the M/WBE goals be met if the combined M/WBE utilization between those firms (including the JV partner firm) equals or exceeds 30%? Answer: Only the sub-consultant firms listed on the Utilization Form will count towards the MWBE aspirational 30% goal. 4. Question: We noticed that the RFQ does not have a page limitation requirement for proposal responses. Is the response to the RFQ limited to a certain number of pages? If so, please provide the page limit. Answer: Yes. Not greater than 40 pages. 5. Question: Regarding Section 7.0.0, is there a preferred form in which the response should be submitted hardcopy or digitally? If a digital response is preferred and/or allowed, what link should be used for uploading the proposal? If hardcopy is preferred, how many original copies and USB flash drives are required? Answer: Document Submission: Interested firms shall submit one (1) original and ten (10) printed copies of their statement of qualifications documents to the below address no later than March 18, 2:00 p.m. (local time). An original (manual) signature must appear on one (1) complete set of your submittal document. Original and copies of the submission should be accompanied by one (1) CD or flash drive with electronic copies of the submission. The electronic copies should be in non-editable.pdf format and should include the entire submission. Late proposals properly identified will be returned to Proposer unopened. Late proposals will not be considered under any circumstances. Telephone proposals are not acceptable when in response to the Request for Proposal. Facsimile ( FAX ) or electronic ( ) proposals are not acceptable when in response to this Request for Proposal. Jeffery Austin Senior Director Purchasing Services Purchasing Department District Service Center 4343 IH-30, West Building Mesquite, TX jefferyaustin@dcccd.edu

3 Project Title: Bond Program Management Services Project Number: RFQ Question: In Section 7.2.1, the numbering sequence is not accurate. This also applies to Section This section is followed by and Please confirm the numbering sequence for Sections and Answer: The numbering sequence under Section should be , , respectively. The numbering sequence under Section should be and The numbering sequence under Section should be Question: Section relates to unsuccessful PM projects. Does this apply to the JV in totally, each member of the JV or only the prevailing party? Answer: Please review Section In regards to concerns about JV, please the attached JV Form. 8. Question: Do you have any milestone goals or required completion dates for opening new or renovated building projects? Answer: To be determined at a future date as projects are defined. 9. Question: Can a draft contract of PM services be provided? Answer: Not currently. 10. Question: If needed, when will a short list be announced? Answer: Not certain if a short list will be announced. 11. Question: How many evaluators will review the proposals, and who does the committee consist of Answer: Committee will have between 8-12 members selected from a cross functional representation of College and District employees. 12. Question: Will more than one firm be awarded Answer: Only one firm to start however, there may be additional PM firms added if needed. 13. Question: How much of the projects are facilities? Answer: All

4 14. Question: Does the prime minority percentage count toward the goal? Answer: DCCCD pays the prime minority and those dollars are included in the overall MWBE program. 15. Question: Other than the Diversity Business Program Form (RFQ pg. 2), none of the other attached forms (RFQ pgs.34-46) are directly referenced in the RFQ. Which forms does the District need included with the Offeror s response? Where exactly in the Response Format (RFQ Section 7.0) do these forms need to be included? Answer: All forms are to be included in the RFQ. 16. Question: Does the M/WBE Utilization Statement Form replace the Offeror s response to RFQ Section ? ( RFQ pg. 16) Answer: No. 17. Question: Are Prime Firms included as part of the percentage in the District s M/WBE Utilization Goal for this RFQ? Answer: All MWBE prime firms are counted to the overall MBWE dollars, but the firm must complete the MWBE Utilization portion, even if they are selfperforming all the work. 18. Question: Is there an incumbent for this program, and can the District please provide the name(s) of the incumbent and any other firms who have previously performed this work for the District. Answer: There is not an incumbent as this is a new PM request for the District s potential General Obligation bond program. Currently, CSRS provides PM on two on-going projects for the District. 19. Question: As this is a hardcopy submittal, how many bound copies (original & photo-copy) does the District require? Answer: Please see # Question: I would like to see if I could obtain a list of the potential bond program managers submitting to DCCCD. Answer: There is not a list of potential bond program managers currently that may be obtained. 21. Question: Was there a prebid?

5 Answer: No 22. Question: I did not see a notice stating the times and date? Answer: Dates and times are in the RFQ Question: Is the Offeror permitted to include 11x17 pages in our hardcopy response? Answer: Document Format and Content: Pages in the hardcopy response should be in the form of bound responses and shall be submitted in 8 ½ x 11 sizes. Responses must be typed and should not include any unnecessarily elaborate or promotional material. The form, content and sequence of the response should follow the outline in the RFQ. 24. Question: Is there a breakdown of projects for this program that DCCCD can provide? Answer: Bond project list will be determined by the DCCCD Board of Trustee as bond issues are made over the next 6-10 years. 25. Question: May proposers include the requested sample documents and forms in an Appendix at the end of the response to facilitate fewer interruptions to the format? Answer: Yes

6 JOINT VENTURE CERTIFICATION The undersigned Primary and Secondary Companies hereby acknowledge and agree by this certification ("Certification") that they have entered into an agreement where they have formed a joint venture company named ("JV") to provide Bond Program Management Services as provided in RFQ #12536 between the JV and the Owner. The company identified below as the Primary JV Company is hereby authorized to sign the referenced Agreement on behalf of the JV. In the event of a dispute between the Primary and Secondary Companies, the Primary Company shall, unless mutually agreed otherwise with approval by the Owner, be responsible for performance of all aspects of the referenced Agreement, including receipt of any payment due to the JV. Notwithstanding the above, the Primary and Secondary Companies hereby agree that they are jointly and severally responsible and liable for providing the Work under the referenced Agreement. This Certification is effective, 20. (Primary JV Company) (Secondary JV Company) By: Printed Name: Title: By: Printed Name: Title: Address: Address. City: City: State: Zip State: Zip Acknowledged By: By: Printed Name: Jeffery Austin Title: Address: City: Senior Director of Purchasing Services 4343 IH-30 Mesquite State: TX Zip 75150

7 NOTE: Please complete all forms in RFQ and in Addendum No. 1. There are no further changes/additions at this time. If there are any questions concerning this request for bid, please contact the Purchasing Department at 972/ END OF ADDENDUM